University of Nairobi Jobs

University of Nairobi
 

Applications are invited for the following positions:-
 

Kenya Aids Vaccine Initiative (KAVI) Project
 

1. Assistant Accountant

(One Position)

AD/5/207/15

(CHS)
 

Purpose of Position: To assist the accountant with daily accounting work.
 

Required Academic Qualifications

• Bachelor of Commerce
• Minimum experience of 2 years preferable in a grants office.
• Applicants with CPA II will have added advantage.

2. Assistant Administrator

(One Position) 

AD/5/208/15

(CHS)
 

 

Purpose of Position: To work with the administrator on a daily basis.
 

Required Academic Qualifications

• Bachelor of Commerce or equivalent
• Minimum experience of 2 years preferably in a busy research office
• Applicants with experience in supplies management will have added advantage.

3. Secretary 

(One Position)

AD/5/209/15

(CHS)

Purpose of Position: To provide supportive services to the Clinic, Laboratory, Administrative and Finance staff

Required Academic Qualifications

• Bachelor of Arts or equivalent
• Minimum experience of 2 years preferably in a busy research office
• Applicants with secretarial practice certificate will have added advantage.

Terms of Appointment: This a one year contract renewable by mutual consent. 

The salary is negotiable depending on the level of education and work experience.
 

Note:
 

1. Applicants should submit seven (7) of the above supporting documents and applications letter.
 

2. In both cases, applications and related documents should be forwarded through the applicants’ heads of departments and applicants should state their current designations and salaries and other benefits attached to those designations. 

They should quote post reference codes as shown for each posts in the advertisement.
 

3. Applications should be addressed as per the code below:-
 

CODE: CHS 

The Principal, College of Health Sciences, 

P.O Box 30197-00100, 

Nairobi.

Please note that the University of Nairobi is an equal opportunity employer. 

Only shortlisted applicants will be contacted.

Closing Date: Friday, June 12, 2015

CDTF Technical Officer Grants, and Data Base Officer Jobs in Kenya

Recruitment of Programme Management Staff for Community Environment Facility II (CEF II) Community Development Trust Fund (CDTF) is a joint initiative between the Government of Kenya and the European Union. 

CDTF is implementing a four year programme, entitled The Community Development Programme Phase Four (CDP 4) which consists of two components, the Community Environment Facility II (CEF II) and the Community Development Initiatives (CDI) funded by the European Union and the Government of the Royal Kingdom of Denmark -DANIDA. 

CEF II with funding from DANIDA Fast Start Climate Change Programme is providing grants and technical support to community institutions involved in climate change adaptation and mitigation strategies. 

CDTF has over the last 14 years managed community grants through a manual Call for Proposal process. 

With support from Danida, CDTF intends to put in place an On Line application system which is expected to be more efficient and effective and is to be managed by a grants management team in consultation with the current technical team. 

CDTF therefore is looking for qualified and experienced Kenyan citizens to fill the posts for Grants Officer and Database Officer.

Technical Officer Grants 

(REF NO. CEFII/TOG)

 
Reporting to the Programme Manager, Community Environment Facility II (CEF II), the Technical Officer Grants is expected to contribute to the realisation of the Programme’s goal and objectives. 

The Grants Officer will be responsible for quality assurance and monitoring grant activities and processes, ensuring that they meet programme objectives and donor standards. 

He/She will also provide support for administration of grants by ensuring proper filing of grants related financial and contract documents and assisting the CEF Manager in pre-award assessments, selection and monitoring of grantees.

Overall responsibility:

To manage the Call for Proposals (CfPs) under the Fast Start Climate Change Programme aimed at improving effectiveness and efficiency in the management of the entire grants process from application to closure of the funded projects.

Specific duties:

1.0 Support in proper administration and management of the Grant process

• Design the Call for Proposal and advertise through relevant print media.
• Design the selection criteria together with the technical team.
• Ensure concept note and full proposal application forms are available to be downloaded from the CDTF website.
• Arrange for bidders meetings in specific areas where the target beneficiaries are expected to be.
• Provide technical and administrative support to call for proposal process.
• Collation of concept notes and full application materials i.e. matching electronic applications to hard copy applications.
• Ensure that all applications have adhered to the eligibility criteria.
• Allocation of applications to reviewers and collation of scores and reviews.
• Provide quality assurance of all reviews in liaison with the technical staff.
• Provide logistical support to reviewers and applicants in arranging field evaluation visits in consultation with the technical team.
• Allocation of applicants to field evaluators and collation of field evaluation reports and scores.
• Design and affirm tools that will be used by evaluators during the review process
• Provide quality assurance of all field evaluation reports.
• Provide feedback to both successful and unsuccessful applicants either through the generation of automated responses from the database system or through the website.
• Ensure that pre-award risk assessments are carried out on each successful applicant and that decisions are incorporated into grant awards
• Manage the grant award process together with the technical team under the guidance of the CEF Manager.
• Offer technical support to the Data Base Officer and recruitment of data entry clerks in consultation with the CEF Finance & Administrative Officer.

2.0 Support in Project Implementation, Monitoring and Reporting

• Support in project implementation and conduct regular monitoring visits to project sites and report regularly on the progress in consultation with technical officers.
• Review financial reports and cash requests from grantees to ensure financial compliance against grant budget in consultation with Finance & Administrative Officer.
• Review all grantee deliverables to ensure grant compliance and provide feedback to grantees, as appropriate.
• Assist in compilation of data and preparation of monthly, quarterly and annual reports
• Conduct monthly reconciliations in consultation with the Finance & Administration Officer to ensure grant and finance records are up to date.
• Perform other duties as may be required from time to time including progress report writing.

