The United Nations Environment Programme (UNEP) - Administrative Assistant - Nairobi, Kenya

 Org. Setting and Reporting

  The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. This position is located in UNEP, Corporate Services Division, Nairobi duty station. Under the supervision of the Chief, Financial Management Service, the Administrative Assistant will be responsible for the following duties: Responsibilities Human Resources Management: • Initiates, processes, monitors, reviews and follows-up on actions related to the administration of the unit’s human resource activities, e.g., recruitment, placement, relocation, promotion, performance appraisal, job classification reviews, separation, training etc., ensuring consistency in the application of regulations and procedures. • Enters, maintains and certifies administrative data and records for time and attendance, performance appraisal, etc. in electronic information systems. • Reviews entitlements-related claims and reports. • Provides advice and guidance to staff with respect to administrative procedures, processes and practices, liaising with service providers as necessary. • Maintains and reviews organizational staffing tables. Budget and Finance: • Monitors status of expenditures and allotments , records variations, updates budget tables. • Consolidates data received from UNEP Divisions, Regional Offices and Multilateral Environmental Agreements and provides support to higher-level staff with respect to budget reviews of relevant intergovernmental and expert bodies. • Reviews status of relevant expenditures and compares with approved budget. • Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged and (b) availability of funds. • Assists in the preparation of budget performance submissions. • Prepares statistical tables and standard financial reports. • Monitors compliance with UNEP delegation instruments, financial rules and policies. General Administration: • Prepares, processes and follows-up on administrative arrangements and forms related to the official travel of staff. • Drafts routine correspondence. • Maintains files of rules, regulations, administrative instructions and other related documentation. • Maintains up-to-date lists of UNEP finance staff and their mappings in the financial system. • Coordinates extensively with finance and administrative units and liaises frequently with internal team members in UNEP Divisions, Regional Offices and Multilateral Environmental Agreements. • Performs other related administrative duties, as required, e.g., operational travel programme; monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating administrative arrangements for seminars, conferences and translations. • Maintains and updates finance related Standard Operating Procedures and Policies on the UNEP intranet. • Organize logistics for UNEP finance staff meetings and trainings. Donor Administration: • Assists with corporate administration of agreements between the UNEP and donors. • Assists with corporate administration of Implementing Partners. • Generates invoices for assessed and voluntary contributions from donors. • Processes the payment of donors and monitor deposits in UN Environment bank accounts. • Generates receipts for payments received. • Assists staff members, fund management officers regarding queries on payments and deposit related issues. • Assists in communicating with donors via written and verbal means. Competencies PROFESSIONALIM: Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. Education Completion of high school diploma or equivalent is required. Supplemental courses in office administration, travel, procurement, finance or other related field is desirable. Passing the Global General Service Test (GGST) is a prerequisite for recrauitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST. The GGST is administered to applicants when required before the administration of a written assessment and/or interview. Work Experience A minimum of five (5) years of experience in administrative services, finance, accounting, audit, human resources or related is required. area is required. Experience with an Enterprise Resource Planning (ERP) system is required. Experience with writing/contributing to Standard Operation Procedures documents is desirable. Experience reviewing legal agreements/contracts is desirable. Experience communicating with donors is desirable. Languages English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage. Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. Special Notice Appointment against this post is on a local basis and is open for an initial period of one year and may be subject to extension. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred in order to take-up the appointment. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. Internal Applicants: When completing the form, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira "Need Help?" link. United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General. Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS

United Nations Jobs

Associate Finance & Budget Officer

The United Nations Office at Nairobi (UNON) is the UN headquarters in Africa and the respective office of the Secretary-General.

This post is located in Budget and Financial Management Service (BFMS)in the Division of Administrative Services, UNON. Under the direct supervision of Section or Unit Chief in BFMS, the incumbent shall be responsible for the following duties:

Responsibilities

Medium Term Planning

·         Reviews, analyses and finalizes the preparation of the medium-term plan and its revisions on the basis of departmental submissions, taking into account recommendations and decisions of specialized intergovernmental bodies.

·         Provides advice and support to relevant intergovernmental and expert bodies in their review of the medium-term plan and its revisions.

·         Ensures legislative mandates are accurately translated into programme budgets.

Budget Preparation

·         Reviews, analyses and assists in the finalization of cost estimates and budget proposals, in terms of staff and non-staff requirements from:

·         Departments/offices at Headquarters and in the field, including programmatic aspects;
smaller-sized peacekeeping operations; ensure compliance with the medium-term plan and other legislative mandates.

·         Assists managers in the elaboration of resource requirements for budget submissions.

