The United Nations Environment Programme (UNEP) - Administrative Assistant - Nairobi, Kenya

 Org. Setting and Reporting

  The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. This position is located in UNEP, Corporate Services Division, Nairobi duty station. Under the supervision of the Chief, Financial Management Service, the Administrative Assistant will be responsible for the following duties: Responsibilities Human Resources Management: • Initiates, processes, monitors, reviews and follows-up on actions related to the administration of the unit’s human resource activities, e.g., recruitment, placement, relocation, promotion, performance appraisal, job classification reviews, separation, training etc., ensuring consistency in the application of regulations and procedures. • Enters, maintains and certifies administrative data and records for time and attendance, performance appraisal, etc. in electronic information systems. • Reviews entitlements-related claims and reports. • Provides advice and guidance to staff with respect to administrative procedures, processes and practices, liaising with service providers as necessary. • Maintains and reviews organizational staffing tables. Budget and Finance: • Monitors status of expenditures and allotments , records variations, updates budget tables. • Consolidates data received from UNEP Divisions, Regional Offices and Multilateral Environmental Agreements and provides support to higher-level staff with respect to budget reviews of relevant intergovernmental and expert bodies. • Reviews status of relevant expenditures and compares with approved budget. • Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged and (b) availability of funds. • Assists in the preparation of budget performance submissions. • Prepares statistical tables and standard financial reports. • Monitors compliance with UNEP delegation instruments, financial rules and policies. General Administration: • Prepares, processes and follows-up on administrative arrangements and forms related to the official travel of staff. • Drafts routine correspondence. • Maintains files of rules, regulations, administrative instructions and other related documentation. • Maintains up-to-date lists of UNEP finance staff and their mappings in the financial system. • Coordinates extensively with finance and administrative units and liaises frequently with internal team members in UNEP Divisions, Regional Offices and Multilateral Environmental Agreements. • Performs other related administrative duties, as required, e.g., operational travel programme; monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating administrative arrangements for seminars, conferences and translations. • Maintains and updates finance related Standard Operating Procedures and Policies on the UNEP intranet. • Organize logistics for UNEP finance staff meetings and trainings. Donor Administration: • Assists with corporate administration of agreements between the UNEP and donors. • Assists with corporate administration of Implementing Partners. • Generates invoices for assessed and voluntary contributions from donors. • Processes the payment of donors and monitor deposits in UN Environment bank accounts. • Generates receipts for payments received. • Assists staff members, fund management officers regarding queries on payments and deposit related issues. • Assists in communicating with donors via written and verbal means. Competencies PROFESSIONALIM: Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. Education Completion of high school diploma or equivalent is required. Supplemental courses in office administration, travel, procurement, finance or other related field is desirable. Passing the Global General Service Test (GGST) is a prerequisite for recrauitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST. The GGST is administered to applicants when required before the administration of a written assessment and/or interview. Work Experience A minimum of five (5) years of experience in administrative services, finance, accounting, audit, human resources or related is required. area is required. Experience with an Enterprise Resource Planning (ERP) system is required. Experience with writing/contributing to Standard Operation Procedures documents is desirable. Experience reviewing legal agreements/contracts is desirable. Experience communicating with donors is desirable. Languages English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage. Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. Special Notice Appointment against this post is on a local basis and is open for an initial period of one year and may be subject to extension. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred in order to take-up the appointment. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. Internal Applicants: When completing the form, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira "Need Help?" link. United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General. Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS

Data Manager

PATH – HSDSA Project

Job Vacancy: Data Manager

Tracking Code: 8461
 

Job Location: Kisumu, Kenya
 

Company Location: Kenya, Kisumu
 

Position Type: Full-Time / Regular

PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children. 

We accelerate innovation across five platforms - vaccines, drugs, diagnostics, devices, and system and service innovations - that harness our entrepreneurial insight, scientific and public health expertise, and passion for health equity. 

By mobilizing partners around the world, we take innovation to scale, working alongside countries primarily in Africa and Asia to tackle their greatest health needs. 

Together, we deliver measurable results that disrupt the cycle of poor health.

HIV Service Delivery Support Activity (HSDSA) Cluster 1 is a USAID funded project covering Homa Bay, Kisumu, Migori, Kisii and Nyamira counties. 

The purpose of this project is to provide key clinical support to the Government of Kenya national HIV response with the overall goal of increasing access and coverage for HIV prevention, care and treatment services towards achieving the “90-90-90” targets.

PATH is seeking to recruit a Data Manager for HSDSA project who will provide leadership in routine data management operations including supporting timely data collection and entry, data quality at all data points, processing, cleaning, analysis and managing the project databases. 

Further, provide support to research data collection and analysis efforts by the project including special initiatives, outlined surveys, studies and evaluations. 

Participate in preparing for and playing a key role in monthly data review meetings; reporting in DATIM, writing donor reports and participating in dissemination forums. 

S/he will be based in the Kisumu office.

