Personal Assistant

Position: Personal Assistant

Reporting to: The Group CEO

Objective

The overall objective of the position is to provide efficient and responsive administrative, organisational and logistical service to the Group CEO helping him to optimize his time utilization.

Main responsibilities

• Manage and maintain the Group CEO’s diary 
• Filter emails, highlight urgent correspondences and print attachments
• Conduct weekly diary meetings with the Group CEO to discuss upcoming engagements, invitations and other requests
• Schedule on behalf of the Group CEO meetings between him and his direct reports and the committees and groups to which he is a member 
• Coordinate travel and accommodation requirements for the Group CEO
• Filter general information, queries, phone calls and invitations to the Group CEO by directing or taking forward such contact as appropriate
• Manage the process of calling for briefing on behalf of the Group CEO to ensure that he is fully prepared for all engagements
• Maintain an accurate and reliable record in hardcopy and electronic records on behalf of the Group CEO
• Prepare correspondences on behalf of the Group CEO including the drafting of general replies 
• Keep and retrieve files
• Ensuring guests meeting the Group CEO are well taken care of. 
• Provide a service that is in line with the Group CEO’s work habits and preferences

Person Specification
 

Experience: 

• Credible 3 years experience in a PA/ Executive assistant role in a highly flexible environment that requires tact, judgement and discretion in handling internal and external customers 
• Good experience in diary management
• Good experience of successfully working with senior management
• Private sector experience will be an added advantage

Knowledge: Good knowledge of MS office 

Skills: 

• Excellent organisational skills and ability to multi-task 
• Good interpersonal skills 
• Excellent oral and written communication skills 
• Attention to details 
• Ability to work with minimal supervision and also work under pressure 
• Ability to develop and maintain good working relationships at all levels including during difficult or challenging circumstances 
• Ability to prioritise and manage own workload amid conflicting demands and busy work periods 
• Ability to exercise discretion in dealing with confidential or sensitive matters 

Education & professional

Requirements:

• A minimum of a Bachelors degree in business management or related field from a recognized institution 

Other Job requirements:

• The post holder will be expected to develop a good understanding of the roles within the GCEO Office and also the roles of other Board members including the Executive chairman 
• Post holder will be expected to creatively implement improvements to the way the office of the Group CEO is managed 

The post holder should expect that on occasion, they will be required to work flexibly with the Group CEO and on occasion a longer than normal day. 

In addition the post holder may be contacted by the Board or the Group CEO out of the normal office hours to deal with unexpected events
 

Interested candidates can send their CV to recruitment@workforceassociates.net on the Subject line indicates PERSONAL ASSISTANT. 

Interested candidate to send their Cv on or before 3rdjune 2012.
 

Salary Ranges: Ksh 50,000-80,000

Personal Assistant to the Group CEO

 Parapet Cleaning Services is the leading professional cleaning and support solutions provider. 

We are seeking to recruit focused, a self driven professional of high integrity. 

This is meant to build capacity in line with our growth strategy.

Position: Personal Assistant to the Group CEO (1)

Reports to the Group Chief Executive Officer

The overall objective of the position is to provide efficient and responsive administrative, organisational and logistical service to the Group CEO helping him to optimize his time utilization.

The main responsibilities include;

• Manage and maintain the Group CEO’s diary
• Filter emails, highlight urgent correspondences and print attachments
• Conduct weekly diary meetings with the Group CEO to discuss upcoming engagements, invitations and other requests
• Schedule on behalf of the Group CEO meetings between him and his direct reports and the committees and groups to which he is a member
• Coordinate travel and accommodation requirements for the Group CEO
• Filter general information, queries, phone calls and invitations to the Group CEO by directing or taking forward such contact as appropriate
• Manage the process of calling for briefing on behalf of the Group CEO to ensure that he is fully prepared for all engagements
• Maintain an accurate and reliable record in hardcopy and electronic records on behalf of the Group CEO
• Prepare correspondences on behalf of the Group CEO including the drafting of general replies
• Keep and retrieve files
• Ensuring guests meeting the Group CEO are well taken care of.
• Provide a service that is in line with the Group CEO’s work habits and preferences

Person Specification

Experience:

• Credible 3 years experience in a PA/ Executive assistant role in a highly flexible environment that requires tact, judgement and discretion in handling internal and external customers
• Good experience in diary management
• Good experience of successfully working with senior management
• Private sector experience will be an added advantage

Knowledge:

• Good knowledge of MS office

Skills:

• Excellent organisational skills and ability to multi-task
• Good interpersonal skills
• Excellent oral and written communication skills
• Attention to details
• Ability to work with minimal supervision and also work under pressure
• Ability to develop and maintain good working relationships at all levels including during difficult or challenging circumstances
• Ability to prioritise and manage own workload amid conflicting demands and busy work periods
• Ability to exercise discretion in dealing with confidential or sensitive matters

