Construction Site Storekeeper

 

Job Description/Requirements

Job Summary

We are looking for a competent Construction Site Storekeeper who will be responsible for ensuring the maintenance of stocks, operation of accounting systems, maintenance of inventory records, preparation of material orders, and receiving, reviewing, and storage of supplies disbursed on job orders and material transfers.

Job Description

Reporting To: Site Agent       

Department: Construction

Specific Duties:

·       Receiving of goods, tools and materials at site.

·       Responsible for inventory of the all equipment’s and tools at site.

·       Post deliveries and stock movement in ERP system.

·       Working closely with the Store Keeper to request, receive and dispatch items and equipment’s.

·       Verifying all goods are received as per the purchase order or delivery note quantities and the quality expected in conjunction with site agent and foreman.

·       Assisting the Store Keeper and Purchasing Officer in finding out discrepancies in the delivery of goods

·       Checking inventory levels and stock take to determine inventory quantities and give a report

·       Day to day checking on the storage facilities to ensure and maintain hygiene

Person Specifications

1.    Academic Qualifications

·       A Diploma in Store keeping or procurement and supply chain

2.    Skills Experience and Attributes

·       More than 3 years of relevant experience as a store keeper.

·       Ability to pay attention to detail

·       Well-developed verbal and written communication skills

·        Excellent management skills

·       Financial acumen

·       Strong multitasking skills

·       Good time management skills

·       Must have experience in the construction industry

SACCO Accountant

 Our client, a medium-sized Sacco in Kitui County wishes to recruit a suitably qualified and experienced individual to fill the below position;

Accountant

Ref: ACCNT/CCIA/2020

Job Purpose: Reporting to the CEO, the position will be responsible for the day to day coordination of the Society’s Finance and Accounting operations. The position will also manage staff within the Society’s accounts function.

Main duties and responsibilities

• Preparation of budgets and cash flow projections
• Monthly bank and Mpesa account reconciliations
• Preparation of final accounts, Trial Balance, monthly balance sheet and periodical reports
• Liaison with both internal and external auditors on audit controls and act on management letters and closure of all audit queries
• Preparation and presentation of annual revenue and capital budgets
• Management of staff payroll
• Keeping abreast with changes in financial regulations and legislation
• Ensuring the society’s assets and liabilities are recorded accurately and safeguarded
• Review and implementation of society’s financial and accounting policies and procedures
• Providing guidance to the management on financial and accounting matters
• Ensuring that adequate budgetary controls are in place
• Advising and overseeing prudent financial management and investment
• Submitting implementation work plans and ensure proper reporting systems are in place.
• Filling of statutory returns on time.
• Any other lawful duty as may be assigned by your supervisor from time to time.
• 
  

Key Qualifications & Experience

• Holder of a Bachelor of Commerce degree or its equivalent from a recognized University;
• Is a CPA (K) and member in good standing with ICPAK;
• A minimum of 3 years relevant experience;
• Prior experience and exposure in the Sacco sector desired; and
• Computer proficiency for MS Office Suite and specialized accounting software.

Competences needed for the position

• Be of exemplary integrity and honesty
• Possess analytical and critical thinking skills
• Possess excellent business writing skills
• Have excellent communication and interpersonal skills
• Have excellent report writing and presentation skills
• Possess Coaching and leadership skills.

If you are interested in the above position, kindly submit your applications as per the instructions below.

How to apply

1. CLICK HERE to Download the online application form (open with adobe reader).

2. Must indicate the Job Reference Number on the application form.

3. The form must be submitted by end of day on 11th September 2020.

The United Nations Environment Programme (UNEP) - Administrative Assistant - Nairobi, Kenya