Qualification & Experience

• A University degree in Business Administration, Management, Commerce, Accounting or related business field; or an equivalent combination of related education, training and professional experience
• In addition, those with Certified Public Accountant of Kenya (CPA-K) or ACCA qualification will have an added advantage.
• At least 5 years work experience managing financial administration of major donor grants and contracts.
• Project management and data base management skills are needed for this position.
• Working knowledge of regulations applicable to grants management and administration.
• Effective written and oral communications skills.
• Effective organizational skills.
• Ability to independently prioritize and successfully perform assigned tasks.
• Proficiency in MS Office (especially Microsoft access), spreadsheets, database and web-based application skills.
• A valid and clean driving license class “BCE” will be an added advantage.

Data Base Officer 

 

(REF NO. CEFII/DBO)

 
Reporting to the Finance and Administration Officer, the Data Base Officer will be responsible for supporting CDTF achieve its objectives of producing and disseminating information which is then classified into a database.

Overall responsibility

 
To collect, analyze, manage and distribute composite information associated with CDTF programmes in collaboration and consultation with the relevant programme managers. 

He/She is also responsible for analysing baseline and monitoring data relevant to the programme work-plans and systems.

In addition, she/he will support in standardization and coordination of data entry, and synthesizing information. 

The job holder will also provide backup support to the IT department.

Specific duties:

 
The main roles and responsibilities of the Database Officer will include but not be limited to the following:

1.0 As primary point of contact for all database functions, the Database Officer will:

• Be responsible for support and completion of all data entry and updates in coordination with key program staff.
• Develop and produce accurate and timely routine and special reports, and is the point person for managing custom reporting requests.
• Act as primary contact with system support group (systems developer, IT Officer and Grants team) to troubleshoot issues to do with database management.
• Provide in-house expertise and technical support to end-users on database and software-related issues:
• Oversee day-to-day integrity of database and database procedures, which may include: conducting weekly and monthly audits of data to confirm use of accurate entry processes; identifying and eliminating duplicate records; and maintaining user security settings.
• Compare and verify accuracy of data with source documents for consistency.
• Report errors in accuracy/integrity/availability of source data to relevant Grants staff for verification.
• Conduct all global changes and/or data imports to maintain data, and periodically eliminate obsolete query, export and report parameter settings
• Ensure proper training for new users, update users by email and during program meetings on data base system

2.0 In addition, he/She/ will support the Grant officer in the following activities:-

• Grant development and input on grant proposals and concepts notes.
• Assist in review of program implementation and contribute to preparation and formulation of project quarterly reports.
• Assist in development of indicators that will help in assessing the overall progress of the project.
• Ensure grant monitoring information is included in the data base.
• Analyze baseline and monitoring data to determine which further assessment may be needed.
• Develop a system for linking indicators to the different frameworks as set by CDTF
• Design and co-ordinate data collection, analyze the results, and present clear findings to implementers, beneficiaries and CDTF including the donors
• Oversee data collection and manage system to store and analyze data.
• Assist in developing program strategies and direction by providing relevant information status
• Develop project maps based on the projects within the data base.
• Perform other duties as may be required from time to time including monitoring and evaluation.

Qualifications & Experience

 
The minimum required academic and professional skills for the jobholder to perform successfully in their job include:

• A University degree in information technology e.g. Computer Science and/or Information Systems, Mathematics or business related field, or any other related field if the holder has Certification or proven database management/administration experience.
• At least 5 years professional experience in database development, grants database management or finance related field.
• Applicants with Professional Certifications such as MCSE. Training in database systems such as Oracle, MCSD is necessary CCNA, Linux +/LPI and Oracle database will have an added advantage.
• GIS experience will be an added advantage
• Highly proficient in MS Word, (Excel, Access, & Power point) and the use of the internet for research
• Demonstrated communication and writing skills.
• Self-driven and able to deliver results with minimum supervision.

Duty station and employment duration

 
Both posts are based in Nairobi but with frequent field missions taking up to 60% of the total time and will be for a contract employment of a period of 18 months renewable subject to satisfactory performance and availability of funds.

All applicants must be computer literate and have a clean valid driving license of at least three years. 

Applicants should quote the Reference Number of the post they are applying for. 

Candidates who meet the above qualifications and experiences should send their applications including detailed Curriculum Vitae (CV), copies of academic and professional certificates, names, addresses, mobile contacts and e-mails of three referees to:-

The Programme Coordinator
Community Development Trust Fund,
Josem Trust House,
P.O. Box 62199 -00200
Nairobi

Closing date for receipt of application is 27th March 2013 at 5.00 pm. 

Applicants, who will not have received a response by 31st May 2013, should consider themselves not successful.

Head of Fundraising

 ActionAid International Kenya (AAIK) is a member of ActionAid Federation; ActionAid works in more than 40 countries all over the world, in the places where we can make the biggest impact. 

We tackle poverty and denial of human rights at the local level, and we challenge the causes behind them locally, nationally and globally. 

In Kenya AAIK works in solidarity with women and people living in poverty and exclusion; connecting their voices, sharing ideas, spreading inspiration, campaigning, advocating and formulating public policy to eradicate poverty and ensure social justice.  

We are present in at least 16 counties across Kenya and link key international, national and local institutions in favour of the right holders.

We therefore seek to recruit dynamic and innovative Head of Fundraising based in Nairobi.

Position: Head of Fundraising

Functional Unit: Fundraising

Reporting to: Country Director

Supervising: Sponsorship Coordinator, Fundraising Coordinator

Category: 8 

Duty Station: Centre

Key relationships:
 

Internally: All staff
 

Externally: Donor Organizations, Partner Organizations, key government departments, networks and coalitions and other relevant spaces

Job Purpose
 

The head of fundraising shall be responsible for the design and implementation of fundraising strategies polices and activities aimed at generation of adequate resources for AAIK programmes. 