Education & professional requirements:

• A minimum of a Bachelors degree in business management or related field from a recognized institution

Other Job requirements:

• The post holder will be expected to develop a good understanding of the roles within the GCEO Office and also the roles of other Board members including the Executive chairman
• Post holder will be expected to creatively implement improvements to the way the office of the Group CEO is managed
• The post holder should expect that on occasion, they will be required to work flexibly with the Group CEO and on occasion a longer than normal day. In addition the post holder may be contacted by the Board or the Group CEO out of the normal office hours to deal with unexpected events

Email: info@parapetcleaning.com 

Personal/Executive Assistant

Personal/Executive Assistant

General Purpose

Provide personal administrative support and assistance to executive staff.

Main Job Tasks and Responsibilities

• prepare and edit correspondence, communications, presentations and other documents
• file and retrieve documents and reference materials
• conduct research, assemble and analyse data to prepare reports and documents
• manage and maintain executives schedules, appointments and travel arrangements
• arrange and coordinate meetings and events
• record, transcribe and distribute minutes of meetings
• monitor, respond to and distribute incoming communications
• answer and manage incoming calls
• receive and interact with incoming visitors
• interact with external clients
• co-ordinate project-based work
• review operating practices and implement improvements where necessary
• supervise and train lower level staff

Education and Experience

• at least 5 years experience providing support at the executive level
• proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite
• knowledge of standard office administrative practices and procedures
• Bachelors degree a must

Key Competencies

• organizational and planning skills
• communication skills
• information gathering and information monitoring skills
• problem analysis and problem solving skills
• judgment and decision-making ability
• initiative
• confidentiality
• attention to detail and accuracy
• flexibility

Urgently send your cv to including your current and expected salary to:
frankmconsult@yahoo.com/jobsfmc@yahoo.com

Kilifi Plantations Limited - Personal Assistant and Transport Logistics Officer Jobs in Kilifi, Kenya

Kilifi Plantations Limited, an agricultural company based in Kilifi, is looking to recruit the following staff:


Personal Assistant to the Chairman and Managing Director


Reporting to the Chairman and the Managing Director, the Personal Assistant will be responsible for providing secretarial services including maintaining appointments, maintaining efficient communication between the office of the Chairman, the Managing Director and other heads of departments, timely response to enquiries, receiving inward mail and routing these to the appropriate managers, handling visitors to the company and tending to the switchboard


The suitable candidate will


    be a diploma holder in Secretarial Services
    be computer literate,
    must have at least 5 years experience in a similar position,
    possess excellent communication and organizational skills and
    be confident, efficient and self motivated


Transport Logistics Officer


Reporting to the Managing Director, the Transport Logistics Officer will be responsible for, but not limited to checking the daily position of each truck using the GPS system, monitor efficient load usage of each truck, monitor fuel consumption and use of other consumables, maintain records and ensure that all accounts are up to date.


The successful candidate for this position must possess a diploma
in Logistics, have at least 3 years experience and have working
knowledge of QuickBooks. He/she must also possess strong
relationship skills as well as excellent organizational skills.
Applications containing a Curriculum Vitae and indicating e-mail
address, daytime telephone contact, names and addresses of
three referees as well as expected salary should be sent to:
info@kilifiplantations.co.ke not later than 25th April 2012.

Technobrain - Personal Assistant (PA) / Executive Secretary Job in Kenya

Personal Assistant (PA) - Executive Secretary


Responsibilities:


- Coordination of events & meetings


- Liaising with clients, suppliers and other staff.


- Devising and maintaining office systems, including data management and filing.


- Ability to work multiple tasks and complete on time.


- Organizing travel and preparing complex travel itineraries,


-Reporting to the Director.


Requirement:


    Bachelor’s Degree in related field is required.
    Possess good verbal and written communication skills and must be fluent in local language Swahili and English.
    Knowledge of IT will be an added advantage.
    Experience in a fast paced IT or Tech firm is a advantage.
    Working Knowledge MS Office skills, Outlook/Excel/PPt
    Should be efficient, self-motivated organized, a good communicator, IT literate.


