Heavy Commercial Drivers

Position: Heavy Commercial Drivers
 

Location: Nairobi

Nature of Job: Full time

Duties and Responsibilities

• Driving heavy commercial vehicles to deliver goods to the customers
• Load and unload goods
• Record delivery
• Take orders from clients
• Fill up fuel and make fuel records
• Ensure the truck is clean and well maintained
• Responsible for the maintenance and repair of vehicles and working closely with mechanics
• Keeping maintenance and repair records
• Report any road incidents
• Keep a log of their activities

Key Requirements and Skills

• Form four certificate
• Over three years’ experience driving truck in a busy company
• Over 30 years of age
• Good communication skills
• Sales experience a plus
• Mature, responsible and well organized

If qualified send CV stating your experience, skills and qualifications to careers@britesmanagement.com

Only the shortlisted candidates will be contacted.

PSV Drivers

PSV Drivers

Job Ref.: BRM-262418

Location: Nairobi with occasional travel around the country

Industry: Transport

Position Summary:

Building relationships with clients and corporate customers while protecting our products & services.

Providing chauffeur services to our clients both in the corporate world and the private sector Job

 

Functions:

• Drive taxicabs, limousines or company cars to transport passengers
• Pick up passengers at prearranged locations, at taxi stands, or in streets in high traffic areas
• Arrange to pick up particular customers or groups on a regular schedule
• Ensure that all riders, including the driver, wear a seat belt at all times
• Record name, date, and taxi identification information on trip sheets, along with trip information such as time and place of pickup and drop-off, and total fee.
• Confirm fares based on trip distances and times, using taximeters and fee schedules, and communicate fares to passengers
• Collect fares or vouchers from passengers and give change or issue receipts as necessary.
• Test vehicle equipment such as lights, brakes, horns, or wipers, to ensure proper operation.
• Perform minor vehicle maintenance such as cleaning, or take vehicles to mechanics for servicing and/or repair.
• Perform routine vehicle maintenance such as regulating tire pressure and adding gasoline, oil, and water. -
• Complete accident reports when necessary.
• Communicate with dispatchers by radio, telephone, or computer to exchange information and receive requests for passenger service. -
• Observe all traffic and highway rules

Required Skills

• Communicating Skills with Clients, Supervisors, Peers, or Subordinates
• Ability to work successfully as a part of a multidisciplinary team

Must Have:

• A valid driving license and a valid PSV.
• Valid certificate of good conduct.
• Should have knowledge of Nairobi routes and its environs
• Available within short notice
• Fluent in English and Kiswahili.

​​Preferred Skills:

• Resolving Conflicts and Negotiating with Others.
• Estimating the Quantifiable Characteristics of your work

Physical Requirements:

• Ability to use all physical faculties of your body.
• Mentally stable
• Lack of illness that may impair physical motors of your body

How to Apply

If you meet the above criteria, send your CV and a cover letter that clearly explains your suitability for the role; with 3 referees to getajob015@gmail.com (Subject of the email should be the title of the POSITION APPLIED FOR + JOB REF)

If you are not interested in this opportunity today, please refer any friend or colleague you know that might suit the required profile.

Applications NOT MEETING minimum requirements will not be considered. 

Only shortlisted candidates will be contacted

Note: We do not charge any fees for receiving and reviewing applications or for interviews

Transport Manager

Position Title: Transport Manager  

Function / Department: NTD Nairobi
 

Reports To: Logistics  & Distribution Manager
 

Direct Reports / Supervises: TTD Fleet, Transport Administrators, Truck Planner, NTD fleet and Operations Assistant
 

Job Purpose: Direct activities related to dispatching, routing, sourcing, pricing and tracking transportation vehicles for optimal return on investment.
 

Key Responsibilities

• Drive the design, development, organization ,implementation and management of transport solutions
• Coordinate and control the order cycle and associated information systems
• Ascertain industry/logistics best practices to identify new and/or unique programs and drive customer satisfaction
• Work in conjunction with various parties such as business development, field support and customer service to handle complaints and ensure support plans are in place to maintain long-term customer relationships.
• Track, analyze and communicate key performance metrics.
• Ensure compliance with statutory & Company rules and regulations.
• Prepare, monitor and control the operational budget.
• Ensure  adherence to health and safety standards, rules, government regulations and company policies and procedure

Key Skills

• Managerial
• Communication
• Computer literacy
• Numeracy
• Customer care

Experience

• 5 years in a Transport and supply chain management

Personal Attributes

• Result oriented
• Team leader / player
• Flexible
• Resilient
• Integrity
• Pragmatic
• Assertive
• Interpersonal relations

Qualifications

• Business Degree
• Diploma in Logistics and Distribution

Working Relationships:
 

Internal

• MD
• Bonds team
• Finance Manager
• Commercial Manager
• Workshop dept
• Security
• Warehouse
• Legal dept
• Sea freight dept
• Airfreight dept

External

• Clients
• KRA
• Police
• Transporters

If this is the job for you then please email your CV to cvs@careerdirections.co.ke by 1st Feb 2016

 

Senior Sales Executive – Freight & Logistics

Senior Sales Executive – Freight & Logistics

International Shipping / Logistics Organisation

 
Join a well-established global Shipping & Logistics Organization as Senior Sales Executive!!!

