Credit Control and Collections Clerk Job in Kenya

Credit Control and Collections Clerk

A pharmaceutical company located in westlands Nairobi is looking to employ a credit control and collections clerk .

Starting Salary : 30,000 + commission

Requirements

• Minimum 2 years experience in debt collection
• Accounting background
• Reconciliation experience

Apply to “hr@harleysltd.com

Declaration Clerk Job in Kenya

Declaration Clerk

Reporting to Clearing & Forwarding Manager Primary Responsibilities:

• Receiving and Opening files for new documents.
• Preparing customs Entries with particular emphasis on the correct T.l’s
• Ensuring that all the required documents relating to the clearance of the cargo are received.
• Liaising with Clients.
• Liaising with relevant offices relating to cargo clearance as need arises.
• Any other duties as will be assigned by Clearing & Forwarding Manager.

The Candidate

• Academic Qualifications: Diploma in Clearing & Forwarding from a recognized college.
• Full knowledge of KRA Simba and Orbus systems.
• Minimum Experience 3 years working in a busy Clearing and Forwarding Firm.

Essential Skills

• Familiarity with Standard office computer applications.
• Good organization and Communication Skills.
• Good Interpersonal and Communication Skills.

If you meet the above requirements and willing to work in Nairobi or Mombasa, send your application together with copies of certificates, testimonials and detailed Curriculum Vitae indicating current salary, contacts of at least three references and daytime telephone contact to

DN.A/1502
P.O.Box 49010, 00100
Nairobi, GPO

So as to be received on or before 24th May, 2013

Import Declaration Clerk Job in Mombasa, Kenya

Import Declaration Clerk

We are looking for an experienced customs declaration clerk with the following requirements:-
 

Duties involved:-

• Undertake declaration procedures for imports  -with experience in motor vehicles being a huge advantage
• Application of IDF’s
• Bonds Management and Cancellation Procedures
• Ensure correct use of KRA Tarrifs
• Ensure that correct values are used during declaration and other related procedures to avoid losses that may accrue as a result of penalties
• Good knowledge on the CRSP and depreciation usage
• Assist in providing sales department with correct quotations

Qualifications

• Experience in declarations and clearance of motor vehicles
• Experience of importation of others goods is a big plus
• Must have a diploma in clearing & forwarding course from a recognized institution
• At least two years of experience
• Good knowledge of customs laws
• Sound knowledge of the KRA Simba System
• Must possess a high value of integrity

The post is in Mombasa.

Please forward CV’s to careers@itwentyseven.com with a copy of CV and three referees as well as current and expected remuneration. Subject: Import Declaration Clerk

IEBC - Support Administrator

Support Administrator

Independent Electoral and Boundaries Commission (IEBC) is inviting young Kenyan graduates & professionals to fill vacancy of Support Administrator.

Job Description

• Degree in IT or any other related discipline
• Technical courses that lead to a MCSE or MCSD are an added advantage.
• A minimum of four (4) years of experience within a help desk/customer support position. Experience with systems/network administration and/or hardware and software applications necessary for basic computer operations and network applications.
• Experience with Microsoft Applications
• Certification as a Microsoft Certified Professional (MCP) and Network +, within the last 2-3 years is highly desirable.
• Excellent interpersonal skills with a strong customer focus

Duties

• Provide first-level technical support to end users.
• Take ownership of user problems and be proactive in resolving issues
• Detect and maintain detailed records of all software or network problems
• Manage user account requests
• Identify and resolve IT issues and escalate those that require further attention
• Receive and log user requests using the helpdesk application
• Ensures that received user requests are accurately completed with the date and time of submission.
• Provide users with the current status of work or service requests consistent with the established timelines associated with priority systems.
• Ensure that support personnel close out their work orders properly
• Performs other duties and assignments as required

How to Apply

If you meet the above requirements, please visit IEBC website (www.iiec.or.ke) click-> "Resource Center" click-> "Careers/Job Vacancies" click-> "Jobs" click-> Support Administrator then apply online.

SAIDIA - Project Data Clerk

Project Data Clerk

Position Identification:

Department  : Programs
Job Title : Data Clerk, SAIDIA project (Ref.2012/DC/44)
Reports To : Program Manager, Monitoring, Evaluation and Accountability
Duration : 1 month

Background Information

Support and Assistance To Indigenous Implementing Agencies (SAIDIA), is a US President’s Emergency Plan for AIDS Relief (PEPFAR) funding initiative composed of two member organizations, both working hand-in-hand with the GOK and in close collaboration with sixteen indigenous organizations that were selected as implementing sub-grant partners.  

The program implements eleven service areas namely Palliative Care, Basic Care and Support, OVC, Health Systems Strengthening, Abstinence and being faithful and Prevention of Mother to Child Transmission of HIV/AIDS,  ART Services, TB/HIV, and Testing and Counseling.

