We are seeking to recruit a well organized, eloquent, and switched on Junior Admin Assistant for our organization.
Reporting to: Administration Manager
Age: below 30yrs
Gender: Female
Job Scope:
Responsible for the front-office and carrying out administrative duties to ensure a smooth and synchronized flow of documentation, customer service and other activities of the Agency
Key Responsibilities
Handling Reception desk: Incoming & Out-going calls and directing them; Incoming visitors and directing them; Cleanliness & Organization of entire reception area.
Customer service (our customers include Clients, Candidates, Suppliers and others)
Handling the Candidate Registration process, their paperwork and verification of their documentation
Managing, maintaining, and updating the Client and Candidate databanks
Updating and maintaining various registers – phone, photocopier, etc
Maintaining the candidate filing system
Managing Office Cleanliness & hygiene
In-charge of office purchases – stationery and sundries
Qualification:
Minimum a Diploma in Customer Service, Administration or any relevant field
Minimum 1 year previous experience in a similar role is desirable
Must be computer literate – MS Office, Internet, Email
Must have used basic office equipment
Personal Specifications
Attention to detail/ Super efficient/ Able to work under pressure
Excellent people and communication skills.
Tactful, diplomatic, discreet and patient.
Very Presentable and well groomed.
Terms of Employment:
A permanent job with 3 months probationary period
Starting salary 15k Gross.
Email applications to recruit@topnotchexecutives.com, quoting the position you are applying for in the Subject Line. Do not attach certificates
Deadline for applications is August 26, 2011
Reporting to: Administration Manager
Age: below 30yrs
Gender: Female
Job Scope:
Responsible for the front-office and carrying out administrative duties to ensure a smooth and synchronized flow of documentation, customer service and other activities of the Agency
Key Responsibilities
Handling Reception desk: Incoming & Out-going calls and directing them; Incoming visitors and directing them; Cleanliness & Organization of entire reception area.
Customer service (our customers include Clients, Candidates, Suppliers and others)
Handling the Candidate Registration process, their paperwork and verification of their documentation
Managing, maintaining, and updating the Client and Candidate databanks
Updating and maintaining various registers – phone, photocopier, etc
Maintaining the candidate filing system
Managing Office Cleanliness & hygiene
In-charge of office purchases – stationery and sundries
Qualification:
Minimum a Diploma in Customer Service, Administration or any relevant field
Minimum 1 year previous experience in a similar role is desirable
Must be computer literate – MS Office, Internet, Email
Must have used basic office equipment
Personal Specifications
Attention to detail/ Super efficient/ Able to work under pressure
Excellent people and communication skills.
Tactful, diplomatic, discreet and patient.
Very Presentable and well groomed.
Terms of Employment:
A permanent job with 3 months probationary period
Starting salary 15k Gross.
Email applications to recruit@topnotchexecutives.com, quoting the position you are applying for in the Subject Line. Do not attach certificates
Deadline for applications is August 26, 2011
