Clerical Officer

Clerical Officer

J/G 8

The Coast Water Services Board (CWSB) is a parastatal (Government Owned and Autonomous) created under the Water Act, 2002 and established through a Gazette Notice No. 1328 of 27th February 2004 and Section 156 (3) (a) of The Water Act 2016 and Legal Notice Number 60 of 2017.

The area of jurisdiction of CWSB covers all the six counties in Coast region namely; Lamu, Tana River, Kilifi, Mombasa, Kwale and Taita Taveta.

The mandate of the Board is to ensure efficient and economical provision of water and sewerage services within its area of jurisdiction.

The Board wishes to recruit self-driven, result oriented, highly motivated and qualified persons to fill the following posts:

Duties

·         Filing documents in the relevant files

·         Retrieving documents as may be required from time to time

·         Safe custody of subject files

·         Tracing of subject files

·         Photocopying documents

·         Subject files movements

·         Recording, receiving and dispatching of correspondences

·         Answer over-the-phone enquiries

Requirements

·         KCSE grade C (Plain) and above.

·         One year experience on clerical Duties and responsibilities

·         3 years relevant experience

How to Apply
Interested and qualified persons are requested to forward their job application letters enclosing detailed curriculum vitae, copies of relevant professional and academic certificates and transcripts, testimonials, copy of National identity card and indicate their current post and remuneration as well as names, addresses (postal and email) and telephone numbers of three referees in envelopes clearly marked job title to the address below or hand delivered to ;

The Chief Executive Officer
Coast Water Services Board
P. O. Box 90417 – 80100
MOMBASA
Physical address –Mikindani Street –Off Nkrumah Road MSA

To be received on or before 24-11-2017 by 4.30 PM. (applications through email will not be accepted.)

Points to Note

All shortlisted candidates must meet the provisions of chapter six of the constitution of Kenya. 2010

Only shortlisted candidates will be contacted and canvassing will lead to automatic disqualification.

All the positions will be on permanent and pensionable terms.

Coast Water Services Board is an equal opportunity employer and women and persons with disabilities are encouraged to apply.

50 Positions ::: Apply Now ::: Business Process Associate

ADEC Kenya Services EPZ Limited

Walk In Interviews 

Job Title: Business Process Associate

Available Vacancies: 50 Vacancies

Starting Salary:18,250.00 KES

Job Description: A Business Process Associates will be required to work on data related projects

The ideal candidate should have: –

·                     Excellent listening, verbal and written communication skills

·                     IT or Business related Bachelors/Diploma holder preferred

·                     Excellent Typing Speed of 30 – 50WPM

·                     Ability to work with detail and accuracy

·                     Enjoy working in a Back office and data analysis environment

·                     Good analytical and problem solving skills

·                     Flexible to accommodate shift job including night shifts and must be ready to relocate to Kitengela, Athi River or Mlolongo .

·                     Previous BPO/KPO in a data related project a plus

If you think you are the one we are looking for:  We invite you to attend our walk-in interview for BPA position at our office ADEC Kenya Services EPZ Ltd.

Interviews will be conducted on Thursday , November  23rd 2017 from 9.00AM onwards. Please come dressed smartly for interview and carry copy of CV only.

Visit our website www.adec-kenya.com for more details.

For further clarification on direction:  Recruitment Contact Person: Ms. Consolata Muthoni  – 0734 555 688

ADEC Office directions:  Athi River EPZ Drive, off Namanga road; turn-off to left opposite Kitengela Police station. (Pick a matatu that goes to Kitengela alight at the final stage / bus stop=> Board a Boda Boda to the main gate of the EPZ => Ask for directions to Incubator one once at the EPZ Main Gate)

Important Note:

·                     Candidates has to report at EPZ Gates by 08:00 AM.

·                     Candidates has to register at ADEC Kenya offices from 08:00 am to 09:00 am

·                     Candidates who appeared for previous interviews need not apply again.

·                     First 200 registration will be attended to.

This is an Entry Level Position.

