ICAP at Columbia University (CU) seeks a Finance Manager for an upcoming health program in Kenya.
Applications are invited for the following position:
Finance Manager
Location: Mombasa, Kenya – Full Time
Overall Purpose
Under the supervision of
the Chief of Party, the Finance Manager will be responsible for ensuring
the smooth operation of technical efforts and field activities by
providing accounting, administrative, management, and logistical support
to facilitate the implementation of program activities.
The Finance Manager
ensures that financial management, personnel, administrative, and
contractual operations systems are conducted according to ICAP
regulations, standard operating procedures, and good business practices.
The Finance Manager safeguards ICAP’s assets (financial and physical) against fraud, loss, or misuse.
He or she ensures that
any money expended in the field is done in accordance with Generally
Accepted Accounting Principles, ICAP Policy, and any cost principles
imposed by ICAP or the funder.
He or she must
demonstrate the ability to use sound business judgment in assuring that
all costs are reasonable and necessary for the completion of the office
projects and ICAP’s mission.
Key Responsibilities
- Oversee all project-specific financial planning, budgeting, and reporting
- Prepare accurate project budgets, track expenses, ensure that required project financial controls and cost performance monitoring mechanisms are in place and adhered to, prevent over expenditure of budgets, ensure proper safeguards of funds, and ensure compliance with established USG and headquarters’ financial and accounting procedures
- Apply detailed financial reporting and project costs reimbursement process in accordance with established financial system
- In collaboration with COP, manage all sub-grants to local grantees ensuring sub-awardees’ compliance and reporting
- Provide guidance and support for contracts development and management
- Ensure that funder resources are appropriately directed to project priorities and are in line with project work plans
- Manage cash flow, including funds transfers and petty cash.
- Estimate upcoming cash needs and accrue expenditures as appropriate
- Issue and collect project advances
- Obtain authorization for and pay local costs
- Reconcile bank accounts and field advance accounts each month
- Record all financial transactions into an approved ICAP Field Expense Accounting System, and submit timely reports each month
- Maintain thorough documentation of all field financial transactions
- Apply internal systems for obtaining purchase approvals and use of assets ensuring the adequate application of internal controls
- Maintain current standing with all mandated tax and registrations, including submission of payments and required reports
- Oversee local procurement and execute all approved payments for local vendors, contractors, and consultants for goods and services received, in accordance with the laws and regulations of Kenya, as well as with ICAP and funder regulations
- Assist in the preparation and management of project budgets and pipeline expenditures
- Maintain inventories and controls over project office fixed assets, such as furnishings and computer equipment
- Process local payroll and benefits and administer benefits plan
Education:
- Master’s Degree in finance and accounting and certified public accountant or equivalent
Experience, Skills & Minimum Required Qualifications:
- Demonstrated experience managing USAID or other donor-financed projects
- Strong familiarity and command of USAID regulations and compliance
- At least three years of experience in an independent administrative position with advanced bookkeeping responsibilities
- Work experience with projects supported by international organizations
- Computer skills, including proficiency in Microsoft Office Suite applications (Excel spreadsheets, word processing, and electronic mail along with data entry experience) and Quickbooks
- Demonstrated translation/interpretation skills and relevant experience
- Ability to work independently, prioritize tasks, and meet deadlines
- Experience with organizing workshops and training courses and with preparing and monitoring budgets
- Excellent communication skills
- English and Kiswahili fluency required, including speaking, writing, understanding, and reading, and the ability to conduct business in both languages
- Ability to work in a team
- Experience developing and interpreting standard financial reports (Balance Sheet, Income Statement, Cash Flow) and creation of Journal entries preferred
Application Instructions
Note:
This is a local hire
position and the successful candidate will be an employee of ICAP in
Kenya subject to the local terms and conditions of employment which
includes a competitive salary and benefits package.
Please do not attach any certificates when submitting on line.
This position is contingent upon project award and funding.
Please send an
application letter and CV by email with a subject title “Finance
Manager” to icap.vacancies@gmail.com before 5th July 2013.
Only shortlisted candidates will be contacted
Columbia University is an equal opportunity and affirmative action employer.