The overall program strategy is to develop and reinforce capacities among the sixteen indigenous sub-grant partners in improving HIV prevention, treatment, and care and support services to marginalized people in the four provinces of Kenya namely Central, Eastern, Nairobi and Rift valley. 

Beyond providing anti-retroviral therapy, the program is strengthening in-country technical expertise, building capacity of indigenous umbrella organizations to support ART, developing locally appropriate models of care, and applying evidence-based practices to improve care and treatment as well as maintaining a clear and precise data.

Purpose

• Reporting to the Monitoring and Evaluation Officer, and working closely with the Health team, the Data Clerk will maintain up-to-date KePMS database. 
• S/he will receive, review and enter data from partner staff into SAIDIA database monthly and share with program team for review.

Responsibilities   

• Receive project data from CRS and partner staff
• Review and validate data sent from the field and support project and partner staff in preparing data for entry to the system.
• Enter data from partners into KePMS in line with CDC guidelines and according to data calendar
• Analyse KePMS data and share with project team during project meetings

Expertise Required

• At least grade C Plain in KCSE
• A Diploma in Information Technology, Health Records or other relevant field
• Computer proficiency in databases and spreadsheets
• At least 1 year experience using KePMS
• Proficiency in data analysis software such as SPSS, Epi Info will be an added advantage.
• At least 1 year health data entry experience and familiarity with Ministry of Health HMIS
• Excellent communication and interpersonal skills
• Working knowledge of CDC and PEPFAR data requirements

Working Relationships

Internal: Monitoring, Evaluation and Accountability Program Manager, SIADIA CoP, Project Officers.

External: Implementing Partners, NGOs/Consortium members working with HIV and AIDS unit.

Written applications indicating the reference number of position applied for and CV including day-time contact phone numbers, as well as names and contact information of three references should reach the below-mentioned by 12 noon, Wednesday  June 13, 2012.

Human Resources Manager
Catholic Relief Services – Kenya Program
E-mail: hr@ke.earo.crs.org

Note:  Please indicate the Reference Number of the position you are applying for on the ‘email subject’ . 

Only shortlisted candidates will be contacted.

Kenya School of Law - HR & Admin Manager, Admin Assistant, ICT / Audio Visual Assistant, Assistant Housekeeper and Support Staff

Council of Legal Education
 

Kenya School of Law
 

Vacant Positions
 

The Kenya School of Law is a Postgraduate Training Institution run under the auspices of the Council of Legal Education Act, Cap. 16A of the Laws of Kenya. 

The core mandate of the Council of Legal Education is inter alia to train for legal professional development and in particular to train lawyers for entry into the legal profession as Advocates of the High Court of Kenya. 

For over 40 years the School has discharged this mandate under the leadership of the office of the Attorney General and the Ministry of Justice National Cohesion and Constitutional Affairs. 

From 2006, however, the School became a Semi-Autonomous Government Agency (SAGA) with an expanded mandate and reviewed terms of service for its staff.
 

The core functions of School as currently constituted includes provision of the following services;-

• Advocates Training and Paralegal Studies;
• Continuing Professional Development, Projects and Legal Research
• Accreditation and enforcement of compliance by legal education and training institutions

In order to effectively meet these expanded functions the School wishes to recruit a full time high calibre personnel who will join the existing strong team of staff to help it realize its vision of being the preferred centre of excellence in legal education and training in the Eastern Africa region and beyond.
 

We are looking for an independent, strategic actor who is in good health, ICT literate; customer oriented, and can lead change. 

Specifically we seek to recruit:-
 

1. Human Resource and Administration Manager 

Ref: CLE/KSL/HR05/12 

KSL 4 

1 Position
 

Overall purpose of the job
 

Reporting to the Assistant Director, Finance & Administration the incumbent will oversee the management of Human Resources and the Administration of the School and will also act as the Secretary to the School Management Committee.
 

Person Specification
 

The successful candidate will:

• Possess a Master’s degree in Human Resource Management or equivalent;
• Have at least 10 years relevant working experience five of which should be at a managerial level in a busy organization;
• Registered member of the Institute of Human Resource Management;
• Having exposure to or experience in the following areas will be an added advantage;

a. Performance Contracting in the public sector,
 

b. ISO 9001 quality standards,
 

c. Staff performance management using the Balanced Score Card or other management tools;
 

d. Assessment centre approach to selection or any other behaviour-based selection method

• Have excellent communication skills with the ability to prepare and present good oral and written reports;
• Have good ICT skills;

2. Administrative Assistant 

Ref: CLE/KSL/HR05/13

KSL 8
 

1 Position
 

Overall purpose of the job
 

Reporting to the head of unit, the incumbent will perform general office management and administrative duties.
 

Person Specification
 

The successful candidate will:

• Possess a diploma in Secretarial Studies or equivalent from a recognized training institution;
• Have a minimum of two years working experience in a busy institution. Experience in Front Office operations and telephone techniques would be an added advantage;
• Holders of relevant certificates with 5 years’ experience in busy institutions will be considered;
• Possess excellent typing skills with the ability to type at least 50 wpm;
• Possess excellent IT skills.