 Org. Setting and Reporting

  The United Nations Environment Programme (UNEP) is the leading global environmental authority that sets the global environmental agenda, promotes the coherent implementation of the environmental dimension of sustainable development within the United Nations system and serves as an authoritative advocate for the global environment. This position is located in UNEP, Corporate Services Division, Nairobi duty station. Under the supervision of the Chief, Financial Management Service, the Administrative Assistant will be responsible for the following duties: Responsibilities Human Resources Management: • Initiates, processes, monitors, reviews and follows-up on actions related to the administration of the unit’s human resource activities, e.g., recruitment, placement, relocation, promotion, performance appraisal, job classification reviews, separation, training etc., ensuring consistency in the application of regulations and procedures. • Enters, maintains and certifies administrative data and records for time and attendance, performance appraisal, etc. in electronic information systems. • Reviews entitlements-related claims and reports. • Provides advice and guidance to staff with respect to administrative procedures, processes and practices, liaising with service providers as necessary. • Maintains and reviews organizational staffing tables. Budget and Finance: • Monitors status of expenditures and allotments , records variations, updates budget tables. • Consolidates data received from UNEP Divisions, Regional Offices and Multilateral Environmental Agreements and provides support to higher-level staff with respect to budget reviews of relevant intergovernmental and expert bodies. • Reviews status of relevant expenditures and compares with approved budget. • Reviews requisitions for goods and services to ensure (a) correct objects of expenditure have been charged and (b) availability of funds. • Assists in the preparation of budget performance submissions. • Prepares statistical tables and standard financial reports. • Monitors compliance with UNEP delegation instruments, financial rules and policies. General Administration: • Prepares, processes and follows-up on administrative arrangements and forms related to the official travel of staff. • Drafts routine correspondence. • Maintains files of rules, regulations, administrative instructions and other related documentation. • Maintains up-to-date lists of UNEP finance staff and their mappings in the financial system. • Coordinates extensively with finance and administrative units and liaises frequently with internal team members in UNEP Divisions, Regional Offices and Multilateral Environmental Agreements. • Performs other related administrative duties, as required, e.g., operational travel programme; monitoring accounts and payment to vendors and individual contractors for services; physical space planning; identification of office technology needs and maintenance of equipment, software and systems; organizing and coordinating administrative arrangements for seminars, conferences and translations. • Maintains and updates finance related Standard Operating Procedures and Policies on the UNEP intranet. • Organize logistics for UNEP finance staff meetings and trainings. Donor Administration: • Assists with corporate administration of agreements between the UNEP and donors. • Assists with corporate administration of Implementing Partners. • Generates invoices for assessed and voluntary contributions from donors. • Processes the payment of donors and monitor deposits in UN Environment bank accounts. • Generates receipts for payments received. • Assists staff members, fund management officers regarding queries on payments and deposit related issues. • Assists in communicating with donors via written and verbal means. Competencies PROFESSIONALIM: Ability to perform a broad range of administrative functions, e.g., budget/work programme, human resources, database management, etc. Ability to apply knowledge of various United Nations administrative, financial and human resources rules and regulations in work situations. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work. TEAMWORK: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings. CLIENT ORIENTATION: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client. Education Completion of high school diploma or equivalent is required. Supplemental courses in office administration, travel, procurement, finance or other related field is desirable. Passing the Global General Service Test (GGST) is a prerequisite for recrauitment consideration in the General Services and related categories in the United Nations Secretariat. Successful passing of the Administrative Support Assessment Test (ASAT) in English at the United Nations Headquarters (UNHQ), Economic Commission for Africa (ECA), Economic and Social Commission for Western Asia (ESCWA), United Nations Office at Geneva (UNOG), United Nations Office at Vienna (UNOV), International Criminal Tribunal for Rwanda (ICTR) or International Criminal Tribunal for the former Yugoslavia (ICTY) may be accepted in lieu of the GGST. The GGST is administered to applicants when required before the administration of a written assessment and/or interview. Work Experience A minimum of five (5) years of experience in administrative services, finance, accounting, audit, human resources or related is required. area is required. Experience with an Enterprise Resource Planning (ERP) system is required. Experience with writing/contributing to Standard Operation Procedures documents is desirable. Experience reviewing legal agreements/contracts is desirable. Experience communicating with donors is desirable. Languages English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage. Assessment Evaluation of qualified candidates may include an assessment exercise which may be followed by competency-based interview. Special Notice Appointment against this post is on a local basis and is open for an initial period of one year and may be subject to extension. External candidates will be considered only when no suitable internal candidate from the duty station is identified. The candidate is responsible for any travel expenses incurred in order to take-up the appointment. Staff members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures. Internal Applicants: When completing the form, ensure ALL fields, ALL professional experience and contact information are completed and up to date. This information is the basis for the hiring manager to assess your eligibility and suitability for the position and to contact you. All applicants are strongly encouraged to apply on-line as soon as possible after the job opening has been posted and well before the deadline stated in the job opening. Online applications will be acknowledged where an email address has been provided. If you do not receive an e-mail acknowledgement within 24 hours of submission, your application may not have been received. In such cases, please resubmit the application, if necessary. If the problem persists, please seek technical assistance through the Inspira "Need Help?" link. United Nations Considerations According to article 101, paragraph 3, of the Charter of the United Nations, the paramount consideration in the employment of the staff is the necessity of securing the highest standards of efficiency, competence, and integrity. Candidates will not be considered for employment with the United Nations if they have committed violations of international human rights law, violations of international humanitarian law, sexual exploitation, sexual abuse, or sexual harassment, or if there are reasonable grounds to believe that they have been involved in the commission of any of these acts. The term “sexual exploitation” means any actual or attempted abuse of a position of vulnerability, differential power, or trust, for sexual purposes, including, but not limited to, profiting monetarily, socially or politically from the sexual exploitation of another. The term “sexual abuse” means the actual or threatened physical intrusion of a sexual nature, whether by force or under unequal or coercive conditions. The term “sexual harassment” means any unwelcome conduct of a sexual nature that might reasonably be expected or be perceived to cause offence or humiliation, when such conduct interferes with work, is made a condition of employment or creates an intimidating, hostile or offensive work environment, and when the gravity of the conduct warrants the termination of the perpetrator’s working relationship. Candidates who have committed crimes other than minor traffic offences may not be considered for employment. Due regard will be paid to the importance of recruiting the staff on as wide a geographical basis as possible. The United Nations places no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. The United Nations Secretariat is a non-smoking environment. The paramount consideration in the appointment, transfer, or promotion of staff shall be the necessity of securing the highest standards of efficiency, competence, and integrity. By accepting an offer of appointment, United Nations staff members are subject to the authority of the Secretary-General and assignment by him or her to any activities or offices of the United Nations in accordance with staff regulation 1.2 (c). In this context, all internationally recruited staff members shall be required to move periodically to discharge new functions within or across duty stations under conditions established by the Secretary-General. Applicants are urged to follow carefully all instructions available in the online recruitment platform, inspira. For more detailed guidance, applicants may refer to the Manual for the Applicant, which can be accessed by clicking on “Manuals” hyper-link on the upper right side of the inspira account-holder homepage. The evaluation of applicants will be conducted on the basis of the information submitted in the application according to the evaluation criteria of the job opening and the applicable internal legislations of the United Nations including the Charter of the United Nations, resolutions of the General Assembly, the Staff Regulations and Rules, administrative issuances and guidelines. Applicants must provide complete and accurate information pertaining to their personal profile and qualifications according to the instructions provided in inspira to be considered for the current job opening. No amendment, addition, deletion, revision or modification shall be made to applications that have been submitted. Candidates under serious consideration for selection will be subject to reference checks to verify the information provided in the application. Job openings advertised on the Careers Portal will be removed at 11:59 p.m. (New York time) on the deadline date. No Fee THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS

Senior Accountant – Freight / Courier Services

Job Vacancy: Senior Accountant – Freight / Courier Services
 

Job Location: Mombasa Road, Nairobi
 

Job Reports to: General Manager

Salary: 65,000

Established international courier and logistics companies is looking for an experienced Senior Accountant to handle, prepare, compute, manage, research and analyze all financial information of their business.
 

Role: This position holder will analyze financial information and prepare financial reports to determine or maintain record of assets, liabilities, profit and loss, tax liability, or other financial activities within the organization.

Responsibilities include but not limited to:

1. Accountancy and Financial Management

• Daily enter key data of financial transactions in database and maintain financial data bases.
• Investigate problems that vendors or purchasing agents have with obtaining payment for bills.
• Prepare vouchers, invoices, cheques, account statements, reports and reviews for accuracy.
• Extract general ledger information.
• Reconcile bank statements.
• Reconcile accounts in a timely manner.
• Preparation and verification of supplies – Billings’ accuracy and negotiating costing.
• Ensure financial records are maintained in compliance with accepted policies and procedures.
• Ensure accurate and timely monthly, quarterly and year end close.
• Establish and monitor the implementation and maintenance of accounting control procedures.
• Resolve accounting discrepancies and irregularities.
• Monitor and support taxation issues.
• Review, balance, and interpret computer reports, and makes corrections.

2. Budget and Management Reporting

• Compile cost reports, revenue and balance sheets.
• Continuous management and support of budget and forecast activities.
• Prepare financial management reports.
• Compile and analyze financial information to prepare financial statements including monthly and annual accounts.
• Ensure accurate and appropriate recording and analysis of revenues and expenses.
• Analyze and advise on business operations including revenue and expenditure trends, financial commitments and future revenues.
• Analyze financial information to recommend or develop efficient use of resources and procedures, provide strategic recommendations and maintain solutions to business and financial problems.

3. Audit function

• Financial audit preparation and coordinate the audit process.
• Ensure that all controls in place are being adhered to.
• Act as a focal point for external audit engagement.
• Assessing how well the business is complying with rules and regulations and informing management whether any issues need addressing.

4. Payroll Management

• Preparation and review of monthly payroll for correctness and completeness.
• Maintain all payroll records.
• Prepare and process all statutory deductions in a timely manner.
• Prepare yearly payroll summaries and reconcile with statutory tax deductions (PAYE, NSSF, NHIF)

Experience and Qualifications

• Degree in Finance, Accounting or economics.
• Minimum of 6 years’ experience in the management of financial systems and budgets, financial reporting, financial data analysis, auditing, taxation and providing financial advice.
• Professional qualifications such as CPA/CFA/ACCA or similar will be an added advantage.

Knowledge, Skills and Competencies

• Analytical - Collects and researches data.
• Design - Demonstrates attention to detail.
• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully.
• Change Management - Develops workable implementation plans.
• Quality Management - Demonstrates accuracy and thoroughness.
• Cost Consciousness - Contributes to profits and revenue Conserves organizational resources.
• Judgment - Exhibits sound and accurate judgment.
• Quality - Demonstrates accuracy and thoroughness.
• Quantity - Completes work in timely manner.

Deadline: Interested parties should send their online applications on or before 27th November 2017

Correspondence: Applications and detailed CV to be submitted online at http://goo.gl/T8sryH

Applications not meeting minimum requirements will not be considered. Only shortlisted candidates will be contacted.