Federal Government of Somalia :: TA Procurement Reform Management Consultant

Federal Government of Somalia
 

Ministry of Finance
 

Second Public Financial Management Capacity Strengthening Project
 

Request for Expressions of Interest
 

(Consulting Services – Individual Consultant Selection)
 

Project ID: P151492
 

TF#: 0A0388
 

Assignment Title: TA Procurement Reform Management Consultant
 

Reference No.: FGS/PFMII/ICS/2016/001
 

1.0 Background to the Project
 

The Federal Republic of Somalia has received financing from the World Bank toward the cost of the “Second Public Financial Management Capacity-Strengthening Project” (SPFMCSP) and intends to apply part of the proceeds of this grant for consulting services. 

The Ministry of Finance (MOF) of the Federal Republic of Somalia (FRS) has undertaken the SPFMCSP with the objective to achieve overall fiscal discipline that ensures effective use of public funds and avoids fiscal waste. 

The project refers to the legal and institutional framework for supervising all phases of the budget cycle, including formulation and preparation of the budget, budget execution and expenditure management, internal controls and audit, procurement, monitoring and reporting arrangements, and external audit.

In this context, the Federal Government of Somalia has passed the Public Procurement Concessions and Disposal Act (PPCDA). 

The PPCDA will cover all public entities, including central government agencies, local governments, state-owned enterprises, independent organisations and other public institutions. 

In this regard, the project aims to provide the best international technical expertise in this field to ensure that the designs of secondary legislation, institutional setup, and capacity development strategy will lead to effective implementation of PPCDA and successful public procurement reforms. 

The project will take a systematic approach to support the reform efforts at the legislative, policy, and operational levels to fulfil the goals of “value for money” in public procurement with integrity.
 

3. Scope of Work
 

The international consultant is to support the Procurement Directorate of the Ministry of Finance to conduct a comprehensive review of legal infrastructure and development of additional guidance to support effective implementation of the new PPDCA.

She/he will work closely with the relevant Ministry of Finance officials as well as national and international consultants to provide technical inputs and assist in reviewing the current and proposed legal infrastructure as well as in designing/drafting/reviewing secondary legislations and regulatory frameworks in line with relevant best practices. 

The expected outputs will include a review of general provisions, existing/related laws and policies as well as drafting/reviewing legal implementing guidelines, operational guidance documents, model documentation, and recommendations to support effective implementation of the new PPDCA.
 

4. Duration of the Assignment
 

The International Consultant on Procurement Reform will be hired for a period of twelve 12 months on time-based contract with possibility of extension upon satisfactory performance.

The assignment is based in Mogadishu, Somalia.
 

5. Competences
 

The Consultant must possess at least 10 years’ experience in procurement, supply chain management with a degree in supply chain, procurement, law, management, finance, economics or commerce; 

The incumbent will have experience in supporting public procurement sector reforms and expertise in formulating policy and strategic planning at the national level. 

Knowledge and experience working in fragile countries is an added advantage; 

The successful candidate will be motivated and able to work in a results-driven environment and responsibly without direct supervision on occasion. 

He/She will exhibit organizational skills, attention to detail, personal commitment, efficiency, flexibility, and problem-solving skills. 

Further desired experiences are as follows: Experience of working in Fragile Countries and knowledge of the Public Financial Management Reforms.
 

6. Mode of submission of Applications
 

Further information can be obtained by sending email requests at the email address below. 

Expressions of interest must be delivered (in person, by mail, or by e-mail) in a written form in three (3) hard copies (if not by e-mail) to the address below by 5 pm 23rd February, 2016.

Mr. Farahan Mohamoud
Project Coordinator
Public Financial Management Reform Unit
Ministry of Finance
Villa Somalia, Mogadishu
Federal Republic of Somalia
Email: Pfmreformunit@gmail.com
And Procurement.fgs@gmail.com

Federal Government of Somalia :: Second Public Financial Management Capacity Strengthening Project

Federal Government of Somalia
 

Ministry of Finance
 

Second Public Financial Management Capacity Strengthening Project
 

Request for Expressions of Interest
 

(Consulting Services – Individual Consultant Selection)
 

Project ID: P151492
 

TF#: 0A0388
 

Assignment Title: TA Procurement Specialist
 

Reference No.: FGS/PFMII/ICS/2016/002
 

 

1.0 Background:
 

The Federal Republic of Somalia has received financing from the World Bank toward the cost of the “Second Public Financial Management Capacity-Strengthening Project” (SPFMCSP) and intends to apply part of the proceeds of this grant for consulting services. 

The Ministry of Finance (MOF) of the Federal Republic of Somalia (FRS) has undertaken the SPFMCSP with the objective to achieve overall fiscal discipline that ensures effective use of public funds and avoids fiscal waste. 

The project refers to the legal and institutional framework for supervising all phases of the budget cycle, including formulation and preparation of the budget, budget execution and expenditure management, internal controls and audit, procurement, monitoring and reporting arrangements, and external audit.
 

2.0 Overall Objective:
 

The overall responsibilities of the TA Procurement Specialist are on 

(i) to advise the senior management of the Ministry of Finance on all procurement aspects of the Project; and 

(ii) He/she will be responsible for implementation of procurement activities within MoF coordination of all procurement activities within the MoF, and the line ministries (beneficiary institutions); and capacity building in MoF

(iii) The Procurement Specialist will work with other specialist in the project management unit to perform all necessary procurement under the PFM for the period of the assignment and 

(iv) to support the Ministry of Finance in the implementation of its procurement reforms program.
 

3.0 Key Tasks:
 

The consultant shall do everything necessary to meet the above objectives, including but not limited to carrying out the following, by advising and or by doing as necessary: 

• Provide advice and ensure that all the procurement activities of the project conducted conform and are compliant with World Bank Procurement Guidelines; 
• Support the FGS to respond to technical issues arising in the draft procurement bill;
• Provide technical advice and support to the EAFS procurement section to ensure the World Bank procurement guidelines are compiled; 
• Assist the EAFS procurement section with the preparation of various documents required at different stages of procurement cycle e.g. EOIs, IFBs, RFPs, bid documents, evaluation reports, minutes of negotiations, contract award, contracts, various internal processing documents required to facilitate decision making, filing and archiving the documents.