In addition, the HOF shall deepen relationships with donors and facilitate linkages between country program and international partnership development team to deliver on strategic objectives of resource generation, donor relations and contracts management and reporting. 

The holder of the position is a member of senior management team and is expected to ensure organizational efficiency and effectiveness through participation in decision making, advising on the partnership and fundraising, communication and implementation of agreed upon decisions.

Specific Responsibilities
 

Fundraising

• Formulation and implementation of resource mobilization strategies, policies and procedures through contextualization of  the AAI Global Funding policies and strategies to Kenya’s context;
• Exploration of existing and alternative funding options;
• Diversification of programme funding to achieve a healthy mix of sponsorship and institutional donor funding;
• Overseeing  sponsorship funding operations to ensure quality and   timely management of funding and sponsor communications;
• Development and implementation of donor intelligence mechanisms;
• Tracking of resource mobilization trends and incorporating feasible innovations into AAIK’s practices.
• Formulation of fundable proposals in line with CSP programmes and in accordance with the AAIK fundraising policy and strategy;
• Ensuring uniformity and consistency of funding proposals;
• Building relationships with other INGOs for consortium fundraising
• Maintaining a sponsorship funding base through the recruitment, retention and relationship management of sponsors and the children they support;
• Maintenance of sponsorship targets, standards and communication as well as sharing of learning on sponsorship developments.
• Ensuring steady funds inflow within the organization;
• Coordinating all fundraising in AAIK as well as reporting on the use of resources to respective donors.

Partnership Relationship Management

• Development and implementation of donor management information system and Knowledge management system;
• Provision of timely and accurate information to donors/funders, sponsors and other stakeholders  as per existing agreements/MoUs or sponsorship protocol;
• Organizing and coordinating donor visits to AAIK and sharing information with respective teams, partners and stakeholders on institutional donors of AAIK;
• Negotiating  implementation of contracts and MOUs with donors;
• Monitoring funds flow and utilization as well as coordinating the periodic interaction of donors with the country programme in terms of monitoring visits; and
• Maintaining linkages and provision of feedback to networking partners and communities.

Staff Management, Development and Performance Measurement:

• Ensuring efficient and effective management of staff within the Directorate taking into account staff skills and leave allowance; 
• Participate in the development of resource mobilization skills for AAIK staff;
• Undertake performance appraisal for staff in the Directorate and initiation of correction actions for identified gaps;
• Undertaking training of staff within the Directorate; and
• Development of organizational wide performance measurement and impact assessment indicators.

Qualifications
 

Appointment to the position will be made from persons who have:

• Holds an MBA or Masters degree in social Sciences or their equivalent from a recognized University;
• Have bachelor’s degree in Social Sciences or its equivalent from a recognized University;
• Have at least ten (10) years working experience in resource mobilization function in an INGO or a large organization of which at least five (5) years must have been at senior management position;
• Have demonstrated in-depth understanding of programming issues and Policy work at organizational, national and international levels; and
• Have practical experience in resource mobilization including proposal development, donor reporting and managing donor relations.

Key Competencies

• Strong conceptual, analytical, documentation and presentation skills;
• Strong understanding of programming functions;
• Good interpersonal and ability to influence and negotiate at different levels;
• High degree of integrity, dependability and confidentiality;
• Ability to work independently and be self motivated; and
• High level of IT proficiency in use of MS Word, Excel, Access, Power-point, SUN system and e-mail.

You must be willing to reside in the designated station.

The successful candidates will enjoy flexibility and organizational space while joining an experienced and dynamic staff working alongside women and people living in poverty and exclusion. 

Only electronically completed application forms (click here to download) will be accepted and should be mailed to hresources.kenya@actionaid.org. 

Kindly write “Head of Fundraising” on the subject line of your email. 

The closing date for receipt of application forms is August 22, 2011.

Kindly do not send a detailed CV at this stage as only the information in the application form will be used for initial selection. 

Only short-listed candidates will be contacted.

ActionAid is an equal opportunities employer. 

Qualified women candidates are encouraged to apply.

Communication & Fundraising Manager

Communication & Fundraising Manager

Location      : Mombasa   
Reporting to: CEO

Our client, a Non-Governmental Healthcare Organization (NGO) seeks to recruit a Communication & Fundraising Manager to manage the implementation of the funding strategy and the communication initiatives of the organization.

Key Areas of Responsibilities

• Identify and research potential funding opportunities.
• Procure funding for the various initiatives.
• Liaise with media for profile-raising purposes.
• Communication Management.

Specific Roles and Responsibilities

• Fundraising Coordination
• Develop a funding strategy with the assistance of the corporate strategy team.
• Researching and identifying potential donors.
• Prepare funding proposals and presentations to potential donors and key stakeholders.
• Manage the partners’ databases and communicate with current donors/Partners.
• Co-ordinate the fundraising committee (where applicable).
• Stay up to date on the local and global factors that may affect the funding initiatives.
• Establish links with other potential partners and statutory bodies.

Communication Management

• Develop and maintain a comprehensive communication plan in line with the brand strategy.
• Ensure that the organization’s communication tactics are aligned to the business and brand objectives.
• Integrating online and offline strategies into the overall communication strategy.
• Maintaining strong relationships with communication and PR partners e.g. media houses etc.
• Manage event planning and campaigns as needed.

Qualifications and Competencies

• Bachelor’s degree in social sciences, or other related discipline.
• 5 years relevant experience in an NGO or similar in fundraising, strategic planning and marketing.
• Excellent fundraising, proposal and report writing skills for different donor requirements – institutional, corporate and other donors.
• Planning skills & excellent grant management skills, including ability to identify challenges and provide or work with teams to propose possible solutions.
• Strong negotiation, facilitating, influencing, networking and relationship development skills.

To apply, send your cover letter and CV only to vacancies@flexi-personnel.com before Friday 6th July 2012. 