   
Specific duties and responsibilities:

• Ensure timely data collection, entry, review and collation of project data – both from health facilities and the community.
• Perform data cleaning and verify the authenticity and accuracy of the data before reporting to the donor.
• Work closely with M&E and MIS teams to develop and/or review data management systems including data security, analysis plan, dissemination aids and templates.
• Provide technical assistance to build the capacity of M&E staff in database design, development and implementation; data management, analysis, and reporting.
• Develop and implement a mentorship program for health care workers and other data handlers on use of MOH and other reporting tools.
• Under the guidance of technical team leads, conduct in-depth and robust data analysis and presentation using appropriate software including Tableau and SPSS.
• Develop and implement a capacity building plan for project staff in data management including analysis, use and dissemination.
• Contribute to development of in-depth analysis of HSDSA (Cluster 1) project data for publications, advocacy, proposal writing and presentation to various audiences as need arises.
• Participate in project led special initiatives, surveys and studies and providing technical assistance in data management and report writing.
• Assist in writing/editing guidelines/SOPs for data entry, management and analysis.
• Provide technical guidance in strategies for improving the quality of data from health facilities and the community, and overall data dissemination and utilization at project level.
• Participate in data review meetings at various levels, including project level.
• In liaison with USG strategic information mechanisms, lead in project data analytics and visualization efforts to enhance data use at project and county and sub county levels.
• Perform other related duties as assigned by the performance leader.

Required Experience

• Bachelor’s Degree in public health, biostatistics, epidemiology, information systems or related field, and minimum of 5 years relevant experience with international development programs in HIV/AIDS, Reproductive Health, Child health, Nutrition and Family planning.Master's degree in  any related field will be an added advantage.
• Excellent knowledge of SPSS and EPI Info and/or other statistical analysis package (SAS, STATA, R).
• Excellent understanding of database design and development, database programming (in Access, SQL).
• Experience and skills in DHIS2 framework, EMR and National HMIS system, including knowledge of MOH data collection tools is mandatory.
• Knowledge of data visualization and business information software such as Tableau and Power BI will be an added advantage.
• Knowledge of and interpretation of key indicators in HIV/AIDS, reproductive health, family planning, maternal/child health and nutrition is essential.
• Excellent data management and analysis skills.
• Good writing and verbal communication skills
• Ability to work independently with minimum supervision.
• Ability to work and deliver under intense pressure.

Must have legal authorization to work in Kenya.

PATH is dedicated to diversity and is an equal opportunity employer.

How to Apply

CLICK HERE to apply online

Deadline: Thursday, October 19, 2017 at 5.00 p.m

Health Informatics Officer

PATH - HSDSA Project

Health Informatics Officer

Tracking Code: 8462
 

Job Location: Kisumu, , Kenya
 

Company Location: Kenya, Kisumu
 

Position Type: Full-Time / Regular 

PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children. 

 

We accelerate innovation across five platforms - vaccines, drugs, diagnostics, devices, and system and service innovations - that harness our entrepreneurial insight, scientific and public health expertise, and passion for health equity.

By mobilizing partners around the world, we take innovation to scale, working alongside countries primarily in Africa and Asia to tackle their greatest health needs. 

Together, we deliver measurable results that disrupt the cycle of poor health.

HIV Service Delivery Support Activity (HSDSA) Cluster 1 is a USAID funded project covering Homa Bay, Kisumu, Migori, Kisii and Nyamira counties. 

The purpose of this project is to provide key clinical support to the Government of Kenya national HIV response with the overall goal of increasing access and coverage for HIV prevention, care and treatment services towards achieving the “90-90-90” targets.

PATH is seeking to recruit a Health Informatics Officer to provide technical support and supervision to ensure EMR implementation at facility level is carried out to the fullest extent possible and to the highest possible degree of quality.  

In addition the successful candidate will 

• provide technical support and expertise, coordination and supervision of all HIV services related software design and implementation and database administration and health informatics and information systems strengthening within the assigned project area in compliance with national and donor guidelines and policies; 
• provide technical support and supervision in collaboration with MOH CHMT and SCHMT teams in the successful planning and implementation of HIV service delivery Health Informatics related activities at facility level, including facility work planning and target setting, support supervision, technical support and reporting. 

The Health Informatics Officer will be based in Kisumu.

Specific duties and responsibilities;   

• Health Informatics and Information Systems strengthening including co-ordination and support for implementation MOH and HSDSA Health Information Systems strengthening mainly focusing on Electronic Medical Records (EMR) platforms at facility, sub-county and county levels.
• Provide technical support for eHealth/mHealth Systems Support and administration including provide first level support , troubleshooting, system testing, applications’ rollout, user training and providing excellent post-rollout client support via phone, internet, or in-person.
• Lead in training and capacity building on EMR and eHealth in compliance with national protocols and guidelines and provide continuous mentorship.
• Ensure acceptable levels of data quality and integrity as per national protocols and guidelines.
• Provide technical support for relevant software design and implementation for HIV Service Delivery Information Systems.
• Provide technical support and coordination for Database Administration (DBMS).
• Provide technical support for integration of the project’s technical approaches for the achievement of successful project health informatics implementation at facility level using evidence informed, innovative and best practices.
• Provide technical support during weekly, monthly, quarterly, semi-annual and annual facility performance reviews using EMR and related health informatics platforms.
• Provide technical support for Quality Improvement/Quality Assurance interventions at facility level in collaboration with C (SC) HMT using EMR and related health informatics platforms.
• Participate in site preparation for supportive supervision and SIMS assessments and ensure recommendations are implemented at facility level by project team in collaboration with C (SC) HMT.
• Represent the project in health informatics technical forums at facility, sub-county and county level.

