Construction Site Storekeeper

 

Job Description/Requirements

Job Summary

We are looking for a competent Construction Site Storekeeper who will be responsible for ensuring the maintenance of stocks, operation of accounting systems, maintenance of inventory records, preparation of material orders, and receiving, reviewing, and storage of supplies disbursed on job orders and material transfers.

Job Description

Reporting To: Site Agent       

Department: Construction

Specific Duties:

·       Receiving of goods, tools and materials at site.

·       Responsible for inventory of the all equipment’s and tools at site.

·       Post deliveries and stock movement in ERP system.

·       Working closely with the Store Keeper to request, receive and dispatch items and equipment’s.

·       Verifying all goods are received as per the purchase order or delivery note quantities and the quality expected in conjunction with site agent and foreman.

·       Assisting the Store Keeper and Purchasing Officer in finding out discrepancies in the delivery of goods

·       Checking inventory levels and stock take to determine inventory quantities and give a report

·       Day to day checking on the storage facilities to ensure and maintain hygiene

Person Specifications

1.    Academic Qualifications

·       A Diploma in Store keeping or procurement and supply chain

2.    Skills Experience and Attributes

·       More than 3 years of relevant experience as a store keeper.

·       Ability to pay attention to detail

·       Well-developed verbal and written communication skills

·        Excellent management skills

·       Financial acumen

·       Strong multitasking skills

·       Good time management skills

·       Must have experience in the construction industry

Entry Level Storekeeper

Our client a Dairy industry based in Kiambu is urgently looking for an entry level storekeeper to join their dedicated job.
 

Salary: 18K
 

Specific Duties and Responsibilities:

• Ensure stocks (dry store & cold store) do not go below the reorder level by requisitioning stocks in good time
• Receive products from the factory (production) and maintain accurate and up to date records particularly Goods Received Notes and Goods Issued Notes.
• Maintenance of stock ledger
• Cleaning and arranging products in the stores
• Co-ordinate with the Factory Manager to plan and manage distribution of products to various markets in a timely and efficient manner to meet demand and priorities
• Prepare and maintain relevant order and distribution forms
• Compile data from sources, such as contracts, purchase orders, invoices, requisitions, and accounting reports and enter information into computer to maintain inventory, purchasing, delivery, or other records.
• Liaise with sales/field staff to ensure timely delivery and resolve any disparities in the ordering process
• Confirm the status of orders from the relevant markets on a periodic basis
• Receive and account for all returns from sales/field staff and maintain appropriate control systems
• Update price records of all stocks.
• Implement the company's receiving and issuance procedure
• Any other duty assigned by management

Key Competencies

• Professional and highly motivated
• Teamwork abilities
• Good analytical skills
• Stress tolerance, adaptable with ability to pro-actively solve problems
• Ability to make strategic decisions
• Integrity, with a commitment to service

Required Skills and Qualifications:

• K.C.S.E. Certificate
• Certificate in purchasing and supplies management / store keeping
• At least 1 years relevant experience
• Knowledge of stock control systems
• Microsoft Office skills
• Excellent communication skills

How to Apply

If qualified kindly send CV to recruitment@jantakenya.com clearly indicating 'storekeeper' on the subject line by 24th Nov 2017

Logistics Manager

Our client, a well-established FMCG company are looking for a Logistics Manager to be responsible for Managing fleet and drivers to ensure efficiency in all logistical and mechanical processes.
 

Key Responsibilities

• Ensuring customers are satisfied through timely and safe delivery of goods and continuous communication / updates to clients.
• Generation and preparation of daily and monthly reports on truck performance.
• Managing and monitoring the performance of the fleet and the related staff.
• Monitoring vehicle performance in regard to fuel consumption, speed, wear and tear.
• Monitor staff performance, customer service and productivity levels ensuring liaison with Hr to cover the gaps i.e. through training etc
• Ensures compliance with all safety, environmental, and organizational policies and procedures.
• Coordinate with clients and schedule vehicles and drivers effectively.
• Receive daily updates from drivers on status of delivery of consignment and inform clients about the tentative date and time of delivery of goods.
• Responsible for dispatching, routing, and tracking of delivery vehicles ensuring the distribution costs is well maintained. Managing, monitoring and developing a team of drivers.
• Making sure that all transport fleet vehicles are properly maintained and serviced to ensure trucks are able to maintain the right temperatures to maintain product integrity.
• Identifying operational issues, potential problems and opportunities.
• Resolving and managing queries and complaints timely and efficiently.
• Being the first point of contact for all drivers.
• Organizing vehicle inspections checks.