Clearly indicate the position applied for and the minimum salary expectation on the subject line. 

Program Volunteer Somalia

Program Volunteer Somalia

Location: Nairobi
Supervisor: Grants and Funding Manager
Duration: 6 months

Organizational Description:

The International Rescue Committee (IRC) is one of the largest humanitarian agencies in the world, providing relief, rehabilitation and post‐conflict reconstruction support to victims of oppression and violent conflict. 

IRC has worked for over seven decades and today is involved in over 25 conflict zones in the world. 

We address both the immediate, life saving needs of conflict affected people in an emergency and the reconstruction needs in post conflict societies.

IRC is committed to a culture of bold leadership, innovation in all aspects of our work, creative partnerships and thorough accountability to those we serve. 

The IRC is an international agency with offices in London, New York, and Geneva.

Background:

The International Rescue Committee has been active in Somalia since 2007, providing essential services to IDPs and the communities who host them. 

The IRC today implement environmental health and livelihood security projects in Central Somalia. 

The program addresses critical issues of public health and livelihood security by targeting access to clean water, sanitation facilities, animal health assistance, redistribution of productive assets and income opportunities through Cash‐for‐Work activities. 

The IRC in Somalia operates a field office in Mudug region which ensure program support in all parts of the region.

Scope of Work:

The Program Volunteer would be part of the Nairobi based Program/Grants management team led by the Program Coordinator and contributing to efficient proposal and concept note development, reporting and grants monitoring roles. 

In addition, the person is expected to develop communication updates for donors and other stakeholders. 

The person would be based in Nairobi and is not normally expected to travel to Somalia. 

The person will work with an experienced and friendly team of professionals and a dynamic work environment and would be able to learn significantly from the assignment.

Responsibilities:

• Assist in donor intelligence search (donor scoping studies)
• Assist in the development of concept notes and donor proposals
• Participate in program assessments‐ background information search, discussion with other agencies, coordination meetings
• Assist in the preparation of donor reports, internal IRC reports
• Perform grants management functions including

1. Supporting in grant opening/closing meeting
2. Participate in BVA meetings
3. Preparing grants update sheets
4. Maintaining updated information in electronic and hard copy files,
5. Share information with field teams

• Review program monthly reports including 3W (Who, Where, What) matrix to be submitted to the UN
• Develop and update communication materials related to IRC Somalia and its programs to be shared with donors, Government and IRC headquarters as necessary
• Assist in the program documentation and communication

Person Specifications

1. Experience in writing concept notes, proposals etc related to development or humanitarian work
2. Willingness to learn, adapt to team working environment
3. Computer literacy‐ word, excel, internet, and any other page set up program
4. Excellent spoken and written English skill. Somali language ability a plus

Deadline for applications: 30th June 2012.

Sending applications: Interested candidates are requested to send their application and CV to the email ID: IRCSomaliaJobs@rescue.org with the subject line as IRC Somalia Jobs‐ Application for the position of Program Volunteer Somalia

AGN Coordinator

AGN Coordinator

African Grantmakcrs Network (AGN) is a Panafrican network of African grantmaking and other African philanthropic institutions working ¡n the continent, in efforts that aim at building on the African traditions of philanthropy, to address social justice and developmental issues and challenges in the continent. 

The network is run by a Board drawn from leading AGN members who provide leadership in working coherently to achieve the set strategic objectives of the network.

The AGN Board is seeking to fill the above senior management position reporting initially to the board chair and eventually in the coming months, to the AGN Executive Director. 

The holder of the position will:

• Oversee the efficient operation of the AGN Secretariat and the realization of key milestones in the AGN strategic plan, as well as all the priorities agreed upon at the Annual General Meetings and other key forums.
• Coordinate membership recruitment and member services development and delivery.
• Coordinate networking activities of AGN and facilitating learning and sharing between and among AGN members by taking leadership in regional research on African philanthropy, documentation of case studies and development of publications of African philanthropy.
• Facilitating intra country and regional African philanthropy and grantmaking advocacy activities in collaboration with AGN members
• Organize with lead countries, the biannual AGN Assembly meetings and the Annual General Meetings hosted in rotation by AGN members.
• Fundraise and mobilize resources for development and delivery effective services to the membership, hence the sustainability of the secretariat
• Travel extensively within and outside Africa to network and forge collaborations with other like-minded philanthropy and grantmaking networks and organizations.
• Raise much needed visibility of the AGN and build broad support for it.

Key Skills required:

• A broad/deep understanding of African development and social justice philanthropy issues, that’s well grounded in the continent, and a exposure/knowledge of the different actors and approaches in the continent to address development challenges.
• A postgraduate degree in a relevant discipline and at least 5 years of exposure and experience in development and in philanthropic work within the continent.
• Proven experience and engagement in managing membership organizations and network building.
• A self driven, multi-skilled individual with high organizational skills and excellent PR skills.
• Proven ability to function independently, take initiative and multitasking, excellent attention to detail and an ability to meet deadlines.
• Strong public-speaking skills, fluency in English (multilingual ability is an added advantage) and excellent knowledge of communication and advocacy strategies.
• Strong sense of judgment and timely decision making as well as ability to travel extensively within the region

If you meet the above qualities, please send your application and copies of your testimonials addressed to the Chairperson. 

African Grantmakers Network, and P.O Box 10501-00100 Nairobi, Kenya. 

The applications should he sent ONLY by email to info@africangrantmakersnetwork.org on or before 29th June 2012. 

Only shortlisted candidates will be contacted. 

Find more details at AGN — www.africangrantmakersnetwork.org.

I Choose Life Africa (ICL) - Grants Officer

I Choose Life – Africa (ICL) is one of the leading Non-Governmental Organizations that has contributed greatly to HIV prevention efforts among the youth in Kenya today. 