3. ICT and Audio Visual Assistant

Ref: CLE/KSL/HR05/14
 

KSL 8 

2 Positions
 

Overall purpose of the job
 

Reporting to the ICT Manager the incumbent will assist in the provision of technical support for both ICT users as well as audio visual equipment at the Kenya School of Law
 

Person Specification
 

The successful candidate will:

• Possess a diploma in Information Communication Technology or related discipline;
• Have a minimum of 3 years of relevant working experience;
• Have the ability to connect; use and trouble shoot audio visual equipment will be a distinct advantage. 

4. Assistant Housekeeper

Ref: CLE/KSL/HR05/15 

KSL 8
 

1 Position
 

Overall purpose of the job
 

Reporting to the Administration Officer - Hospitality the incumbent will assist the Housekeeper in ensuring that students and guests have comfortable and clean rooms and that facilities and equipment are available to students and guests at all times.
 

Person Specification
 

The successful candidate will:

• Possess a diploma in Housekeeping or equivalent from a recognized training institution;
• Have a minimum of three years’ work experience in a busy institution. Holders of relevant certificates with 5 years’ experience in a busy institutions will be considered;
• Possess excellent IT skills.

5. Support Staff

Ref: CLE/KSL/HR05/16  

KSL 10
 

1 Position
 

Overall purpose of the job
 

Reporting to the Assistant Administration Officer the incumbent will be required to ensure a clean and organized School environment.
 

Person Specification
 

The successful candidate will:

• Possess a valid certificate of medical fitness;
• Possess a valid Certificate of Good Conduct;
• Some relevant experience in cleaning and general maintenance. Skills in crafts such as plumbing, carpentry, masonry, driving or possession of a certificate in any craft would be an added advantage.

In addition to the above specifications candidates for the above five positions will:-

• Have the ability to prioritize tasks to meet deadlines;
• Have excellent planning and organizational skills;
• Have good customer care and public relations skills;
• Have the ability to work under minimal supervision;
• Possess good interpersonal skills and be a team player.

Note that all candidates will eventually be required to produce Certificates of Good Conduct.
 

Competitive remuneration package and benefits will be offered to the successful candidate.
 

All applications should include the job reference number, a reliable email address, day-time telephone contact and must be accompanied with a detailed curriculum vitae and copies of relevant certificates. 

Send your application to:-
 

The Director / CEO,
Kenya School of Law,
P. O. Box 30369-00100,
Nairobi.
 

So as to reach him not later than 21st June 2012.
 

Applicants can also email PDF copies of application letters, certificates, and detailed CVs to lawschool@ksl.ac.ke indicating positions and reference numbers as the subject of the email.
 

Please note that due to the high number of applications anticipated, it will not be possible for us to respond to each application and only shortlisted candidates will be contacted.
 

CLE / KSL is an equal opportunity employer.
 

Kenya School of Law is ISO 9001: 2008 certified institution

ounty Council of Nyambene- Works Officer, Account Clerk, Revenue Clerk, Junior Market Master, Clerical Officer and Market Attendant

 Application are invited from qualified and competent Kenyan Citizen in the Council establishment as indicated below
 

1. Works Officer III SS 10 

One (1) Post
 

Requirement for appointment
 

For direct appointment a candidate must:

• have Diploma in Civil Engineering or any other relevant equivalent qualification from a recognized institution Or
• Served as Assistant Works officer SS 11 or any other relevant and equivalent position for at least for a period of at three (3) years;
• Computer Proficiency and;
• Demonstrated professional competence in work performance and results

Duties and Responsibilities:
 

The duties of Work Officers III in a Local Authority will include supervision of artisans and staff involved in maintenance of Council’s institutions and installations. 

His/her work also includes initiation of procurement of materials and tools used in above.
 

Entry Point Salary Scale 10: £17064 x £399 - £24807 P.A.
 

2. Account Clerk III SS 15 

One (1) Post
 

Requirement for appointment
 

For appointment one must have;

• KCSE D+(Plus) any other relevant equivalent qualification and;
• possession of KATC Final
• served satisfactorily as an Clerical Officer IV SS 16 or any other relevant and equivalent position for at least for a period of at three (3) years; computer literacy and;
• Computer Proficiency and;
• Shown merit and ability as reflected in work performance and results

Duties and Responsibilities:
 

Duties will include carrying out varied clerical tasks relevant field under limited supervision
 

Entry Point Salary Scale 15: £10155 x £288 - £16665 P.A.
 

3. Revenue Clerk III SS 15

 One (1) Post.
 

