Event Sales Rep, Airport Concierge and Event Management Intern

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Wilomo International Events is an established corporate events management agency with experience in corporate Meeting & Conference Planning & Management, Launches and Roadshows, as well as Corporate Support Services. 

We are seeking to recruit an Event Sales & Marketing Representative, Airport Meet & Greet Team Members and an Events Management Intern to support our operations and growth initiatives.

1. Event Sales & Marketing Representative 

(1 Position)

The Event Sales and Marketing Executive will sell and promote corporate event management services, and corporate support services to corporate clients / organisations. 

Must be ready to start in April, 2016. Working hours 8:00 am - 5:00 pm

Responsibilities
 

Lead generation.

• Make telephone sales calls, in person pitches/visits/presentations and sales meeting.
• Preparation of customised sales pitches/presentations. 
• Creation of sales and marketing campaigns.
• Creation & implementation of a client acquisition program/client list based on our ideal target client.
• Create customer value plan & sell value add products/services to existing clients.
• Meet sales targets.
• Generation of daily, weekly, monthly reports and workplans.
• Management of company social media platforms

Qualifications:

• Sales and Marketing Diploma/Degree Certification
• 2 years’ experience in a service based industry

Remuneration:

• Attractive base salary plus commission

2. Airport Concierge 

(Part Time / Full Time: 4 positions)
 

Wilomo International also provides signature services to customers at Jomo Kenyatta International Airport (JKIA) and other major airports in Kenya. 

The offering is independent from airlines and customized for any customers, regardless of traveling class, who wishes personalized service and extra care when arriving, departing or connecting through an airport.  

We offer our services to executives, inexperienced travelers, families, Senior Citizens, celebrities and small group travel.  

The role of the Airport Concierge will be to enhance the arrival experience of designated guests on arriving at JKIA and other airports we operate in.

Key Tasks:

• Key responsibility is to ensure total client satisfaction
• Greet and assist clients’ curbside, at airport gates, or arrival halls and escorting them to their desired next points within the airport.
• Knowledgeable about all airport amenities such as restaurants, services, retail locations and airline ticket counter and gate information.
• Develop and maintain professional rapport with regulating agencies and airlines within the airport
• Exhibit upmost confidentiality with clients and client information
• Maintain strict adherence to escorting protocol within the airport
• Utilize the reservation system (GDS) for managing all client services

Preferred Qualifications:

• Multi-lingual
• Passionate approach to customer service, positive attitude, strong work ethic, exceptional organizational skills
• Passion for serving customers
• Demonstrates the ability to have proactive problem solving techniques
• Demonstrates ability to collaborate with other employees to overcome abnormal situations
• High level of cultural awareness
• Direct experience in higher end or VIP services in the hospitality industry in order to recognize the high value customer
• Excellent internal and external customer service skills to handle all client’s needs, concerns, and accommodations
• Ability to work in a hectic, stressful environment while delivering a very calm, positive, efficient and comforting service
• Adapt to an ever changing environment and be resilient

Guests are local and international tourists and business people.

You will be meeting exceptionally nice people who may be very tired after a long trip

A calming personality with a friendly smile would be a welcoming beacon to these guests.

Requirements:

• Possess at least a College Diploma/Degree equivalent and be at least 18 years of age
• Ability to work under pressure with a minimal supervision
• Must wear company uniform as prescribed and conform to all grooming standards
• Must be able to stand and walk for long periods of time and lift up to 30Kgs
• Must, after training, be able to efficiently use GDS automated reservation system
• Must be able to work shift work including irregular shifts and overtime, holidays and weekends Must be flexible in work schedule to match the demand for services
• Airport and/or Airline hospitality service experience would be a strong asset

Work is assigned a week in advance via Excel spreadsheet sent via e-mail to you with airline, flight number, flight arrival time, and guest names, the hotel destination, and transportation confirmation.

Pay: 

• Per Hour, mostly part time – approximately 8-10 hours/week – located at the Jomo Kenyatta International Airport (JKIA).
• Travel expenses to and from airport
• Phone expenses incurred through company business will be reimbursed

3. Event Management Intern

(1 position)

 
The intern will be given the role of channel coordinator in our corporate section. 

This position is an entry level position for persons looking to gain experience and a career foundation in event management. 