Required Experience

• Bachelor’s degree in health records and management sciences / statistics / information systems, IT, Informatics or other degree in a relevant field will be an added advantage, Health Informatics (or equivalent qualification) with an advanced diploma with a minimum of 5 years’ experience providing direct technical support in implementation of health informatics platforms with specific experience in HIV/TB projects,
• Hands on experience in HIV service delivery health informatics implementation and technical coordination.
• Proven experience and familiarity with MOH/GOK EMR and health informatics systems. Research experience, proposal and abstract writing will be a distinctive advantage.
• Professional presentation skills.
• Excellent computer and IT skills.
• Excellent facilitation, mentorship, team building and coordination skills.
• Field oriented and comfortable with a team approach to programming.
• Excellent interpersonal and supervisory skills, capable of directing and managing change, effective delegation, inspiring teamwork and motivating staff and partners to achieve results.
• Ability to work in a complex project implementation environment with multiple tasks, short deadlines and intense pressure to perform.
• Ability to collaboratively forge partnerships with other USG implementing mechanisms that are supporting health informatics.

Must have legal authorization to work in Kenya.

PATH is dedicated to diversity and is an equal opportunity employer.

How to Apply

CLICK HERE to apply online

Deadline: Thursday, October 19th 2017 at 5.00 p.m

Monitoring and Evaluation Advisor

PATH - HSDSA Project

Job Vacancy: Monitoring and Evaluation Advisor

Tracking Code: 8460
 

Job Location: Kisumu, Kenya
 

Company Location: Kenya, Kisumu
 

Position Type: Full-Time / Regular

PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children. 

 

We accelerate innovation across five platforms - vaccines, drugs, diagnostics, devices, and system and service innovations - that harness our entrepreneurial insight, scientific and public health expertise, and passion for health equity. 

By mobilizing partners around the world, we take innovation to scale, working alongside countries primarily in Africa and Asia to tackle their greatest health needs. 

Together, we deliver measurable results that disrupt the cycle of poor health.

HIV Service Delivery Support Activity (HSDSA) Cluster 1 is a USAID funded project covering Homa Bay, Kisumu, Migori, Kisii and Nyamira counties. 

The purpose of this project is to provide key clinical support to the Government of Kenya national HIV response with the overall goal of increasing access and coverage for HIV prevention, care and treatment services towards achieving the “90-90-90” targets.

PATH is seeking to recruit a Monitoring and Evaluation Advisor to provide technical leadership to the M&E team of the HSDSA project. 

S/he will support development, management and application of an AMELP (Activity Monitoring, Evaluation and Learning plan) of the project, offer technical assistance and help build capacity of the project stakeholders on health management information systems.

In addition, s/he will participate in identification and measurement of appropriate project performance indicators. 

S/he will lead the M&E team and other project implementation teams to carry out routine project monitoring in a timely manner and ensure accurate data collection, analysis, reporting of project activities and outputs and use of data for decision-making. 

With input from the project team, s/he will identify and oversee design and implementation of special studies that inform project performance and management. 

S/he will ensure assessments carried out meet quality and technical standards and that findings are appropriately shared with respective stakeholders. 

The position is based in the Kisumu office and reports to the M&E Specialist.

Specific duties and responsibilities:

• Mentorship and capacity building of the MOH staff and project M&E staff in to improve their skills in M&E and HMIS.
• Coordinate the gap analysis, forecasting and distribution of CBHIS/HMIS reporting tools.
• Coordinate the implementation of project Performance Management Plan (PMP) and ensure that all indicators are routinely updated.
• Participate in the planning, development, maintenance and training of M&E team and sub grantees on the project databases (and Management Information Systems-CIMS, tableau etc).
• Provide technical expertise in application of appropriate project evaluation methodology and design during implementation of studies and assessments, End-term review using cost-effective methods such as Lot Quality Assessment Sampling (LQAS).
• Provide guidance and a mechanism to ensure quality assurance is maintained at all levels of programmatic work and particularly at results level by offering technical support during SIMS, DQA and Quality of Care Assessments.
• Contribute to the development, review and tracking of the project’s performance indicators including training data.
• Contribute to the development of protocols, instruments (e.g. questionnaires, checklists, discussion guides and interview forms) for data collection, storage and analysis as may be needed.
• Ensure that project performance and accountability data is collected, analyzed and disseminated on a timely basis during quarterly, semi-annual and annual reporting of results.
• Oversee special studies that inform project performance and management including documentation.
• Participate in Project and County M&E Technical Working Group meetings.
• Lead efforts aimed at improving data accuracy by revision of the HSDSA monthly data summary reporting formats i.e. IPT and all training datasets.
• Coordinate continuous updating and review of the project M&E standard operating procedures.
• Manage and coordinate quarterly, SAPR and APR reporting processes to USG through DATIM.