4.0 Duration of the Assignment: The offer is initially for twelve (12) months contract. The duty

station is Mogadishu, Somalia.
 

5.0 Qualifications, Experience and knowledge:

•  The applicant shall have a Bachelor’s Degree in one of the following: Procurement, Business Administration, Accounting, Finance, Engineering e.t.c; 
• An advanced degree with a major in a relevant discipline is an added advantage: 
• A minimum of at least 10 years of direct relevant experience including broad expertise in the management of procurement in the public sector. 
• Minimum of at least 5 years of experience in implementing procurement actions according to international organizations guidelines such as the World Bank, African Development Bank etc. for procurement of goods, services, and works; 
• Minimum of at least 5 years of experience in implementing public sector procurement reforms in developing countries; 
• Proven work experience on country procurement systems and procedures; 
• Experience working in a Fragile State environment is desirable; 
• Excellent computer skills for Microsoft Office tools (Word, Excel, and PowerPoint) and Internet use; 
• Fluency in English is must; 
• Excellent written and oral communication skills; 
• High level interpersonal and relationship-building skills. 

Mode of submission of Applications
 

Further information can be obtained by sending email requests at the email address below. Expressions of interest must be delivered (in person, by mail, or by e-mail) in a written form in three (3) hard copies (if not by e-mail) to the address below by 5pm 23rd February, 2016.

Mr. Farahan Mohamoud
Project Coordinator
Public Financial Management Reform Unit
Ministry of Finance
Villa Somalia, Mogadishu
Federal Republic of Somalia
Email: Pfmreformunit@gmail.com
And Procurement.fgs@gmail.com

Data Collection Assistants

Seeking Expressions of Interest for Data Collection Assistance in Somalia
 

International Business and Technical Consultants Inc. (IBTCI) Somalia Program Support Services (SPSS) is seeking expressions of interest from data collection and survey research organizations. 

The selected firm will provide independent collection of data for a final evaluation of a USAID-funded program providing assistance to agriculture and livestock activities in two regions (Middle Shebelle and Lower Shebelle) of the South Central Somalia. 

The award would be for approximately two months, from July to August 2015.
 

The organization will be responsible for conducting the following activities: Collection of data from around 50 extension workers and 700 farmers of Afgoi, Awdhegle and Balad districts in South-Central Somalia on food availability and farmer incomes. 

Approximately 20 focus groups will be held with crop sellers/vendors, veterinary service providers, agro-dealers, milk processors and feed producers.

 

Requirements and selection criteria:

• The organization must demonstrate relevant technical experience in gathering and analyzing data, especially data based on agricultural programs.
• The organization must demonstrate the ability to operate in insecure regions of Somalia, including Mogadishu and South Central Somalia.
• The organization should provide written references from current or previous clients that attest to their competency in the requested services.

To Apply:
 

Please send responses to peg-survey@ibtci.com.

Responses must include a capabilities statement highlighting the organization’s technical staff, ability of the organization to scale up staff and consultants to meet the requested demand for data collection. 

Additionally, please include an illustrative budget and timeline based on this solicitation. 

Total length of the Expression of Interest (EOI) should not exceed 7 pages. 

12-point font should be used throughout EOI, with 1” page margins and single line spacing. 

On cover page of the EOI should be indicated name of contact person, title of contact person, and contact details.

In case if submitted EOI does not provide complete information requested by this solicitation SPSS keeps right to consider such EOI as non-responsive. 

Qualifying organizations must be able to demonstrate geographical presence, with past performance with reference contact information not later than Friday, June 12 at 5 PM (1700 hours) Nairobi time.

ICRC - Civil Engineer Job in Somalia

 The International Committee of the Red Cross (ICRC) is an impartial, neutral and independent organisation with the exclusively humanitarian mission to protect the lives and dignity of victims of war and internal violence and to provide them with assistance. 

It also endeavours to prevent suffering by promoting and strengthening International Humanitarian Law and universal humanitarian principles.
 

The ICRC’s Somalia Delegation in Nairobi co-ordinates the institution’s humanitarian activities in Somalia.
 

Civil Engineer 

(Based in Somalia)
 

The Water & Habitat Unit carries out various projects in Somalia which include construction and rehabilitation of various structures such as water tanks, health structures, hospitals, in addition to water projects such as boreholes, wells rehabilitation and rain water catchment’s structures.

In the frame of its activities, the Somali Delegation in Nairobi is seeking a skilled and highly motivated Somali National or origin to fill the Water and Habitat (Civil Engineer) position(s), based in Somalia (various locations).
 

Responsibilities:

• Carry out assessment and diagnostics of buildings (hospitals, health structures, etc.);
• Write bill of quantities (BoQ) for rehabilitation or constructions works;
• Produce basic technical drawings for civil works;
• Supervise rehabilitation and construction works independently;
• Implement contracts for ICRC projects and deal directly with contractors on the ground;
• Supervise civil works related to water projects (elevated tanks, animal troughs, etc.);
• Organize for and provide technical training and support to ICRC staff.

Minimum Requirements:

• Degree of Bachelor of Science in Civil Engineering or related field of work;
• Minimum of 2 years experience in implementing and supervising construction projects;
• Excellent computer skills (Word, Excel, PowerPoint, any other interactive software);
• Ability to read and produce technical drawings (Good command of AutoCAD is an asset);
• Excellent command of English and Somali languages.

Other Requirements:

• Experience in humanitarian work;
• Flexibility and willingness to be based in various regions and travel inside Somalia, and ability to work in hardship areas;
• Good report writing and administrative skills, ability to supervise and train staff;
• Experience in supervising construction teams on site;
• Ability to design simple structures, such as small buildings, concrete slabs, etc.;
• Knowledge or experience in water projects is an asset.

Interested persons (of Somali Nationality or origin), with the required background and experience are invited to submit their application to the Head of Human Resources on the address or e-mail below, on or before 20th July 2012.  

Please include: Copies of ID papers, detailed curriculum vitae, current and expected remuneration and contact details of three referees.
 

Please note that only short-listed candidates will be contacted.
 

Canvassing will lead to automatic disqualification.
 