Administrative Assistant

RTI is an independent organization dedicated to conducting innovative, multidisciplinary research that improves the human condition. 

Founded as a centerpiece of the Research Triangle Park in North Carolina in 1958, RTI offers innovative research and development and a full spectrum of multidisciplinary services. It has a worldwide staff of more than 5,000 people.
 

RTI's International Education Division supports education development around the world by strengthening education policy, management and practice in order to achieve measurable improvement in teaching and learning. 

 

RTI anticipates staffing the following job position for TUSOME, a donor funded Project.

TUSOME Project is a national literacy intervention focused on curriculum support, teacher training and teaching material development to improve the quality of early grade instruction in formal and non-formal schools through a reading intervention.
 

Administrative Assistant (Kisumu)

The Administrative Assistant ensures that administrative systems in the Kisumu office are conducted according to all RTI policies, client regulations, standard operating procedures and good business practice. 

In addition, the person provides reception, secretarial, administrative, logistics support management and basic procurement support to the Kisumu-based staff. 

The person will facilitate effective communication between the Kisumu office and its key clients and partners.

Required qualifications and experience: A minimum of three (3) years relevant experience and a Bachelor’s Degree or a Higher Diploma in Administration or Secretarial studies. 

Additional preferred qualification: office management, business management or accounting; experience in logistics management, organizing workshops and training courses; preparing, monitoring budgets and petty cash management in an international organization; experience within the Not for Profit sector and familiarity with donor reporting requirements.

How to Apply

To apply, email your cover letter and CV to hrapplications@nb.rti.org by 24th October 2017.

Applicants must include POSITION and REGION in the subject line of the email. Please do not attach copies of certificates. 

We regret that only shortlisted applicants will be contacted. 

Please note: RTI International does not use agents or require any form of payment in the recruitment process.

Administrative Assistant Position.

Our client a courier services provider is looking to fill an Administrative Assistant Position. 

Job Description

Administration

• Custodian of office petty cash
• Keeping the Office Clean and Organized
• Receiving Calls and handling queries
• Handling walk-in customers and closing walk in sales.
• Handling all incoming mail (Physical mail and email)
• Maintaining supplier and customer database in soft copy.
• Monthly submission of Statutory Returns (NHIF, NSSF, PAYE)
• Payroll Processing (preparation of payslips for employees)
• Processing all supplier payments.
• Preparing and processing all customer invoices and payments.
• Following up on payments from customers.
• Daily Sales reconciliation (office sales and riders). Preparation of daily sales report for the company
• Co-ordinate with company riders for collections and deliveries.
• Allocate and manage rider delivery schedule on a daily basis to ensure balance and efficiency of deliveries.
• Performing any other duties that may be assigned.

Requirements

• Minimum Education level: High school (Must have at least grade B in both English and Mathematics).
• Must be mature (30 Years and Above)
• One year working experience
• Good IT Skills Ms Office suite (Word, Excel)
• CPA I or II is an added advantage
• Organized and responsible
• Good multi-tasker with attention to detail
• Ability to meet strict deadlines
• Efficient and a quick learner
• Well-presented and good Customer Service Skills

How to Apply

Send your application letter, and  CV to info@kentrain.co.ke by19th October 2017.

Admin Officer

Job Title: Admin Officer
 

Location: Nairobi
 

Net Salary: 40k

Our client is a Kenyan manufacturer of motor bikes. 

They seek to hire a Management Assistant who will play an integral part in planning and managing schedules and coordination with the relevant stakeholders.

S/He will work closely with the Operations Director and the commercial director to assist in planning, filing, scheduling for meetings as well as ordering office supplies.

S/He should be a competent professional able to oversee office operations as well as schedule for various activities.