·         Provides support to relevant intergovernmental and expert bodies in their budget review.

·         Prepares budget requirements for activities funded from extra-budgetary resources including preparation and presentation of rate cards and budgets vis-à-vis relevant governance bodies.

·         Prepares forecast of revenue and cost plans as well as cash flow projections.

Budget Administration

·         Prepares allotments, including redeployment of funds when necessary, ensuring appropriate expenditures.

·         Monitors budget implementation and recommends reallocation of funds as necessary.

·         Monitors expenditures to ensure that they remain within authorized levels.

·         Reviews requisitions for goods and services to ensure:
that the requirement is in line with approved budget ;
availability of funds;

·         Administers and monitors extra-budgetary resources, including review of agreements and cost plans, ensuring compliance with regulations and rules and established policies and procedures.

·         Assists in the preparation of budget performance submissions.

·         Reviews and assists in finalization of budget performance reports, analyzing variances between approved budgets and actual expenditures.

·         Assists in providing substantive support to governance bodies.

General

·         Keeps up-to-date on documents/reports/guidelines that have a bearing on matters related to programme and/or peacekeeping budgets, ensuring compliance with intergovernmental recommendations and decisions as well as with United Nations policies and procedures;

·         Manages and follow up on outstanding receivable billing under UNON.

·         Prepares, executes and monitors cost recovery in relation to UNON’s extra-budgetary resources.

·         Administers the staffing table for UNON in line with the authorized staffing levels.

·         Performs other related duties, as assigned.

How to Apply

Apply here

Logistics Programme Management Officer

The United Nations Human Settlements Programme, UN-Habitat, is the United Nations agency for housing and human settlements.

It is mandated by the UN General Assembly to promote socially and environmentally sustainable towns and cities with the goal of providing adequate shelter for all. This post is located in the Programme Division, Nairobi, Kenya.

Responsibilities

·         Programme Development and Implementation:

·         Participates in the development, implementation and evaluation of programmes/projects, including providing technical and coordination support of integrated projects for the Agency to enhance quality and synergy,

·         Establishing and managing flexible teams to provide inputs to larger scale proposals.

·         Researches, analyzes and presents information gathered from diverse sources. Provide and facilitate forums for exchange of ideas and collaboration on project design within the agency to enhance quality and synergy. Liaises between the Programme Division and other areas of the Organisation in supporting the development of project/programme partnerships with UN agencies and donors.

·         Supports the implementation of the knowledge management strategy of UN-Habitat in close collaboration with regional offices and thematic branches.

Programme Support:

·         Prepares various written outputs and reports, e.g. draft background papers, analysis, sections of reports and studies, inputs to publications, etc. related to sustainable urbanization.

·         Provides substantive support to consultative and other meetings, identifying participants, preparation of documents and presentations, etc.

·         Participates in missions, including provision of guidance including preparation of briefings, talking points and other necessary programmatic documentation prior to missions and make necessary follow up as required.

·         Performs other duties as required.

How to Apply

Apply here

Programme Management Officer

The United Nations Environment (UNEP) is the United Nations systems designated entity for addressing environmental issues at the global and regional level.

Responsibilities

·         Plan and co-ordinate the promotion of design and implementation of environmental awareness, education and training programmes within the scope of UN Environment’s mandate and thematic sub-programmes.

·         Contribute to the UN Environment’s overall strategy for, and implementation of youth engagement through the thematic sub-programmes including through fund-raising efforts to implement the Unit’s programmes.

·         Supervise other professionals and support staff, and direct participants and partners during training and outreach events.

·         Manage continuous awareness raising and information on topical EETU developments and demand driven activities in this field.

·         Arrange for promotion, development, production and dissemination of inter-active environmental learning/training tools.

·         Manage and co-ordinate all actions required for the effective day-to-day functioning of EETU related work within UN Environment.

How to Apply

Apply here

Finance & Budget Officer

The United Nations Environment (UNEP) is the United Nations systems designated entity for addressing environmental issues at the global and regional level.

Responsibilities

·         Manage the invoicing and receipts of UNEP’s contributions and their allocations to appropriate funds, programmes and projects for all sources of UNEP’s funding and for UNEP administered MEAs in line with the decisions of their respective governing bodies:

·         Effective and timely processing of pledges, preparation of invoices and receipts, management of unidentified deposits and outstanding receivables.

·         Reconciliation with bank and accounting systems, timely reporting and consultations with the relevant offices.

·         Manage corporate-level extrabudgetary resources:

·         Strategic cooperation agreements, specific donor trust funds and calls for proposals.