International Committee of the Red Cross, 

Somalia Delegation, 

Denis Pritt Road,

P.O.Box 73226, 

Nairobi, 00200, Kenya

 

E-mail: nai_hr@icrc.org

FAO Somalia - Local Security Assistants Job in Hargeisa / Mogadishu

Food and Agriculture Organization of the United Nations
   
Vacancy Announcement No: FAO/026/2012
 

Issued on: 22nd June 2012   
 

Deadline for Application: 13th July 2012   

Position Title: Local Security Assistants 

(2 Positions)     

Grade Level: SC 5
 

Contract Type: Service Contract (National Project Personnel)
 

Duty Station: Hargeisa / Mogadishu
 

Organizational Unit: Somalia Country Office (FAO-Somalia)
 

Duration: 11 Months
 

Eligible Candidates: Somali Nations Only    

Anticipated Start Date: 1st August

Under the overall supervision of the Officer in Charge (O.I.C.) FAO Somalia and direct supervision of the Field Security Officer, and in close collaboration with the Head of the Field Office and the UNDSS office at the duty stations, the security officer will;

• Continuously assess the security situation at his/her duty station and report developments affecting FAO operation to the FAOSO Field Security Officer, communicating to the Head of Field Office or OIC when required either verbally or in writing.
• Establish working contacts with key members of the local Government authorities, clan chiefs and elders and others related to the security community.
• Provide close security support to FAO program operations in the field, in coordination with UNDSS on the ground.
• Maintain an updated list of FAO staff members working or travelling through in his/her respective area of responsibility for the purpose of tracking and reporting in collaboration with HR unit and the Head of Field Office.
• Assist FAO staffs in preparing and submitting security clearances when needed.
• Assist FAO field missions on ground security arrangements, convoy planning; in coordination with UNDSS.
• Participate in security cell meetings and Area Security Management Meeting conducted by UNDSS in his/her duty station.
• Maintain copy of the area Security Plan, including updating staff lists, area specific MOSS and SRAs.
• Observe staff compliance to Minimum Operational Security Standards (MOSS) and report in compliance to Field Security Officer and /or National Security officer.
• Identify MOSS equipment needs of FAO field offices and initiate/request and monitor procurement of MOSS compliant equipments.
• Assist Field Security Officer in organizing training courses on security issues/awareness  and preparedness for FAO staffs.
• Monitor performance of local guard forces deployed to FAO field offices.
• Be responsible for the accountability of FAO security equipment and stores at his/her duty station.
• Attend to any other tasks assigned by the Field Security Officer, National Security Officer or FAO Somalia Officer in Charge. Collaborates with the Head of Field Office regarding the security management of operations within its area of operation and assists him/her when required.

Minimum Requirements: 
 

a. Education: Minimum diploma (complemented with 5 years experience).  A university bachelors degree or higher is preferred.
 

b. Experience: Minimum of 3 years experience with UN, NGO/INGO, humanitarian agency or media/public relations in the field of security. Experience in either military or police will be favorable.
 

c. Language: Good English language oral and writing skills.
 

d. A valid driving license.
 

e. Good inter-personal and communications skills and the ability to interact readily with UN staff members at all levels.
 

f. Working knowledge and understanding of communications equipment including radios, telephones, satellite telephones, faxes, computer equipment (laptops and desktops).

Competencies: 

• High level of awareness on security matters and an understanding of different levels of risk and threat.
• Ability to take initiative and use judgment to identify threats against the UN (personnel or property) and take appropriate action/report to the Field Security Officer, through the National Security Officer or in their absence to the FAO Somalia OIC in  a timely fashion.
• Willing to work long hours, under difficult conditions and often at high levels of stress.
• Highly motivated and have the ability to think quickly and react with initiative to rapidly changing situations.
• Have good inter-personal and communications skills and the ability to interact readily with UN staff members at all levels.

To Apply:

Send your application to:   
 

Candidates are requested to submit a covering letter quoting the Position Title and Vacancy Announcement No. FAO/26/2012 along with their current/detailed Curriculum Vitae and FAO Personal History (PH) form attached. 

The cover letter should state the preferred Duty Station (Hargeisa or Mogadishu) E-mail is the preferred means of receipt and the application should be sent to HR-Somalia@fao.org.  

The subject line of the e-mail message should read CONFIDENTIAL – FAO/26/2012. 

If making a hard copy submission, the envelope should be clearly marked CONFIDENTIAL – FAO/26/2012 and sent to the following address:

FAO-Somalia
UN-Somalia Ngecha Road Complex
Corner Lower Kabete Road/Ngecha Road
P.O. Box 30470-00100
Nairobi, Kenya.
                                                     
Applications may also be faxed, again clearly indicating CONFIDENTIAL - FAO/26/2012 in the subject line, to +254-20-4000333.

Applications must be received by the deadline.  

Late applications will not be considered.

Only short listed candidates meeting all essential qualifications will be contacted.

HIJRA - Monitoring and Evaluation Officer Job in Mogadishu

 Humanitarian Initiative Just Relief Aid (HIJRA) is a humanitarian and development organization that aims to positively contribute towards improving the living standards and conditions of those adversely affected by disasters and conflict in the Horn and East Africa. 

Our work involves provision of clean and accessible water supply, sanitation facilities, promotion of health/hygiene, food security and education programs. 

HIJRA is dedicated and committed to reconstruction of community livelihoods through its direct contacts with communities.

Monitoring and Evaluation Officer 

(1 position) Ref: HR004/SOM

Duty Station: Mogadishu
Contract period: One year
Required: Immediately
Preferred: Somali National

Job summary:

Reporting to the Officer in Charge, the primary function of the Monitoring and Evaluation Officer will be to lead the monitoring and evaluation function for all of HIJRA’s Somalia Programmes. 

This includes providing technical input and support at all stages of the programme cycle to ensure the effective delivery and measurement of quality results for the programmes that include WASH, Livelihoods and Health.