Responsibilities

Administration

• Preparation of proposals, quotations, contracts & invoices
• Digital filing of proposals, quotations, contracts & invoices
• Filing of expense receipts and invoices
• Receiving official vendor correspondence
• Maintaining and updating client & vendor databases
• Logging of current business status
• Preparation of business reports
• Managing business travel requisitions

Relationship management

• Managing client digital & analogue correspondence
• Follow up of pipeline business
• Meeting clients

Vendor management

• Vendor sourcing
• Vendor short listing
• Managing vendor correspondence
• Performing vendor inspections

Financial management

• Managing office petty cash
• Preparation of vendor Account receivables and Account Payables

Event management

• Preparation, maintenance and updating the events calendar
• Performing vendor site, equipment, service & product inspections
• Managing set up and execution of events on ground
• Coordination of various suppliers on ground
• Preparation of event review reports

Media management

• Maintaining and updating social media platforms

Qualifications

• Diploma in marketing or any relevant degree from a recognised university
• Experience in working to plan and execute events
• Fluent in both English and Swahili.

Personal Attributes

• Eloquent in oral and written communication
• Attention to detail in writing
• Strong work ethic

Application Process: 
 

If you are interested in the above positions, send your resume with three referees as well as a cover letter detailing your reasons for applying for the internship to admin@wilomoninternational.co.ke  on or before Wednesday, March 9, 2016

If you have not heard from us two weeks after the application deadline, you will consider your application unsuccessful.

For more information log on to www.wilomointernational.co.ke

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Restaurant & Events Manager

Job Title: Restaurant & Events Manager
 

Industry: Hospitality
 

Location: Embu
 

Salary: Kshs 30k - 50k
 

Our client is a new medium end restaurant in Embu town; they are looking to hire a restaurant and events manager to handle the daily operations of the restaurant and a subsidiary events management company.
 

Duties & Responsibilities

• Work hand in hand with the management team in creating, developing and maintaining constant flow of business
• Oversee daily floor operations including staff management and working with vendors.
• Follow up on customer inquiries in relation to new function bookings, conduct meetings and relay relevant information to corporate groups
• Ensure that customer service and guest comfort, satisfaction and security are paramount at all times.
• Producing detailed proposals for events e.g timelines,venues,supplier obligations, staffing and budgets
• Ensure smooth running of the restaurant by coordinating suppliers, organizing staff and handling customer complaints
• Managing budgets
• Overseeing stock levels and managing supplies
• Ensuring Compliance with licencing, hygiene and health and safety legislation/guidelines.
• Researching markets to identify opportunities for events.
• Making improvements to the running of the business and developing the restaurant.

Skills and Qualifications

• Bachelor’s degree or diploma in business management
• At least 3 years hands on experience in the hospitality industry.
• Excellent oral communication skills and the ability to discuss and resolve problems
• Demonstrate the ability to communicate with staff, provide leadership and motivate a team.
• Time management skills and the ability to work under pressure.
• Strong communication, teamwork and negotiation skills.
• Excellent organization skills.
• Articulate, well groomed, confident with excellent presentation skills

If you are up to the challenge, possess the necessary qualification and experience; please send your CV only quoting the job title on the email subject (Restaurant & Events Manager.) to vacancies@corporatestaffing.co.ke  before  9th February 2016.

Kindly indicate current/last salary on your CV

N.B: We do not charge any fee for receiving your CV or for interviewing

Only candidates short-listed for interview will be contacted

Events Coordinator Job in Kenya

Events Coordinator

Position Summary Statement

The purpose of the role is to plan and coordinate corporate events for the company’s event management division so that the event management function is executed in a timely, professionally and attractive
 

Key Responsibilities:

• Plan, organise, promote, facilitate and co-ordinate different types of events
• Monitor and coordinate the timeline of an event
• Researching markets in order to identify different opportunities for event
• Researching the most effective and creative way to carry out the event
• Preparing event reports: Status reports, Post – Event reports.
• Compile detailed proposals for events, which may include timings, venues, suppliers, legal obligations, etc
• Co-ordinate the activities related to the execution of the event
• Provide guidance and information pertaining to the event to the suppliers
• Ensuring that quality supplier/customer standards are upheld at all times
• Ensuring logistical functions are managed timeously
• Scheduling events and coordinating appointments
• Creating and revising plans and layouts for different events
• Liaising with suppliers to ensure that their needs are effectively met
• Assist with negotiations for space contracts and book event space, arrange food and beverage, order supplies and audiovisual equipment, make travel arrangements, order event signs, and ensure appropriate décor (florals, linens, color schemes, etc.) to meet quality expectations
• Aggressively gather information on each project to achieve quality event productions
• Conduct research, make site visits and find resources to help staff make decisions about event possibilities
• Create and revised room layouts for each event
• Propose new ideas to improve the event planning and implementation process
• Serve as liaison with vendors on event-related matters
• Assist with managing on-site production and clean up for events as necessary
• Prepare name-tags, materials, notebooks, packages, gift bags, registration lists, seating cards, etc.
• Assist with preparing budgets and provide periodic progress reports to staff directors for each event project
• Keep track of event finances including check requests, invoicing, and reporting
• Coordinate appointments and visits to see our space, and scheduling of events on the calendar
• Prepare and modify event contracts as requested
• Carry out any other work as deemed necessary from time to time by the Head of Events