Required Experience

• At least a Bachelor’s degree in Biostatistics, Information Systems Management, Monitoring and Evaluation, Social Sciences. Master's degree in any related field will be an added advantage.
• At least eight years’ work experience in Health and Management Information Systems (HMIS), monitoring and evaluation of public health programs.
• Experience in the design, management, analysis and dissemination of a wide range of quantitative and qualitative research projects.
• Experience working with a variety of information systems and data files.
• Knowledge of and experience working successfully with large, international, multi-donor health grantees.
• Familiar with GIS as a user interface and reporting format with analytical software.
• Knowledge of PEPFAR/USAID reporting requirements preferred.
• Knowledge of Tableau software is mandatory.
• Ability to initiate, establish and maintain liaison activities with key multilateral and bilateral stakeholders including other USG mechanisms such as HIGDA, Tupime Kaunti and CMLAP II.
• Excellent negotiation and leadership skills.
• Excellent interpersonal skills, capable of directing and managing change, inspiring teamwork, and motivating staff and partners to achieve results.
• Critical analysis and strong report writing skills required.
• Skills in finer analysis, interpretation and management of complex data.
• A good understanding of the workings of the national HMIS and CBHIS systems including the data collection and reporting tools.
• A good understanding of PEPFAR Monitoring, Evaluation and Reporting indicators and reporting system (DATIM).  

Must have legal authorization to work in Kenya.

PATH is dedicated to diversity and is an equal opportunity employer.

How to Apply

CLICK HERE to apply online

Deadline: Thursday, 19th October, 2017 at 5.00 p.m  

Administrative Assistant

RTI is an independent organization dedicated to conducting innovative, multidisciplinary research that improves the human condition. 

Founded as a centerpiece of the Research Triangle Park in North Carolina in 1958, RTI offers innovative research and development and a full spectrum of multidisciplinary services. It has a worldwide staff of more than 5,000 people.
 

RTI's International Education Division supports education development around the world by strengthening education policy, management and practice in order to achieve measurable improvement in teaching and learning. 

 

RTI anticipates staffing the following job position for TUSOME, a donor funded Project.

TUSOME Project is a national literacy intervention focused on curriculum support, teacher training and teaching material development to improve the quality of early grade instruction in formal and non-formal schools through a reading intervention.
 

Administrative Assistant (Kisumu)

The Administrative Assistant ensures that administrative systems in the Kisumu office are conducted according to all RTI policies, client regulations, standard operating procedures and good business practice. 

In addition, the person provides reception, secretarial, administrative, logistics support management and basic procurement support to the Kisumu-based staff. 

The person will facilitate effective communication between the Kisumu office and its key clients and partners.

Required qualifications and experience: A minimum of three (3) years relevant experience and a Bachelor’s Degree or a Higher Diploma in Administration or Secretarial studies. 

Additional preferred qualification: office management, business management or accounting; experience in logistics management, organizing workshops and training courses; preparing, monitoring budgets and petty cash management in an international organization; experience within the Not for Profit sector and familiarity with donor reporting requirements.

How to Apply

To apply, email your cover letter and CV to hrapplications@nb.rti.org by 24th October 2017.

Applicants must include POSITION and REGION in the subject line of the email. Please do not attach copies of certificates. 

We regret that only shortlisted applicants will be contacted. 

Please note: RTI International does not use agents or require any form of payment in the recruitment process.

Finance and Administration Manager

Action Africa Help International
 

Job Opening: Finance and Administration Manager, Djibouti
 

Department: Finance
 

Reports to: Country Programme Manager
 

Staff reporting to this post: Finance and Admin staff
 

Technical Dotted-Line link to Finance & Admin Director - HQ
 

Matrix manages: Field Finance and Admin staff
 

 

Liaises with: Project Managers
 

Duty Station: Djibouti, with travel to field project locations
 

Purpose of the role: Oversee the overall financial functions of the AAH-I - Djibouti and ensure all financial and admin processes are functioning effectively and efficiently. 

S/he will plan, execute and evaluate all activities of financial management of various projects’ financial and accounting processes and be responsible for creating, reviewing, updating and enforcing compliance of the projects’ financial/administrative policies and procedures.
 