Responsibilities:

• Responsible for securing new customers, and maintaining and developing existing accounts.
• Meet and exceed target set in terms of contributing and generating revenue for the department.
• Conduct and report minimum number of sales leads set by the management and transform a minimum of those into revenue generating business.
• Maintain records of customer details / sales visits in the Orient.
• Identify potential customers and register opportunities in Orient; relentlessly pursue realization of such opportunities leading to revenue for the company.
• Regularly visit existing accounts validating our service levels and develop new revenue streams.
• Negotiate with the accounts as per price guidelines given, looking to maximize profits.
• Follow up on customer communications in a timely and professional manner.
• Support Customer Service and work closely with Operations and Documentation on the execution of customer service contracts.
• Promote the services and products of all entities, and coordinate sales efforts with other department sales.
• Assimilate market information and take part in the overall business development through weekly / monthly sales meetings.
• Follow up with clients for outstanding supported by the Finance Controller.

Requirements
 

Accountabilities

• Meet and exceed revenue targets set per Segment/ Product.
• Create and develop new revenue on existing accounts.
• Maintain customers profile report and follow up on leads.

Mandatory Requirements

• Minimum 3 years Sales experience in Freight Forwarding / Logistics
• Self-motivator / Aggressive / Ambitious
• Extrovert
• Fluent English
• Microsoft Office
• Project Logistics/ Off-shore Logistics experience an advantage

If this is the job for you then please email your CV to cvs@careerdirections.co.ke by 1st Feb 2016

Logistics Manager <> 100,000-150,000 per month

Job Title: Logistics Manager
 

Industry: Hospitality / Restaurant
 

Location: Nairobi
 

Salary: 100K – 150K
 

A Nairobi based restaurant with multiple outlets is looking for a highly qualified and experienced Logistics Manager to be responsible for the overall supply chain management. 

Key Responsibilities
 

1. Coordination of the importations with the Head office in Kigali

• Planning the imports in function of the sales planning and stock movements
• Coordinating the transport of goods with head office in Kigali, transporter, clearing agent
• Making sure that the process is well managed to avoid breaking the cold chain at any time

2. The logistic at the Go Down

• Coordination of the reception of the goods from Kigali to totally avoid breaking the cold chain
• Organize the work and schedules of his/her assistant
• Organizing the handling of the products
• Manages the cold room storages and ensures it’s clean and tidy at all times Organize the storage in the cold room in an efficient way that allows anyone to find the right products

3. Organize the deliveries to the different points of sales

• Get the delivery requests from the different points of sales and organize the delivery planning
• Makes sure at all times that the delivery planning is respected and efficient
• Coordinates the local transporter (or our own delivery trucks in the future) for the deliveries

4. Stock Management

• Set up the logistics processes with the Country Director to ensure efficient
• stock management and efficient supply chain
• Set up the record systems (in the go down but also with the different points of sales)

Skills and Qualifications required

• Logistic degree or related field
• At least 5 years experience in a similar position or the same valuable experience
• Perfect honesty, reliability and integrity
• Ability to manage one person (assistant logistician)
• Having a good knowledge of the cold chain would be an added advantage
• Very good ability to multi task
• Very good problem solving skills
• Good communication skills

How to Apply
 

If you are up to the challenge, posses the necessary qualification and experience, please send your CV only quoting the job title on the email subject (Logistics Manager) to vacancies@corporatestaffing.co.ke before 22nd December, 2015

Kindly indicate current/last salary on your CV

N.B: We do not charge any fee for receiving your CV or for interviewing

Only candidates short-listed for interview will be contacted.

Receptionist Job in Kenya

Receptionist

Duties

Transport Management (Fleet Management)
 

Secretarial duties e.g. typing
 

Customer service / reception
 

HR knowledge will be an added advantage

Salary negotiable

Please forward CVs to hr@cloversmtc.com

Fleet Manager - 150,000-180,000 p.m.

Job Title: Fleet Manager
 

Industry: Security
 

Location: Nairobi
 

Salary: 150,000 – 180,000
 

Our client is one of the leading and most respected Security Solutions providers for a wide host of clients in diverse industries in Kenya, Uganda and Rwanda. 

They seek to hire a dynamic and result driven individual to fill the position of a Fleet Manager

Duties & Responsibilities

• Be in charge of the day to day operations of the transport department
• Making sure that all transport fleet vehicles are properly maintained and serviced, keeping Road Base up to date
• Efficiently managing a team of drivers and vehicles.
• Responsible for tracking of Company vehicles.
• Ensuring company is compliance of all transport legislation,
• Managing, monitoring and developing a team of drivers
• Involved in strategic development and strategy making.
• Being the first point of contact for all drivers.
• Arranging for the induction and training off all new staff.
• Developing and nurturing internal customer relationships.
• Maintaining accurate administrative records.
• Giving drivers a full debrief of what is required of them.
• Organizing vehicle checks, to make sure all equipment is in place.
• Identifying operational issues, potential problems and opportunities.
• Resolving and managing queries and complaints courteously and efficiently.
• Appraising staff performance and also taking disciplinary measures when required.
• Ensuring all objectives are achieved.
• Responsible for all vehicle accident investigations.