Requirement for appointment
 

For appointment one must have;

• KCSE D+(Plus) or any other relevant equivalent qualification and;
• possession of KATC Final
• served satisfactorily as an Clerical Officer IV SS 16 or any other relevant and equivalent position for at least for a period of at three (3) years;
• Computer Proficiency and;
• Shown merit and ability as reflected in work performance and results

Duties and Responsibilities:
 

Duties will include carrying out varied clerical tasks in relevant field under limited supervision
 

Entry Point Salary Scale15: £10155 x £288 - £16665 P.A.
 

4. Junior Market Master SS 16 

Two (2) Posts
 

Requirement for appointment
 

i. For direct appointment one should posses KCSE C- (Minus) or any other relevant equivalent qualification.
 

ii. Computer Proficiency
 

Duties and Responsibilities:
 

This is the entry and training grade for Market Masters.

Duties will include Collection of revenue and general cleanliness of the market
 

Entry Point Salary Scale 16: £9033 x £258 - £15069 P.A.
 

5. Clerical Officer IV SS 16 

Two (2) Posts
 

Requirement for appointment
 

For direct appointment one should have KCSE D+ (Plus) or any other relevant equivalent qualification.
 

Duties and Responsibilities:
 

This is the entry and training grade for clerical officers. 

Duties will include carrying out routine clerical tasks e.g. registration of incoming and outgoing mail filing. Tracing files, maintaining registers, filling in forms and writing of bin cards in relevant field under limited supervision

Entry Point Salary Scale 16: £9033 x £258 - £15069 P.A.
 

6 . Market Attendant SS 18 

One (1) Post
 

Requirement for appointment
 

For appointment one must have KCPE or any other relevant equivalent qualification and;
 

Duties and Responsibilities: Duties will include general cleanliness of the market
 

Entry Point Salary Scale 18: £6603 x £228 - £12303 P.A.
 

Interested and qualified candidates should send letters of application, CV accompanied with copies of academic and professional certificates and testimonials with your telephone contacts. 

Candidates from Nyambene County Council will have an added advantage
 

Application should be in an envelope that clearly indicates the post applied for and sent to the address below to reach him on or before 22/06/2012 at 2.00PM 

The County Clerk,

County Council of Nyambene, 

P.O. Box 28 Maua

Only short listed candidates will be contacted

Secretaries cum Clerical Staff, Telephone Operator, and Receptionists Jobs in Kenya

Secretaries cum Clerical Staff

2 Positions

• Experience; over 4 years
• With; General secretarial duties / leave monitoring / payroll process / time clock management / LPO’s / Import Exports processing.
• Excellent in Excel and very keen to details.
• Salary is negotiable based on experience.

Telephone Operator;  

• Experience in operating PABX / telesales / updating client records etc.
• Salary is negotiable too.

Receptionists

Email cv to riona@kentrain.co.ke

JAF Inkspot - Cyber Café Attendant Job At Isinya, Kajiado, Kenya

JAF Inkspot is a place where the public at Isinya can access of internet services at a fee. Our billing is based on per hour usage of internet connection, charged at the best rate of fifty cents per minute. We also serve snack and beverages,  and that’s why we are a café . 

We are reorganizing our systems to establish within the growing demands of Isinya town, and we are looking for a “Cyber Attendant”. If you are planning to apply to a job that suits your interest (computer) then this job is one for you.

What is a Cyber Café Attendant?

A cyber café attendant at JAF Inkspot is the one who caters her customers request in the internet café. He is knowledgeable on computers, filing, data encoding, troubleshooting any future problems in the café.

Duties of a Cyber Café Attendant

A cyber café attendant at JAF Inkspot will provide a complete computer facility or unit to customer. She will offer foods and beverages to add comfort to customer’s internet surfing activity when requested. 

The cyber attendant is to print, data encode, troubleshoot internet problems that a customer might encounter. She must be ready to works for long hours to attend all the needs of the customers. It is also her obligation to provide a safe surfing environment to customers.

With the growth of the movie access industry, we shall also venture into distribution of latest cinemas to the public. Thus, the JAF Inkspot cyber attendant must be:

• Keen and up-to-date with Movie industry
• Able to download movies from the internet
•  Able to design and print movie covers.
• Establish sound marketing ideas
• Able to push wholesale prices to bulk client
• Able to operate CD duplication machine.

** Coral draw or graphic design experience an added advantage as is the ability to work independently..

Education Related Requirements of The Cyber Café Attendant

JAF Inkspot is located at Isinya town, next to the weigh bridge. It is the same junction that connects to Kiserian and Africa Nazareen University. 

Thus, a business area in steady fast development. The local language is Maasai.

• Good communication skills
• Ability to understasnd the problems at hand and provide troubleshooting solutions
• Good interpersonal relations
• A very keen eye for detail
• Ability to work without supervision
• High level of precision and ability to work meticulously
• Knowledge of the ongoing online trends
• Ability to assist
• Ability to maintain the log
• Basic computer hardware and software skills

The Cyber Café Attendant

• Must be between 18 – 27 years
• Must be able to speak fluent Maasai and Kamba
• Must have two years experience or demonstrate serious interest in acquiring the same.