Other tasks and responsibilities:

• Assist HIJRA to design monitoring and evaluation plans for Livelihoods, Health and WASH programmes.
• Track and update the Monitoring Plans, review and set targets, and report on indicators to the program heads and donors in a timely manner;
• Design Performance Monitoring Plans and ensure timely collection of accurate data and reporting to program managers, stakeholders and donors.
• Maintain and keep up to date the project monitoring and evaluation database;
• Assist the organization to design, conduct, analyze and report high quality formative research to support program design, materials development, and re-planning.
• Provide technical assistance in data collection, analysis, and report writing, prepare work plans and budgets for monitoring and evaluation
• Assist with the preparation of proposals for WASH, Livelihoods and Health projects.
• Design and provide training in monitoring, evaluation and data interpretation and utilization.
• Managing the M & E systems for the organization’s programs to ensure greater learning, more responsive programming and greater accountability.
• Preparing and implementing annual, quarterly and monthly monitoring and evaluation plans for the programmes.
• Generating reports and analyses that enable programme management to make informed decisions.
• Guiding the M&E team in preparing for baseline surveys, rapid assesments, weekly progress updates, 4W matrix updates, Public Helath trend reports and Project evaluation resports.
• Ensuring that the quality and quantity of the program activities being delivered are in accordance with the obligations prescribed.
• Uploading progress data in MEsure and ensuring that MESURE is fully operational and is regularly maintained to produce timely real time reports.
• Developing and maintain proper filing system in both hard and soft form
• Ensure that accountability and complaint mechanism are established through beneficiary hotlines and functional across all the programs.
• Coordinate and facilitate internal and external communication system.
• Ensure that all the relevant programmes are implemented in line with the donor requirement and are responsive to the set standards.
• Any other tasks as assigned by your line manager.

Qualifications & Requirements

• Advanced university degree in social science preferably in project planning and Management, M & E or related field
• 5 years’ demonstrable experience in programmatic monitoring and evaluation.
• Ability to handle multiple tasks simultaneously and set priorities.
• Willingness to learn and develop new skills; self-driven with a high sense of quality and ability to meet tight deadlines.
• Strong data management and analysis skills including familiarity with Excel, MS Access and SPSS. Experience maintaining computerized databases a plus.
• Excellent communication and interpersonal skills
• Ability to produce accurate and customized reports to donors while meeting deadlines
• Proven technical skills in data management, M&E and assessment with experience related to monitoring and evaluation of projects with a humanitarian emergency response focus is required.
• Previous experience in one or more of the following technical areas: health services delivery; health systems strengthening; child health/nutrition; education, livelihoods, or capacity building.
• Strong understanding of institutional donor rules and regulations for Quality and M&E.
• Ability to work with minimum supervision
• Has to be productive and creative.
• High standards of ethics and integrity

Desired skills and qualifications

• Somali language would be an advantage

Interested and qualified candidates should send their application with an updated CV which should have at least three names and contacts of your referees, and copies of academic certificates to vacancies@hijra.or.ke. 

Write in the subject line M & E Officer - HR004SOM. 

Please note that applications received without the correct subject will not be considered. 

Also documents submitted along with applications will not be returned. 

For more information regarding the organization you may visit our website: www.hijra.or.ke;

Deadline: 23rd June 2012. 

Only shortlisted candidates will be contacted.

HIJRA is an equal opportunity employer

SOLIDARITES International - WASH Program Manager Job in Bardera, Somalia

WASH Program Manager – Bardera, Somalia

SOLIDARITES International is an international humanitarian organization which provides assistance to populations who are victims of armed conflict or natural disasters. For 30 years, SOLIDARITES INTERNATIONAL (SI) has concentrated its action on meeting three vital needs: water, food and shelter. By carrying out emergency programs, SI has acquired experience and expertise in the fields of WASH, food security, livelihoods and agriculture.

In the Horn of Africa, SI is currently implementing WASH and Food Security/Livelihoods programs in Kenya and Somalia.

Position Objective

The WASH Program Manager is a key senior staff member responsible for managing the WASH program in the field. He/she will take the lead in WASH needs assessment; ensuring achievement of WASH objectives; and will manage the WASH team in the field.

Hierarchy

Reports to: Field Coordinator - Bardera
Technical links with: WASH Coordinator Kenya/Somalia
Supervisor to: Construction supervisors, Hygiene promotion supervisors and hygiene promoters.

List of main tasks include, but are not limited to the following:

Team Management

• Recruit, train, mentor and manage the staff under his /her direct responsibility
• Prepare and update job descriptions for staff under his/her responsibility
• Evaluate the skills and performances of the staff under his/her responsibility
• Complete detailed activities plan of the sector in collaboration with the sector team
• Project development
• Work closely with the Field Coordinator under the advice of the WASH Coordinator to complete detailed activity plans and other sector reports for the project
• Take lead role in carrying out sector needs assessment and propose best strategies of interventions and implementations
• Contribute to the development of the Program strategy in accordance with the SI Somalia country strategy plan

Project Management

• To ensure correct implementation of WASH activities specific to borehole rehabilitation
• To be responsible for the construction/rehabilitation of rainwater catchments and ensure efficient and effective quality of the work
• To control the development and progress of SI’s WASH program in Bardera (progress indicators, relevance and efficiency) and to adjust activities and processes in relevance to the field situation and budget availability through undertaking regular reviews
• To plan and supervise the implementation of relevant and effective hygiene promotion activities
• To ensure adherence to the budgets with objectives and activities agreed jointly with the financial staff in the field and in Nairobi office
• To be responsible for program reporting to the Field Coordinator according to SI and donor reporting regulations
• To facilitate the collection of baseline, project monitoring and context monitoring data by WASH field staff To contribute to the documentation of field experience through the development of Institutional Knowledge Building (IKB) files
• To follow the advice and recommendations of the WASH Coordinator, or to demonstrate good reason not to.