Professional Experience

Competencies

• Able to operate effectively in a high volume service driven transport operation.
• Possessing a good understanding of all relevant legal compliance and fleet controls.
• Experience of Budgets and Financial controls.
• Knowledgeable in all process compliance areas including; Legislative, Productivity, Quality and Service.
• Full understanding of transport operational systems, (Road Base)
• Able to work diplomatically in busy environment.

Knowledge Skills & Experience Required

• Diploma  in Transport Management, Degree will be preferable
• 5 years in the position of Transport Manager looking after a fleet of over a 100 vehicles
• Must have experience in transport operations and Route planning
• Must have experience in staff appraisals, and people management skill
• Must be keen to Detail
• Safety compliance
• Strategy and planning
• Vehicle maintenance

If you are up to the challenge, posses the necessary qualification and experience, please send your CV only quoting the job title on the email subject (Fleet Manager 150 - 180K) to vacancies@corporatestaffing.co.ke before 26th June, 2015

Kindly indicate current/last salary on your CV

N.B: We do not charge any fee for receiving your CV or for interviewing

Only candidates short-listed for interview will be contacted.

The Recruiting Manager
Corporate staffing Services
Nabui House, 3rd floor, Westlands

(Next to Unga House)

Transport Coordinator

Job Title: Transport Coordinator 

Location: Ramisi – Kwale County

Reports To: Administration Manager

Purpose of the Job

Provide logistical coordination to all transport requirements. 
 

This is a two shift role operating 24 hours.

Dimensions of the Job: To cover all transport requirements

Principal Accountabilities

• Adhere to all transport operations as per the transport guidelines outlined by the company.
• Shall be in charge of all drivers at the site.
• Administer company’s transport / fleet control
• Administer all the drivers operations.
• Keep records of daily fleet movement.
• Prepare daily, weekly monthly reports as required.
• Any other duties as assigned by the company.

Requirements

• Diploma in Logistics / Operations Management / Administration
• 2 years experience in Fleet management

If you are up to the challenge, meet the qualifications and experience send your Application Letter along with your Current CV as One Word Document, and a daytime telephone contact to;

The Human Resource Manager       
P.O Box 46279-00100
Nairobi.
 

OR eMail: hr.user14@gmail.com
 

The Subject of your mail should be Transport Coordinator
 

Deadline: 12th June 2015 
 

Only shortlisted candidates will be contacted

Senior Transport Economist

The Kenya National Highways Authority (KeNHA), a State Corporation under the Ministry of Transport and Infrastructure was established under the Kenya Roads Act, 2007 and charged with the mandate to manage, develop, rehabilitate and maintain national roads.

In order to carry out this mandate effectively, the Authority wishes to fill the following vacant position. 

KeNHA is seeking to recruit a creative, proactive, detail oriented and tenacious Kenyan citizen with the ability to quickly adapt to a dynamic work environment.

Job Title: Senior Transport Economist 

Grade 7 

One Vacancy 

Place of Work: Head Office 

Department: Planning and Environment 

Reporting to: Manager – Planning 

Supervises: None
 

Purpose of the Job: The Senior Transport Economist reports to the Manager Planning and will be responsible for carrying out economic analysis, studies and evaluation of projects as well as the preparation and revision of the Authority’s Strategic Plan. 

The successful candidate will be responsible for providing technical and advisory support to road sector stakeholders.

Key Responsibilities

• Preparation and revision of the Authority’s strategic plan as well as the Service Charter as the need arises.
• Coordinating economic studies as part of the road design and tender documentation process.
• Coordinating economic reviews of the road projects.
• Providing technical and advisory support to road sector stakeholders towards achieving positive and sustainable development outcomes.
• Building capacity for economic analysis related to transport.
• Conducting project appraisals to determine risks and the economic viability.
• Preparing Terms of Reference for Economic Surveys and facilitating implementation of related recommendations.
• Undertaking post implementation appraisals of completed projects and preparing management reports thereof.
• Establishing and maintaining linkages with Consultants and other Stakeholders on economic matters.
• Coordinating the preparation of annual plans for the Authority and realigning it to the budget.
• Coordinating economic analysis of investments, programmes and projects.
• Coordinating the implementation of the Authority’s plans and performance contract.
• Coordinating the preparation of annual work programmes and budgets for road planning and development.
• Monitoring, evaluating and reviewing the implementation of the Authority’s plans, programmes and projects.

Job Specifications
 

For appointment to this grade, the candidate must have:-

• Bachelor’s degree in any of the following disciplines:- Economics, Mathematics, Statistics, Transport Economics or its equivalent qualification from a recognized institution.
• A master’s degree in either Economics, Transport Economics or its equivalent qualification from a recognized institution is an added advantage.
• Served in the grade of Economist or in a comparable and relevant position in the Public Service or Private Sector for a minimum period of three years.
• Proficiency in computer applications including Statistics related packages;
• Demonstrated professional competence and administrative ability as reflected in work performance and results.
• In addition to the above requirements, an officer must have the following key personal attributes and core competencies:

Personal Attributes

• Self-drive, Innovative and creative.
• Integrity and honesty.
• Respect for others and Resilience.