Location: Nairobi ,Kenya


Experience: 4 - 5 years


Note: CV’s to be sent to: hr@technobrainltd.com

Personal Assistant Job in Nairobi Kenya

Our client in the Telecommunication industry is seeking to fill the position of a Personal Assistant who will be charged with the following duties and responsibilities:

Deputizing for the manager, making decisions and delegating work to others in the manager's absence

Devising and maintaining office systems, including data management and filing

Arranging travel and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations

Screening telephone calls, enquiries and requests, and handling them when appropriate

Meeting and greeting visitors at all levels of seniority

Organizing and maintaining diaries and making appointments

Dealing with incoming email, faxes and post, often corresponding on behalf of their manager

Taking dictation and minutes

Making travel arrangements

Carrying out background research and presenting findings

Producing documents, briefing papers, reports and presentations

Organizing and attending meetings and ensuring their manager is well-prepared for meetings

Liaising with clients, suppliers and other staff

Running personal errands for the manager if required

Minimum qualifications, skills and competencies

• Degree in Business Administration or related field
• At least 4 years as a personal assistant for a senior official.
• Ability to speak and write French fluently
• Excellent telephone and office etiquette
• Ability to effectively use standard office software, such as MS Office (Word, Outlook, Excel and Power point)
• Ability to work independently and smart
• Dependable, responsible, reliable and attentive to detail
• Honesty and confidentiality is key for this position.

How to apply:

If you are interested in the position and have the skills and talents our client is looking for, we would like to hear from you.

Please forward a copy of your updated resume, and your current salary and benefits package with Personal Assistant as subject, to info@dorbe-leit.co.ke before close of business 14th March 2012.

Only successful candidates will be contacted.

Personal Assistant Job in Kenya

Brief for required P.A

Nature of Job:Part time and based on flexi-time i.e. as and when there are tasks to undertake.

Overview of responsibilities:

• Preparing power point presentations
• Analyzing sales data using excel spreadsheets
• Updating brand marketing expenses (BME) on excel
• Filing various documents in an agreed format
• Periodically searching for data on the internet e.g. economic indicators for various E. African countries
• Writing reports of field/trade visits using a standard format
• Arranging for car service with mechanic; arrange collection & delivery back.

Profile of Candidate/Competences:

• High integrity & organizational ability
• University graduate; candidates who have studied a business course will have added advantage
• Able to work independently & in some cases, outside of normal working hours
• Competent driver
• Analytical & Versatile
• Quick learner

Other requirements:Possession of a lap top & a modem for internet access will be an added advantage

Other terms of service:Expenses incurred in the course of undertaking duties will be claimed for re-imbursement using a system to be discussed.

Commencement Date:1st March 2012.

Send your CV to cawaina@gmail.com showing your Expected salary and before 29-March 2012

PA to the Managing Director - Mombasa, Kenya

Organization: Africa Tea and Coffee Company Ltd

A tea and coffee export and manufacturing company based in Shimanzi area, Mombasa

Position: Personal assistant to the managing director

Gender: Male

Age: under 30 years of age

Requirements:

• Diploma in any business field
• Over 3 years relevant experience
• Highly developed communication skills
• Ability to work under pressure
• Excellent computer skills
• Well developed organization and planning skills
• Improvisation skills
• Administration skills

Responsibilities:

• Working as an aid towards planning and organizing managing director’s schedule
• Taking and planning appointments for managing director
• Managing communications for managing director
• Filing and organizing managing director’s documents
• Creating an effective environment for the managing director

Note:

Cv’s should include all certificates, recommendations and/or referees from each of the companies that formerly employed the applicant.

All applicants should be residing in Mombasa

Deadline: 28th February 2012

Email: atc3@africaonline.co.ke

Secretary / PA to the Director Job in Kenya

The holder of this position will be required to provide administrative support and secretarial services to the Director and to take charge of Office Administration issues.

Key Responsibilities / Duties

• Providing Quality secretarial services to the Director
• Maintaining Confidentiality and integrity of correspondence in the Office
• Making Overseas Travel arrangements on time
• Handling of Internal & External queries to the Director Office expeditiously
• Maintaining of Accurate filing and record system
• Receiving all visitors to the Director’s office and either address their requirements or refer them to the Director where necessary.
• Handling all incoming and outgoing correspondence including e-mails, general correspondence and other communication,
• Managing the Director’s diary, call and organize meetings and make travel arrangements for managers as needed.
• Switch-Board Operations
• Drafting of routine disciplinary memos and submit for approval and other correspondences
• Processing visa applications and renewals for passports and driving licenses for the Director & his/her family
• Preparing presentations and reports for the Director
• Any other duty that may be assigned from time-to-time

Qualifications

• ‘O’ Level
• Degree/Diploma Business Management/Human Resource Management
• Diploma in Full Secretarial studies
• Training in customer service will be an added advantage
• Current or previous 5 years work experience in a similar position

Competencies & Skills

• Keen business sense
• Good communication
• Good interpersonal
• Customer service
• Computer literate

Interested candidates who meet the above qualifications should send their applications together with their curriculum vitae and copies of academic and professional certificates to

The Director
P. O. Box 17592-00500
Nairobi

Only short-listed candidates will be contacted.