Responsibilities

• Ensure all management documents (management meetings, board meetings etc.) are signed and well filed
• Source office supplies and maintain office inventories
• Order for office stationery when they are below the required quantities
• Arrange visas, travel tickets and accommodation for employees who are travelling out of station
• Organize meetings and ensure directors are well briefed for each meeting
• Organize and maintain diaries of the directors
• Keep action item lists for the directors as well as manage their follow ups
• Book external boardrooms when necessary and ensure meals and refreshments have been ordered on time
• Maintain rapport with various service providers e.g. hotels, travel agents, boardroom providers
• Ensure international guests are well catered for and have accommodation and transportation to and from the airport
• Deal with emails and phone calls and correspond on behalf of management
• Take minutes during commercial and board meetings and ensure the meetings are signed, scanned and properly filed
• Draft letters, presentations, briefs and emails on behalf of management
• Screen calls, enquires and requests and direct them to the relevant parties

Qualifications

• At least 5 years’ experience as an Executive Assistant at board levels
• Proficiency in Microsoft office programs
• At least a diploma in business administration/business management
• Previous experience working in a multicultural environment is an added advantage
• Should be a self-starter who is driven and self-motivated
• Strong project management and leadership skills
• Great networking skills
• Excellent attention to detail
• Great communication skills.
• Highly organized and process driven

How to Apply
 

If you are up to the challenge, possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Admin Officer - Motorbikes) to vacancies@corporatestaffing.co.ke on or before 20th October 2017.

Kindly indicate current/last salary on your CV

N.B: We do not charge any fee for receiving your CV or for interviewing. 

Only candidates short-listed for interview will be contacted

Office Manager

SPENN is an advanced financial platform built into a user friendly mobile e-Wallet. The product was developed by Blockbonds, a company with the vision to create a world where everyone has the opportunity to join the digital economy.
 

We are looking for an Office Manager to join and help in the running of our office based in Nairobi.

Job Purpose / Objective: The office manager works under the direct supervision and guidance of the Country Manager and is responsible for handling administration and clerical duties. 

 

Achieve excellence in records keeping, typing reports, managing stationery, maintaining office neatness and cleanliness.

Key Job Functions/Responsibilities

• Deal with all enquiries in a professional and courteous manner, in person, on telephone or via e-mail.
• Maintain effective filing and documentation of all correspondences, documents and reports; while observing confidentiality, timeliness, orderliness and neatness.
• Typing general correspondence and reports for presentation and communication. Coordinate the pickup, distribution and delivery of mail and parcels.
• Organize and coordinate logistical arrangements for meetings including distribution of notices to relevant parties as instructed.
• Attend/organize meetings convened from time to time and assist in preparing/taking memos.
• Maintain an adequate inventory of office supplies; and handle purchases when required.
• Perform clerical duties and run errands on behalf of the Country Manager.
• Deliver excellent front office services - receive, welcome and direct visitors promptly and in cordial manner.
• Readily available to perform other duties which are not included in the job description as assigned from time to time by the Country Manager.
• Distributing invoices and ordering stationery for the department.
• Provide daily, weekly, and monthly reports with summaries on major issues.
• Constantly seek improvements in operational efficiency.
• Meet the agreed KPIs.
• Other related duties as assigned.

Job Requirements:

• Academic excellence in Administration, Management, Front Office and Public Relations –Bachelor’s Degree and Diploma from reputable institutions.
• Basic accounting, human resource management, information technology and procurement skills is an added advantage.
• One to two years’ experience working as a Private Secretary/Personal Assistant for a Chief Executive Officer in private/corporate sector.
• Excellent management, report writing, organization, interpersonal and communication skills with strong command of English and Swahili languages – oral and written proficiency.
• Excellent computer skills in MS Word, Excel, Outlook and Powerpoint.
• High flexibility to work on short-notice and over weekends and holidays.
• Being able to deliver excellent service and maintain good attitude when faced with work pressure, competing priorities and tight deadlines.
• Self-starter, willing to work independently while being a strong team player and excellence in multi-tasking.
• Ease and interest in working with people from diverse backgrounds.
• Willingness to work with a flexible schedule in a start-up environment.
• Punctual, reliable and with genuine concern to help customers.
• The ideal candidate is one who touches the lives of the unbanked and under-banked on a daily basis, and can relate to them on a personal level.