Core Competences

• Teamwork, Communication skills, People management, and Project management.
• Problem solving, Leadership skills, Mentoring and coaching.
• Professionalism, Analytical skills and Negotiation skills.

How to Apply

KeNHA is an Equal Opportunity Employer committed to diversity and gender equality within the organization and therefore encourages persons living with disability, women and those from marginalized areas to apply.

Prospective candidates MUST satisfy the requirements of Leadership and Integrity set out in Chapter six (6) of the Constitution of Kenya and attach the following testimonials to the application.

• Ethics and Anti-corruption Commission clearance certificate
• Kenya revenue Authority Tax compliance Certificate
• Higher Education Loans Board clearance certificate or proof of ongoing repayments
• Certificate of Good Conduct issued by Kenya Police - CID

Candidates who meet the requirements detailed in the Job Specifications should submit their applications so as to reach the specific addresses shown below by close of business on 19th June 2015 at 5.00pm. 

Applications to include CVs with details of their day time contacts, current and expected salary, notice period required to take up appointment where successful, names and contacts of three referees. 

Applicants must also attach copies of all Certificates/Testimonials and copies of National ID or Passport.

Applications for the position should be addressed to:-

TThe Director General,
Kenya National Highways Authority,
Blue Shield Towers, 9th floor, Hospital Hill Road,
P.O Box 49712-00100, 

Nairobi

Or emailed to: managementrecruitment@kenha.co.ke

or hand delivered and inserted in the Recruitment box placed on the 1st Floor (HR Department). 

Applications without the relevant qualifications, copies of documentation / details as sought for will not be considered. Any form of canvassing shall lead to automatic disqualification. 

Only shortlisted candidates will be contacted.

KeNHA is an Equal Opportunity Employer committed to diversity and gender equality within the organization

Transport Operations Coordinator

Vacancy: Transport Operations Coordinator

Minimum 3 years experience in the transport & logistics industry.

As the Transport Operations Coordinator, your duties include:

• Recommend optimal transportation modes, routing, equipment, or frequency
• Create policies or procedures for logistics activities.
• Resolve problems concerning transportation, logistics systems, imports or exports, or customer issues.
• Participate in carrier management processes, such as selection, qualification, or performance evaluation.
• Monitor container import or export processes to ensure compliance with regulatory or legal requirements.
• Ensure carrier compliance with company policies or procedures for product transit or local delivery.
• Direct distribution center operation to ensure achievement of cost, productivity, accuracy, or timeliness objectives.
• Negotiate transportation rates or services.
• Develop risk management programs to ensure continuity of supply in emergency scenarios.
• Analyze the financial impact of proposed logistics changes, such as routing, shipping modes, product volumes or mixes, or carriers.
• working with suppliers and customers, planning routes and scheduling delivery times
• Booking in deliveries and liaising with customers.
• Allocating and recording resources and movements on the transport planning
• Ensuring all partners in the logistics chain are working effectively and efficiently to ensure smooth operations.
• Communicating effectively with clients and responding to their requirements.
• Booking sub-contractors and ensuring they deliver within agreed terms
• Directing all transportation activities.
• Developing transportation relationships.
• Monitoring transport costs.
• Negotiating and bargaining transportation prices.
• Dealing with the effects of congestion.
• Plan or implement improvements to internal or external logistics systems or processes.
• managing/coordinating with our team or our supplier’s team of supervisors, administration staff and drivers
• making sure the operation meets its targets
• putting together performance reports for directors
• arranging vehicle maintenance and tax payments
• organising vehicle replacements parts
• managing contracts and developing new business.
• Supervise the logistics officer who will report to you and the GM
• Minimize downtime and penalties the company may incur at all costs by using all means necessary

Working hours

You would normally work about 45 hours a week, but this may increase during shift-work and weekends to cover 24-hour operations.

Your time would be split between the office, the transport depot and your clients' premises.

Numeration Package & Benefits will be discussed during the interview.

All cvs to be emailed to info@aplogistics.com

The Wrigley Company Logistics Manager Job in Kenya

Summary:
 

The Wrigley Company is the world's largest manufacturer of chewing gum.  

A subsidiary of the MARS Company, a global leader in the chocolate and pet-food categories and one of the largest privately owned businesses. 

At Wrigley, we love what we do and are passionate about our people. 

People in over 150 countries enjoy our brands every day. 

Our secret to success is ensuring our associates treat the business as if it were their own and ensuring that we harness the individual strengths of our people. 

We also place great emphasis on being a responsible company with an eye on the future. 

We are seeking to recruit a Logistics Manager reporting to the Factory Manager.

Job Purpose
 

Provide Logistic support in line with the corporate mission through optimization of the Supply Chain efficiency and activities to achieve the highest level of customer service at minimum operating cost.   