Required

• Must be a degree holder.
• A minimum of 3 years working Experience in FMCG industry.
• Experience in logistics and distribution

Salary: Ksh. 100,000 gross
 

Applications
 

Interested candidates who fully meet the above requirements should send a detailed CV indicating current and expected salary to execsearch254@gmail.com
 

Only shortlisted candidates will be contacted
 

We do not charge any fees for receiving and reviewing applications or for interviews.
 

Deadline: 20th October 2017

St. Lawrence Egoji Teachers’ College is recruiting

St. Lawrence Egoji Teachers’ College
 

1. Procurement Officer 

Job Group H
 

Applicants should be holders of C (plain) in KCSE, Diploma in Purchasing and Supplies Management. 

Must be computer literate and have at least 2 years experience.
 

2. Farm Manager 

Job Group G
 

Applicants should be holders of at least C- in KCSE, Diploma in Farm Management and computer literate.

 

3. Accounts Clerk 

Job Group D

Applicants should be holders of C (plain) in KCSE. KATC II and above and Computer literate.
 

4. Typist 

Job Group D
 

Applicants should be holders of at least C (plain) in KCSE and have secretarial skills.

5. Office Messenger 

Job Group D
 

Applicants should be holders of at least D+ in KCSE.
 

6. Driver 

Job Group D
 

Applicants should have a minimum of D+ in KCSE.

Applicants’ letters with relevant academic and professional attachments, and reliable telephone contact should reach the undersigned by 26th February, 2016

The Secretary
Board of Management
Egoji Teachers’ College
Private Bag
Igoji – 60402

Email: egojiteachers@gmail.com, egojiteachers@yahoo.com

IEBC :: Director – Supply Chain Management

The Independent Electoral and Boundaries Commission (IEBC) seeks to recruit a dynamic, competent and result-oriented individual to fill the following position:-
 

Director – Supply Chain Management 

1 Post

IEBC Grade: 3
 

Job Code: IEBC/1/1/2016
 

Duties and Responsibilities

• Responsible for development of procurement and supply chain management policies and procedures manuals in the Commission.
• Responsible for designing, planning, implementing, controlling and monitoring of supply chain activities in the Commission.
• Ensure the development of appropriate supply chain management accountability structures for effective and efficient service delivery and value for money.
• Develop and implement cost effective procurement, logistics, distribution, warehousing, storage, stock control and contract management strategies to ensure that they add value and meet the Commission’s objectives.
• Coordinate the development of Commission’s annual and multi-year procurement plans in liaison with other directorates and guide in their implementation.
• Oversee the preparation of tender documents, requests for proposals, and advise user departments in preparations of procurement specifications for various goods, works and services.
• Ensure maintenance and adequate record keeping of procurement Logistics and Warehousing records.
• Facilitate implementation of Government e-procurement in the Commission and ensure that supply chain management staff and users are adequately trained on the same.
• Ensure the Commission gets maximum value from the contract governance arrangements through performance management of suppliers.
• Ensure proper storage and warehousing of Commission’s stores and the security of the same,
• Ensure development and implementation of cost effective disposal policies and procedures for obsolete stores and equipment.
• Ensure development of directorate work plans and the implementation within approved budget.
• Ensure that the directorate is adequately resourced by professional and competent personnel,
• Supervision and work appraisal of staff under his/her command.

Requirements for Appointment

• Must have a Bachelor of Commerce, BA in Economics or Administration degree from a recognized university.
• Must have a master’s degree in MBA, MSc in Procurement/Supply Chain Management or in any related field.
• Must have a minimum of 10 years post graduate work experience in supply chain management.
• Must possess a postgraduate diploma in Procurement/Supply Chain Management from a recognized institution of higher learning or a professional body.
• Must be a member of a professional procurement body e.g. KISM.