Applications to reach us on or before 6th February 2012

dTS PA to the COP / Receptionist and Drivers Jobs in Nairobi, Kenya

Development & Training Services Inc (dTS) is implementing the Kenya Performance, Analysis, Communication and Evaluation, (Kenya PACE) project providing a range of monitoring, evaluation, assessment, verification, reporting and performance management services in support of USAID / Kenya’s project portfolio.

Position Title: Personal Assistant to the COP / Receptionist

Reporting to: COP/Finance and Administration Manager

Job location: Nairobi, Kenya

Duration of contract: 12 months with possibility of extension

Summary of Activities

The Personal Assistant/Receptionist will act as the COP’s first point of contact with clients, consultants and other interested stakeholders.

Main Responsibilities

• Maintain the COP’s calendar and ensure to update the diary on a daily basis.
• Assist in arranging travel including reservations for hotel accommodation,ticketing and accounting for advances.
• Assists in the planning and preparation of meetings, project events, conferences and conference telephone calls, including gathering documentation, research and coordination of participants.
• Prepare tracking tools for project activities; evaluations and workshops.
• Track pending actions and remind the COP and other staff.
• Manage all internal and external correspondence.
• Follow up communication within PACE Project and external communication with partners and take minutes of meetings and ensure follow up of action points from meetings.
• Receive visitors and enquiries at the Reception and direct them appropriately.
• Answer all incoming calls and handle caller’s inquiries whenever possible.

Position Requirements

• Bachelor’s degree in Business Administration/Social Sciences from an accredited university
• Fluent English and Kiswahili required
• 3-5 year’s experience supporting executive leadership
• Readiness to travel to various meetings and project activities
• Adherence to professional attire and demeanor
• Proficiency in Microsoft Office

Position Title: Driver

3 Positions

Reporting to: Finance and Administration Manager

Job location: Nairobi with frequent field travels

Duration of contract: 12 months with possibility of extension

Main responsibilities

• Operates project vehicles to assure safe transportation of clients to and from various destinations.
• Maintains a vehicle log book including time at each stop, purpose of trip, number of passengers per day, mileage, and vehicle maintenance;
• Exercises independent judgment in handling unusual situations arising with traffic patterns and passengers;
• Assumes responsibility for care and maintenance of project vehicles;
• Performs photocopying and other office tasks as required, assists with payments to statutory bodies like KRA, NSSF, NHIF and assist with purchase of office consumables (kitchen supplies and stationery), among other responsibilities that may be assigned by the Supervisor.

Position requirements

• At least 5 year’s work experience as a driver, preferably with non-governmental organizations.
• Experience with a USAID funded project will be an added advantage.
• Good knowledge of and experience as a driver in Kenya
• Knowledgeable and able to operate office equipment e.g. photocopier, digital camera, video recorder and maintain files
• Possess basic vehicle mechanics

Interested applicants should submit their applications and curriculum vitae quoting the job title, indicating experience and competencies that match the job requirements.

Please clearly indicate the position you are applying for in the title of your email.

Only short listed candidates will be contacted.

Applications should be addressed to:PACErecruit@onlinedts.com or cwanjiru@onlinedts.com by 20th January, 2012

Personal Assistant (KShs 30,000 - 35,000 p.m)

Specific responsibilities include:

Maintaining and managing efficient and effective communications channels between the office of the Managing Director; the Board Chairperson; other departments and external customers;

Provide support in the organization and management of internal/external events by providing public relations support and related communication.

Draft, in English, routine correspondence and reports; proofread a wide variety of general and financial reports, letters, memos, specifications, and statistical charts, independently compose correspondence on routine administrative matters.

Receive and screen incoming calls, visitors, correspondence and reports; handles routine matters personally and determines and forwards priority matters to the Managing Director or appropriate officers accordingly. In addition, oversee the prompt collection and delivery of incoming and outgoing mail to correct addresses.

Maintain the Managing Director’s calendar and schedule of appointments. Liaise with the admin office on the preparation of both local and international travel logistics for the Managing Director.

The candidate must be male, has an LLB and has finished law school.

Contact email is francis.osiemo@gmail.com.

The interviews are tomorrow, 21st Dec 2011

Male Personal Assistant (KShs 100,000 - 150,000 p.m.)

Male Personal Assistant required for a leading Nairobi firm

Must have a degree (Not a legal degree), preferably from a foreign university, with a first or second degree pass and with a minimum of 4 years experience in a corporate role, within an international company or organization.