Key Responsibilities

• S&OP leader, managing Supply Management Review.
• Responsible for setting up inventory levels, implementing efficient production planning activities, effective negotiation of key projects and timely delivery of capital on site.
• Develops and executes annual plans and budgets related to capital, Service level Agreements, purchasing, transportation, storage, and Import/Export in line with both local Supply Chain and Corporate strategies.
• Develops implements and maintains all Supply Chain systems and procedures under his/her influence to comply with the Company Financial guidelines, Government regulations and corporate standards.
• Managing all inventories (raw materials, finished goods and customer inventories as appropriate) to agreed optimal levels.
• Deliver projects that implement the logistics network strategy for the business and understand the impact to the entire supply chain.
• Provide regular assessment of associate performance keeping a high level of motivation and engagement within the team.

Requirements

• Bachelor’s Degree.
• Minimum of 5 years experience in a similar role with a FMCG company.
• Must have demonstrated experience in setting and managing end to end solutions.
• Must have demonstrated experience on leading S&OP. Proficiency in Microsoft office and SAP experience is an added advantage.

Key Competencies
 

Leadership Capabilities: 

• Motivating Others
• Building Effective Teams
• Managing Vision and Purpose
• Negotiating

Technical/Functional Skill

• Logistics Management
• Planning
• Business Process Application
• Customer Focus

How to apply:
 

Send your application including a cover letter indicating your desire to work with our client; a detailed CV highlighting relevant experience, details of current and expected salary, a daytime phone contact, email address, and the names of three professional referees by end of day Friday 12th July 2013 to:
 

Adept Systems
Management Consultants
P O Box 6416, 

Nairobi, GPO 00100
 

Email: recruit@adeptsystems.co.ke

Only short listed candidates will be contacted. 

Please note that we do not charge fees for receiving or processing job applications.

Save the Children Logistics Officer Job in Meru, Kenya

Logistics Officer – Kenya Country Office

Team/Programme: Programme Operations   
Location: Meru
Grade:  TBC    

ChildSafeguarding:
Level 3 - the responsibilities of the post may require the post holder to have regular contact with or access to children or young people

Role Purpose:

Logistics Officer is responsible for managing logistics staff, vehicles, assets, stores, communications, procurement and security and for ensuring effective and accountable logistics support to the Save the Children programmes in field offices.

Scope of Role:

Reports to: Area Programmes Manager

Dimensions:
Save the Children has been operational in Kenya since 1984, providing support to children through developmental and humanitarian relief programmes delivered both directly and through local partners.

Current programming focuses on child protection, child rights governance, education, health, HIV/AIDS, livelihoods, nutrition and WASH.

Save the Children has an operational presence in Dadaab Refugee Camp, Eldoret, Habaswein, Mandera, Meru and Wajir. Currently, we have a staff complement of approximately 370 staff and expenditure of approximately US$30 million this year.

Staff directly reporting to this post: Drivers,

Key Areas of Accountability:

Procurement & Supply:

• Oversee procurement requirements of the Field Office; implement procurement as per approved guidelines, procedures and forms (Purchase Requests, Purchase Orders/contracts, Goods Received Notes, etc.)
• Check the availability and prices of requested items in the local market; liaise with Nairobi if procurement must be conducted there.
• Prepare a weekly summary of all outstanding purchase requisitions, showing the current status of the items and the date which they are expected to be supplied to the projects
• Prepare monthly summary reports on the procurement and logistics support functions, identifying problems in operations and solutions proposed
• Monitor procurement and logistics support costs in liaison with the Field Accountant to ensure that expenditures remain within approved budgets
• Submit monthly projections of cash flow requirements and commitments for all procurement & logistics support costs;
• Organise the transport of supplies directly to Save the children store or to its location of use.

Asset & Stock Management:

• Ensure stock management control in Field Office through the implementation and maintenance of standard guidelines, procedures and forms (Bin Cards, Stock Records, Delivery Notes, etc.)
• Monitor stock levels and advise on appropriate stocking and replenishment to meet project demands
• Ensure asset management in Field Office through maintenance of an accurate and up to date asset register and inventory tracking system, in close collaboration with the Logistics Assistant (Assets) in Nairobi.
• Oversee the issuance and return of assets to/from staff.
• Oversee the quartely physical check of all assets and inventory in Field Office.

Transport & Fleet Management:

• Maintain the fleet in safe and efficient working order.
• Ensure that vehicles are checked on a daily basis, and that regular service and maintenance is carried out as per agreed schedule.
• Monitor fuel consumption and submit weekly/Monthly reports to Logistics Manager.
• Perform emergency driving duties during driver absences as appropriately required
• Ensure adherence to communication protocol (e.g., radio use, email etc) at field level.

Security Management:

• Serve as part of the Kenya Programme Security Management Team, and assist the Programme Manager in Field Office with management of safety and security at field level.
• Ensure practical and effective security guidelines are in place in line with SCI policy, and that these are regularly reviewed according to current circumstances.
• Report all security incidents in writing to the Security Manager in a timely manner.
• Monitor security information and networks at the field level and ensure that security information is disseminated appropriately and effectively to all field staff.
• Ensure that all equipment and supplies in Field Office are maintained in a safe and secure manner.
• Ensure that logistical aspects of emergency preparedness and contingency planning are developed and adhered to.