Integrity Clearance
 

In addition to the qualifications set above, the applicants must further meet and submit the following clearances:

1. Ethics and Anti-Corruption Commission (EACC)
2. Criminal Investigation Department (CID)
3. Kenya Revenue Authority (KRA)
4. Director of Public Prosecutions (DPP)
5. Chief Executive Officer, Higher Education Loans Board
6. Professional bodies (where applicable) to which the applicant belongs eg LSK, ICPAK, AAK, IEK etc
7. Credit Reference Bureau Africa Ltd or Metropol Credit Reference Bureau

Security Clearance: All shortlisted applicants may be subjected by the Commission to a security clearance by National Intelligence Service (NIS)

Application submissions
 

Interested candidates are requested to submit their duly completed applications together with an up-to-date curriculum vitae, copies of certificates and testimonials, email and telephone contacts together with names, telephone and email contacts of three (3) referees who must be familiar with the candidates previous work experience. 

Applicants must indicate the Job code and title on the top left corner of the envelope.

Applications and supporting documents shall be:
 

i) Hand delivered to the IEBC CEO/CS, 6th Floor, Anniversary Towers, University Way, Nairobi:

and/or

ii) Send via Post Office to: 

Independent Electoral Boundaries Commission (IEBC),
P O Box 45371-00100,

Nairobi, Kenya.

Applications must reach IEBC by 15th February 2016

Federal Government of Somalia :: TA Procurement Reform Management Consultant

Federal Government of Somalia
 

Ministry of Finance
 

Second Public Financial Management Capacity Strengthening Project
 

Request for Expressions of Interest
 

(Consulting Services – Individual Consultant Selection)
 

Project ID: P151492
 

TF#: 0A0388
 

Assignment Title: TA Procurement Reform Management Consultant
 

Reference No.: FGS/PFMII/ICS/2016/001
 

1.0 Background to the Project
 

The Federal Republic of Somalia has received financing from the World Bank toward the cost of the “Second Public Financial Management Capacity-Strengthening Project” (SPFMCSP) and intends to apply part of the proceeds of this grant for consulting services. 

The Ministry of Finance (MOF) of the Federal Republic of Somalia (FRS) has undertaken the SPFMCSP with the objective to achieve overall fiscal discipline that ensures effective use of public funds and avoids fiscal waste. 

The project refers to the legal and institutional framework for supervising all phases of the budget cycle, including formulation and preparation of the budget, budget execution and expenditure management, internal controls and audit, procurement, monitoring and reporting arrangements, and external audit.

In this context, the Federal Government of Somalia has passed the Public Procurement Concessions and Disposal Act (PPCDA). 

The PPCDA will cover all public entities, including central government agencies, local governments, state-owned enterprises, independent organisations and other public institutions. 

In this regard, the project aims to provide the best international technical expertise in this field to ensure that the designs of secondary legislation, institutional setup, and capacity development strategy will lead to effective implementation of PPCDA and successful public procurement reforms. 

The project will take a systematic approach to support the reform efforts at the legislative, policy, and operational levels to fulfil the goals of “value for money” in public procurement with integrity.
 

3. Scope of Work
 

The international consultant is to support the Procurement Directorate of the Ministry of Finance to conduct a comprehensive review of legal infrastructure and development of additional guidance to support effective implementation of the new PPDCA.

She/he will work closely with the relevant Ministry of Finance officials as well as national and international consultants to provide technical inputs and assist in reviewing the current and proposed legal infrastructure as well as in designing/drafting/reviewing secondary legislations and regulatory frameworks in line with relevant best practices. 

The expected outputs will include a review of general provisions, existing/related laws and policies as well as drafting/reviewing legal implementing guidelines, operational guidance documents, model documentation, and recommendations to support effective implementation of the new PPDCA.
 

4. Duration of the Assignment
 

The International Consultant on Procurement Reform will be hired for a period of twelve 12 months on time-based contract with possibility of extension upon satisfactory performance.

The assignment is based in Mogadishu, Somalia.
 

5. Competences
 

The Consultant must possess at least 10 years’ experience in procurement, supply chain management with a degree in supply chain, procurement, law, management, finance, economics or commerce; 

The incumbent will have experience in supporting public procurement sector reforms and expertise in formulating policy and strategic planning at the national level. 

Knowledge and experience working in fragile countries is an added advantage; 

The successful candidate will be motivated and able to work in a results-driven environment and responsibly without direct supervision on occasion. 