Salary: 100,000/- to 150,000/-

Deadline: 1st of December 2011

Applications:

Please send an up to date CV, stating your current salary, accompanied by at least 3 referee telephone numbers/email addresses to:

tracy@summitrecruitment-kenya.com
Summit recruitment & Training,
Rhino House, Karen Road, Karen

Only short listed candidates will be contacted.

Please indicate in your email which position you are interested in.

Only applicants who are successful will be contacted.

Please do not apply if you do not meet the requirements of the job

Azipharm Limited - Personal Assistant

As a Personal Assistant (PA) you shall be required to work closely with the Managing Director to provide Administrative support.

You will often be trusted with confidential material and be relied upon by the Managing Director to ensure that everything needed is in place.

You will often act as the Managing Director’s first point of contact with people from both inside and outside the organization.

Typical work activities include:

• Deputizing for the manager, making decisions and delegating work to others in the MD's absence;
• Devising and maintaining office systems, including data management and filing;
• Arranging travel and accommodation and, occasionally, travelling with the MD to take notes or dictation at meetings or to provide general assistance during presentations;
• Screening telephone calls, enquiries and requests, and handling them when appropriate;
• Meeting and greeting visitors at all levels of seniority;
• Organizing and maintaining diaries and making appointments;
• Dealing with incoming email, faxes and post, often corresponding on behalf of the MD.
• Taking dictation and minutes;
• Carrying out background research and presenting findings;
• Producing documents, briefing papers, reports and presentations;
• Organizing and attending meetings and ensuring the MD is well-prepared for meetings;
• Liaising with clients, suppliers and other staff.

In addition to supporting the MD, your team and departments, you shall also have your own personal workload and responsibilities.

Additional duties may include:

• Carrying out specific projects and research;
• Responsibility for accounts and budgets;
• Taking on some of the manager's responsibilities and working more closely with management;
• Being involved in decision-making processes.

At times you will be forced by circumstances to do secretarial work by yourself, take responsibility for recruiting and training junior staff and delegate some of your less demanding and confidential work to them.

Qualifications needed /Personal Attributes Required

• A degree or diploma in Business or Management or Business Administration
• Word processing skills and knowledge of basic computer software packages,
• Shorthand and audio typing are also beneficial but not mandatory requirements.
• A very effective communicator (Very polished English and Kiswahili)
• Assertive and pro-active in decision making.
• Able to work with discretion and confidentiality.

You think you have what it takes to serve in this capacity?

What are you waiting for?

Apply through hr@azipharm.co.ke on or before Tuesday 06th, 12, 2011.

Any application after the deadline shall be considered un-successful.

Azipharm Limited is an equal opportunity Employer

CEMASTEA Cook, Storekeepers, Finance Officer, Auditor, Accounts, Cateress, Librarian, Secretary, Laundry, Waiter, Drivers, LabTechs and Caretaker

The Centre for Mathematics, Science and Technology Education in Africa (CEMASTEA) is an institution under the Ministry of Education that offers In-Service Education and Training (INSET) for Mathematics and Science Teachers in Kenya.

The Centre also serves as a Regional INSET Centre for Strengthening of Mathematics and Science Education in Western, Eastern, Central and Southern Africa (SMASE WECSA) for 34 African countries. CEMASTEA is looking for professionals of high integrity, dependable, self-driven, customer focused, team players and able to meet strict deadlines to fill the following positions;

Advert No. 1

Cook

Job Group F

1 Post

The Cook will;

• Observe Health and Safety Standards in work areas;
• Prepare, Produce, hold and serve food;
• Ensure proper use and maintenance of kitchen equipment.

Minimum Requirements

• Certificate in Food and Beverage Production or Institutional Management or any other equivalent qualification;
• Kenya Certificate of Secondary Education mean grade C- (minus);
• Previously served as Cook in a comparable position for at least (3) years; and
• A Certificate of good health.

Advert No. 2A

Supply Chain Assistant I (Storekeeper)

Job Group J

1 Post

The Supply Chain Assistant I, will be responsible for;

• Coordinating the purchase of supplies for the department with vendors;
• Maintain a filing system in accordance with internal procedures;
• Maintain office supply inventories and order supplies as necessary;
• Receive approved requisitions and prepare and dispatch LPO’s as needed for goods and services;
• Maintaining registers of Receipt and issued stores from the central store;
• Carrying out stocktaking of stores; Issuing and rationing of stores;
• Identifying of unserviceable stores/ or other stores for disposal.

Minimum Requirements

• Diploma in Supplies Management or its equivalent qualification;
• Kenya Certificate of Secondary Education mean grade C-(minus) with a minimum of C- in Mathematics and English or Kiswahili or its equivalent;
• At least 3 years Procuring experience;
• Proficiency in computer applications.

