IGAD - Legal Officer Job in Djibouti

Regional Integration Support Programme (RISP II) Continuation

Terms of Reference (TORs) Legal Officer

The Intergovernmental Authority on Development (IGAD) has received funds from the European Union (10th EDF) through the Regional Integration Support Programme (RISP II). 

The funding is to support IGADs integration agenda to be coherent and in line with other regional integration activities in the ESA-IO region.

The Secretariat intends to use part of the funds to recruit a Legal Officer for purpose of building capacity and re-enforcing management of the IGAD Secretariat.

Applications are invited from suitably qualified individuals from the IGAD region for the following position tenable at the IGAD Secretariat in Djibouti.

Legal Officer 

(1post)
Grade : P3
Accountable to : The Legal Counsel
Duration : One year renewable subject to performance appraisal and availability of funds
Duty station : Djibouti

Job Summary

Under the general guidance of the Legal Counsel the legal officer will assist to provide legal advisory and interpretation service to the management of IGAD to ensure statutory compliance with existing law and regulatory requirements. The incumbent shall be responsible to:

Core Duties & Responsibilities

1. Provide legal advisory service to divisions and sections as and when requested;
2. Provide legal interpretation service on various aspects on the existing law and regulatory requirements;
3. Assist in the preparation of policy papers and instruments that have legal implications for consideration by management;
4. Participate in the review and advice on MOUs between IGAD and other organizations, including partners;
5. Follow up and update management on court matters as and when required and also attend court hearings for and on behalf of the Secretariat
6. Conduct legal compliance checks prior to disbursement of approved credit facilities to ensure legal documentations are in compliance with statutory requirements;
7. Assist on the review and vet loan offer letters, employment contract agreements, security and other legal documents;
8. Assist in the review of the Financing agreements between the Secretariat and a third party;
9. Serve as secretary for all management meetings;
10. Attend all policy organ meetings and keep records of all proceedings;

Minimum Qualifications & Experience:

• A degree in Law from a recognized university
• A minimum of 5 years experience in the relevant field
• Broad exposure and relevant experience in legal practice in contract/agreement drafting
• Experience in working with donors will be an added advantage;
• Must be computer literate

Key Skills & Competencies:

• Good communication, presentation, research and analysis skills;
• Proactive and self motivated
• Excellent interpersonal skills
• Able to demonstrate organizational skills
• Strong leadership skills
• Ability to handle pressure and work with minimum supervision

Duty Station

The position will be based at the IGAD Secretariat in Djibouti with occasional travels within and outside the region.

Terms and conditions of Service

This position is EU funded and is a non established position whose contract terms are limited to the period of support; it may be renewed subject to performance and extension of the funding. The post offers attractive consolidated remuneration package.

How to apply

Interested candidates should submit their applications accompanied by a detailed CV, copies of both academic and professional certificates and testimonials, names and addresses of three reputable referees, contact details (e-mail, telephone) should be sent by registered mail, courier service or by email in MS Word to:

The Executive Secretary,
Intergovernmental Authority on Development,
P. O. Box 2653, Djibouti, Djibouti

E-mail: igad@igad.int; copies to RISP II Coordinator and Director, Finance and Administration: 

Yufnalis.okubo@igad.int and Florence.musoke@igad.int;

debrework.andarge@igad.int

All applications should be received not later than 15th June 2012.

IGAD is an equal opportunity employer. Female candidates are encouraged to apply.

IGAD Secretariat shall only respond to shortlisted candidates.

ICPALD - Livestock Expert Job in Djibouti/Nairobi, Kenya

Regional Integration Support Programme (RISP II) Continuation

Terms of Reference (TORs) for the Livestock Expert at the IGAD Centre for Pastoral Areas and Livestock Development (ICPALD)

The Intergovernmental Authority on Development (IGAD) has received funds from the European Union (10th EDF) through the Regional Integration Support Programme (RISP II). The funding is to support IGADs integration agenda to be coherent and in line with other regional integration activities in the ESA-IO region.

The Secretariat intends to use part of the funds to recruit a livestock expert for purpose of building capacity in the establishment of an IGAD Centre for Pastoral areas and Livestock Development within the Division of Agriculture and Environment.

Applications are invited from suitably qualified individuals from the IGAD region for the following position tenable at the IGAD Secretariat in Djibouti or its Liaison Office in Nairobi, Kenya.