Success Factors:

• High degree of intelligence.
• Tidiness in work; and immaculately dressed.
• Pleasant and diplomatic personality with friendly attitude.
• Demonstrated ability to communicate and take direction.
• Ability to work independently and in a team.
• Proven ability to learn quickly, take initiative, and be accountable for results.
• Initiative and self-motivated.
• Welcomes and embraces change with a positive attitude.
• Excellent temperament and personal integrity – honest, reliable, trustworthy and respectful.
• Maintain excellent attendance.
• Be professional and good team player at all times.
• Be able to communicate well with people of all levels.

How to Apply:

If you are confident that you fit the role and you are keen to add value to your career, then please forward your application enclosing your detailed Curriculum Vitae to careers.ke@spenn.com, indicating the job title as the subject of the email not later than 31st October 2017. 

Only shortlisted candidates will be contacted.

Receptionist & Front Office Intern inteer

Business Partner Consultants Limited (BPC) is one of the leading management consultancy firms in the East, Central and Southern Africa Region. 

Our vision is to deliver best value that business and people can find in HR & Business Solutions. We are looking to grow a talent in the position of: -
 

Receptionist & Front Office Intern (3 Months)
 

Main Purpose of the Job: Ensuring customer excellence and carrying out administrative tasks, while ensuring administration of Front Office matters and Information management.
 

 

Key Responsibilities

• Ensuring office operational excellence through flawless management of diary, office services and office information
• Managing and assisting customers both face to face and online and managing all enquiries and ensuring follow-up
• Managing office key documents which include delivery book, visitors books, office phones, petty cash book, letters and receipts including other general services
• Ensuring preparation of company information and records i.e office documents, presentations etc including ensuring safe custody and easy retrieval
• Identifying, implementing and benchmarking best practices in management while implementing change initiatives to achieve desired business plans and culture
• Enhancing high standards of health and safety while ensuring relevant material availability, storage and issuance and supervising third party
• Selling & marketing company products & solutions as per set targets
• Transactional aspects of accounting which include general bookkeeping and managing of petty cash
• Follow up on payments for products & solutions offered to clients
• Ensuring routine compliance and up to date billing and payments, including display of required office and business license and maintain up to date approved contracts for the business

Key Deliverables
 

Service Delivery, Customer Satisfaction, Quality and timely data input and information, Energetic
Special Focus: Job Skills

• Customer Service Management
• Time Management skills
• Communication skills & Interpersonal skills
• Change management
• Information management
• Fluency in IT packages and computer applications
• Excellent Book keeping skills

Competencies
 

Customer Focus, Accountability, Candid, Value-Yielding
 

Qualifications

• Degree in Business Administration
• Higher Diploma in Human Resource Management or Business Administration is an added advantage
• At-least 1-year relevant experience

Qualifying candidates to apply through our website www.bpc.co.ke or send your CV only {include current salary and benefits where relevant} to talentsearch@bpc.co.ke on or before 20th October, 2017.
 

Candidates Interviews on a rolling basis
 

(Please note that only qualifying & job-matching candidates will be contacted, however, all CVs will remain active in our data bank)

Administrative Assistant :: (Salary over 80,000 per month)

Administrative Assistant

Based in Naivasha

Mature Lady aged between 27 to 35 years
 

Presentable, confident and smart
 

Positive attitude and flexible
 

Holder of Bachelors Degree in Business management or other related disciplines
 

Over 4 year experience in Administration at senior level
 

Has experience and exposure of hotel reservations, Airport bookings, travel arrangements, immigration matters, bank matters, meetings and event organizing
 

 

With the ability to work under pressure and for long hours
 

Has the ability to multi task and manage different heads of departments
 

Computer training and experience in preparing presentations and reports
 

Salary over Kshs, 80,000- based on experience and qualifications.
 

Available immediately

Cvs should be forwarded to jobs@cloversmtc.com before 4th February 2016.

Hospital Resident Doctor and PA to the CEO

Twitter:: https://twitter.com/GreenPastureJob

Facebook :: https://web.facebook.com/groups/1019581211433961/

Nanyuki Cottage Hospital is a 60 bed healthcare provider in Nanyuki. 