Salary

• JAF Inkspot cyber café attendant salary varies on location. An average of $300-$320 per month may be an earning for our ideal cyber café attendant.  
• Aside from the location of the duty station, we also consider professional qualifications, thus an attendant’s salary who is expert on computers may also vary.
  Nowadays, finding a new and real job that will fit your interest and personality is really not easy. It will take you a lot of hard work and hard ship. 
• Because the trend and the demand of technology dictates progress in development; good thing too because they can provide and give employment to those unemployed. JAF Inkspot gives you the chance not only to earn but also expand your learning on computers. 
• There are really those people who are really interested with computers that they find it a challenging task to be done. 
• That is why,  our cyber café business will continue to rise and your cyber café attendant job will also continue to be in demand.

Benefits

• JAF Inkspot is part of the Jahwar Amber Fellowship Fund, a growing venture into Unitarian outreach and advancements within Kenya. 
• We have recently established a meetup point for Kajiado, and with it brought computer education to the locals. 
• The successful cyber café attendant shall enjoy housing accommodation and half-meal (breakfast & lunch) from our guest house for the entire duration of her contract.

How to Apply

Send your resume to maasaicomputers@yahoo.com or call the Programs Director, JAF on 0733867644.
Female candindates are highly preferred.

WARMA - Research Officer, Supply Officers, Commercial Officer, Legal Officer, and Clerk Jobs in Kenya

Water Resources Management Authority (WRMA) is a state corporation established in July 2005, under the provision of the Water Act 2002 of the Laws of Kenya.

The Authority is a non-profit, service oriented corporate body under the Ministry of Water and Irrigation.

It is charged with the responsibility of providing leadership in the management of water resources countrywide. 

It is also subject to the State Corporations Act which guides all state corporations in Kenya.  

The Authority wishes to fill the following vacant positions with dynamic, result-oriented and self driven individuals;

1.    Chief Planning, Research and Development Officer

Scale 4 ( Re-advertisement)

The Position

• The Position is that of a Component head leading one of the key functions in the organization. 
• The position is a direct report to The Chief Executive Officer. 
• The roles cut across all functions of the organization. 
• Except for The Board’s Audit Committee whose function is independent, the function interacts and prepares reports for all the other Board Committees from time to time.

Key Responsibilities

• Identification of new areas for research and functional improvement; 
• liaising with stakeholders and donors for research funding; undertaking research on identified aspects; 
• documentation and dissemination of findings; 
• recommending appropriate measures on findings; 
• Initiating implementation of identified solutions to the research findings; 
• and evaluation of catchment plans identified for research.
  The Planning Function entails policy formulation, monitoring and evaluation; 
• project planning, implementation and management; and initiating Performance Contracting strategies and objectives. 
• Coordinate and Manage employee performance management systems. 
• Coordinate preparation, implementation and review of organization strategic plan

Qualifications & Experience

For appointment to this grade, a candidate must have:-

• Bachelor’s degree in Economics or related field 
• A minimum of 4 yrs experience in a similar role or equivalent,
• Master’s degree in Economics or related field
• demonstrated merit and ability in work performance and results,
• demonstrated ability in production of implementable research proposals

2.    Chief Supply Chain Management Officer

Scale 4 ( Re-advertisement)

The Position

The officer will be head of procurement function and will report to the Chief Executive for management of the   unit. 

Key Responsibilities

Duties and responsibilities at this level will involve; 

• assisting the head of procurement in initiating policy on procurement; 
• conducting market research; preparation of procurement plans; 
• assisting in reviewing, updating, interpreting and implementing existing supplies policies, regulations and procedures; 
• disposal of unserviceable stores; 
• preparation of procurement plans; 
• sourcing for suppliers; 
• stock control, stock taking and stock audit.

Qualifications & Experience

For appointment to this grade, a candidate must have:-

• Served satisfactorily in the grade of Senior Supply Chain Management Officer or in a comparable position in a reputable organization  for at least four  (4) years;
• A Bachelor of Commerce degree (Supplies Chain Management) or Business Administration or their equivalent qualification from a recognized institution;
• A Master’s degree in Supplies Management, Business Administration or their equivalent from a recognized institution;
• Chartered Institute of Purchasing and Supplies Level 6 or higher;
• Computer application skills; and
• Attended a Management course for 4 Weeks or more and Shown merit and professional competence as reflected in work performance and results.

3.    Senior Supply Chain Management Officer

Scale 5

The Position

The officer will be the principal deputy to the head of the procurement function

Key Responsibilities

• Duties and responsibilities at this level will involve; 
• assisting the head of procurement in initiating policy on procurement; 
• conducting market research; 
• preparation of procurement plans; 
• assisting in reviewing, updating, interpreting and implementing existing supplies policies, regulations and procedures; 
• disposal of unserviceable stores;
• preparation of procurement plans; sourcing for suppliers; 
• stock control, stock taking and stock audit.