The organization has programs in over 100 institutions (University, tertiary institutions and high schools) across Kenya and reaches over 1 million youth annually with behavior change communication messages.

ICL’s vision is to see ‘AN AIDS free Africa. Her goal is to contribute to the Kenya National AIDS Strategic Plan III. ICL’s mission is to create a movement of caring communities among youth that make responsible and informed choices with regard to Life and HIV & AIDS through prevention, care and support and mitigation of socio-economic impact. 

The organization’s programs are anchored around four pillars: Sexual and Reproductive Health, Economic Empowerment, Academic and Career mentoring and Leadership and Governance (SEAL).

We invite applications for the following position;



Grants Officer 


1 Position


Ref: GO/HR/ 2012


We are seeking to recruite a Grants Officer who will be reporting to the Finance manager based in Nairobi. 


The incumbent will be  responsible for ensuring seamless operations in support of ICL and its partner CSOs in achieving rigorous financial and grants reporting and management systems. 


The Grants Officer will report to the finance manager and will also work with project Managers on budgetary and donor compliance requirements with regards to financial and grants related activities.

Key Responsibilities shall include;

• Oversight and coordination of the ICL’s grant portfolio;
• Manage, provide support to and build capacity of the grants unit staff and/or programme Team;
• Organize and facilitate grants review meetings and budget versus actual review meetings i.e. Monthly, Quarterly, Semi-Annual, Annually etc;
• Facilitate development and review of Grant Strategies-in line with ICL’s Strategic plan
• Monitor and facilitate compliance of programs with donor and ICL’s commitments and requirements and raise issues affecting external/internal compliance;
• Lead on Quality Grants proposal development coordination;
• Donor representation in coordination with the Management
• Support to management in strategic analysis for funding opportunities;
• Build grant management capacity of field staff with training in compliance, report writing, proposal development and other topics relevant to donor   compliance;
• Review agreements and provide recommendations and concerns to the Management Team;
• Maintains Master files on Grant and Monitors paperwork connected with grant-funded programs/projects
• Be involved in budget forecasting, preparation, and tracking to ensure that the budgets are adhered to

Academic Qualifications:-

• Bachelors degree in Finance/Accounting or other business related degree with over 5 years experience
• Be a qualified Accountant with CPA (K) or Finalist or ACCA graduate is mandatory.
• Training in project management is an added advantage

Knowledge, Skills & Personal Attributes

• Knowledge of major donor regulations, procedures and requirements with demonstrated ability to exercise basic financial oversight of grant.
• Previous experience in project management is an added advantage
• Proven ability to facilitate the development of winning proposals to public and private sector donors;
• Excellent written English skills and familiarity with budgeting using MS Excel;
• Excellent computer skills and competency in Word, Excel and PowerPoint;
• Excellent organizational skills and ability to determine priorities and meet multiple deadlines;
• Detail-oriented with good multi-tasking abilities and communication skills, both oral and written;
• Able to work well both within a team and independently, in a challenging and fast-moving multicultural environment

Application and contact details:


If you meet the requirements for this position, Please send your CV and cover letter quoting your current and expected salary to  hr@ichooselife.or.ke to reach us on or before 22nd June, 2012. 


The subject line of your application should be ‘ Grants Officer’ only. 


Only shortlisted candidates will be contacted. 


I Choose Life Africa is an equal opportunity employer.

EAC/IRCC - Project Officer Job in Tanzania

East African Community

Applications are invited from suitably qualified citizens of East Africa
(Burundi, Kenya, Rwanda, Uganda and the United Republic of Tanzania) for the following Project funded position at the East African Community Headquarters in Arusha, Tanzania.

Project Officer (EAC/IRCC)

(1 Post) - (REF: EAC/IRCC/41)

Salary Grade: Consolidated salary at P1 EAC Staff Grade equivalent
Department: Resource Mobilization
Reports to: Principal Resource Mobilization Officer
Duration of Contract: 18 Months
Station: EAC Headquarters – Arusha, Tanzania

Main purpose of the Job

The Project Officer will handle all operational responsibilities of the EAC component of the Inter Regional Coordinating Committee (IRCC) Project.

Duties and responsibilities:

• Design and develop comprehensive activity and results based annual work plan
• Manage and coordinate activities of the Fund efficiently and effectively
• Ensure smooth implementation of activities
• Attending to implementing Officers’ queries regarding projects
• Collect and document relevant information for the monitoring and evaluation object
• Prepare timely quarterly, bi-annual and annual implementation reports
• Liaison with IRCC Secretariat in Lusaka, Zambia
• Compiling of all proposals submitted
• Preparation of documents, coordination and facilitation of meetings and related workshops
• Writing reports / minutes of the meetings and workshops
• Preparation of background documents
• Any other duties as may be assigned by supervisor

Qualifications and Experience

• A Bachelor’s degree from a recognized university, in Project management, business administration, communication, accounting or any other related field, with relevant working experience of not less than 5 years preferably with a donor funded project at a regional/international level.
• Knowledge and working experience with EU procedures will be an added advantage.

Competencies and Skills

Applicants should be proficient in various computer packages, have good interpersonal and communication skills, be a team player, have ability to work in a multicultural environment, ability to work under pressure, and ability to work with minimum supervision

Terms and Conditions of Service

• This is a project position funded under the EAC/IRCC programme. 
• The position is non-established, and the contract terms are limited to the period of the project, but may be renewed subject to extension of the project funding and a satisfactory performance evaluation. 
• The recruitment for this position will be subjected to the EAC Quota system.