Advert No. 2B

Supply Chain Assistant II (Storekeeper)

Job Group G

1 Post

The Supply chain assistant II will be responsible for:

• Receipt and issuance of stores;
• Maintaining records of all stores received and issued;
• Ensuring proper storage of items;
• Issue items to various sections in accordance to the order list provided.

Minimum Requirements

• a Certificate in Supplies Management or its equivalent from a recognised institution;
• A Kenya Certificate of Secondary Education mean Grade C- (Minus) with at least grade C (Plain) in English and Mathematics or its equivalent;
• Proficiency in computer applications.

Advert No. 3

Finance Officer

Job Group M

1 Post

The Finance Officer will be responsible for

• Managing finances;
• Ensuring adherence to appropriate accounting system;
• Coordinating preparation of annual budgets;
• Interpreting financial/accounting policies procedures, standards, rules and regulations;
• Ensuring timely preparation of financial statements and accounts;
• Dealing with audit queries;

Minimum Requirements

• Bachelor’s degree in Commerce with Finance Option.
• CPA II and above/ACCA Final;
• Served as a Finance Officer I or similar position in a Public/Private institution for at least three (3) years.
• Should be proficient in computer use application.

Advert No. 4

Internal Auditor

Job Group L

1 Post

The Internal Auditor will;

• Ensure that all financial transactions are in compliance with established policies and practices;
• Ensure that internal control systems are adequate;
• Ensure that assets are efficiently utilized and safeguarded;
• Audit the Centre’s books of accounts;
• Audit all payments vouchers for all financial obligations before funds are released for payment; and
• Prepare annual reports for all audited accounts.

Minimum Requirements

• Bachelor of Commerce degree (Accounting/Finance option)
• CPA I and above;
• Should have served as an Auditor in a comparable and relevant position in a Public/ Private Institution for a minimum period of three (3) years;
• Should be proficient in computer use and its applications.

Advert No. 5

Accounts Assistant

Job Group H

1 Post

The Accounts Assistant will be responsible for;

• Collection of funds from the Centre’s income generating activities;
• Maintenance of cash ledgers and general accounts reconciliations;
• Preparation of payment vouchers and making authorized payments;
• Maintenance of an efficient filing system of payment vouchers, receipts and invoices.

Minimum Requirements

• CPA ( II) and above or an equivalent qualification from a recognized institution;
• Kenya Certificate of Secondary Education mean grade C (Plain) or its equivalent;
• At least two (2) years’ experience in a similar organisation;
• Should be proficient in computerized accounting.

Advert No. 6

Housekeeper/ Cateress

Job Group J

1 Post

The Housekeeper/Cateress will be responsible for:

• Ensuring cleanliness and sanitation of catering and hostel facilities;
• Management of Catering and Laundry Services;
• Maintenance of furnishing linen, furniture, beddings;
• Looking into the general welfare of guests, staff and/or patrons;
• Inducting the stewards and Linen Assistants;
• Controlling stock and inventory of the Kitchen store;
• Checking in and out of the guests.

Minimum Requirements

• Higher National Diploma in Food and Beverage and Institutional Management or its equivalent;
• Kenya Certificate of Secondary Education, mean grade C (Plain) or its equivalent
• Prior experience as Housekeeper/Cateress in a comparable and relevant position for at least three (3) years in a Public/Private Institution;
• A certificate of good health;
• Good organization and Public Relations skills.

Advert No. 7

Librarian

Job Group J

1 Post

The Librarian will be responsible for;

• Identification and acquisition of library materials;
• Safeguarding of Library inventory;
• Preparation and organization of library resources;
• Bibliographic searching and retrieval;
• Maintenance of serial records and updating of database;
• Shelving and filing of materials.

Minimum Requirements

• Higher National Diploma in Library Studies or Information Science or equivalent qualification;
• Kenya Certificate of Secondary Education (KCSE) mean Grade C (Plain) or its equivalent qualification with at least a C (plain) in either Mathematics, English or Kiswahili;
• Proficiency in computer applications;
• At least two (2) years’ experience performing similar duties.

Advert No. 8

Personal Secretary

Job Group J

1 Post

The Personal Secretary will:

• Manage the Director’s Office Protocol
• Maintain the Director’s Diary
• Perform office management and related duties;
• Perform secretarial duties and
• Handle inquiries at the front desk.