Duties & Responsibilities

1. Prepare, examine, and analyze accounting records, financial statements, and other financial reports to assess accuracy, completeness, and conformity to reporting, cost control and procedural standards.
2. Oversee all admin and procurement duties of the Country Programme, records of procurement and other expenditures and ensure accuracy of supporting documents.
3. Support the development and analysis of budgets, prepare periodic reports that compare budgeted costs to actual costs.
4. Advise management about issues such as resource utilization, tax strategies, and the assumptions underlying budget forecasts.
5. Support the internal and external auditing processes with an aim to close identified gaps.
6. Ensure that project finance policies and procedures are in harmony with the country financial and admin policies and procedures; and make sure they are understood by staff.
7. Ensure effective, timely and accurate functioning and monitoring of the financial software system including maintaining the completeness and integrity of data within the system, compliance, generating necessary reports and authorising monthly data compilation in the system.
8. Cash planning through preparation of weekly and monthly cash flow forecasts and generation of the cash flow statements as required.
9. Undertake banking duties as needed and reconcile bank statements on a monthly basis.
10. Ensure that donor and institutional accounting requirements are adhered to and financial reports are submitted on time.
11. Prepare income and expenditure narrative and financial reports for the Country office
12. Support the budget preparation and proposal writing efforts through provision of information and advice during the budget preparation and proposal writing processes.
13. Collaborate with the Administration/Operations and Security to ensure that all AAH-I assets at the field base are recorded and properly maintained with adequate security.
14. Development and monitoring of the field base recharge mechanisms and advise management on cost effective proposal reviews
15. Ensure compliance with necessary legal and statutory financial reporting in country, recommending change to procedures where required.
16. Lead on AAH-I Djibouti field base audits and follow up on recommendations. Ensure information is provided to the external and/or internal auditors as required during the audit process and follow up to close any identified audit gaps.
17. Contribute to the design of and oversee the preparation of regular (weekly/monthly/quarterly) management reports to meet the needs of the country programme, and also meet the requirements for regular reporting set by the Donor, ensuring timeliness and accuracy.
18. Oversee preparation and consolidation of donor financial reports
19. Assess finance staff gaps within the team and advice the Country Program Manager.
20. Maintain and update an inventory and ensure proper operation, maintenance and appropriate distribution of all project equipment.
21. Oversee the usage and maintenance of all equipment including vehicles.

Expected Outcomes

• Financial expenditure is in compliance with Donor contract requirements.
• Complete and accurate PASTEL data and reports.
• Cash flow forecasts, statements and bank reconciliations available on a monthly basis.
• Local payroll is prepared and implemented by 20th of every month.
• Assets are properly tagged, and an up to date asset register and inventory available at all times.
• Audit recommendations are followed through to closure.
• Timely planning of donor audits are done in less than 30 days after the end of the audit period.
• Timely preparation and implementation of payments.
• Accurate and up to date Finance files.
• Staff imprests and advances are properly registered and recovered as per the Finance Manual.
• Banking and bank reconciliations done on time
• Carry out any other related responsibility assigned by the Country Programme Manager and support other activities as required by the AAH-I Djibouti programme management.

Professional qualifications

• Bachelor’s degree in Commerce, Finance or Business Administration.
• Master’s in Business Accounting, Commerce or Finance, will be an added advantage
• Valid professional qualification from a certified institution.
• Must be able to work competently in French and in English.

Minimum relevant experience required

• Minimum 8 years’ experience in similar position preferably in an INGO.
• Experience managing/working in an administration and procurement function
• Previous work experience in a field location for an INGO will be an added advantage.

Additional Skills & Competences

• Knowledge and exposure to the social and cultural values of the region concerned.
• Able to follow set procedures and instructions under limited supervision.
• Ability to formulate recommendations to improve accounting systems.
• Good team player and builder.
• Good familiarity with Microsoft Office packages and PASTEL accounting software.
• Good communication and interpersonal skills.
• Good analytical skills with good attention to detail
• Excellent team-player, resilient and self-energizing for the field posting.
• Commitment to and understanding of AAH-I’s vision, mission, and values.

Application Instructions
 

Interested candidates should email application letters and CVs (with 3 referees) addressed to recruitke@actionafricahelp.org to be received by 25th October, 2017. 

The email Subject Line must show the job title of the position applied for. 

AAH-I is an equal-opportunity employer. 

We thank candidates for their high interest in the opportunities we publish on our website. 

Due to the high number of applications we receive, we will only get back to shortlisted candidates.

Food and Agriculture Organization of the United Nations

Food and Agriculture Organization of the United Nations
 

Vacancy Announcement No: FAO/20/2017
 

Issued on: 10 October 2017
 

Deadline for Application: 18 October 2017
 

Position Title: Local Security Assistant 

Grade Level: SC6
 

Contract Type: Service Contract (NPP)
 

Duty Station: Nairobi
 

Organizational Unit: FAO-Somalia
 

 

Duration: 6 Months Renewable
 

Eligible Candidates: Kenyan / Somali Nationals Anticipated Start Date: Immediately
 

General Description of Tasks and Objectives to be Achieved: Under the overall supervision of FAO Representative FAO Somalia, and the direct supervision of the Field Security Officer to provide administrative and operational support as part of the security unit to support FAO Somalia.:
 

In Particular:

• Process and submit clearances, both online (TRIP) and manually by Mission Security Clearance Request (MSCR) for all FAO staff to UNDSS as instructed by the Field Security Officer (FSO) and as required.
• Under the direct supervision of the FSO ensures that the agency’s personnel are trained and briefed on security matters within existing security policy and procedures and maintains accurate logs of all training conducted.
• Server as a security focal Point a.i in the absence of the Field Security Officer and oversees office premise security as required.
• Keep abreast of FAO operations and oversees security recommendations on security, safety and evacuation plans for staff in Somalia as directed by the FSO.
• Ensure that security procedures and policies are adhered at all times and compliance with UNDSS guidelines and advisories.
• Develop a strong partnership with UNDSS security officers through regular contact and collaboration on developments which could affect the security of FAO and the country in general.
• Co-ordinate with local authorities (police, military political and humanitarian) as directed by the FSO.
• Assist in conducting periodic Minimum Operating Security Standards and Minimum Operating Residential Security Standards (MOSS/MORSS/ RSM) assessments of FAO facilities and provide advice on shortfalls with recommended improvements and solutions as directed by the FSO.
• Ensure FAO communications are integrated into the appropriate UN security communication system and all staff are trained in security and emergency procedures, in collaboration DSS officers and to maintain an accurate ledger of security stores every 6 months.
• Track and follow up on MSCR requests on behalf of FAO Somalia.
• Under the supervision of the FSO, works with the FAO procurement department to ensure provision of equipment and other physical measures necessary for Minimum Operating Security Standards (MOSS) and Minimum Residential Security Standards (MORSS) compliance.
• In charge of maintaining the proper electronic filling and archive of operational documents for security unit.
• Oversee the remote access and monitoring of the CCTV systems, responsible for the issuance of access cards and ID’s and vehicle decals.
• Oversee the maintenance of the alarm system, fire alarm system, CCTV system, access control system and public address system.
• Supervise and coordinates with other units/sectors regarding security related issues for travel staff in both Kenya and Somalia.
• Provide FAO staff, particularly external missions, with security briefings, situation reports and other appropriate security-related information and training as required.
• Oversee the daily tracking of national staff operating under Special CONOPS ( Low Profile) by assuring the daily tracking by the Radio Room Operators and the issuance of the a daily tracking sheet with the details as per the established procedure.
• Make sure all staff working under Special CONOPS in Somalia are contacted daily by phone by the Radio Room 
• Records locations and work status along with mission tracking of all FAO personnel in Somalia and presents data through the daily tracking sheet report to the FSO. 
• Establish and maintain up-to-date basis records requested for the security unit, and reference records on directive and procedures of a technical or administrative nature relating to field security operations work, reconcile operations records with other corporate records of the organization regarding, personal, budget, training, purchases and reports. 
• Receive and review incoming mails, attach appropriate background and identify action to be taken copying in the FSO as required. 
• On own initiative or minimum instructions prepare in final form replies to correspondences on security operations matters 
• Identify non-routine matters and potential policy issues, prepare background and refer matter with relevant notes for the FSO. 
• Under the supervision of the FSO ensures that field staff are informed of security context and operations through direct communication with the support of the Radio Room operators 
• Compile and update the warden plan in collaboration with Local Security Assistant FAO Kenya, Field Security Officer (FAOSO), UNDSS Kenya and Somalia. 
• Maintain updated records on safety and fire safety plans, drills and updates in line with guidance from the FSO. 
• Maintain the inventory of the security unit and liaise with the relevant administration and logics and department for it updates replenishment and scrapping of inventory items after gaining the necessary permissions from the FAOR. 
• In charge of the follow up and tracking of trainings requests, schedules and inscription of FAO staff with UNDSS and the relevant units/Sectors. 
• Secure information on technical matters from designated subject matters officers; prepare briefs, notes and periodic reports and monitor receipt circulation and processing of the field reports. 
• Timely report all security and safety related incidents involving FAO staff and assets to Field Security Officers, and make sure that this information is further reported to UN DSS Investigation Unit/Diplomatic Police Unit. 
• Support FAOKE Local Security Officer and the Field Security Officer on any security related issues between FAO and UNDSS 
• Act as focal point for all security related issues from the field and channel to FAO – Field Security Officer and respective managers and Follow up for actions Key Performance Indicators

Minimum requirements:
 

Education:

• University Degree or equivalent in Political Science, Military Studies, Security Management, Management or a relevant field.

Work Experience:

• 6 years relevant experience in security, preferably in the military or police context or related field of work.
• 3 years of relevant experience with an advanced degree in security, preferably in the military or police context or related field of work.
• Prior experience with the UN system or an international NGO is desirable.
• Prior experience in Security management/support within Somalia is desirable
• Ability to work effectively with people of different national and cultural backgrounds;
• Ability to work as part of a team

Languages:

• Working knowledge (level C) of the FAO official language used for communication within the country (English, French or Spanish) and working knowledge of the local language(s) is required. 
• Knowledge of Somali language is preferred.

IT Skills:

• Ability to effectively use standard office software, such as MS Office (Windows, Word, Outlook, Excel, Exchange) etc. 
• Ability to use accounting software and other information systems and databases to insert data, make enquiries, retrieve/define ad hoc reports and analyses and edit results in appropriate format

Office Management Skills:

• Systematic, well-structured and efficient approach to work assignments. 
• Analytical ability, accuracy and consistency. 
• Exercise diligence and care in dealing with records and expenditures.

Interpersonal Communications and Teamwork Skills:

• The incumbent must possess a cooperative spirit, flexibility and openness to work in an international environment. 
• Tact and courtesy. 
• Ability to establish and maintain effective working relationships with people of different national and cultural background.