How to Apply

Interested candidates should submit their applications quoting the reference number of the position applied for by registered mail, courier service, e-mail (all soft copies should be in MS. Word) or dispatch together with Curriculum Vitae, copies of both academic and professional certificates and testimonials, names and addresses of three referees, and day time tele/cell phone contacts to:

The Secretary General
East African Community
P.O. Box 1096
Arusha - Tanzania.
Fax No: 007 27 2502455/2504481

E-mail: vacancies@eachq.org

to be received not later than Friday15th June 2012.

The East African Community is an equal opportunity employer. 

Female candidates are encouraged to apply. 

EAC will only respond to those candidates who strictly meet the set requirements.

The World Bank - Resource Management Officer Job in Tanzania

The World Bank

Resource Management Officer

Local Term 2 year renewable Appointment
Location: Dar Es Salaam, Tanzania

The World Bank Country Office ¡n Tanzania is seeking to hire a seasoned professional to become its Resource Management Officer (RMO) based in Dar Es Salaam, Tanzania. 

The Resource Management Officer is a member of the World Bank’s Resource Management Team recruited locally and posted in the World Bank’s Country Office (CO) in Dar es Salaam, Tanzania. 

For day-to-day responsibilities, 

• S/he reports to the World Bank Resident Country Director in Tanzania.
• S/he supervises the staff and functions of the Administration Unit, which is responsible, among other things, for accounting, finance, office technology, the information centre, human resource management, logistical support for visiting missions, and business planning, monitoring, and evaluation.
  The technical affiliation for the Resource Management Officer is the Resource Management Family and 
• S/he is mapped to the Africa Region’s Resource Management Team (AFTRM). 

 The Manager of AFTRM is responsible for technical and professional development and performance evaluation of the Resource Management Officer.

Duties and Accountabilities

(a). Programming, Planning, and Budgeting: 

• Administers the Country Office Resource Management (RM) policies, oversees and coordinates the preparation of the work program to ensure compatibility with work priorities and objectives; 
• Helps formulate unit resource allocations and monitors implementation of work program and budget through regular reviews; 
• Provides oversight and effective reports for the monitoring of plans and programs dealing with all aspects of resource management (e.g. budget staffing, space, etc.); 
• Ensures that final deliverables with respect to work programs and budgets are compatible with institutional priorities, objectives and guidelines; 
• Prepares and makes presentations at seminars or retreats on planning and budgeting issues.

(b). Financial Accounting and Reporting: 

• The RMO coordinates the financial reporting and accounting systems for the Country Office (CO). Takes the lead in the preparation of statutory and other financial reports, provides expert advice on accounting theory and practice, and on Bank financial and administrative policies and procedures in administrative expense related subject areas; 
• Implements and monitors policies and procedures under accounting responsibilities, and from a business perspective, in the development of accounting systems.

(c). Financial Controls and Fiduciary Accountability: 

• The RMO ensure that an adequate system of risk management is in place in the Country Office. Within the SAP framework, s/he implements and maintains adequate systems of internal controls over units’ financial transactions and business operations; 
• Takes initiative to improve processes and approaches, demonstrating adaptability to changing priorities and innovative technical leadership.

(d) Cost Analysis and Monitoring Cost Effectiveness: 

• The RMO initiates and conducts studies to improve cost effective utilization of program resources; 
• Monitors and refines work program efficiency parameters and analyses impact of cost effectiveness and provides advice and solutions as required.

(e) Human Resources and Office Administration: 

In addition to leading in the area of financial accounting and reporting; 

• Manages the day-to-day human resource activities in the Country Office such as recruitment, salary and benefits administration, training activities, and professional development of locally recruited staff; 
• Manages the relocation and logistical support to internationally recruited staff posted to the Country Office.
• Manages medical evacuations, security arrangements and emergency matters. This requires liaison with UN agencies and foreign consulates on security, passport and visa matters; 
• Exercises significant team leadership, encourages and promotes team spirit within the RM team and coaches junior RM staff.

Selection Criteria:

Academic Training: 

• A relevant advanced degree, preferably MA/MBA (e.g. Finance, Accounting, Business, Economics, etc.) 
• OR a relevant Bachelor’s Degree plus an internationally recognized professional accounting qualification (e.g., CPA, CA, ACCA) 
• OR completion of the RM Board-sponsored Supplementary Education Criteria Program (SEC). 
• Minimum of 5-years experience in either administration, finance, or Operations at the World Bank, or in an international private or public sector setting.

Technical Proficiency: 

• Understanding and knowledge of business planning, work programming, budgeting and financial management. 
• Knowledge of Generally Accepted Accounting Principles (GAAP) and COSO philosophy. 
• Proven strong conceptual, analytical and evaluative skills. 
• Sound knowledge of information management and communications technology.

Communications and Team Skills: 

• High level of personal and professional integrity. 
• Ability to function effectively as team leader in multi-disciplinary teams within a matrix management environment.
  Strong supervisory skills and ability to function well in a multi-cultural environment. 
• Results-oriented personality with proven problem-solving skills. 
• Strong communication skills with ability to prepare, present and discuss findings in written and oral form. 
• Effective skills as an interlocutor in handling and facilitating client and inter-unit business relationships.

For the full position description and complete selection criteria, qualified candidates are requested to visit and submit an on-line application at www.worldbank.org/careers. Click on >employment opportunities >professional/ technical staff opportunities - current vacancies > job # 121189. 

Only short-listed candidates will be contacted. Closing date is 10th June 2012.

The World Bank Group is committed to achieving diversity in terms of gender, nationality, culture and educational background. 

Individuals with disabilities are equally encouraged to apply.

Atom tdf - Brand & Marketing Manager, Communications & Fund Raising Manager and Project Manager Jobs in Kenya

 Are you fearless... Passionate about brands...
 

Eager to change the way business is done in Africa?