Logistic administrative and personnel management duties:

• Maintain all logistic files in an organised, accurate and up to date manner.
• Lines manage and supervise the Drivers, and any other logistics support staff.
• Build and develop the capacity of the logistics team through the use of effective training, performance management tools and staff development plans.
• Assist in the recruitment and interviewing of new logistics staff.
• Ensure that all new staff in Field Office receives a comprehensive briefing on logistics procedures within one week of arrival.
• Comply with all relevant Save the Children policies and procedures with respect to child protection, code of conduct, fraud, health and safety, equal opportunities and other relevant policies.
• Work in close collaboration with the finance and administration departments to ensure effective operations and strong team spirit.
• Attend logistics /security coordination meetings at the field level as requested by the Programme Manager.
• Produce monthly logistics reports to be shared with Area Manager and Logistics Manager by the 4th of the following month.  This includes, Logistics Narrative, Fleet Performance, Asset Register, Stock report, Procurement tracker etc.

Skills and Behaviors (our Values in Practice)

Accountability:

• Holds self accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
• Holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved

Ambition:

• Sets ambitious and challenging goals for themselves (and their team), takes responsibility for their own personal development and encourages others to do the same
• Widely shares their personal vision for Save the Children, engages and motivates others
• Future orientated, thinks strategically

Collaboration:

• Builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
• Values diversity, sees it as a source of competitive strength
• Approachable, good listener, easy to talk to

Creativity:

• Develops and encourages new and innovative solutions
• Willing to take disciplined risks

Integrity:

• Honest, encourages openness and transparency

Qualifications and Experience

• Recommended a minimum of 3years of management experience in an NGO or similar environment, including significant field operations experience running both emergency and development programs
• Diploma in Logistics Management or Business related courses. 
• Substantial experience in logistics, including procurement, supply chain, fleet management & inventory
• Substantial experience and knowledge of effective financial and budgetary control.
• Experience of working with local, international and government partners
• Fluency in written and spoken English. Similar skills in Kiswahili and other local languages an advantage
• Willingness to travel to Save the Children’s field offices and operational areas on a regular basis
• Ability and willingness to change work practices and hours, and work with incoming teams in the event of major emergencies
• Commitment  to  and  understanding  of  Save  the  Children’s  aims,  values  and principles  including rights-based approaches

The application process is now open and will close on 17th June 2013 at 5.00 p.m. 

To apply for this position, please send a short cover letter and CV to Kenya.jobapplications@savethechildren.org  indicating the position title on the subject line.

Marie Stopes Logistics and Fleet Officer Job in Nairobi Kenya (KShs 80K - 100K)

Role: Logistics and Fleet Officer
 

Reports To: Procurement and Logistics Manager
 

Liaises With: All other team members.
 

Duty Station: Support Office, Nairobi.
 

Working Hours: 8.00 am – 5.p.m (Monday to Friday).

Type of Contract: Permanent although subject to confirmation after 3 months probation period.
 

Salary: KShs. 80,000– 100,000 Gross

Job Objective:

The Fleet and Logistics Officer will be responsible for Marie Stopes Kenya’s fleet of motor vehicles and motor cycles in a manner that will ensure efficiency, service quality and availability.

Key Responsibilities:

• Plan and provide transport services for program activities in line with the stipulated transport request procedures
• Liaise with MSK appointed garages for the repair and maintenance of vehicles.
• Supervise drivers day to day across the program
• Monitor vehicle usage through the global positioning system.
• Fleet reporting to the line manager and the relevant directors.
• Maintain a file on each MSK’s vehicle or equipment with the relevant specifications e.g. maintenance dates, insurances, plate number, fuel consumption etc
• Maintain log books system for all MSK’s vehicles and ensure each trip is registered accordingly.
• Monitor use of fuel.
• Brief the drivers on the security and safety on the road.
• Organize periodical update, training and assessment of all MSK’s drivers.
• Ensuring that all the fleet in the organisation has all the regulatory requirements e.g. insurance, fire extinguishers e.t.c.
• Ensure the efficient running control and repair of other relevant assets e.g. the generators.
• Air ticket booking and organizing transfers to and from the airport.

Required Skills:

• Excellent interpersonal skills
• Team building skills
• Analytical and problem solving skills
• Decision making skills
• Attention to detail and high level of accuracy
• Effective organizational skills
• Effective communication skills both written and verbal.
• Excellent computer skills.
• Excellent report writing skills.

Minimum Qualifications

• Bachelors Degree in the related field.
• Diploma in mechanical engineering or equivalent
• A minimum of 3 years in fleet management.
• Proven record of using fleet tracking system.
• Must be a competent driver.

Applications quoting the position title with detailed CVs with contact details of 3 referees (2 of which should be immediate and former supervisors) should be submitted to:
 

People and Development Dept
pd@mariestopes.or.ke
Marie Stopes Kenya
 

On or before 5th June, 2013

NB: Please clearly indicate on the subject as ‘Logistics and Fleet Officer’

Marie Stopes Kenya is an equal opportunity Employer

Logistics Officer Job in Kenya

Logistics Officer

Summary
 

Our client is a leader in the manufacture and export of corporate promotional merchandise. 

Through continuous innovation and creativity, they provide strategic partnerships to leading local and international organizations in enhancing corporate image and visibility of their clients’ brands.