Qualifications & Experience

For appointment to this grade, a candidate must have:-

• Served satisfactorily in the grade of Supply Chain Management Officer or in a comparable position in a reputable organization  for at least four  (4) years;
• A Bachelor of Commerce degree (Supplies Chain Management) or Business Administration or their equivalent qualification from a recognized institution;
• Chartered Institute of Purchasing and Supplies Level 6 or higher;
• Computer application skills; and
• Attended a Management course for 4 Weeks or more and shown merit and professional competence as reflected in work performance and results.

4.     Supply Chain Management Officer

Scale 6

The Position

The officer will assist the head of supply chain management function in various locations where the organization has presence including The Head Office, Central water testing laboratory and the regional offices

Key Responsibilities

Duties and responsibilities at this level will involve; 

• assisting the head of procurement in initiating policy on procurement; conducting market research; 
• preparation of procurement plans; 
• assisting in reviewing, updating, interpreting and implementing existing supplies policies, regulations and procedures; 
• disposal of unserviceable stores; preparation of procurement plans; sourcing for suppliers; 
• stock control, stock taking and stock audit.

Qualifications & Experience

For appointment to this grade, a candidate must have:-

• Served satisfactorily in the grade of Supply Chain Management Assistant or in a comparable position in a reputable organization  for at least four  (4) years;
• A Bachelor of Commerce degree (Supplies Chain Management) or Business Administration or their equivalent qualification from a recognized institution;
• Chartered Institute of Purchasing and Supplies Level 4 or higher;
• Computer application skills; and
• Attended a Management course for 4 Weeks or more and shown merit and professional competence as reflected in work performance and results.

5.    Chief Commercial Officer

 

Scale 4

The Position

The officer will be head of Commercial function and will report to the Finance and Administration Manager for management of the   unit.  

Principally, the position will oversee revenue generation, permitting and enforcement of water use permit rules

Key Responsibilities

• Ensuring timely, complete and accurate billing  services and subsequent collection; 
• Managing and supervising all Billing & Revenue collection, Ensure that all revenues collected are banked intact daily; 
• Monthly Reconciliation of Revenue account; 
• Monthly Reconciliation of individual customer account; Maintenance of customer accounts;  
• Developing short-term business strategies and making recommendations for long-term strategies; Formulation, and implementation of appropriate revenue and billing computer programmes for effective management information system that would ensure safe receipt, keeping and retrieval of all relevant data and information; 
• Preparation of quarterly and annual budgets for the department; 
• Preparation of monthly, quarterly and annual reports for revenue collection& Billing; 
• Setting of monthly, quarterly, and annual revenue targets; 
• Resolving all customer complaints and making quarterly reports thereof,  Supervision and development of Billing & Revenue staff; 
• Liaise with Community development department in formation of WRUAs. 
• Liaise with WRUA’s in matters pertaining to control of abstraction. 
• Inspection of Water Sites and making preliminary investigation.  
• Make recommendation regarding the scrutinizing of water permit application. 
• Assisting in publicity of abstractions and compliance. 
• Undertaking prosecuting of cases involving illegal water abstraction in liaison with relevant authorities. 
• Conduct  quarterly Staff performance appraisal in the department; 
• Co-coordinating with the Human Resource Department in the determination of training needs and the development of appropriate training programmes for all relevant staff in the department

Qualifications & Experience

For appointment to this grade, a candidate must have:-

• Served satisfactorily in the grade of Senior Commercial  Officer or in a comparable position in a reputable organization  for at least four  (4) years;
• A Bachelor  degree in Hydrology, Finance, Accounts or their equivalent qualification from a recognized institution;
• A Master’s degree in Business Administration or equivalent from a recognized institution;
• Computer application skills; and
• Attendance of Management training for 4 weeks or more Shown merit and professional competence as reflected in work performance and results.
• Professional qualifications and members to professional qualifications will be an added advantage

6.    Senior Legal Officer 

(1 position) – Scale 5

The Position

The Senior Legal Officer will report to the Chief Legal Officer who heads the legal function.

Key Responsibilities

Duties and responsibilities at this level will entail:- 

• advising the Authority on legal issues; 
• initiating policy research on legal issues;
• reviewing legal documents/instruments, opinions and briefs; 
• ensuring safe custody of collaterals and chattels and other organization properties; 
• preparing briefs, papers and memoranda;
• developing strategies for stakeholder consultations and engagement; 
• taking legal action where necessary to protect the interest of the Authority in pursuance of its mandate; 
• drawing Contracts and Agreements and initiating periodic legal reviews of Water Resources Management Authority Act and other relevant rules where necessary in liaison with the office of the Attorney General; 
• liaising with external law firms on litigation involving the Authority either in insurance or other claims; 
• providing legal counsel on legal and legislative issues impacting on the Authority; 
• providing legal support and services to the programmes in which the Authority will be involved;
• and provision of secretarial services to the Board of Directors 

Qualifications & Experience

• For appointment to this grade, a candidate must have:
• Served for a minimum period of four (4) years in the grade of  Legal Officer;
• Bachelor of Laws (LL.B) degree from a recognized institution;
• Been admitted as an Advocate of the High Court;
• Attended a Strategic Leadership Development Course lasting not less than four (4) weeks;
• Demonstrated managerial, administrative and professional competence in work performance; and
• Proficiency in computer applications
• Demonstrated ability to prepare reports and meet deadlines 

7.    Clerk of Works

Scale 6, 3 positions on 1 year contract

The Position

The position will be specifically to supervise construction of World Bank funded WRMA offices in various locations in the Country. 