If so, we have an opening for you in the following positions;

Brand & Marketing Manager
 

Communications & Fund Raising Manager
 

Project Manager

To join our team, write us a 1 page personal perspective on how to change the way business is done in Africa and 3 reasons why you think you are an extra ordinary person, in addition to your CV.

Please indicate the post you wish to apply for.

Email: ir@zentus.co.ke
 

Closing Date: 10th June 2012

www.atom.co.ke

MESPT - Monitoring and Evaluation Officer Job in Nairobi Kenya

Employment Opportunities in Micro Enterprises Support Programme Trust

Founders: The Government of Kenya and the European Union 

Lead Partner: The Royal Danish Embassy, Nairobi

The Micro Enterprises Support Programme Trust (MESPT) is an autonomous Kenyan organisation whose Founders are the Government of the Republic of Kenya and the European Union. 

MESPT evolved from a bilateral programme implemented by GoK/EU between 1997 and 2002. 

MESPT was established to continue with the activities carried out under the bilateral programme. MESPT is governed by an independent board of Trustees that oversees a management team charged with implementation responsibilities. 

MESPT provides financial services and Business Development services under four broad categories;
 

a) Wholesale Loans for on-lending to small businesses and farmers through financial intermediaries (Microfinance organisations, Saccos and Financial Services Associations – Village Banks).
 

b) Business Development Services to the Dairy, Horticulture, leather, Jua Kali and Fisheries sectors in form of matching grant funds.
 

c) Area Based value chain facilitation in 7 counties in the Coast and Eastern provinces of Kenya.
 

d) Capacity Building for Financial Intermediaries and BDS providers.
 

Due to a recent expansion as a result of entering into a five year partnership with the Royal Danish Embassy under the Business Sector Programme Support (BSPS), MESPT wishes to recruit the following four professionals to its team.

Job Description for Monitoring and Evaluation Officer

The post of a Monitoring and Evaluation Officer is a newly created position to assist the staff and the Board of Trustees to monitor progress and impact that the financial, BDS, Area Based Facilitation and Capacity
Building interventions are creating on the ground. 

The monitoring reports will enable the Board and Management to formulate more focused interventions that will enhance the impact of the interventions supported by MESPT and the donor partners.
 

The Monitoring and Evaluation Officer will report to the Company Secretary and is expected to perform the following among other duties and responsibilities.

• Develop the Monitoring and evaluation system and indicators for all activities supported by MESPT.
• Develop the overall framework for monitoring and evaluation such as annual project reviews, participatory impact assessments, process monitoring, operations monitoring and lessons learned workshops.
• Guide the process for identifying and designing the key indicators for each activity to record and report physical progress.
• Steer the process for designing the format of progress  reports acceptable to the MESPT Board and the donor partners.
• Guide the process for identifying the key performance questions and parameters for monitoring project performance and comparing it to targets.
• Design the format for performance reports.
• Clarify the core information needs of management, Committees of the Board and the donors.
• Establish the baseline data for all the MESPT activities.
• Work with the MIS/IT Officer to capture and record relevant data for production of reports required by various stakeholders.
• Arrange the training of MESPT staff on Monitoring and Evaluation issues.
• Carry out any other duties assigned by the Company Secretary.

Qualifications and Experience

• A degree in from a recognized University.
• A minimum of 8 years post qualification work experience in implementing monitoring and Evaluation programmes.
• Experience in setting up monitoring and evaluation systems.
• Must be computer literate.
• Experience in working with Donors will be an added advantage.

How to apply

Qualified Candidates interested in the posts should send their applications by Post or Courier to be received by 12th June 2012 and include: Detailed CV, email address, daytime telephone contacts, current and expected remuneration package, names and email contacts of three referees and the academic certificates and other testimonials to the following address:-
 

The Human Resource Department
Micro Enterprises Support Programme Trust (MESPT) 

2nd Floor, Vision Tower, Muthithi Road, Westlands
P. O. Box 187, Sarit Centre 00606, 

Nairobi, Kenya 

Tel: 020 3746354, 3746764, 3749942
 

Fax: 3746764 

Cell phones: 0722 207905 and 0735 333154 

E-mail: info@mespt.org;
 

Websites: www.microfinancetrust.org and www.mespt.org
 

Any form of canvassing will lead to automatic disqualification. 

Those who do not hear from us by 30th June 2012 should consider their applications unsuccessful.

WWF - KCO Grants Coordinator Job in Nairobi Kenya

 WWF- The global conservation organization, Kenya Country Office (KCO), is seeking to recruit:

Grants Coordinator
 

To be based in Nairobi, Kenya.

Under the supervision of the Country Director, the Grants Coordinator will manage all grants at Kenya Country Office and the Regional Office. 

He/she is also required to support the Country Director to improve donor relations, identify funding opportunities and compile the donor database, reformat and submit project proposals, and ensure timely financial and technical reporting to donors and WWF Network. 

He/she will also liaise with the regional Office to ensure effective coordination of funding submissions and donor communication with other WWF project Offices.
 

Major duties will include but not limited to: 

• timely reporting and communication on donor contracts and internal monthly reporting of all WWF KCO programmes and projects ; 
• building an institutional real-time knowledge of donors and various funding opportunities relevant to the needs of the country office ; 
• developing funding strategies for the various thematic and strategic areas requiring funding within the country office ; 
• advise and when necessary support project managers on donor guidelines, policies and procedures and contractual obligations, particularly on reporting, procurement, matching funds, spending rate and visibility requirements to ensure compliance ; 
• prepare local grant guidelines for the activities with partners and follow request for proposal program announcement requirements ; 
• provide needed training to local partners, to ensure that their activities are in accordance with regulations and requirements. 
• Review all subcontracts and agreement;
• assist Country Director and Conservation Manager in building donor relations and in attending meetings with donors as appropriate and required, and maintaining timely communication with donors in conjunction with Project Managers and appropriate Country Managers ;

The incumbent must possess: 

• at least a Master’s degree in project management or equivalent; 
• minimum of 5 years’ professional experience in project management ideally with experience working with government and donors; 
• previous work experience with international organizations involved in environmental and/or community issues ; 
• proven ability in preparation and submission of proposals, and in implementation of conservation programmes ; 
• excellent written and oral communications skills, fluency in English and Kiswahili languages; 
• good computer knowledge; 
• strong planning and organizational skills; 
• proven interpersonal skills, including the ability to develop and maintain strong relationships at all levels within WWF and with donors and, as required, with other external stakeholders ; 
• ability to work within a multicultural environment ;
• dynamic, responsive disposition ; 
• open, adaptable, team spirit ; 
• ability to work under pressure; 
• adherence to WWF’s values, which are: Optimistic, Engaging, Determined and Knowledgeable.