He/She will exhibit organizational skills, attention to detail, personal commitment, efficiency, flexibility, and problem-solving skills. 

Further desired experiences are as follows: Experience of working in Fragile Countries and knowledge of the Public Financial Management Reforms.
 

6. Mode of submission of Applications
 

Further information can be obtained by sending email requests at the email address below. 

Expressions of interest must be delivered (in person, by mail, or by e-mail) in a written form in three (3) hard copies (if not by e-mail) to the address below by 5 pm 23rd February, 2016.

Mr. Farahan Mohamoud
Project Coordinator
Public Financial Management Reform Unit
Ministry of Finance
Villa Somalia, Mogadishu
Federal Republic of Somalia
Email: Pfmreformunit@gmail.com
And Procurement.fgs@gmail.com

Federal Government of Somalia :: Second Public Financial Management Capacity Strengthening Project

Federal Government of Somalia
 

Ministry of Finance
 

Second Public Financial Management Capacity Strengthening Project
 

Request for Expressions of Interest
 

(Consulting Services – Individual Consultant Selection)
 

Project ID: P151492
 

TF#: 0A0388
 

Assignment Title: TA Procurement Specialist
 

Reference No.: FGS/PFMII/ICS/2016/002
 

 

1.0 Background:
 

The Federal Republic of Somalia has received financing from the World Bank toward the cost of the “Second Public Financial Management Capacity-Strengthening Project” (SPFMCSP) and intends to apply part of the proceeds of this grant for consulting services. 

The Ministry of Finance (MOF) of the Federal Republic of Somalia (FRS) has undertaken the SPFMCSP with the objective to achieve overall fiscal discipline that ensures effective use of public funds and avoids fiscal waste. 

The project refers to the legal and institutional framework for supervising all phases of the budget cycle, including formulation and preparation of the budget, budget execution and expenditure management, internal controls and audit, procurement, monitoring and reporting arrangements, and external audit.
 

2.0 Overall Objective:
 

The overall responsibilities of the TA Procurement Specialist are on 

(i) to advise the senior management of the Ministry of Finance on all procurement aspects of the Project; and 

(ii) He/she will be responsible for implementation of procurement activities within MoF coordination of all procurement activities within the MoF, and the line ministries (beneficiary institutions); and capacity building in MoF

(iii) The Procurement Specialist will work with other specialist in the project management unit to perform all necessary procurement under the PFM for the period of the assignment and 

(iv) to support the Ministry of Finance in the implementation of its procurement reforms program.
 

3.0 Key Tasks:
 

The consultant shall do everything necessary to meet the above objectives, including but not limited to carrying out the following, by advising and or by doing as necessary: 

• Provide advice and ensure that all the procurement activities of the project conducted conform and are compliant with World Bank Procurement Guidelines; 
• Support the FGS to respond to technical issues arising in the draft procurement bill;
• Provide technical advice and support to the EAFS procurement section to ensure the World Bank procurement guidelines are compiled; 
• Assist the EAFS procurement section with the preparation of various documents required at different stages of procurement cycle e.g. EOIs, IFBs, RFPs, bid documents, evaluation reports, minutes of negotiations, contract award, contracts, various internal processing documents required to facilitate decision making, filing and archiving the documents.

4.0 Duration of the Assignment: The offer is initially for twelve (12) months contract. The duty

station is Mogadishu, Somalia.
 

5.0 Qualifications, Experience and knowledge:

•  The applicant shall have a Bachelor’s Degree in one of the following: Procurement, Business Administration, Accounting, Finance, Engineering e.t.c; 
• An advanced degree with a major in a relevant discipline is an added advantage: 
• A minimum of at least 10 years of direct relevant experience including broad expertise in the management of procurement in the public sector. 
• Minimum of at least 5 years of experience in implementing procurement actions according to international organizations guidelines such as the World Bank, African Development Bank etc. for procurement of goods, services, and works; 
• Minimum of at least 5 years of experience in implementing public sector procurement reforms in developing countries; 
• Proven work experience on country procurement systems and procedures; 
• Experience working in a Fragile State environment is desirable; 
• Excellent computer skills for Microsoft Office tools (Word, Excel, and PowerPoint) and Internet use; 
• Fluency in English is must; 
• Excellent written and oral communication skills; 
• High level interpersonal and relationship-building skills. 