The programme expires by June 30, 2012. 

The position reports directly to The Chief Executive Officer

Key Responsibilities

An officer at this level will supervise construction of designated office buildings including preparation of payment certificates, organizing site meetings and preparation of minutes of such meetings, recommendations for any variations in site verification and approval of construction materials.

Qualifications & Experience

• For appointment to this grade, an officer must have:-
• Have at least 5 years’ experience in supervising building construction, supervising donor funded construction will be an added advantage
• Have at least a Higher Diploma in Building Construction
• Be computer literate

Submission of these applications close on Wednesday June 6, 2012 at mid-day. 

People with Disability and Female Applicants are specifically encouraged to apply

Kindly note that only shortlisted candidates will be contacted

Interested candidates should complete provided application form and submit a brief write up stating their overall suitability for the position together with a detailed CV that clearly addresses the ability to perform the key responsibilities to:

The Chief Executive Officer
Water Resource Management Authority
P O Box 45250-00100
Nairobi

Email: recruitment@wrma.or.ke 

Website:  www.wrma.or.ke

UNES - Records Management, Registry Clerk, F & B Supervisor, Cooks, and Stores Assistant Jobs in Kenya

1. Head Office

Records Management Officer : 

UNES/AD/RO/03-12
Job Description

• Maintain good filing system and ensure security of records; 
• Design and implement maintenance and tracking of records control tools; 
• Ensuring access restriction; 
• Organization of Finance, Personnel and General Registries;
• Liaise with the Heads of Units to design and implement records management policies and retention schedules of the organization;
  Preparing archival finding aids; 
• Periodic surveys and appraisal of records; 
• Assist all Units come up with a Master list of all documents; 
• Ensuring that there is compliance with the National Archives and Documentation Act.

Job Specification 

• A Bachelor in Information Science, with a bias in archives and records management. 
• At least 3 years work experience in a large registry or records management office and archives, preferably in a public registry or Institution of higher learning; 
• Be fully conversant with Kenyan legislation on records ; 
• Records management procedures and practices including records surveys & appraisals, records classification & indexing schemes. 
• Excellent computer skills 

Registry Clerk: 

UNES/AD/RC/03-12

Job Description: 

• Filing and retrieving of documents, 
• Maintenance and tracking of records; 
• Referencing of all UNES documents

Job Specification: 

• KCSE grade C ; 
• Diploma in Archives/Records Management; 
• At least 3 years experience in a busy registry/archives; 
• Be conversant with Kenyan legislation on records/archives administration; 
• Effective verbal and written communication skills; 
• Hands on experience on bulky financial and other records. 
• Be computer literate

2. Arziki Restaurants and Chiromo Conference Centre

F & B Supervisor: 

UNES/AZ/FBS/03-12

Job Descriptions: 

• Overseeing the restaurant operations; 
• Supervisory duties of all F & B staff and ensuring that duties are discharged in a professional and efficient manner; 
• Ensuring that desired customer satisfaction levels are met; Ensuring that the set performance targets for food and beverage staff and met; 
• Work with the Head Cook to ensure that high quality food is produced as per customer requirement, expectation and presentation; 
• Determine staff training requirements; 
• Ensure there is proper handling and accountability of food and beverage equipment; 
• To ensure that high standards of hygiene and safety are maintained in the restaurant; 
• Any other duty assigned by the Manager

Job Specification:  

• KCSE grade C+; 
• Diploma in food & beverage management or its equivalent from a recognized Institution; 3 years work experience as a Food & Beverage supervisor in a 3-5 star restaurant/ hotel; 
• Good communication and interpersonal skills;
  Good organization skills; 
• Leadership ability; 
• Strong customer service skills;
  Certificates in customer care and others relevant to the industry will have an added advantage; 
• Computer literate; 
• Ability to work under pressure and long hours.