How to Apply
 

Send your application to: Candidates are requested to submit a covering letter quoting the Position Title and Vacancy Announcement No. FAO/20/2017 along with their current/detailed Curriculum Vitae and FAO Personal Profile Form (PPF) available http://www.fao.org/employment/irecruitment-access/en/. 

E-mail is the preferred means of receipt and the application should be sent to HR-Somalia@fao.org
 

Applications must be received by the deadline. 

Late applications and applications without PRFs will not be considered.
 

Only short listed candidates meeting all essential qualifications will be contacted.

Specialist - Capital Markets and Financial Inclusion.

Habitat for Humanity International (HFHI) is currently seeking a talented individual for the role of a Specialist - Capital Markets and Financial Inclusion. 

Location: Nairobi, Kenya
 

Job Type: In-Country National
 

Employment Type: International Employment
 

Job Function: Strategy
 

Travel: 30%

The Specialist - Capital Markets and Financial Inclusion is responsible for implementation and coordination of the capital market and financial inclusion strategy in the Africa area. 

He/she will be responsible for the growth and development of the existing housing finance and SME portfolio in the region, consistent with HFHI standards and strategic goals towards sustainably serving families. 

At the same time, he/she will contribute to the implementation of a regional expansion and capital mobilization strategy with special focus in partnerships with Financial Service Providers (FSP) and SME’s through the Terwilliger Center for Innovation in Shelter (TCIS: Shelter Venture Fund, Micro Build Fund) and other investors or investment vehicles.

This position will be based in Nairobi, Kenya.

About Terwilliger Center for Innovation in Shelter:

The Terwilliger Center for Innovation in Shelter works with housing market systems by supporting local firms and expanding innovative and client-responsive services, products and financing so that households can improve their shelter more effectively and efficiently. 

Acting as a market facilitator through the Terwilliger Center, Habitat for Humanity will have exponentially more impact by improving systems that make better housing possible for millions more families, most of whom build their homes in stages. 

The Terwilliger Center’s approach stays true to Habitat for Humanity’s original principles of self-help and sustainability by focusing on improving systems that enable families to achieve affordable shelter without needing ongoing direct support.

KEY RESPONSIBILITIES

IMPLEMENTATION AND COORDINATION OF CAPITAL MARKETS AND FINANCIAL INCLUSION STRATEGIES AND MODELS

• Coordinate and implement technical support strategies on Housing Finance and SME issues: product development, financial modeling, conceptual innovations, evaluations, involvement on specific projects.
• Coordinate and implement capital mobilization strategies for supporting the funding needs for both demand (clients and FSP’s) and supply (SME’s) side of the housing value chain, in collaboration with Market Systems.
• Promote inter-institutional adoption and adaptation of successful housing, financing and micro-finance models.
• Monitor and evaluate innovative projects, generate learnings and promote scaling of effective models, sharing and knowledge transfer.
• Support Manager CMFI in development of project proposals to potential donors, or investors, focusing on coordination and development of the capital market/financial inclusion design and objectives.

DEVELOPMENT OF PARTNERSHIPS

• Position TCIS EMEA-niche as a solution to Housing Finance, Housing Microfinance and SME’s in Africa region.
• Identify, prioritize, establish and maintain relationships with Implementing Partners (Micro Finance Institutions, other Local Finance Institutions, Donors, Investors, SME’s, consultants, etc).
• Develop and pilot partnership projects in cooperation with partners and area office team.

RESOURCE DEVELOPMENT COORDINATION

• Support Manager CMFI to identify new funds to support Housing Finance and SME’s activities and programs.
• Identify, prioritize, establish and maintain relationships with Funding Partners (Investors, Guarantors, Donors).

SUPPORT MICRO BUILD FUND, SVF AND TCIS LEADERSHIP

• Promote and identify potential MFI and SME’s partners.
• Conduct the appropriate due diligence (both desk and on-site) and a proposal development for each MFI and SME partner.
• Carry out additional responsibilities and projects as assigned by supervisor.

Key Requirements:

• Bachelor’s degree in relevant field required. Master’s degree or equivalent experience preferred in international development, business administration, or related discipline.
• At least 5 years of work experience in international development, preferably with an INGO, experience in developing countries is a plus.
• At least 5 years’ experience and demonstrated success in capacity building of partners.
• Experience in designing and delivery of housing microfinance and SME’s investment projects.
• Experience in selecting and coordinating consultant base.
• Working experience in microfinance and/or housing finance; with an understanding of low income segments.
• Investment, portfolio management and financial literacy experience strongly preferred.
• Credit and micro credit analysis abilities.
• Strong Excel & other MS office skills.
• Strong evaluation skills.
• Fluency in English.
• Cross-cultural communication skills.
• Negotiation and partnership development skills.
• Process facilitation and organizational development skills.
• Decision making and problem solving.
• Demonstrated ability to work within a team.
• Must be currently eligible to work in Kenya without sponsorship.

Preferred: Fluent in French

How to Apply

CLICK HERE to apply online

Closing Date for Applications is 27 October 2017.

HFHI is an equal opportunity employer and seeks to employ and assign the best qualified personnel for all our positions in a manner that does not unlawfully discriminate against any person because of race, color, religion, gender, marital status, age, national origin, physical or mental disability, sexual orientation, veteran/reserve national guard status, or any other status or characteristic protected by law.