Logistics / Administration

• To prepare purchase requests for materials in liaison with logistics and administration personnel, including the provision of detailed specifications for all requests
• To plan movement and transport needs of the WASH team
• To prepare weekly transport and access plan to work sites for SI staff and have it validated in terms of security by the Field Coordinator
• To validate movements of WASH materials in and out of stock and to ensure timely deliveries of materials to worksites
• To monitor WASH budgets and expenditures, and to contribute to monthly budget monitoring reports to enure efficient and effective use of the available budget allocations
• To project WASH needs in terms of cashflow forecast for the Project

Reporting, Monitoring and Evaluation

• Prepare sector reports and ensure timely submission to the Field Coordinator
• Monitor regularly the progress and the timely implementation of WASH activities as outlined in the project documents. 
• Develop the necessary monitoring and evaluation tool kits to check the success of the project Participate in writing new propositions of humanitarian actions including proposals and concept notes according to the needs of target population 
• Document lessons learnt on strategic approaches (procurement, payment, recruitment, implementations, planning etc…) 
• Ensure that Solidarités’ management tools are properly used in the planning and implementation of WASH activities

Communication

Internal Communication : Share with the team every information about security, activities, logistical or administrative needs Prepare weekly situation report for WASH activities Contribute to final and intermediary activity reports Participate in weekly coordination team meetings Participate in security meetings

External Communication : Sharing and discuss WASH related propositions with donor’s representative. Participate in WASH Cluster meetings / forums whenever possible. Participate and organize meetings with different humanitarian actors (UN, NGOs etc..) about WASH issues in the field

Qualifications and experience requested:

• Education: Bachelors Degree in Civil Engineering or other relevant field A master’s degree in a field relevant to WASH programming would be a distinct advantage

• Experience: Minimum 3 years of experience in WASH project management in a similar position Minimum 2 years of experience within an NGO or similar agencies Proven experience of working directly with communities and developing community driven projects Experience of work in a high security context Experience in team management and planning Proven experience in project management

Person Specification:

• Skills and competences Ability to operate effectively and be accepted by the community in all field sites Good knowledge of WASH technologies and current hygiene promotion methodologies used in humanitarian contexts Good knowledge of the project management cycle and methodology Understanding and interest in emergency humanitarian situations Knowledge and understanding of the main humanitarian actors Ability to analyze complex geopolitics contexts Team leadership and coordination ability Ability to propose and put into action new ideas Ability to negotiate with communities Good communicator Excellent writing capacity
• Personality traits Calm and diplomatic (security context) Good stress management skills Strong capacity to work with initiative and without close supervision Appetite for very challenging situations Acceptance of harsh living conditions Acceptance of Security rules and behavior guidelines Ability to work effectively in a multicultural team
• Languages English (working language) Fluent in Somali language Knowledge of Kiswahili is an added advantage
• Computer skills : Excellent competency in Microsoft packages(Word, Excel, Outlook)

How to apply:

Send a cover letter and CV to the following email address: jobapplication@solidarites-kenya-som.org. 

Please indicate the job title and location in the email subject line.

Qualified persons with Somali background will have high consideration for an interview opportunity.

Deadline for applications: 30th June 2012. 

Please note that only shortlisted applicant will be contacted for interview.

SOLIDARITES International is an equal opportunities employer

SOLIDARITES International - WASH Program Manager Job in Adaado, Somalia

WASH Program Manager – Adaado, Somalia

SOLIDARITES International is an international humanitarian organization which provides assistance to populations who are victims of armed conflict or natural disasters. For 30 years, SOLIDARITES INTERNATIONAL (SI) has concentrated its action on meeting three vital needs: water, food and shelter. 

By carrying out emergency programs, SI has acquired experience and expertise in the fields of WASH, food security, livelihoods and agriculture.

In the Horn of Africa, SI is currently implementing WASH and Food Security/Livelihoods programs in Kenya and Somalia.

Position Objective

The WASH Program Manager is a key senior staff member responsible for managing the WASH program in the field. He/she will take the lead in WASH needs assessment; ensuring achievement of WASH objectives; and will manage the WASH team in the field.

Hierarchy

Reports to: Field Coordinator - Adaado
Technical links with: WASH Coordinator Kenya/Somalia
Supervisor to: Construction supervisors, Hygiene promotion supervisors and hygiene promoters.

List of main tasks include, but are not limited to the following:

Team Management

• Recruit, train, mentor and manage the staff under his /her direct responsibility
• Prepare and update job descriptions for staff under his/her responsibility
• Evaluate the skills and performances of the staff under his/her responsibility
• Complete detailed activities plan of the sector in collaboration with the sector team

Project development

• Work closely with the Field Coordinator under the advice of the WASH Coordinator to complete detailed activity plans and other sector reports for the project
• Take lead role in carrying out sector needs assessment and propose best strategies of interventions and implementations
• Contribute to the development of the Program strategy in accordance with the SI Somalia country strategy plan

Project Management

• To ensure correct implementation of WASH activities specific to borehole rehabilitation
• To be responsible for the construction/rehabilitation of rainwater catchments and ensure efficient and effective quality of the work
• To control the development and progress of SI’s WASH program in Adaado (progress indicators, relevance and efficiency) and to adjust activities and processes in relevance to the field situation and budget availability through undertaking regular reviews
• To plan and supervise the implementation of relevant and effective hygiene promotion activities
• To ensure adherence to the budgets with objectives and activities agreed jointly with the financial staff in the field and in Nairobi office
• To be responsible for program reporting to the Field Coordinator according to SI and donor reporting regulations To facilitate the collection of baseline, project monitoring and context monitoring data by WASH field staff To contribute to the documentation of field experience through the development of Institutional Knowledge Building (IKB) files
• To follow the advice and recommendations of the WASH Coordinator, or to demonstrate good reason not to.

Logistics / Administration

• To prepare purchase requests for materials in liaison with logistics and administration personnel, including the provision of detailed specifications for all requests
• To plan movement and transport needs of the WASH team
• To prepare weekly transport and access plan to work sites for SI staff and have it validated in terms of security by the Field Coordinator
• To validate movements of WASH materials in and out of stock and to ensure timely deliveries of materials to worksites
• To monitor WASH budgets and expenditures, and to contribute to monthly budget monitoring reports to enure efficient and effective use of the available budget allocations
• To project WASH needs in terms of cashflow forecast for the Project

Reporting, Monitoring and Evaluation

• Prepare sector reports and ensure timely submission to the Field Coordinator
• Monitor regularly the progress and the timely implementation of WASH activities as outlined in the project documents. 
• Develop the necessary monitoring and evaluation tool kits to check the success of the project Participate in writing new propositions of humanitarian actions including proposals and concept notes according to the needs of target population 
• Document lessons learnt on strategic approaches (procurement, payment, recruitment, implementations, planning etc…) Ensure that Solidarités’ management tools are properly used in the planning and implementation of WASH activities