Mode of submission of Applications
 

Further information can be obtained by sending email requests at the email address below. Expressions of interest must be delivered (in person, by mail, or by e-mail) in a written form in three (3) hard copies (if not by e-mail) to the address below by 5pm 23rd February, 2016.

Mr. Farahan Mohamoud
Project Coordinator
Public Financial Management Reform Unit
Ministry of Finance
Villa Somalia, Mogadishu
Federal Republic of Somalia
Email: Pfmreformunit@gmail.com
And Procurement.fgs@gmail.com

Client Operator

Client Operator 
 

Based in Nairobi and reporting to the Client Operations Manager, the successful candidate will be responsible for:

• Provide quality customer service and facilitate import of client cargo
• Receive client documentation and ensure it is correct and complete
• Follow up with clients for missing or required documentation
• Follow up on the status of consignments and keep clients updated
• Record client complains and initiate corrective actions to ensure their needs are met
• Obtain the required authority from credit control department to pay disbursements
• Follow up with the clients to ensure settlement of amounts as per the invoice
• Notify the legal department of damages and potential claims
• Inform clients when there are additional charges incurred during clearance, ensure the same and the correspondence maintained on file for our records
• Ensure all collections are made from cash clients before delivery is made

Qualifications

• Diploma in clearing and forwarding
• Knowledge of KENTRADE single window system
• 2 years’ in a similar role

Qualified candidates should forward their CVs to cvs@careerdirections.co.ke indicating the position applying for by 27th January 2015

Store Keeper

Ocean Basket is based at The Oval Westlands in Nairobi. We focus on bringing a new dimension to the Kenyan dining scene, since at our restaurant you'll find friendly people, a home - from - home feeling and great value for your hard-earned money.
 

The following position is open for Application with a reasonable starting salary and a safe working environment.
 

Position: Store Keeper
 

General overview of Duties and Responsibilities: We are seeking qualified applicants to join our professional restaurant team. 

The successful candidate should have a strong ethic, be responsible for restaurant operations per their designation and ensuring our high standards level are met.

Duties and Responsibilities

• Processing of all supplier invoices, dispatch notes and delivery notes for onward transmission to accounts office
• Manufacture of all productions of the day in the system as per the day’s respective production records received from butchery and sauce departments. 
• Generating cost of CPU produced products   
• Generation and verification of stock reports as assigned
• Enforcing security measures to all stores to prevent any potential theft
• Receiving and quality control of goods against respective invoices received
• Checking, controlling and verifying stock movement in and out of CPU to ensure that it is all well documented
• Keeping track of all stock records by monitoring both physical and system Bin Cards usage
• Monitoring re-order levels and liaising with stores manager on the same for replenishment.
• Team member in the periodical stock take exercise
• Any other duties as assigned

Qualifications and Requirements

• A Minimum of two years working experience in a high ranking restaurant or hotel
• 20-25 years of Age
• A minimum grade of C in K.C.S.E
• Exceptional communication skills and great customer service skills
• Excellent culinary expertise
• Superior food and beverage knowledge
• Excellent attention to detail
• Team Player
• Exceptional ability to multi task.
• Immaculate personal grooming and presentation
• A positive attitude, enthusiastic personality

Kindly send your updated CV together with a cover letter and a passport size photo. 

All candidates must state in the heading the job title being applied for. 

Interested candidates should forward their CVs to (jobs@oceanbasket.co.ke) stating their current and expected gross remuneration, day time telephone contact and addresses of 3 referees. 

Only shortlisted candidates will be contacted.

Logistics & Procurement Manager

ICAP of Columbia University is working in partnership with the Ministry of Health, Kenya to strengthen HIV Prevention, Care and Treatment services at County and Sub County health facilities.

This program is part of a US Government initiative against HIV in Kenya that receives funding from PEPFAR through the Centers for Disease Control and Prevention (CDC). 

Applications are invited for the following position:
 

Position: Logistics & Procurement Manager
 

Location: Nairobi with travel to ICAP sites in the regions
 

 

Overall Job Function: Reporting to the Director- Finance & Administration, the Logistics & Procurement Manager will ensure the acquisition, supply / delivery, storage and disposal of goods and services, and logistics operations at optimum cost-effective levels in an expeditious and efficient manner.