Livestock Expert 

(1 Post)
Grade: P3
Job Title: Livestock Expert
Reports to: Coordinator, ICPALD
Duration: One tear renewable subject to performance appraisal and availability of funds
Duty Station: Djibouti/ICPALD Office, Nairobi

Duties and responsibilities:

1. Assist in drafting regular and adequate reporting on the livestock, pastoral, food security, water and or fisheries programmes against indicators of intervention progress and achievements
2. Contribute in drafting work plans and project reports by providing the technical and non technical information / support
3. Monitor the data in ICPALD project system generates in IGAD region for its accuracy appropriateness and completeness then contribute to the preparation of the quarter and annual reports of ICPALD projects and submitted to ICPALD.
4. Facilitate the collection, collation and dissemination of relevant information based on ICPALD project requirement and distribute this information through the project network and relevant IGAD websites
5. Assist in facilitating and ensuring appropriate mechanism of coordination and information sharing among the stakeholders including dryland development and food security networks.
6. Participate where and when necessary, in ICPALD or interagency assessment and assist in data/information analysis to identify gaps and recommend appropriate ICPALD intervention niche’
7. Collect data generated by the field operatives including contracted agencies and consolidate data into ICPALD project databases and formulate information reports on the data which will be transmitted to the project networks, be sent to ICPALD,
8. Liaise with ministries, local authorities, UN agencies and NGO’s and other stakeholders regarding gathering and data management related activities.
9. Assist in the organization and act as field secretariat in the field project advisory committee meeting of the ICPALD livestock programmes and provide prompt and effective information sharing among partners in preparation for the programme management.
10. In collaboration with the ICPALD Research and M&E unit, collaborate in the research and support the performances of the field-based research and M and E personnel.
11. Develop strategies for environmental impact assessment of settlement and sociocultural impact of all livestock interventions.
12. Coordinate all humanitarian assistance at national level, if so required, to benefit the target communities.
13. Perform any other reasonable, project related technical or administrative task as requested by the officer in charge or the project managers

Minimum Requirements

1. Bachelor of Science Degree in Animal Production or other equivalent relevant university qualification.
2. Diploma in community based development and project management an added advantage
3. Three or more years experience in donor funded environment is highly desirable.
4. Training skills is an added advantage.
5. Strong written and oral communication skills.
6. Working experience with NGOs, INGO, UN agencies and regional and Africa wide organizations an added advantage
7. Working experience in the IGAD region member states in similar capacities a definite advantage

Duty Station

Initially the position will be in Nairobi, Kenya. The IGAD Council of Minister and the IGAD Secretariat, may, however, relocate the office without any reference to the person recruited once the decision on where to locate ICPALD has been made.

Terms and Conditions of Service

This position is EU funded and is a non established position whose contract terms are limited to the period of support; it may be renewed subject to performance and extension of the funding. The post offers attractive consolidated remuneration package.

How to apply

Interested candidates should submit their applications accompanied by a detailed CV, copies of both academic and professional certificates and testimonials, names and addresses of three reputable referees, contact details (e-mail, telephone) should be sent by registered mail, courier service or by email in MS Word to:

The Executive Secretary ,
Intergovernmental Authority on Development,
P. O. Box 2653, Djibouti, Djibouti

E-mail: igad@igad.int; copies to RISP II Cordinator and ICPALD coordinator on email: 

Yufnalis.okubo@igad.int and munyua.muchina@igad.int

All applications should be received not later than 15th June 2012.

IGAD is an equal opportunity employer. Female candidates are encouraged to apply.

IGAD Secretariat shall only respond to shortlisted candidates.

ICPALD - Pastoralist Expert Job in Djibouti/Nairobi, Kenya

Regional Integration Support Programme (RISP II) Continuation

Terms of Reference (TORs) for the Pastoralist Expert at the IGAD Centre for Pastoral Areas and Livestock Development (ICPALD)

The Intergovernmental Authority on Development (IGAD) has received funds from the European Union (10th EDF) through the Regional Integration Support Programme (RISP II). 

The funding is to support IGADs integration agenda to be coherent and in line with other regional integration activities in the ESA-IO region.

The Secretariat intends to use part of the funds to recruit a Pastoralist expert for purpose of building capacity in the establishment of the IGAD Centre for Pastoral areas and Livestock Development within the Division of Agriculture and Environment.

Applications are invited from suitably qualified individuals from the IGAD region for the following position tenable at the IGAD Secretariat in Djibouti or its Liaison Office in Nairobi, Kenya.