Technical Advisor, Voluntary Male Medical Circumcision (VMMC) Services - HSDSA Cluster 1

PATH - HSDSA Project

Job Vacancy: Technical Advisor, Voluntary Male Medical Circumcision (VMMC) Services - HSDSA Cluster 1

Tracking Code: 8451
 

Job Location: Kisumu, Kenya
 

Company Location: Kenya, Kisumu
 

Position Type: Full-Time / Regular

PATH is an international organization that drives transformative innovation to save lives and improve health, especially among women and children. 

 

We accelerate innovation across five platforms - vaccines, drugs, diagnostics, devices, and system and service innovations - that harness our entrepreneurial insight, scientific and public health expertise, and passion for health equity. 

By mobilizing partners around the world, we take innovation to scale, working alongside countries primarily in Africa and Asia to tackle their greatest health needs. 

Together, we deliver measurable results that disrupt the cycle of poor health.

HIV Service Delivery Support Activity (HSDSA) Cluster 1 is a USAID funded project covering Homa Bay, Kisumu, Migori, Kisii and Nyamira counties. 

The purpose of this project is to provide key clinical support to the Government of Kenya national HIV response with the overall goal of increasing access and coverage for HIV prevention, care and treatment services towards achieving the “90-90-90” targets.

We seek to recruit a Technical Advisor, Voluntary Male Medical Circumcision (VMMC) Services who will provide technical expertise, coordination and supervision of all Voluntary Male Medical Circumcision (VMMC) activities within the HSDSA Cluster 1 project area in compliance with national and donor guidelines and policies.  

S/he will provide oversight and leadership to ensure that the VMMC Scope of Work for the HSDSA Cluster 1 project is carried out to the fullest extent possible and to the highest possible degree of quality. 

The incumbent will provide oversight and leadership in collaboration with PATH and HSDSA Cluster 1 project management teams to ensure the successful planning and implementation of VMMC activities, including work planning, budgeting, support supervision, technical support and reporting, provide representation for the HSDSA Cluster 1 project and PATH at county and national VMMC forums, meetings and conferences as may be called upon. 

This position is based in Kisumu.

Key Responsibilities:

• Take the lead in planning, implementation and supervision of all planned VMMC activities within the project area, and ensure these activities are implemented to the highest degree of quality possible.
• Ensure key VMMC strategies implementation through supportive supervision and capacity building modalities, dissemination of guidelines and standards and implementing quality improvement and quality assurance initiatives.
• Provide overall technical leadership in the implementation of the VMMC service delivery component of the project.
• Coordinate the development, implementation and monitoring of costed project work-plans
• Oversee the integration of the project’s VMMC technical approaches for the achievement of successful project implementation using evidence informed, innovative and best practices
• Provide leadership in creating and strengthening community demand creation and referral networks between facility and community ensuring there is seamless implementation of VMMC activities.
• Take lead in the preparation of monthly, quarterly and other reports as may be required and submit these to the Senior Technical Advisor HIV Prevention in a timely manner
• Provide leadership in weekly, monthly, quarterly, semi-annual and annual project performance reviews, assessing progress in an objective manner in collaboration with C (SC) HMT
• Provide leadership for the VMMC component on Quality Improvement/Quality Assurance interventions at facility level in collaboration with C (SC) HMT.
• Participate in the donor progress report writing, continuation application and quarterly review report writing and presentation.
• Take lead in site preparation for supportive supervision and SIMS assessments and ensure recommendations are implemented at facility level by project team in collaboration with C (SC) HMT.
• Support coordination with C (SC) HMT on implementation of HTS service delivery work plans.
• Represent the project in technical forums and male circumcision taskforce meetings at sub-county, county and national level.
• Participate in any other duties as assigned.

Required Experience

• Clinical qualification (Registered Nurse, Registered Clinical Officer, Medical Doctor or equivalent qualification) with a minimum of 5 years’ experience providing leadership in implementation of VMMC services.
• MPH or other master’s degree in a relevant field will be an added advantage.
• Advanced trainings in VMMC service provision will be a distinct advantage.
• Hands on clinical experience in VMMC service delivery and technical coordination of VMMC activities.
• Proven experience and familiarity with MOH/GOK health systems.
• Excellent interpersonal and supervisory skills, capable of directing and managing change, effective delegation, inspiring teamwork and motivating staff and partners to achieve results.
• Computer literacy.
• Research experience, proposal and abstract writing will be a distinctive advantage.
• Ability to work in a complex project implementation environment with multiple tasks, short deadlines and intense pressure to perform.
• Ability to lead a multi-sectoral team and support collaboration with multiple stakeholders
• Ability and willingness to learn.
• Excellent facilitation, mentorship, team building and coordination skills.
• Experience in public speaking and professional presentations.
• Field oriented and comfortable with a team approach to programming.

Must currently have legal authorization to work in Kenya.

PATH is dedicated to diversity and is an equal opportunity employer.

How to Apply

CLICK HERE to apply online

Deadline: Thursday, 19th October 2017 at 5.00 p.m