Communication

Internal Communication : Share with the team every information about security, activities, logistical or administrative needs Prepare weekly situation report for WASH activities Contribute to final and intermediary activity reports Participate in weekly coordination team meetings Participate in security meetings

External Communication : Sharing and discuss WASH related propositions with donor’s representative. Participate in WASH Cluster meetings / forums whenever possible. Participate and organize meetings with different humanitarian actors (UN, NGOs etc..) about WASH issues in the field

Qualifications and experience requested:

• Education: Bachelors Degree in Civil Engineering or other relevant field A master’s degree in a field relevant to WASH programming would be a distinct advantage

• Experience: Minimum 3 years of experience in WASH project management in a similar position Minimum 2 years of experience within an NGO or similar agencies Proven experience of working directly with communities and developing community driven projects Experience of work in a high security context Experience in team management and planning Proven experience in project management

Person Specification:

• Skills and competences Ability to operate effectively and be accepted by the community in all field sites Good knowledge of WASH technologies and current hygiene promotion methodologies used in humanitarian contexts Good knowledge of the project management cycle and methodology Understanding and interest in emergency humanitarian situations Knowledge and understanding of the main humanitarian actors Ability to analyze complex geopolitics contexts Team leadership and coordination ability Ability to propose and put into action new ideas Ability to negotiate with communities Good communicator Excellent writing capacity

• Personality traits Calm and diplomatic (security context) Good stress management skills Strong capacity to work with initiative and without close supervision Appetite for very challenging situations Acceptance of harsh living conditions Acceptance of Security rules and behavior guidelines Ability to work effectively in a multicultural team Languages English (working language) Fluent in Somali language Knowledge of Kiswahili is an added advantage

Computer skills : 

Excellent competency in Microsoft packages(Word, Excel, Outlook)

How to apply:

Send a cover letter and CV to the following email address: jobapplication@solidarites-kenya-som.org. Please indicate the job title and location in the email subject line.

Qualified persons with Somali background will have high consideration for an interview opportunity.

Deadline for applications: 30th June 2012. 

Please note that only shortlisted applicant will be contacted for interview.

SOLIDARITES International is an equal opportunities employer

IRC - Field Coordinator Job in Galkacyo, Somalia

Field Coordinator

Galkacyo office
Location: Galkacyo, Somalia
Supervisor: Country Director
Position line manages: Appx 5 staff (Program Manager/ Coordinator, Finance, Logistics, HR & Admin roles)

Position works with: Operations Coordinator, Deputy Director‐ Programs, Finance Controller, Security Manager, Grants Manager and Sector Managers/ Coordinators

Background: The International Rescue Committee has been working in Somalia since 2006, providing essential services to conflict and disaster affected communities. The IRC has been operational in Central Somalia (Mudug and Galgadud regions) and Mogadishu implementing interventions in the areas of livelihood, WASH and health reaching out to more than 200,000 conflict and drought affected people.

Summary of Responsibilities: Working with the supervision of the Country Director, the Field Coordinator will play a pivotal role in managing the IRC Galkacyo program office. 

The person will provide leadership to the office in ensuring quality implementation of all program activities, efficient supply chain and office management, security management, representing the organization, HR management and maintaining close working relationship with relevant line ministries of the Galmudug authority and other actors such as INGOs. 

The position represents the IRC in relevant coordination forums.

Key parameters for success include‐ quality program implementation, flexibility, pro‐activeness and problem solving, facilitating team work, cost effectiveness and seeking and providing clarity to the team, and working together with IRC teams based at Garrowe and Nairobi.

Person competencies includes someone who‐ understands and internalizes the operational context of Somalia and motivation to work there, champions change, excels in self management, results driven, has problem solving and positive approach to work, employs sensitivity and diplomacy in daily work, strong interpersonal skills and hardworking.

Specific responsibilities

A. Operations

• Work with the field team and the senior management team for IRC in Somalia in achievement of the country program strategic plan and priorities identified therein.
• Ensure compliance of all IRC policies. Orient and train the supply chain staff at the Galkacyo office site and ensure that all activities are implemented in line with the IRC supply chain guidelines and policies.
• Line manage about 5 staff and provide quality overview HR management support to all staff in the office ensuring that recruitment, orientation, staff management issues are dealt with in line with the IRC organisational policies and guidelines. Make sure that documentation for all HR management issues are in place. Work closely with the HR team at the Nairobi office in performance of various HR functions
• Encourage and participate in staff development initiatives for the office
• Provide close oversight to the operations component of the program including management of the vehicles, logistics and procurement of materials, store management and IT functions
• Work with the Galkacyo team to prepare monthly and weekly travel plans and coordinate efficient movement ensuring adequate security
• Ensure efficient visitor management to the Galkacyo office including booking of hotels, airstrip pick up, security and organizing external meetings
• Follow up timely procurement of office supplies and monitor reconciliation of office supplies with the warehouse report from logistics
• Liaise with finance staff to ensure support to both programs and operations
• Ensure program staff receive adequate and timely operational and financial support
• Ensure adequate support and communication to operational staff in the office and community stakeholders to prevent any form of misunderstanding that could negatively impact the planned operations of the IRC in the supported communities
• Work closely with the Operations Coordinator to review and analyse systems and procedures to ensure effective and efficient delivery of support functions.
• Provide a key in‐field oversight role ensuring that mandatory checks are carried out, and analyse, and detect any potential sources of financial/material risk in IRCs operations. Take mitigative action against the identified risks.
• Build a strong team at Galkacyo by working with the staff at Galkacyo office as well as take advantage of any team building efforts underway at the country level.
• Prepare monthly reports on activities of the office highlighting achievements, areas of support needed and next month priorities

B. Programs

• Facilitate a good working relationship between the program coordinators/ managers for different sectors and respective program teams at the field office.
• Line manage the Program Coordinator/ Manager for the Galkacyo office (to whom the field program team leads report) and ensure that strong and facilitative linkages are built between the PC/ PM and the sector coordinators.
• Work closely with the Deputy Director for Programs for Somalia, Finance and Grants team members in ensuring that all planned activities are implemented at the field site and any concerns/ risks are addressed
• Ensure that the budget spending rates are in line with project work plans and the program and supply chain staff plan and submit PRs, work‐plans and other necessary documentation in good time.
• Actively seek input from program personnel on how systems and support functions can be improved with program results in mind.
• Ensure adequate support and communication to program staff in the field locations for them to be updated on all relevant changes to policies
• Monitor the work‐plans of each program and raise over‐laps or operational constraints
• Help with and encourage program planning. Participate in Grant opening and closing meetings as well as grant mid‐point review meetings