Interested candidates who meet the above requirements should email a cover letter and CV with the Grants Coordinator Application on the subject line to the Human Resource Manager, WWF-KCO - HResource@wwfesarpo.org not later than 18 May 2012.
 

Kindly note that only shortlisted persons will be contacted.

Fundraising Director Job in Nairobi Kenya

Fundraising Director

A high-growth social enterprise based in Nairobi is looking for a motivated, professional Fundraising Director to secure donor funding for economic development and agricultural livelihood programs and research in rural communities.

The Fundraising Director is a salaried position with full benefits and performance bonuses.

Responsibilities

• Develop a pipeline of strategic funding proposals and achieve monthly targets for submissions and approvals.
• Maintain a list with the requirements and formats of different donors with respect to sectors, priorities, guidelines and what budget lines are fundable.
• Manage time frame and submission deadlines for the relevant donors.
• Identify new sources of funding via list serves, internet searches, and networking, and proactively create opportunities to secure program funding and consultancy work.
• Represent organization to potential donors at forums and events, and coordinate and encourage donor visits to field programs.
• Manage and support program teams, developing budgets and writing proposals.
• Develop highly successful donor relationships.

Requirements

• 3 years economic development or agriculture fundraising experience working within or securing funds from complex institutional funders, foundations and corporate.
• Previous experience with the organizational structure of NGOs, charitable foundations, or bilateral development agencies.
• Familiarity with requirements of key livelihood donors and capacity to work in a multi-donor environment.
• Good program design skills, including capacity to prepare logical, coherent and consistent documents including log frames.
• Excellent written and verbal communication skills with ability to present effectively to decision makers.
• Experience with strategic planning, project management and financial planning.
• Strong numeracy skills with the ability to manage budgets and use Excel.
• Demonstrable ability to develop strong working relationships with funders.

Interested candidates should email a detailed CV, recent sample proposal, and salary requirements to NairobiCareers@gmail.com  with the subject line “Fundraising Director”.
 

The application deadline is 21 May, 2012.
 

Kindly note that only short listed candidates will be contacted.

Islamic Relief - Grant Coordinator Job in Kenya (Re-Advertisement)

Islamic Relief is an international NGO, established in 1984 in the UK, Seeking to promote sustainable Economic and social development by working with local communities through relief and development activities. We aim to help the needy regardless of Race, Religion, Color and Gender.

Islamic relief is currently running Programmes in several sectors that include Health & Nutrition, Water & Sanitation, Livelihoods Support and Child Welfare. IR also implements seasonal Food Security Programmes including the Ramadan Food Distribution and Qurbani.

Grant Coordinator

Gross salary (Kshs. 150,000 pm)

Qualification

Degree in international Relation or social science field with over 5 years previous experience in ECHO, EC, USAID and UN Funded Projects.

Key Responsibilities

• Oversight and coordination of the IRK’s grant portfolio;
• Manage, provide support to and build capacity of the grants unit staff and/or programme Team;
• Organize and facilitate grants review meetings and budget versus actual review meetings i.e. Monthly, Quarterly,
• Semi-Annual, Annually etc;
• Facilitate development and review of Grant Strategies-in line with IRK’s Strategic plan
• Review and advise on partnership agreements;
• Monitor and facilitate compliance of programs with donor and IRK’s commitments and requirements and raise issues affecting external/internal compliance to HP;
• Lead on Quality Grants proposal development coordination;
• Donor representation in coordination with HP;
• Support to HP in strategic analysis for funding opportunities;
• Build grant management capacity of field staff with training in compliance, report writing, proposal development and other topics relevant to donor compliance;
• Review agreements and provide recommendations and concerns to the SMT;
• Coordinate modifications to any agreements (grants, contracts, or partnership MoUs).
• Maintains Master files on Grant and Monitors paperwork connected with grant-funded programs/projects

Knowledge, Skills & Personal Attributes

• Knowledge of, European (ECHO, SNV, SIDA), DFID and UN ( UNICEF, WFP, OCHA, UNDP) donor regulations, procedures and requirements;
• Proven ability to facilitate the development of winning proposals to public and private sector donors;
• Excellent written English skills and familiarity with budgeting using MS Excel;
• Excellent computer skills and competency in Word, Excel and PowerPoint;
• Excellent organizational skills and ability to determine priorities and meet multiple deadlines;
• Detail-oriented with good multi-tasking abilities and communication skills, both oral and written;
• Able to work well both within a team and independently, in a challenging and fast-moving multicultural environment

If you think you meet the above mentioned criteria, please send your CV with 3 references to info@islamic-relief.or.ke or ir2012hr@gmail.com. For postal submissions, please address it to:

The HR Coordinator,
P.O Box 417- 00202,
Nairobi, Kenya.

IR Kenya should receive your CV within 7 days of this advertisement.

Candidates who had applied earlier should not apply again.

Only Shortlisted candidates will be contacted.

Any forms of canvassing will lead to automatic Disqualification