Pastoralist Expert 

(1 Post)
Grade: P3
Job Title: Pastoralist Expert
Reports to: Coordinator, ICPALD
Duration: One tear renewable subject to performance appraisal and availability of funds
Duty Station: Djibouti/ICPALD Office, Nairobi

Duties and responsibilities:

1. Assist in drafting regular and adequate reporting on the drylands and pastoral development, natural resources, resource conflict, food security and /or water programmes against indicators of intervention progress and achievements
2. Contribute in drafting work plans and project reports by providing the technical and non technical information / support
3. Monitor the data in ICPALD project system generates in the IGAD region for its accuracy appropriateness and completeness then contribute to the preparation of the quarter and annual reports of ICPALD projects and submitted to ICPALD.
4. Facilitate the collection, collation and dissemination of relevant information based on ICPALD project requirement and distribute this information through the project network and relevant IGAD websites
5. Assist in facilitating and ensuring appropriate mechanism of coordination and information sharing among the stakeholders including drylands development, resource conflict and food security networks.
6. Participate where and when necessary, in ICPALD or interagency assessment and assist in data/information analysis to identify gaps and recommend appropriate ICPALD intervention niche’
7. Collect data generated by the field operatives including contracted agencies and consolidate data into ICPALD project databases and formulate information reports on the data which will be transmitted to the project networks, be sent to ICPALD,
8. Liaise with ministries, local authorities, UN agencies and NGO’s and other stakeholders regarding gathering and data management related activities.
9. Assist in the organization and act as field secretariat in the field project advisory committee meeting of the ICPALD pastoral areas and dryland programmes and provide prompt and effective information sharing among partners in preparation for the programme management.
10. In collaboration with the ICPALD Research and M&E unit, collaborate in the research and support the performances of the field-based research and M and E personnel.
11. Develop strategies for environmental impact assessment of settlement and sociocultural impact of all pastoral areas and drylands development interventions.
12. Coordinate all humanitarian assistance at national level, if so required, to benefit target communities.
13. Perform any other reasonable, project related technical or administrative task as requested by the officer in charge or the project managers

Minimum Requirements

• Minimum of post graduate degree in a relevant social sciences field including pastoral development, natural resource management, resource economics, socio economics, rural development, agriculture, development, policy research and analysis or a related discipline.
• A background and significant experience [a minimum of 5 years] in policy research and analysis and an understanding of development challenges in pastoral areas and drylands.
• Good understanding of the political, economic and social sectors in the given country,
• Familiarity with IGAD work in pastoral areas and drylands development and/or environment, poverty and governance areas would be desirable; a good understanding of natural resources/ land use issues would be an asset
• Proven capacity for working across different sectors and institutional levels from policy and
• Decision making to programme formulation and implementation; from sub-regional, national to local community levels
• A demonstrated ability (through previous similar assignments) to analyze, compile and synthesize information in coherent and succinct formats
• Strong communication skills spoken and written English.
• Ability to work effectively under pressure in a team environment and in a multicultural setting
• High attention to detail and ability to complete tasks and meet deadlines.
• Working experience with NGOs, INGO, UN agencies and regional and Africa wide organizations an added advantage
• Working experience in the IGAD region member states in similar capacities a definite advantage

Duty Station

Initially the position will be in Nairobi, Kenya. The IGAD Council of Minister and the IGAD Secretariat, may, however, relocate the office without any reference to the person recruited once the decision on where to locate ICPALD has been made.

Terms and Conditions of Service

This position is EU funded and is a non established position whose contract terms are limited to the period of support; it may be renewed subject to performance and extension of the funding. The post offers attractive consolidated remuneration package.

How to apply

Interested candidates should submit their applications accompanied by a detailed CV, copies of both academic and professional certificates and testimonials, names and addresses of three reputable referees, contact details (e-mail, telephone) should be sent by registered mail, courier service or by email in MS Word to:

The Executive Secretary,
Intergovernmental Authority on Development,
P. O. Box 2653, Djibouti, Djibouti

E-mail: igad@igad.int; copies to RISP II Coordinator and ICPALD coordinator on

email: Yufnalis.okubo@igad.int and munyua.muchina@igad.int

All applications should be received not later than 15th June 2012.

IGAD is an equal opportunity employer. Female candidates are encouraged to apply.

IGAD Secretariat shall only respond to shortlisted candidates.