·         Prepare recommendations for allocations and re-allocations, track expenditure and status of implementation and prepare reports to donors.

·         Provide timely, accurate, relevant and easily available information on contributions to internal and external clients including senior management, staff, member states and general public.

·         Provide reliable estimations and trend analysis, identify relevant statistics, analyse and provide regular and ad hoc reports.

·         Provide guidance in development and improvement of Contributions Management Tool (CMT) database to track and analyze Environment Fund and Extra budgetary contributions for internal and external use:

·         Ensure data entry into the management tools in a timely and accurate manner, review and certify records in the CMT. Review and check data to ensure that it is in compliance with the UN and UNEP regulations, rules and standards.

·         Manage the team working on contributions including preparation of the work plans individually and collectively as well as the staff’s performance assessment.

·         Perform any other relevant duties.

How to Apply

Apply here 

Emergency Specialist, NO-C

UNICEF
 

Job Re-Advertisement: Emergency Specialist, NO-C

Nairobi, Kenya 

(Open to Kenya nationals only)
 

Job no: 507831
 

Work type: Temporary Appointment
 

Location: Kenya
 

Categories: Emergency Programme

 

UNICEF works in 190 countries and territories to protect the rights of every child. UNICEF has spent 70 years working to improve the lives of children and their families. 

Defending children's rights throughout their lives requires a global presence, aiming to produce results and understand their effects. UNICEF believes all children have a right to survive, thrive and fulfill their potential – to the benefit of a better world.

UNICEF has a scale up emergency nutrition plan in place. In January 2015, a cholera outbreak was declared in western Kenya and Nairobi. 

Cholera has now spread to 11 counties with over 3200 cases. MoH is calling for a national emergency and ask the stakeholders to step up emergency preparedness and response in affected and high risk area. The current raining season is increasing the risk of further spread of cholera. 

UNICEF will scale up its response and review the HAC accordingly. UNICEF need to increase multi-sector information management to support the GoK and sectors in the response.

While the humanitarian situation is deteriorating, UNICEF KCO has embarked in the reinforcement of the skills and competencies of its three zonal office in planning, managing and monitoring flagship priorities to reach results for children in their geographical area. 

By mid-2015, two out of the three zonal office will have clear defined flagship programs with activities drawn from the CPD and zonal office management plan to deliver them. 

The Field Operation and Emergency section is responsible to support the zonal offices capacity development plan and to develop the tool to monitor the performance of the zonal offices against their flagship priorities.

How can you make a difference?

As an Emergency and Programme Support Specialist you will:

Support the Country Office in developing and maintaining performance monitoring mechanism for the zonal office, and follow up on programme management issues between field and Nairobi. He/She will also support capacity building of the zone office in the use of the system.

Additionally, the deteriorating humanitarian environment compels KCO office to produce high quality humanitarian information and analysis for donors, Government and the general population, to support multi sectoral assessments. 

Under the overall guidance of the Chief of Field Operations and Emergency the key responsibilities of the post will be as follows:

Humanitarian assessment, reporting, documentation/communication

Information for programme planning and monitoring in humanitarian response and recovery settings, in close association with UNICEF monitoring, evaluation and reporting staff and linking with established Government and sector/cluster systems.

1. Provide support for information collection and data analysis as necessary to  emergency sector working groups/clusters that UNICEF supports including WASH, Nutrition, Education and Child Protection
2. Supervise and support compilation of regular situation updates on humanitarian, recovery and Disaster Risk Reduction Programmes as well as specific analytical reports on programmes as requested. Produce target-group tailored information and visual products to complement analysis and reporting.
3. Support the implementation of the phase 4 of KIRA, improving the transfer of skills and leadership to the Government of Kenya and the Kenya Red Cross.
4. If required , support/lead Kira field assessment of humanitarian crisis
5. Produce high quality donor reports for UNICEF’s humanitarian donors, including quality review of quarterly UNICEF’s Humanitarian Performance Monitoring report and HAC end of year report. Including support in development of info graphic and maps on request.
6. Support HAC mid-year review and 2016 HAC development.
7. Establishment/strengthening performance monitoring tool for zone office and provide maintenance and follow up of reporting mechanism from the Zone office.
8. Develop systems for effectively monitoring management performance of zone office
9. Work with Zone office during the development of the system and its implementation.
10. Analyze Zone office monthly reporting and extract trends on major issues and bottlenecks that impact on the performance of the Zone office.
11. Work with operations and program team to facilitate effective resolution of issues raised by zone office.
12. Evaluate the functioning of the system and provide recommendation for its improvement
13. Support Zone office in review of their flagship priorities and review capacity development requirement for delivering them.