We are inviting applications for the following positions:
 

Hospital Resident Doctor

2 Positions
 

Applicants should meet the following criteria:

• MBChB degree from a recognized university.
• Registered as a medical practitioner by the Medical Practitioners and Dentists Board.
• Three years practical experience in a busy hospital or outpatient setting.
• Leadership and management skills.
• Excellent communication and interpersonal skills.
• Ability to work long hours, often under pressure.
• Compassion and a warm bedside manner.

Duties include:

• Undertaking patient consultations and physical examinations.
• Performing surgical procedures.
• Providing general pre- and post-operative care.
• Monitoring and administering medication.
• Assessing and planning treatment requirements.
• Writing reports and maintaining records.
• Promoting health education

PA to the CEO
 

Applicants should meet the following criteria:

• KCSE B (plain) and above.
• Diploma in secretarial studies.
• A degree in business management will be an added advantage.
• Good interpersonal, organisational and time management skills.
• Strong communication skills in verbal and written English.
• At least 5 year experience as a PA, with good minutes taking skills.
• Good computer knowledge.

Duties include:

• Be a point of contact for internal and external calls.
• Management of Hospital diary, correspondence and e-mails.
• Raising timely action points, well presented data reports, minutes and other documentation as required.
• Support the Hospital’s senior leadership with administrative tasks.

Competitive packages commensurate with qualifications and experience will be paid to the right candidates.

Kindly submit your application, together with your testimonials, to the below address:

Human Resource Officer
Nanyuki Cottage Hospital,

P O Box 95-10400, 

Nanyuki

E-Mail: hr@nanyukicotthosp.org

Closing Date for Applications: 18th March 2016

Twitter:: https://twitter.com/GreenPastureJob

Facebook :: https://web.facebook.com/groups/1019581211433961/

 

Receptionist

The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF), is a global leader in the fight against pediatric HIV and AIDS, working in 15 Countries at over 7,800 sites around the world to implement prevention, care, and treatment services; to further advance innovative research; and to execute global advocacy activities that bring dramatic change to the lives of millions of women, children, and families worldwide.

In Kenya, EGPAF works in partnership with the Ministry of Health and various County Governments to support; HIV Prevention, Care and Treatment and Kenya government’s efforts to end pediatric AIDS.

EGPAF in Kenya is looking to recruit Receptionist to be based in Nairobi.

 

Reporting to the Human Resource and Administration Manager, To provide front office support to the EGPAF Kenya Nairobi Office.

Essential Duties and Responsibilities

Managing Reception Area

• Answer incoming telephone calls and take messages ensuring that communications are efficient, accurate and comprehensive.
• Receive visitors and direct them to the concerned person using good public relations skills
• Maintain reception information/literature.
• Keep the reception area (and whole office) tidy and welcoming during office hours.
• Ensure Nairobi Office Access Procedures are followed at all times.
• Update EGPAF Kenya Staff Contact list on a monthly basis and disseminate to All Staff.
• Ensure good relationship between the Foundation and the public in person, over the phone, and through e-mails when interacting with or visiting the Nairobi Office.
• Ensure the reception is manned at all times; during leave and lunch time.

Mail Administration

• Receive and distribute mail accordingly; acknowledge receipt of all incoming mails, register the same and channel to responsible official for action.
• Administer outgoing documents and parcel courier through DHL and Securicor.
• Compile all documentation for payment.

Travel

• Oversee and facilitate hotel, transport logistics, visa requirements, and other travel needs for staff.
• Organize and assist with international travel arrangements for all staff.
• Manage requests for taxis and ensure all invoices are prepared and submitted to the finance office for payment.
• Manage key vendor relationships with local hotels, Travel Agency, etc

Petty Cash Management

• Update petty cash register on a daily basis, attaching all original receipts
• Maintain and administer the Nairobi office petty cash as per the petty cash policy
• Ensure all petty cash approval thresholds are adhered to.