Key Responsibilities:

• Coordinating sourcing strategies and development of supply base, providing vendor listing for the supply of goods and services
• Constantly survey to broaden and ensure a vendor base that is reliable and competitive
• Manage logistics operations, including, vehicles, material and personnel and ensure efficient and timely delivery of service
• Oversee the renovation and repair works for facilities supported by ICAP to ensure best value for money and delivery of quality
• Ensure compliance of procurement activities with both ICAP and funder Standard Operating Procedures

Requirements:

• Bachelor’s Degree and a diploma in purchasing and supplies management
• 5 years’ experience in managing logistics and procurement.
• Knowledge of international funding agencies procurement procedures and familiarity with commodity management tracking systems will be an asset
• Good organization, interpersonal, negotiation and high level of computer skills, including excellent knowledge of Microsoft Office applications and ERP systems

All applications including a current CV, telephone number and referees (either current or former supervisor) should be sent 

to the Director- Human Resources, ICAP Jobs@icapkenya.org 

on or before 29th January 2016. 

Do not send certificates. 

Only shortlisted candidates will be contacted.

ICAP is an Equal Opportunity Employer

icap.columbia.edu

Purchasing & Accounting Clerk

Purchasing & Accounting Clerk 
 

To assist the accounting department in coordinating all procurement issues at the respective Units by ensuring that they are done as per Procurement procedures outlined in the lodge’s procurement manual.

Key Responsibilities

• Custodian of procurement records, which will includes list of all pre-qualified suppliers.
• Ensure that quotation against requisition are sent on time
• Scrutinize quotation and release orders on time
• Ensure that all purchases are done as per laid down policies.
• Expedite and follow up on delayed orders.
• Review purchases and see that the vendors effect delivery on time
• Alert your supervisor of any pending issues pertaining to procurement and actions being taken.
• Attend to representatives of the vendors.
• Performs any other relevant duties and special assignment /projects as may be delegated.
• Perform accounting duties

Specifications 

• Minimum ‘O’ level education with at least KCSE Grade C or equivalent
• Professional Qualification: Diploma in purchasing & stores management from a recognized institution.
• Minimum of CPA section four qualification
• Length of experience: 3-5 years
• Computer proficiency with experience of fast tech systems.
• Additional skills required: Good communication skills-written & spoken. Ability to work under minimum
• Supervision, Demonstrate meticulous attention to details
• Added advantage – previous work experience in the hospitality industry

Application Procedure

 
Please send your updated CV in WORD FORMAT to recruiterbpm@gmail.com by 17th January 2016. 

On the subject line please indicate what position you are applying for and within the email please indicate your current salary, expected salary and notice period. 

Candidates earning more or wanting to earn more than Kshs 30,000 need not apply.

Rongo University College Deputy Registrar (Administration) and Senior Procurement Officer

Rongo University College
 

(A Constituent College of Moi University)
 

Applications are invited from suitably qualified candidates for the following vacancies.
 

Deputy Registrar (Administration) 

Scale RUC 14

Ref: RUC/AFP/1/12/15
 

Qualifications for Appointment

• Bachelors degree from a recognized institution.
• Masters Degree in relevant field from a recognized institution.
• At least twelve (12) years relevant work experience in a University at least 3 of which as Senior Assistant Registrar or equivalent.
• CPS III qualification or any other relevant management qualification.
• Evidence of attendance of managerial and leadership seminars.
• Computer literacy.
• Training in Public Relations.

Senior Procurement Officer 
 

Scale RUC 13
 

Ref RUC/AFP/2/12/15
 

Requirements for Appointment

• A bachelors degree in procurement, supplies management or its equivalent form a recognized institution.
• Masters degree in procurement, supplies management or its equivalent from a recognized institution.
• At least nine (9) years relevant working experience.
• Computer literacy.
• Been registered by the Kenya Institute of Supply Management, Certified Institute of Purchasing and Supplies.
• Attended procurement seminars and workshops.
• Training in Public Relations.

How to Apply

For each of these positions, ten (10) copies of application documents should be submitted, in writing, together with copies of updated curriculum vitae giving details of applicant’s age, marital status, academic and professional qualifications, work experience, present position and salary, telephone contact, name and address of three (3) referees, plus copies of certificates and testimonials. 