To qualify as an advocate for every child you will have…

• An advanced university degree (Master’s or higher) in relevant fields Social Sciences, Public Admin, International Law, Public Health, Nutrition, International Relations, Business Admin, or other related disciplines.
• A minimum of 5 years of relevant professional experience.
• Developing country work experience and/or familiarity with emergency is considered an asset.
• Fluency in English is required. Knowledge of another official UN language (Arabic, Chinese, French, Russian or Spanish) or a local language is an asset.

For every Child, you demonstrate…

Our core values of Commitment, Diversity and Integrity and core competencies in Communication, Working with People and Drive for Results.

This position is classified as “rotational” which means the incumbent is expected to rotate to another duty station upon completion of their tour of duty,

UNICEF is committed to diversity and inclusion within its workforce, and encourages qualified candidates from all backgrounds to apply.

How to Apply

CLICK HERE to apply online

World Bank :: Short Term Consultant

Short Term Consultant
 

Nairobi, Kenya
 

The World Bank Group’s Public-Private Infrastructure Advisory Facility (PPIAF) is seeking to recruit a Short Term Consultant (STC). 

PPIAF is a multi-donor trust fund that provides technical assistance to governments in developing countries in support of the enabling environment conducive to private investment. 

It supports governments and sub-national entities in priority infrastructure sectors. 

PPIAF mobilizes annually US$20 million in technical assistance with a strong focus on low income countries and Sub-Saharan Africa. 

The Short Term Consultant will support the PPIAF office in Nairobi that covers countries in Eastern & Southern Africa and the Middle East.

The World Bank invites qualified individual consultants to indicate their interest and submit an application at the World Bank e-consultant2 website. 

To apply, please go to https://wbgeconsult2.worldbank.org/wbgec/index.html > Click Business Opportunities > Look for and click #1210794 > Click Express of Interest and submit your documents.

The expression of interest and CV must include academic qualifications, experience and description of similar assignments performed. 

Interested applicants should submit their application by February 11, 2016. 

The World Bank Group is committed to achieving diversity in terms of gender, nationality, culture and educational background.

Only shortlisted candidates will be contacted.

UN - Human Resource Associate

UN Women Eastern and Southern Africa Regional Office invites applications for the following position:
 

Position information
 

Post Title: Human Resource Associate
 

Contract Type: Service Contract
 

Grade: SB3
 

Duration: One year, renewable subject to funding and performance

Post Title: Program Associate
 

 

Contract Type: Service Contract
 

Grade: SB3
 

Duration: One year, renewable subject to funding and performance

Date of Issue: 22nd January 2016
 

Closing Date: 5th February 2016

Interested and qualified persons should visit the vacancy on the UNDP Job Shop located at http://jobs.undp.org under section “Women’s Empowerment” for detailed vacancy announcement and submission of applications.
 

Notice:

1. Acknowledgements will be sent to shortlisted applicants only.
2. UN Women as a matter of practice does not charge any application, processing or training fee at any stage of the recruitment.
3. Applications received via other means will not be accepted
4. This vacancy is open to Kenyan nationals Only.

“UN Women is an equal opportunity employer which strives to achieve overall balance in its staffing patterns”.

IT Manager

European Commission
 

Humanitarian Aid and Civil Protection
 

Vacancy Notice: ECHO announces a vacancy position for IT Manager in the Administration section of the Regional Support Office.

This is a Grade II Local Staff position based in Nairobi.
 

1. Overall Purpose: The European Commission’s Directorate General for Humanitarian Aid and Civil Protection (ECHO), is the European Commission Department responsible for financing humanitarian assistance. 

ECHO finances a range of partners, which include NGOs, UN agencies and the Red Cross Movement, to provide assistance to people affected by both natural and manmade disasters.
 

The position involves management of ICT services in the country/region by ensuring that operation of systems and network administration (LAN,WAN and intercom) is reliable / stable & available at all times. 

The technical duties include installation, conf guration, maintenance, support and optimisation of all hardware, network, software and communication links following relevant ECHO and EC regulations.
 