IGAD Secretariat - Systems Accountant Job at Djibouti

Regional Integration Support Programme (RISP II) Continuation

Terms of Reference (TORs) For The Systems Accountant at the IGAD Secretariat)

The Intergovernmental Authority on Development (IGAD) has received funds from the European Union (10th EDF) through the Regional Integration Support Programme (RISP II). 

The funding is to support IGADs integration agenda to be coherent and in line with other regional integration activities in the ESA-IO region.

The Secretariat intends to use part of the funds to recruit a Systems Accountant for purpose of building capacity and re-enforcing management of the IGAD Secretariat.

Applications are invited from suitably qualified individuals from the IGAD region for the following position tenable at the IGAD Secretariat in Djibouti.

Systems Accountant

(1 Post)
Grade: P4
Job Title: Systems Accountant
Reports to: Director of Finance and Administration
Duration: One year renewable subject to performance appraisal and availability of funds
Duty Station: Djibouti

Job Summary

Under the general guidance of the Director Administration and Finance the Systems Accountant will be responsible for enhancing and maintaining systems pertaining to the financial operations of IGAD Secretariat.

Core Duties & Responsibilities

1. Set up Sun systems user profile and regular check up of user profile and resolution of any user constraints;
2. Responsible for daily backup of system data and files and storage of backup;
3. Responsible for a quarterly closures of account periods and ensuring proper ruling of period adjustments and validation of period entries;
4. Prepare specification of validated quarterly and monthly financial and management accounts and other system reports for Director of Administration and Finance prior to discussion with the Management Team/Committee.
5. Responsible for drawing up process flows and automation of all financial transaction processes and ensure regular reviews of process controls in the Sun Accounting system;
6. Offer support to users of Sun Accounting system by resolving user queries and any system based process issues
7. Perform other related duties that may be assigned by the Director Administration & Finance

Minimum Qualifications & Experience

The successful candidate will have to meet the following criteria:

• Bachelors degree in Accounting;
• CPA, ACCA or other recognized professional accounting qualification is desirable;
• At least 5 years experience in the relevant field of which three years is as systems accountant
• Knowledge of accounting packages such as SUN-Systems, SAGE, Pastel, QuickBooks etc.

Key Skills & Competencies

• Strong financial systems application knowledge and a sound understanding of accounting principles and the related accounting processes with special skill in validation of system entries with the relevant knowledge of different modules in SUN-System ;
• Familiarity with accounting software, in particular SUN-System;
• Proficient in Report format , Report writer, Direct to Table Imports, and system integration;
• Operational knowledge of relational database concepts, and client-server concepts; Excellent communication and presentation skills;
• Ability to respond to inquiries/queries promptly and conclusively;
• Ability to update, validate and prepare relevant financial statements and management accounts;
• Ability to navigate key report writers like Vision Excel and other related report writers

Deliverables:

1. Monthly closure of all General Ledger accounts and analysis and reconciliation to Director, Administration and Finance within ten (10) days of end of month to notify Finance officer of any mis-posting and adjustments required ;
2. Quarterly financial Reports to Director Administration and Finance properly validated and authenticated in two (2) weeds of end of the quarter;
3. Regular check for the user controls and pass words and rotation of users for different ledger entries and reconciliation of system controls every two (2) quarters;
4. Perform/ daily backups of the SUN-System by 7:30pm every day;
5. Submit quarterly system appraisal reports by the 20th of every month of a quarter.

Duty Station

The position will be based at the IGAD Secretariat in Djibouti with occasional visits to satellite offices in the region.

Terms and conditions of Service

This position is EU funded and is a non established position whose contract terms are limited to the period of support; it may be renewed subject to performance and extension of the funding. The post offers attractive consolidated remuneration package.

How to apply

Interested candidates should submit their applications accompanied by a detailed CV, copies of both academic and professional certificates and testimonials, names and addresses of three reputable referees, contact details (e-mail, telephone) should be sent by registered mail, courier service or by email in MS Word to:

The Executive Secretary,
Intergovernmental Authority on Development,
P. O. Box 2653, Djibouti, Djibouti

E-mail: igad@igad.int; copies to RISP II Coordinator and Director, Finance and

Administration: Yufnalis.okubo@igad.int and Florence.musoke@igad.int;
debrework.andarge@igad.int

All applications should be received not later than 15th June 2012.

IGAD is an equal opportunity employer. Female candidates are encouraged to apply.

IGAD Secretariat shall only respond to shortlisted candidates.