Experience:  At least 3 years of experience at a national events company handling corporate events and office administration. Media industry exposure valuable

Qualifications: Bachelor’s Degree
 

Systems: Proficiency in Microsoft Office: PowerPoint, Word, Excel

Competencies

• Ability to communicate professionally internally and externally
• Good writing, proof-reading and presentation ability
• Strong interpersonal skills and relationship-building internally and externally
• Team player
• Manage multiple projects and work assignments from a variety of staff and volunteers
• Project management prioritizing
• Creative problem solving and solutions orientated
• Decision-making
• Fantastic customer service
• High standard of quality
• Attention to detail and accuracy
• High energy
• Flexible, autonomous, enthusiastic

Apply with a CV not later than Friday 24th May 2013 to: hr@abn360.com

Residence and Events Manager

Our client is seeking to recruit a Residence and Events Manager
 

Duties and Responsibilities
 

Events Manager to organize a wide range of activities at the Residence
 

Running what is an occasional home, Hotel, restaurant as well as conference facility.
 

A good working knowledge of Microsoft Excel and Word
 

Good communication skills, initiative and great attention to detail is required.
 

Financial/Budget management and project management skills are also desirable.

The main duties will include:-

• Event Management    
• Housekeeping Supervision
• Financial
• Estate Management    

Required skills:

• The ideal candidate will have extensive knowledge of Kenyan culture and politics, an understanding of International community. 
• Experience in the hotel/hospitality industry is an advantage. 
• Strong verbal and written communication skills are essential. Kiswahili would be an advantage.

Salary: Ksh. 150,000/- Gross.
 

Deadline: 2nd October 2012
 

Please send an up to date CV, stating position you are interested in, current salary, accompanied by at least 3 referee telephone numbers/email addresses to; jacque@summitrecruitment-kenya.com
 

Only short listed candidates will be contacted.    
 

Please do not apply if you do not meet the requirements of the job.

Club Events Manager

Our executive client is looking to recruit a Club Events Manager
 

Overview:   
 

You will be responsible for the planning, implementation and execution of all events in and out of the Club. 
 

Job Responsibilities:

• Develop, organize and implement events and activities for the Club
• To develop a sales plan and administer events activities in Club premises and outside the Club
• Contact Members and Members companies to promote events in the Club
• Conduct Club site inspections and tours
• Responsible for control of events incomes and expenses and reconciliation of monthly budgets
• Manage the Club notice boards with updated events
• Plan and implement brochures / invites and materials for all events
• To ensure RSVP’s are answered on time by the team
• Produce quarterly and yearly events calendar
• Ensure all information is listed in the E News letter, Website and all other social media
• To monitor post event feedback, executed by the team
• Maintain a database whereby the information of the member is tracked and inputted into Jonas software, specific details: credit card details, member’s preferences and contact details

Qualifications and Experience:   

• Minimum of 3 years’ experience in a similar position
• Must be able to demonstrate strong selling and communication skills, both written and verbal
• Must possess strong administrative skills including attention to detail, timely project completion, record keeping and monthly reporting
• Thorough knowledge of Club industry is preferred

Languages & Desirable Skills:

• Conversant language English and Swahili
• Required to be well versed with MS Office applications (Word, Excel, and Outlook) and Windows
• Additionally familiarity with Jonas systems would be an added benefit

Deadline: 4th October 2012
 

Salary: Ksh.150, 000
 

Please send an up to date CV, stating position you are interested in, current salary, accompanied by at least 3 referee telephone numbers/email addresses to; jacque@summitrecruitment-kenya.com
 

Only shortlisted candidates will be contacted.    
 

Please do not apply if you do not meet the requirements of the job. 