C. Staff Safety and Security Management

• Act as the security focal point for the Galkacyo office and communicate issues promptly as they are observed for necessary guidance and support from the operations Coordinator and Country Director
• Ensure development and implementation of the standard operations procedures for the office and train staff on the same
• Complete incident report forms as necessary and encourage all staff to be filling the form should there be any security incident that he/she is aware of
• Review safety and security issues at field sites, compiling recommendations for Operations Coordinator.
• Communicate changes in the security situation to the Operations Coordinator and CD in a timely manner
• Provide weekly security updates to the CD and Operations Coordinator highlighting impact on IRC’s work and remedial actions
• Work with the CD to ensure that staff members (individually and collectively) take advantage of the psychosocial counselling support services available within the office and from external consultant.

D. External representation and networking

• Represent the IRC to local government authorities and line ministries, donors, visitors, and partners
• Act as the focal point for the IRC in the Galkacyo office
• Coordinate closely with the community leaders at various locations in Central Somalia and make sure to establish good working relationship with them
• Work with the program team to identify potential partners‐ local NGOs, INGOs, private partners and local authorities

Qualifications

• At least 7‐10 years of relevant experience working with a I/NGO in Somalia in a field office leadership role
• Exposure and experience in various operations, finance, security and HR/ Admin systems and processes of international organizations
• Strong skill set around organizing, operational management, representation and supervising staff
• Ability to manage demanding workload and creative approach to problem solving
• Excellent computer skills, especially word, internet, excel and power point
• Skills in English and Somali‐ both speaking & writing
• Ability and willingness to work and travel in Galkacyo (south and north) and Puntland
• University Degree/College diploma in the areas of social studies/ sciences.
• Availability to join by July 2012

Deadline for applications: 30th June 2012. Given the urgency of the recruitments, interviews will be held on an ongoing basis as and when applications are received.

Sending applications: Interested candidates are requested to send their application and CV to the email ID:
IRCSomaliaJobs@rescue.org with the subject line as IRC Somalia Jobs‐ Application for the position of Field Coordinator, Galkacyo. 

Please do not attach any certificates at the application stage.

ARC - National Health Project Officer Job in Somalia

National health project officer 

(Somali national), Somalia

Overall Purpose of the Positions (2)

The National Health Project Officers, who will be based in Mogadishu and Dhobley of Banadir and Lower Juba regions respectively, will have the responsibility of assisting the Mogadishu and Dhobley health teams in planning, organisation, implementation coordination and monitoring of all the agreed PHC health activities of ARC in Banadir and lower Juba regions. 

S/he will work closely with Medical Coordinator (MC), the UN and all other partners operating in Banadir & Lower Juba regions and the local communities. 

S/he will also be responsible to roll out training for EWARS (Early warning and response system) for communicable diseases and manage CTC activities in Banadir & Lower Juba regions in partnership with WHO.

Responsibilities

1. Plan and review all PHC activities in collaboration with Medical Coordinator and other agencies/partners both inside and outside the health cluster forums.
2. To supervise and support all field staff in all PHC technical areas in Mogadishu and other areas of South and central Somalia to ensure effective delegation and work allocation.
3. Write internal PHC technical reports (including but not limited to monthly and quarterly facility reports, surveillance reports and outbreak reports) and send to the Health coordinator in a timely manner. At the same time to prepare monthly plan and reports of all activities in relation to PHC in Banadir & Lower Juba regions.
4. Ensure availability of supplies for emergencies especially acute watery diarrhoea/cholera emergency kits including maintenance at all times of an emergency buffer stock in Mogadishu and Dhobley and to monitor for proper usage and stocks maintenance of such supplies donated to the health facilities.
5. Collaborate technically with local community/Authority, UN and other organizations involved in health projects in Banadir/Lower Juba and attend regularly all PHC coordination meetings with all partners.
6. Identify PHC training needs and organise appropriate training for all technical staff and to assist in preparation of training materials in conjunction with the health coordinator and other partners.
7. Replace/stand in for the Medical Coordinator whenever required. This may be in cases of leave or on request by the Health Coordinator and Country Director.
8. Will be responsible for the roll out of EWARS training in identified sites in collaboration with WHO field office.
9. Ensure that t all funds are used appropriately and account for the funds with clear supporting documents.
10. Technically support monitoring and supervision of all health activities in Banadir/Lower Juba

Representation

• Represent ARC in Banadir in matters related to PHC to donors, national and regional health authorities, NGO networks and other parties as necessary ensuring that all relevant partners are kept positively informed.

Person Specification
Essential:

Qualifications and Experiences

• Experience in managing and coordinating health projects with minimum 3 years in health services and epidemic control at field level with high degree of professional competencies.
• On hand experience in disease surveillance and epidemic control programs including extensive experience in managing chronic illnesses and cholera treatment centres in emergency and development situations.
• On hand experience in basic epidemiological analysis, interpretation and documentation
• A competent trainer with good experience of developing and implementing training plans
• Experience in management of similar health project s will be an asset • Excellent report writing and fluency in English language

Personality traits, Skills and Competencies

• A Somali national who is committed, confident, community oriented with enthusiasm, initiative, drive, leadership qualities, and good advocacy skills to motivate and influence collective decision making process
• Should have a consultative and participatory approach to work with the adaptability of working with different clans, communities, social groups and partner organisations/institutions
• Excellent coordination and communication skills
• Should have good documentation and dissemination / presentation skills
• Should be able to live, work and travel in an insecure environment, following strict security guidelines at all times.
• Proven capacity to work in a quickly moving, unstable situation and work against targeted outputs with tight time frames and deadlines
• Proficient in use of computers, able to use - Microsoft Word, Excel and Epi-Info  and relevant data processing software packages. Should be conversant with use of internet and email systems
• Application letter and copies of relevant academic and technical qualifications should be sent to: arcrecruitmentsomalia@gmail.com OR amjalle@yahoo.com not later than 23rd June, 2012

www.ARCrelief.org

WASH Program Manager

Vacancy Announcement  

Re-Advertised

WASH Program Manager 

Adaado, Somalia

SOLIDARITES INTERNATIONAL is an international humanitarian organization which provides assistance to populations who are victims of armed conflict or natural disasters.