The reference number of the position applied for MUST be indicated on the application letter and on the envelope.

Applications should be addressed to:

Deputy Principal (Administration, Finance and Planning)
Rongo University College
P.O. Box 103 – 40404
Rongo, Kenya

So as to reach him on or before 19th January, 2016.

Applicants are advised to contact their referees and request them to send reference letters to the above address in sealed envelopes not later than 19th January, 2016. 

Late applications will not be considered.

Only short listed candidates shall be contacted.

The University College is an equal opportunity employer. 

Persons with disability and those of female gender are encouraged to apply.

Warehouse and Supply Chain Officer

KickStart International Inc.

Job Title: Warehouse and Supply Chain Officer
 

Function: Supply Chain

Location: KickStart HQ Office - Nairobi
 

Type of Contract: Open Ended 

Role Purpose: The Warehouse and Supply chain Officer will oversee the Kenya and Tanzania Central and Satellite Warehouses, Inventory Management, reporting and Distribution activities as well as offering Inventory Management support to other Country programs-Ghana, Nigeria and Zambia

Scope of Role: 

Reports to: Global Supply Chain Manager

Staff directly reporting to this post:  None

Works with: Warehouse Assistant and Finance Assistant 

Key Areas of Accountability:

Inventory Management

• Oversee Inventory management and control process, ensuring accuracy, proper inventory & replenishment levels.
• Supervising the Loading of Pumps, Hoses and Spares for GIP orders to avoid missing Items.
• Supervising the offloading of Containers and ensure all the Items are well kept in the Warehouse.
• Monitoring stock movement in and out and ensuring adherence to proper procedures and documentation.
• Work closely with Satellite Warehouse Assistant/Finance Assistant in Tanzania, Ghana   and Zambia and ensure there is accountability and proper distribution and inventory management.
• Responsible for the stock reconciliation after internal stock count.
• Liaising with Finance Team in Kenya, Tanzania and Ghana for annual stock take.

Warehouse Management

• Observe proper stock arrangement, rotation, cleanliness and safety in the warehouse.
• Ensuring proper security in the central and satellite Warehouses and oversee proper management of the Warehouses by personnel.
• Quarterly visits to the Country satellite Warehouses to offer required training to the staff and carry out the physical stock counts.

Distribution Management

• Liaise with the Sales Teams and plan for monthly distribution to the satellite Warehouses in the Country as per sales forecast demand.
• Liaise with Procurement Officer for transport services and ensure proper procurement procedures are adhered to.

Record Keeping & Reports

• Maintaining proper and accurate records relating to all inventories-Pumps, Hoses and Spares Parts.
• Providing Warehouse and Distribution plan activities in the central and satellite Warehouses.
• Preparing and prompt circulation of weekly and monthly Sales/Inventory   reports.
• Providing Monthly /Annual Data Validation and Stock movement reports.
• Providing Weekly and Monthly Inventory Valuation reports.
• Providing required documentations for Annual Audit.
• Providing Annual  Stock Reconciliation Report  for Auditing  purposes

Procurement

• To Create Purchase Requisition and submit for approval.
• Order processing for locally procured inventory items-Hoses and Other Technologies –Hay baler, Oil press, Block Press etc.
• Follow up of approved orders and ensure delivery is done within the timeline.
• Check to ensure supply complies with Order requirements and conditions.
• Prepare monthly report for all Orders processed by indicating fulfillment status.
• Ensure timely receipt of goods from suppliers and closing off the POs in the procurement system.
• Order processing for Item Charges, assigning the Item Charges and submitting the documents to Finance for payment.

Other Responsibilities

• Perform any other duties assigned from time to time

Qualifications and Experience

• Academic: Min ‘O’ Levels ;
• Certificate or Diploma  in Warehouse Management or its equivalent;
• Minimum 3 years’ experience in a similar position;
• Excellent computer skills required preferably with ERP;

Skills and Behaviours

• High sense of integrity
• Good team player
• High degree of flexibility
• Honest
• Ability to plan and priorities work
• Proven ability to handle challenging work load
• Commitment to KickStart’s core values
• Excellent interpersonal and written and oral communication skills;

How to Apply

If you feel you are the right candidate for this job, please send your CV and Cover letter to hr@kickstart.org quoting the position title on the subject line by COB 12th January, 2016.