Key Responsibilities
 

You will be responsible for the following duties:

• Assume full responsibility for all Imports and Exports processes.
• Organise all Inbound and Outbound transportation of goods and materials
• Handle all KRA transactions relating to imports and exports, ensuring compliance with set regulations.
• Maintain an up to date register of all materials arriving in the country by Sea, Air or Road, clearly indicating the condition of the import on arrival.
• Manage local and international Clearing & Forwarding agents, ensuring that all consignments are processed as quickly as possible.
• Participate in the preparation of exemption request letters and follow through to ensure timely approval.
• Ensure that all import and export transactions are accurately documented, including exit and entry points, and all documentation submitted in a timely manner.
• Monitor changes in government regulations relating to company’s operations and highlight these to management.
• Follow up on supplier payments and ensure these are done as per the agreed terms
• Prepare and submit Daily/Weekly/Monthly reports as per the reporting schedule.
• Maintain complete records related to export and import transactions.

Qualifications and experience

• A degree in Procurement and Materials Management or related field.
• At least 5 years’ experience in logistics management
• Specialized training in logistics management will be a significant advantage.
• Knowledge of customs and import procedures and regulations, and rules around duty on imported goods and the capacity to handle trade finance documentation with ease
• Use of ERP software or other related logistics software is required
• Strong communication skills and the ability to work in a team
• Capacity to work independently and cope with stress, pressure and extended working hours.
• Proactive, results oriented with excellent leadership skills

How to apply:
 

Send your application including a cover letter indicating your desire to work with our client a detailed CV highlighting relevant experience, details of current and expected salary, a daytime phone contact, email address, and the names of three professional referees by close of business Tuesday 4th June, 2013.

Adept Systems
Management Consultants
P O Box 6416, 

Nairobi, GPO 00100
 

Email: recruit@adeptsystems.co.ke

Only short listed candidates will be contacted. 

Please note that we do not charge fees for receiving or processing job applications.

WFP Logistics Assistant (Invoicing) Job in Nairobi Kenya

Vacancy Announcement: WFP/17/13
 

Job Title: Logistics Assistant (Invoicing)
 

Post Grade: Service Contract – SC-4 

Duty Station: Nairobi, WFP Kenya

Deadline for application: 31st May 2013
 

Accountabilities: Under the direct supervision of the Senior Logistics Assistant, the duties of the Logistics Assistant for Invoice Processing and Funds Management will include the following:

Major Duties and Responsibilities:

• Participate in Field Level Agreement (FLA) budget negotiations with the Cooperating Partners.
• Process invoices for Cooperating Partners and contractors including Clearing and Forwarding Agents, Transporters, Superintendence companies, Warehousing Agents, Porter Management as well as Pest Control companies.
• Create Transport Purchase Orders, Service Entry Sheets for Landside Transport, Storage and Handling (LTSH) in WFP’s Information Network and Global System (WINGS).
• Ensure 100% monthly and yearly WFP International Public Sector Accounting Standards (IPSAS) financial compliance.
• Ensure that payment status for logistics related services contractors is regularly reconciled to establish all loss deductions and final payments due.
• Prepare the Consolidated Delivery Report (CDR) generated from the corporate commodity tracking system (COMPAS) and other supporting documents required for invoice processing.
• Prepare Final Freight Account to ensure that the contractors are aware of any losses/damages to be deducted from their payments.
• Assist the Senior Logistics Assistant and the Logistics Officer to prepare statistical reports including Committee on Commodities, Transport and Insurance (CCTI) report to be submitted to the Regional Bureau and Headquarters.
• Reconcile and monitor entries posted in the corporate WINGS system on a monthly basis to ensure that all items are current in terms of age
• Prepare periodic reports showing Vendors Payment Status. Regularly update the Invoice Tracking System.
• Prepare material and conduct periodic training of service providers and WFP staff on Invoicing Procedures.
• Update all the invoice ledgers and maintain a reliable filing system.
• Perform other related duties as required.

Qualifications, Experience, Language and Critical Success Factors:

• Successful completion of secondary school education (KCSE) preferably supplemented by technical or university courses in a field related to WFP logistics/transport activities.
• A minimum of three years progressively responsible support experience including at least one year in the field of accounting, transport, insurance, statistics, operations or another related field. Good knowledge and experience in using computer software applications (MS Word, Access and Excel).
• Background in invoice processing and practical experience in data analysis would be an added advantage. Ability to work with minimum supervision, to work quickly and accurately under time constraints and pressure. High sense of initiative and good judgment. Ability to work effectively in a multicultural team environment.
• Working knowledge of WINGS/SAP and COMPAS is desirable.
• Ability to review a variety of data, identify and adjust data discrepancies, identify and resolve operational problems.
• Ability to communicate moderately complex matters clearly and concisely.
• Ability to perform detailed work of a confidential nature and/or to handle a large volume of work possibly under time constraints.
• Ability to work effectively with people of different national and cultural backgrounds, to deal patiently and tactfully with staff members and others and to have a high sense of confidentiality.
• Good written and spoken English and fluent Kiswahili.

Results Expected: Produces organised, accurate and well documented records conforming to required format with well analysed data. May provide guidance on office practices to staff in lower grades.