For 30 years, SOLIDARITES INTERNATIONAL (SI) has concentrated its action on meeting three vital needs: water, food and shelter. 

By carrying out emergency programs, SI has acquired experience and expertise in the fields of WASH, food security, livelihoods and agriculture.

In the Horn of Africa, SI is currently implementing WASH and Food Security/Livelihoods programs in Kenya and Somalia.

Position Objective

The WASH Program Manager is a key senior staff member responsible for managing the WASH program in the field. 

He/she will take the lead in WASH needs assessment; ensuring achievement of WASH objectives; and will manage the WASH team in the field.

Hierarchy

Reports to: Field Coordinator - Adaado

Technical links with: WASH Coordinator Kenya/Somalia

Supervisor to: Construction supervisors, Hygiene promotion supervisors and hygiene promoters.

List of main tasks include, but are not limited to the following:

Team Management

• Recruit, train, mentor and manage the staff under his /her direct responsibility
• Prepare and update job descriptions for staff under his/her responsibility
• Evaluate the skills and performances of the staff under his/her responsibility
• Complete detailed activities plan of the sector in collaboration with the sector team

Project development

• Work closely with the Field Coordinator under the advice of the WASH Coordinator to complete detailed activity plans and other sector reports for the project
• Take lead role in carrying out sector needs assessment and propose best strategies of interventions and implementations
• Contribute to the development of the Program strategy in accordance with the SI Somalia country strategy plan

Project Management

• To ensure correct implementation of WASH activities specific to borehole rehabilitation
• To be responsible for the construction/rehabilitation of rainwater catchments and ensure efficient and effective quality of the work
• To control the development and progress of SI’s WASH program in Adaado (progress indicators, relevance and efficiency) and to adjust activities and processes in relevance to the field situation and budget availability through undertaking regular reviews
• To plan and supervise the implementation of relevant and effective hygiene promotion activities
• To ensure adherence to the budgets with objectives and activities agreed jointly with the financial staff in the field and in Nairobi office
• To be responsible for program reporting to the Field Coordinator according to SI and donor reporting regulations
• To facilitate the collection of baseline, project monitoring and context monitoring data by WASH field staff
• To contribute to the documentation of field experience through the development of Institutional Knowledge Building (IKB) files
• To follow the advice and recommendations of the WASH Coordinator, or to demonstrate good reason not to.

Logistics / Administration

• To prepare purchase requests for materials in liaison with logistics and administration personnel, including the provision of detailed specifications for all requests
• To plan movement and transport needs of the WASH team
• To prepare weekly transport and access plan to work sites for SI staff and have it validated in terms of security by the Field Coordinator
• To validate movements of WASH materials in and out of stock and to ensure timely deliveries of materials to worksites
• To monitor WASH budgets and expenditures, and to contribute to monthly budget monitoring reports to enure efficient and effective use of the available budget allocations
• To project WASH needs in terms of cashflow forecast for the Project

Reporting, Monitoring and Evaluation

• Prepare sector reports and ensure timely submission to the Field Coordinator
• Monitor regularly the progress and the timely implementation of WASH activities as outlined in the project documents. 
• Develop the necessary monitoring and evaluation tool kits to check the success of the project 
• Participate in writing new propositions of humanitarian actions including proposals and concept notes according to the needs of target population 
• Document lessons learnt on strategic approaches (procurement, payment, recruitment, implementations, planning etc…) 
• Ensure that Solidarités’ management tools are properly used in the planning and implementation of WASH activities 

Communication

Internal Communication:  

• Share with the team every information about security, activities, logistical or administrative needs 
• Prepare weekly situation report for WASH activities 
• Contribute to final and intermediary activity reports 
• Participate in weekly coordination team meetings 
• Participate in security meetings

External Communication:  

• Sharing and discuss WASH related propositions with donor’s representative. 
• Participate in WASH Cluster meetings / forums whenever possible. 
• Participate and organize meetings with different humanitarian actors (UN, NGOs etc..) about WASH issues in the field

Qualifications and experience requested:

Education:  

• Bachelors Degree in Civil Engineering or other relevant field 
• A master’s degree in a field relevant to WASH programming would be a distinct advantage

Experience: 

• Minimum 3 years of experience in WASH project management in a similar position 
• Minimum 2 years of experience within an NGO or similar agencies 
• Proven experience of working directly with communities and developing community driven projects 
• Experience of work in a high security context 
• Experience in team management and planning 
• Proven experience in project management

Person Specification:

Skills and competences 

• Ability to operate effectively and be accepted by the community in all field sites 
• Good knowledge of WASH technologies and current hygiene promotion methodologies used in humanitarian contexts 
• Good knowledge of the project management cycle and methodology 
• Understanding and interest in emergency humanitarian situations 
• Knowledge and understanding of the main humanitarian actors 
• Ability to analyze complex geopolitics contexts 
• Team leadership and coordination ability 
• Ability to propose and put into action new ideas 
• Ability to negotiate with communities 
• Good communicator 
• Excellent writing capacity

Personality Traits 

• Calm and diplomatic (security context) 
• Good stress management skills 
• Strong capacity to work with initiative and without close supervision 
• Appetite for very challenging situations 
• Acceptance of harsh living conditions 
• Acceptance of Security rules and behavior guidelines 
• Ability to work effectively in a multicultural team

Languages: English (working language) Fluent in Somali language Knowledge of Kiswahili is an added advantage

Computer skills: Excellent competency in Microsoft packages(Word, Excel, Outlook)

How to apply:

Send a cover letter and CV to the following email address: jobapplication@solidarites-kenya-som.org. 

Please indicate the job title and location in the email subject line.

Qualified persons with Somali background will have high consideration for an interview opportunity.

Deadline for applications: 30th June 2012. 

Please note that only shortlisted applicant will be contacted for interview.

SOLIDARITES INTERNATIONAL is an equal opportunities employer