Minimum Requirements

• Passed the following subjects offered by KNEC;(Short hand III (minimum 100wpm); Typewriting III (50wpm); Business English III; Communication Skills II; Commerce II; Office practice II; Secretarial Duties II and Office Management III;)
• Have served satisfactorily in an equivalent position for at least three years in a Public/Private Institution;
• A certificate in Computer Applications from a recognized institution;
• Communication and interpersonal skills; Good command of the English language (both written and spoken);
• Administrative skills, Public relations and excellent interpersonal skills; and Pleasant personality.
• KCSE mean grade C- or its equivalent

Advert No. 9

Laundry Assistant

Job Group F

1 Post

The Laundry Assistant will;

• Ensure Health and Safety policies are followed strictly in the laundry room;
• Manage the laundry procedures and required flow of laundry to prevent a build up;
• Distribute laundry to the appropriate rooms; ensure the correct marking of different laundry.

Minimum Requirements

• Certificate in Laundry management/Housekeeping;
• A Kenya Certificate of Secondary Education Mean grade D( plain);
• Certificate of Health;
• At least two (2) year experience;
• Attentive to detail and ability to work with minimal supervision;
• Good planning and organization skills;
• Ability to multi-task.

Advert No. 10

Waiter/Waitress

Job Group G

1 Post

The Waitress/ Waiter will;

• Be sensitive to customer needs;
• Cleaning service equipments;
• Serving of food and beverages;
• Cleaning the dining hall, tables, cruets and ensuring proper handling of cutlery and other equipment;
• Welcoming and directing guests as appropriate.

Minimum Requirements

• Diploma in Food and Beverage Service and Sales;
• Kenya Certificate of Secondary Education mean grade C- (minus)
• Prior experience of two (2) years in a busy work environment preferably hotel, restaurant or an institution;
• Certificate of good health.

Advert No. 11

Clerical Officer

Job Group G

1 Post

The Clerical Officer will carry out the following duties;

• Sorting out, filing and dispatching letters;
• Carrying out miscellaneous services as directed;
• Collection and delivery of mail in and out of the Centre;
• Compiling data and drafting simple letters;
• Messengerial duties as assigned and any other official duty that may be assigned from time to time.

Minimum Requirements

• Kenya Certificate of Secondary Education(KCSE) Mean grade C (plain),
• At least two (2) years’ experience in a similar position;
• Proficiency in computer use and application;
• Professionalism and of high integrity.

Advert No. 12

Driver

Job Group F

2 Posts

The Driver will;

• Drive a motor vehicle as authorized;
• Carry out routine checks on the vehicle’s cooling, oil, electrical and brake systems, tyre pressure etc; detecting and reporting malfunctioning of vehicle systems;
• Maintain the work tickets for vehicles assigned;
• Ensure safety of the vehicle on and off the road;
• Ensure safety of the passengers and/of goods therein;
• Maintain cleanliness of the vehicle;
• Messengerial duties as may be assigned; and
• Any other official duty that may be assigned from time to time;
• A certificate in mechanics will be an added advantage.

Minimum Requirements

• Kenya Certificate of Secondary Education mean grade D (plain);
• Passed Suitability Test for Driver grade III;
• A valid Driving License free from any current endorsement for classes of vehicles an officer is required to drive;
• Have attended a first Aid certificate course lasting not less than one week at St. Johns or Kenya Institute of Highway and Building Technology or any other recognized institution;
• A valid certificate of good conduct from the Kenya Police; and
• At least two (2) years driving experience.
• Female drivers are encouraged to apply

Advert No. 13

Laboratory Technicians

Job Group H

3 Posts

The Laboratory Technicians duties will include;

• Preparing of laboratory solutions and reagents;
• General management of the laboratory;
• Maintaining inventory of laboratory materials;
• Setting up equipment/apparatus for experiments as instructed by academic staff;
• Maintaining cleanliness in the laboratory premises.

Requirements

• A Diploma in Laboratory Technician Course or above or other equivalent qualification from a recognized institution.
• Have served as Laboratory Technician III or equivalent position in a Public/Private Institution for at least three (3) years;

Advert No. 14

Caretaker

Job Group J

1 Post

The Caretaker will:

• Coordinating the maintenance of infrastructure and utilities;
• Coordinating renovations of buildings and other physical infrastructure within the institute;
• Update and maintain records of all the institutes property;
• Planning, organizing and coordinating of sound security system and procedures to protect the Centre;
• Inspect firefighting equipment and fire alarm systems to ensure that they are in good condition;
• Advice management on necessary security action and equipment required.
• Checking maintenance of cleanliness in all buildings.

Requirements

• Holder of a Diploma in Civil Engineering or Building Economics or its equivalent;
• Basic training in security matters;
• Three (3) years’ experience in a similar position;
• Attendance of a safety course from a recognized institution will be an added advantage.