Kenyan nationals meeting the above qualifications are required to submit a covering letter quoting Vacancy Announcement No. WFP/17/13 with their updated Curriculum Vitae, copies of certificates and name, title and e-mail address of three referees. 

Candidates should also complete a Personal History form (P.11) available on the following link – http://www.unon.org/docs/P11.doc. 

All documents should be sent in an envelope which must be marked: CONFIDENTIAL WFP/17/13 and sent to:- 

Human Resources Officer
World Food Programme
P.O. Box 44482
Nairobi 00100
 

WFP is an equal opportunity employer and does not charge a fee at any stage of the recruitment process.

MSF Holland Transport and Warehouse Officer Job in Nairobi Kenya

Organization: MSF Holland - Nairobi Supply Centre
 

Position: Transport and Warehouse Officer
 

Unit: Logistics
 

Duty Station: Nairobi

Purpose of the position

Processing of transport and warehouse related requests with minimal supervision.

Major Duties and Responsibilities
 

Warehouse

• To manage the NSC warehouse without compromising any quality and make sure the warehouse is in proper function with reception, packing, labeling, and dispatch area.
• Ensure that procedures are followed for loading and actively involved in loading and paperwork   preparation.
• Ensure casuals are in line with their tasks.
• Ensure that all stocks are stored in an organized, safe and clean manner.
• Ensure that the mission receives a stock up-date every second week
• Daily Ready to Ship overview.

Reception

• Liaise with the Medical and Logistical Procurement Officers about the expected deliveries of medical and logistical goods from suppliers (on occasions from the missions) and plan the reception.
• In liaison with customs officer, receive international medical cargo; confirm correct number of packages and conditions of packages.
• Receive and supervise medical (in collaboration with Pharmacist) and logistical goods from suppliers, checking conformity of delivered goods against the delivery note.
• Check conformity of the delivered items with the purchase order ensuring that expiry dates, manufacturers other specifications and brand names are in accordance with the MSF-OCA standards (as determined by the regional pharmacist).
• Plan in conjunction with the Medical and Logistical Procurement Officers the daily prioritization of order checks.
• Report any quality and quantity or administrative anomalies to the Procurement Officer
• Enter reception and control information into the ‘ logistics’ database and dispatch relevant documents to the Medical and Logistical Procurement officer, and compile a reception file as per the standard procedures.

Dispatch

• Re-package goods where necessary and produce a packing list after the control.
• Supervise the labeling and quantities of the delivery orders
• Provide all documentation on order checks to the Medical and Logistical Procurement Officers for approval and release of the order
• Forward all relevant release documentation to the transport officer.
• Ensure non-standard shipments leaving the warehouse have the required documentation (waybill) such as items being borrowed or donated.

Stock Reports

• Plan, initiate and ensure a complete physical stock count and report is done every three months of all materials in the warehouse.
• Responsible for recording all ‘outs’ in the TGD cold chain cargo and updating that record weekly

Transport:

• Receive and process transport requests (quotations/confirmed) from the field giving timely feedback on the status of this request.
• Liaise with the procurement officers with regards transport requests; obtain information on cargo weights/volumes and any special transport considerations that need to be observed (e.g. cold chain/heat sensitive items).
• Enter transport requests into the ‘logistics’ system and prepare the freight manifests.
• Take overall responsibility of the loading and unloading of trucks in the NSC.
• For all shipments involving NSC ensure that all necessary paperwork is present and correct (e.g. freight manifest, packing list, donation/free gift certificate) and sent on a timely basis.
• For onwards transportation arranged by Somalia Office,  organize transport and exportation to Nairobi airports (Wilson & JKIA) and to coordinate with the forwarding agents
• Follow the progress of transports up until the final destination is reached (excluding Somalia arranged Transport) and feedback to the field sites if there any delays that will affect the time of arrival of the transport.
• Receive, check and forward transport related invoices.
• Participate in the review/validation of transporters.

Additional Tasks:

• To prepare monthly transport budget estimate for Finance.
• Ensure proper functioning of warehouse equipment/utilities reporting any problems to the Log/Admin.
• Instruct casual workers and maintain attendance records of casual workers as necessary.
• To be ready to work outside the normal working hours when the need necessitates it.
• Ensure that no unauthorized persons enter the main warehouse.
• Perform any other duties as requested by the General Manager.
• Acts as a receptionist at the Supply Centre and answers the phone

Requirements

• Proven experience in warehouse and transport management, preferably within humanitarian organization.
• Strong negotiation skills
• Accurate
• Clear handwriting
• Knowledge of the MSF OCA supply management software LogistiX7 especially the transport module and cargo shipping option(s) (PA & FM).
• Able to work with and implement Standard Operating Procedures and organization specific standards.
• Able to actively and regularly inform and follow-up cargo status with clients.
• Well organized and able to prioritize workload, using initiative when appropriate.
• Ability to work in a multi-cultural work environment.
• Good command of English, swahili.
• Computer skills (MS Windows and MS Office & LogistiX7).

Applications:
 

Please attach handwritten motivation letter, reference(s), salary expectations and cv
 

E-mail applications to: nsc-capitallog@oca.msf.org

Closing date: May the 19th 2013
 

Only candidates short-listed for an interview will be contacted.