Personal Assistant / Project Assistant Job in Kenya (KShs 25K - 40K)

Our Client is a company that designs, produces and markets high end gift items mainly out of stone, fiber and wood. 

They are currently looking for a personal assistant who would be reporting to the company´s managing director.

Job Description

• Devising and maintaining office systems, including data management and filling
• Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations
• Screening phone calls, enquiries and requests, and handling them when appropriate;
• Organizing and maintaining diaries and making appointments; dealing with incoming email, faxes and post, often corresponding on behalf of the manage
• Carrying out background research and presenting findings and producing documents, briefing papers, reports and presentation
• Organizing and attending meetings and taking minutes and ensuring the manager is well prepared for meetings
• Liaising with clients, suppliers and other staff and regularly visiting productions sites in and outside Nairobi.
• Coordinating projects and research and taking responsibility for accounts and budgets
• Being involved in the decision making process, taking on some of the manager's responsibilities and working more closely with management and deputizing for the manager,
• Making decisions and delegating work to others in the manager's absence;

Key Skills needed are as follows:

• Bachelors degree and experience in similar employment
• Very good spoken and written English
• Very good communication skills
• Very good negotiating skills when dealing with suppliers
• Internet research skills
• Microsoft office: Excel, Word, Outlook & PowerPoint.
• Very good spoken and written English
• Photoshop, Illustrator, accounting skills and a driving license would be an added advantage

Salary: 25,000- 40,000

Email: alternatedoors@gmail.com