Assistant Campaign Organizer

Be the Change – Kenya

Job Position:  Assistant Campaign Organizer
 

Job Tenure: 10 August 2012 – 03 November 2012
 

Compensation: Stipend and Transportation Allowance of 5,000 KES/Month
 

Skills Developed: Event Organization, Development and Public Relations
 

Executive Summary
 

Be the Change – Kenya works towards the eradication of child poverty by strengthening the capacity of local leaders and local organizations. 

We work alongside the Kenyan community to build relationships, mobilize local resources and create sustainable solutions for children living in poverty in Kenya.
 

Our strategy permeates multiple levels of the local community. 

We develop the capacity of local organizations by forming two-year partnerships with local organizations that provide direct aid to children living in poverty. 

Partners participate in a multi faceted management-training program that includes a collaborative management-training program, executive mentorship and access to a network of pro-bono advising services.
 

We understand that individual organizations alone cannot change a community; therefore we enlist Young Adult leaders to advocate for local support of our Partner Organizations. 

Young Adults are trained in Leadership and Organizing Material developed by a network of resources including the Marshall Ganz of the Kennedy School of Government at Harvard University, the Greensboro School of Servant Leadership and Episcopal Service Corps. 

Young Adult graduates from Be the Change – Kenya (hereafter referred to as BTCKE) form teams that recruit donors, volunteers, resources, corporate sponsorship, clinical services and more for our Partner Organizations.
 

Our training programs not only develop capacity, they awaken directors, Young Adults and members of the local community to a renewed sense of power and agency.

Furthermore, BTCKE bridges a formally divided community into partners, working together for long-term change.  This long-term change must include the support of the Kenyan Government. 

To this end, BTCKE intends for this cohort of leaders to become active advocates and proponents of policy reform that supports children living in poverty.

In all our endeavors we maintain our core ideals: interdependent community, sustainable and scalable impact, human capacity and holistic wellbeing.

Job Summary

During the fall of 2012 Be the Change – Kenya (BTCKE) will be conducting a Pubic Relations and Fundraising Campaign. 

This campaign will entail the following three components:

(1) Three small gatherings (30 – 60 people) featuring a mix of community leaders engaged in ground-up development work and social media journalists. The events will highlight the power of the community to jumpstart change.

(2) An invitation only launch party. This event will be for supporters of BTCKE and their guests – it will celebrate our work so far and outline our future plans.

(3) A large event (150+ attendance) featuring three keynote speakers and a musical guest. This event will launch our fall fundraising campaign, invite the public to BTCKE’s 2012 group action against child-poverty and recruit potential applicants to BTCKE’s 2013 Program.

The Assistant Event Organizer will be responsible for assisting the Executive Director, Natalie Finstad as well as the entire BTCKE Staff in organizing this campaign. 

They will be the lead on all logistics leading up to the event as well as event manager the day of each of the 5 events.

Job Details

- Small Gatherings

• Assist BTCKE Staff in choosing guest speakers.
• Liaison with all venues to ensure proper set-up at events.
• Ensure speakers are on time and attended to at gatherings.
• Communicate with social media presence to ensure attendance of media-personalities.
• Manage registration: guest lists, sign-in and follow-up.
• Liaison with Audio Visual Crew at Event.
• Oversee voting process to recognize ‘Most Inspirational Speaker’ at each gathering.

- Launch Party

• Manage logistics for event: prepare refreshments list, rent needed equipment, plan necessary transportation/parking needs.
• Oversee invitation process including guest list and registration.
• Ensure speakers are on time and attended to during the party.
• Liaison with any needed vendors (catering, tent-hires, house cleaners)
• Manage follow-up process from party.

- Large Event

• Manage logistics for event: prepare refreshments list, rent needed equipment, necessary transportation/parking needs.
• Oversee invitation process including guest list and registration.
• Ensure speakers and musicians are on time and attended to during the party.
• Liaison with any needed vendors (catering, tent-hires, house cleaners)
• Manage follow-up process from event.
• Liaison with Audio Visual Crew at Event.
• Manage BTCKE Young Adult Volunteers

Job Requirement

• Applicant must have organized an event for upwards of fifty people in the past year.
• Applicant must be well versed in English and Kiswahili
• Applicant must not be working any other part-time jobs.
• Applicant must have access to cell phone and internet.
• Applicant must have working knowledge of Microsoft Excel and Word.

Application Instructions

Please read carefully, it is essential the instructions are followed EXACTLY as described below.

(1) Send an email to apply@bethechangekenya.org. The subject line of the email should read: Asst. Event Organizer (Applicant’s Name)
 

(2) In the BODY of the email write a short paragraph. In the paragraph include: why you want to work for BTCKE, a short history of your event organizing experience and the contact information (Name, Phone Number, Email) of one of your former supervisors that will serve as a reference. It is ideal this person has managed you during event organization.
 