2. Main responsibilities

• Functioning of the hardware and software packages; such as:
• Performing specific technical functions, including changing of hardware electronic components (disks, memories, network wiring, power sources, etc) and routine repairs
• Assists in the deployment and installation of commercial and in-house developed software and related upgrades
• Networks administration; including:
• Manages the Local Area Network in line with EU/ECHO policies
• Ensures the LAN is properly maintained and good practices on security policies developed by EU/ECHO are followed
• Telecommunications
• Plans, installs and maintains all communication systems
• Acts as focal person with telecommunication service providers on technical issues

3. Qualifications required

• Relevant first level degree,
• Completion of MSCE and CCNA (or CCNP) studies;
• Minimum of 5 years relevant working experience at national or international level in ICT technical areas; In case of failure to provide a degree, a working experience of not less than 7 (seven) years in the same area can prevail;

4. Required Skills

• Specialist in Network management, Security management or System management;
• Working knowledge in Windows and CISCO platforms that includes Windows 7, Server 2008/2012, Exchange Server 2010 administration, CISCO ASA, routers, and switches.
• Proven knowledge of VMware technology
• Knowledge in data backup software’s
• Proven knowledge of VSAT technology and configuration of various satellite equipments
• Proven knowledge in Active Directory user and group policy management;
• Fluency in English, French is an advantage.
• Previous experience with a multilateral or international organization is helpful but not mandatory

5. Other skills

• Analytical skills, risk assessment, adaptability and flexibility/cross functional skills, high sense of initiative and good communication skills.

6. How to apply
 

The position is open to nationals and other residents of Kenya with a valid working permit. 

The contract is initially for one year with the possibility of renewal subject to a probationary period.
 

Application plus detailed CV of the interested candidate should be sent to the Human Resources by e-mail to echo.ict2015@gmail.com. (Subject clearly marked: “REF: IT Manager – ECHO Nairobi’’ latest by noon Wednesday 10 February 2016. 

Candidates who have not been contacted by 31 March 2016 should consider that they have not been selected.

Applications which do not meet minimum requirements will be automatically rejected

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United Nations Support Office in Somalia (UNSOS) >> Fuel Assistant - GL5

United Nations Support Office in Somalia (UNSOS)
 

United Nations Core Values: Integrity, Professionalism, Respect for Diversity
 

Open Vacancy: Fuel Assistant - GL5
 

Vacancy Notice No: UNSOS/SUP/023/2015/MOMBASA
 

Responsibilities:  

Under the supervision of the Chief Fuel Officer, the Fuel Assistant will perform the following duties: 

• assist in timely planning, coordination and effective provision of ground fuel, aviation fuel and lubricants; 
• keep computerized records of all received and issued POL products and enter information into fuel data base and MEFAS; 
• review and analyze fuel returns and database records for correctness and discrepancies;
• assist review and monitor existing requirement for POL products (for vehicles, aircraft, generators; 
• Assist analyze POL product consumption pattern; 
• ensure environmental policies are adhered to including fire and safety standards; 
• ensure bulk fuel receipts undergo quality assurance checks-ensure daily testing of aviation and ground fuel; 
• ensure morning and evening verification of fuel stocks, ensure strict accountability of all fuel stocks, daily functional/safety inspection of all equipment including containerized refueling station (CRS), fuel tanks, fuel pumps and fuel testing equipment;
• ensures contractor’s fuel equipment is maintained and calibrated and records maintained; 
• inspect fuel points on weekly basis; 
• assist with the technical evaluation proposals; 
• be a member of site board meeting for fuel site establishment and monitor mobilization and construction of sites; 
• receive, process request for visa, F1 document, contractor’s ID card and book keeping; 
• verify original invoices submitted by POL Supplier for payment; 
• ensure all financial and procurement rules and regulations are adhered to when processing payments; 
• liaise with procurement, contract management and finance sections to ensure timely settlement of invoices and recovery of funds where required; 
• maintain accurate record of POL accounting data on electronic files, databases and on regular files; 
• produce reports on status of outstanding requisitions, paid or outstanding invoices, payments and related details; 
• manage incoming/outgoing correspondence, ensuring that correspondence is logged and appropriately delegated; 
• perform other duties as required

Qualifications:
 

Education: Minimum of secondary education certificate
 

Experience: Five (5) year experience in fuel supply management
 

Languages Skills: English and French are the working languages of the United Nations. For the post
advertised, fluency in oral and written English is required

Qualified candidates may submit their applications using the United Nations Personal History form (P 11) to the email address: 

recruitment-unsoa@un.org 

on or before the deadline. 

The P11 is on the http://www.unon.org/content/employment-opportunities.
 

Deadline 07 January 2016

The United Nations shall place no restriction on the eligibility of men and women to participate in any capacity under conditions of equality in its principal and subsidiary organs.

UNSOM / UNSOA 

Human Resources Section, 

Block S, Ground Floor, 

United Nations Office in Nairobi (UNON) - Gigiri, 

Nairobi, Kenya

P. O. Box 67578 Code 00200, 

Nairobi, Kenya

Tel. No. +254-738976080 / 413506120

Fax No. +254-207625397