How to apply:

All qualified candidates including persons with disability should send their application and detailed CV highlighting relevant experience, a daytime phone contact, email address, and names of two referees plus certified copies of Academic Certificates in a sealed envelope with the Advert No. clearly marked on the envelope by close of business 24th November 2011 to:-

The Director
CEMASTEA
P.O. Box 24214-00502
Nairobi

Savannah Cement (EPZ) Finance Manager, Internal Audit Manager, Commercial Manager, Technical Manager, SHE Manager, HR Manager, PA and Engineers Jobs in Kenya

Our client, Savannah Cement (EPZ) Ltd, is in the final phase of completing a new state of the art, green field cement factory specializing in the manufacturing and distribution of high quality cement and cement products at Athi River.

This is an opportunity for highly motivated professionals, seeking a thrilling and fulfilling experience and desirous to leave a mark in the industry to join the key front line staff of the company as hereunder:

Finance Manager

Job Ref. MN 5112

Job Profile

• To manage financial projections controls and produce timely monthly and other necessary P & L reports.
• To provide strategic financial plans taking into account the commercial sales, cost of production and all operations and harmonize such projections.
• To manage and safeguard all company assets.

Person Profile

• University graduate with full CPA (K) or ACCA. An MBA will be a definite advantage.
• Minimum 10 years post CPA qualification experience with at least 5 years experience in a senior position in a manufacturing environment.
• Fully computer literate with ERP experience.
• Globally alert to currency fluctuations and other implications on the bottom line.

Internal Audit Manager

Job Ref. MN5113

Job Profile

• To map all risks and exposures and draw up mitigation strategies.
• To conduct regular and adhoc audit checks.
• To educate all staff on audit requirements.

Person Profile

• University graduate with full CPA (K) or ACCA qualifications backed by at least 6 years audit experience in professional audit firms and companies.
• Fully computer literate with additional computerized audit knowledge and ERP experience

Commercial Manager

Job Ref. MN5114

Job Profile

• To establish cement distributors countrywide.
• To identify key commercial stakeholders in the construction industry i.e. contractors, real estate developers and allied sectors.
• To build, motivate and lead a high performance sales force.
• To formulate market penetration, growth and enhanced market share strategies.

Person Profile

• University graduate preferably in marketing.
• A minimum of 10 years sales and marketing experience with at least 5 years in supervisory and managerial positions in reputable companies.
• At least 5 years experience in building sectors, sales and distribution management such as suppliers of steel, paints, cement, direct user's and stake holders in the building sector.
• Fully computer literate.

Technical Manager

Job Ref. MN 5115

Job Profile

• To spearhead cement production at optimal production levels and costs.
• To ensure availability of mechanical production capacity through preventive and regular maintenance.
• To train and motivate a high performance production team.
• To liaise with the commercial department and schedule production capacity and shifts to meet market needs.

Person Profile

• University graduate in BSc Mechanical / Electrical or Bachelor of Technology or related degree.
• Minimum 10 years in a manufacturing environment preferably in cement production.
• Fully computer literate.

Safety, Health and Environment Manager

Job Ref. MN5116

Job Profile

• To ensure compliance with NEMA's guidelines.
• To formulate and disseminate safety and health regulations across the factory operations, offices and compounds.

Person Profile

• University graduate in biological or health sciences.
• A minimum of 10 years experience on safety, health and environmental management.
• Relevant professional certification on safety, health and environment would be an advantage.
• Fully computer literate.

Human Resources Manager

Job Ref. MN5117

Job Profile

• To recruit and retain high calibre staff.
• To establish staff motivation strategies including training, remuneration and good industrial relations.

Person Profile

• University graduate. An MBA will be an advantage.
• Diploma or Higher Diploma in Human Resources Management.
• Experience in CBA negotiations.
• Fully computer literate.

PA to the Chairman

Job Ref. MN5118

A graduate lady with at least 5 years as PA to CEOs or Chairman of local or international companies.

BSC Mechanical Engineer

Job Ref. MN5119

• Should have at least 5 years maintenance and manufacturing experience including shift supervision.

BSC Electrical Engineer

Job Ref. MN5120

• Should have at least 5 years maintenance and manufacturing experience including shift supervision.

Send your application with a detailed CV and a daytime telephone number.

Please also summarize yourself as follows:-

• Job Ref. No.
• Your Name
• Current/Past Salary: Year 2010 P.M, Year 2011 P.M
• Year 2011 Benefits: If House, State Market Rent, If Car State Cc.

Send your application by hand, courier, post or email so as to reach us by 7th November 2011.

Mark Job Ref. No. on the envelope and application letter.

Send to:

Executive Selection Division,
Manpower Services (K) Ltd,
3rd Floor, Landmark Plaza,
Directly Opposite Nairobi Hospital Entrance,
P.O. Box 50736 - 00200,
Nairobi.

Email: recruit@manpowerkenya.com