Head Cook: 

UNES/AZ/ HC/03-12

Job Description: 

• High quality food production that meet stringent standards and consistently maintained; 
• To ensure that high standards of hygiene and safety are maintained; 
• To ensure that stocks used for production are accurately accounted for; 
• Work closely with the restaurant managers to plan menus that would attract and retain customers; 
• To ensure efficient service delivery is maintained in the kitchen, food variety is provided and it meets every customers expectation and specification, the kitchen equipment and crockery is properly maintained; 
• To plan, direct and supervise the activities of all kitchen staff; develop and demonstrate proper use of standard recipes, Analyzing cost margins/ to control costs of production; 
• Identifying training needs of cooks and other kitchen staff;  
• Ensuring  world – class customer service

Job Specification: 

• KCSE grade C+; 
• Diploma in Food Production or equivalent from a recognized institution; 
• At least three (3 ) years work experience as the Head Cook in a busy 3 to 4 star restaurant; 
• Ability to guide and supervise staff ; 
• Certificate in the field of health and safety ( added advantage ); 
• Must be conversant with food and beverage cost control and accountability; 
• Other certificates relevant to the job  i.e kitchen supervision will be an added advantage; 
• Computer literate; Innovative and quality conscious; 
• Good food presentation skills; 
• Ability to work under pressure& long hours.

Pastry Cook: 

UNES/AZ/PC/ 03-12:

Job description:   

• Working with the Head cook to plan pastry menus, taking into consideration factors such as costs and special customer needs. 
• Preparation and production of high quality pastry, cake, bread and exotic desserts; 
• Provision of efficient service of pastry orders and as per specifications; 
• Preparing of pastry products in adherence to  standard recipes; 
• Maintaining high standards of hygiene and safety at work; 
• To account for all production resources provided by the Head cook and issued from the stores; 
• Proper handling and use of kitchen pastry equipment as provided for by the Head cook and the Manufacturer; 
• Provision of world class customer service to the customers.

Job specification:   

• KCSE grade C; 
• Diploma in food production with specialization in pastry, bread and cake baking and exotic desserts.; 
• 3 years experience as a pastry cook in a 3 or 4 star restaurant/hotel; 
• Certificate in food production with specialization in pastry, bread, cake baking, exotic deserts with more than 5 years experience as a pastry cook shall also be considered;
• Possess minimum of three years   practical experience  as a pastry cook in a 3 or 4 star hotel/restaurant; 
• Experience in cake decoration;
• Innovative; 
• Able to work under pressure and  long hours; 
• Computer literate.

Cook 

UNES/AZ/ C/03-12: Reports to Head Cook

Job Description: 

• Working with the Head cook to plan menus, taking into consideration factors such as costs and special customer needs; 
• Preparation and production of high quality food that meets the desired customer satisfaction; 
• Provision of efficient service of food orders and as per specifications; 
• Preparing and cooking food in adherence to  standard recipes and menu given by the Head Cook; 
• Maintaining high standards of hygiene and safety at work; 
• To account for all production resources provided by the Head cook and issued from the stores; 
• Proper handling and use of kitchen equipment as provided for by the Head cook and the Manufacturer; 
• Provision of world class customer service to the customers.

Job Specification: 

• KCSE grade C; 
• Certificate in food production from a recognized Institution; 
• Possess minimum of two years   practical culinary experience in a 3 or 4 star hotel/ restaurant; 
• Able to work long hours; 
• Computer literate; 
• Good food presentation skills; 
• Innovative.

3. UNES University Bookstores

Stores Assistant 

UNES/BK/SA/03-12 (UNES Bookstore-Kisumu):

Job Description: 

• Receiving and posting all goods in GRNs; 
• Issuing products to various shops e.g. Kisumu and Mombasa on SRNs; 
• Keeping strict physical re-order levels to avoid stock sale outs; 
• Cleaning and arranging the stock in the store neatly; 
• Keeping neat stores inventories; 
• Reporting proper payment records to the store keeper; 
• Monitoring price changes and vendor rating.

Job Specification: 

• KCSE grade C and above; 
• Diploma in purchasing and supplies from a recognized institution preferably Chartered Institute of Purchasing and Supply; 
• Ability to work long hours, carry and arrange products neatly; 
• Ability to code and price quickly; 
• Good communication skills; 
• Proficiency in computer skills.

For the above positions submit ALL of the following with your application:

• Cover letter detailing why you want to be considered for the position, as well as current and expected gross salary.
• Detailed CV including at minimum:
• Biographical data including: Full names, current mailing address, current telephone contacts, email address.
• Employment history to date.  Ensure that specific start and end dates are included.
• Educational history to date, clearly detailing programme, certificate obtained, and completion date.
• Copies of ALL academic and professional certificates and testimonials.
• Completed Personal Data Form (attached).
• Indicate the Job Reference Number of the Envelope.

Applications with detailed current CV highlighting qualifications and experience; Academic and professional certificates (submit 7 copies of all the documents required). 

State current gross salary and expected salary; and Names of 3 referees. 

All applications to reach the undersigned on or before April 19, 2012. 

No e-mailed applications will be accepted.   

Only shortlisted applicants shall be contacted. 

UNES is an equal opportunity employer.

Head, Human Resources & Administrative Services,
UNES Limited,
P.O. Box 68241-00200,
Nairobi.