(3) Attach a copy of your latest CV to the email.
 
NB: Application Deadline is Saturday 11th August, 2012

Driver, Events Assistant, Receptionists, Secretary, Accounts Executive and Sales Representatives Jobs in Kenya

1. Driver

Our Client based in Nairobi wishes to hire a personal driver. 

The successful candidate MUST meet the following.

Qualifications: Advanced driving, defensive driving.

Experience: At least 10 years. Police or security experience shall be an asset.

Gender: Female.

Location: Nairobi.

Salary: 20,000Ksh  and above.

Commencement date-1st July 2012.

2. Customer Service / Events Assistant

Our Client in event planning & management industry urgently require below (2) positions to be filled immediately.

Job Summary

The successful candidate will be involved in planning, managing and producing events, customer service and marketing. 

They should have a love for event management, be enthusiastic professionals and be able to build relationships with internal and external customer.

Duties and Responsibilities

• Handle customers.
• Meet customers and advice them on the best package depending on their event need.
• Prepare quotations as per the client’s specifications.
• Handle events as the officer in charge.
• Plan, design, organize and coordinate events.
• Attend client’s site visits in preparation for an event.
• Marketing of the companies products.

Qualifications

• At least 28 years and above (mature and strong candidate preferably men)
• Excellent communication, organizational, interpersonal, time management and speaking skills.
• Ability to manage multiple events and accomplish set targets without supervision.
• Excellent interpersonal skills both in person and by phone, with high professionalism.
• Fantastic customer service ethic and high expectations for quality.
• Diploma from Utalii College is Mandatory.
• At least 3 years events experience with office customer service management with at least 1 year experience coordinating special events.
• Computer literate.
• Experience in preparation of quotations will be an added advantage.
• Able to work under pressure and odd and longs hours.
• Should be confident, with leadership and people management skills.

Salary scale: 20,000-25,000kshs

Location: Nairobi

3. Receptionist
 

Our Client in event planning & management industry urgently require below (2) positions to be filled immediately.

Job Summary

The successful candidate will be involved general office administration and exhibit excellent customer service skills.

Duties and Responsibilities

• Handle customers in the office.
• Assist in cleaning the office and preparing tea.
• Receive and deliver messages to the appropriate persons and record them in the message book.
• Make sure that the office stationery and supplies are constantly in supply.
• Keep the reception area tidy and clean.
• Filing.
• Deal with all enquiries in a professional and courteous manner, in person, on the telephone or via e-mail.
• Prepare quotations for clients.
• Eager to learn and take instructions from superiors.
• ensures knowledge of staff movements in and out of organization
• general administrative and clerical support

Qualifications

• Mature and professional.
• verbal and written communication skills
• professional personal presentation
• customer service orientation
• information management
• organizing and planning
• attention to detail
• initiative
• reliability
• stress tolerance
• Able to work under pressure and odd and longs hours.
• Should be confident and a team player.
• high school diploma generally required
• knowledge of administrative and clerical procedures
• knowledge of computers and relevant software applications
• knowledge of customer service principles and practices
• keyboard skills

Salary: 20,000kshs

Location: Nairobi

4.Secretary cum Personal Assistant

Our client based in Nairobi urgently require the above post to be filled. 

The ideal candidate MUST meet the following:

Qualifications: Secretarial/front office/admin background, 

Experience: Above 3years,Age bracket 23-30years.

Salary:25,000-30,000ksh

5. Accounts Executive

Our client based in Nairobi urgently require the above post to be filled. 

The ideal candidate MUST meet the following:

Qualifications: CPA section 4,

Experience-Above 4years,Age bracket 23-30years.

Salary: 25,000-30,000ksh

6. Receptionist 

1 Post

Our client based in Nairobi urgently require the above post to be filled. 

The ideal candidate MUST meet the following:

Qualifications: Front office/admin/management background,

Experience-Above 3years

Age bracket :23-30years.

Salary: 20,000-25,000ksh

6. Sales Representatives 

3 Posts

Our client a leading multinational in Nairobi wishes to hire three sales representatives. 

The ideal applicant(s) must meet the following:

Qualification: Graduate - marketing option

Age: Bracket:28-35years old

Other Skills: Aggressive and good communication skills

Salary: Attractive.

Location: Nairobi

How to apply

Send resume via email to recruitment@covenantexecutives.co.ke