Pamoja Child Foundation
is a Community Based Organization working in Awasi and Nyang’oma
locations within Nyando and Muhuroni districts in Kisumu County.
The organization focuses
on orphaned and vulnerable children in assisting these children to
fulfill their rights to education, health, protection and improved
livelihoods in the community.
To achieve its mission,
Pamoja offers individual sponsorship, creates safe havens in primary
schools and strengthens community groups in their aim to be self
reliant.
Pamoja works from a child
rights perspective and collaborates with other NGO’s, government, local
administration and communities to achieve its mission.
The organization has a modest annual budget and 4 staff members.
Pamoja Child Foundation is looking for a:: Financial Officer (40 hours a week)
The Financial Officer of
Pamoja Child Foundation ensures accountability for funds towards donors,
partners, beneficiaries and other stakeholders.
The Financial Officer is
responsible for the quality of financial reporting of program and
projects and for ensuring the compliance of financial and administrative
procedures.
S/he reports to the
Manager Operations and Projects and is expected to work under
supervision of this manager and to work closely with him and other team
members.
The successful candidate
will be offered a six months contract (with a one month probation
period) with further extension based on organizational needs,
availability of funds and satisfactory performance.
Key responsibilities
The Financial Officer reports to the Manager Operations and Projects and is responsible for:
- All aspects of bookkeeping including purchase, ledger input, reconciliations, journals and nominal ledger administration;
- Payroll and returns to government agencies (PAYE, NHIF and NSSF)
- Credit control;
- Compilations of budgets, cash- flow forecast and financial management reports, on monthly and ad-hoc basis;
- Preparations of annual audits and reports;
- Maintaining contacts with bank and auditors;
- Liaising to auditors and partners and answering queries on financial based matters;
- Financial analysis and assessment of projects, ensure that they comply with reporting requirements and provide recommendations for improvement;
- Preparation, monitoring and reviewing of operating budgets of projects funded by different donors;
- Prepare and submit timely and quality financial reports for donors according to requirements;
- Assist the team in proposal development from a financial and administrative perspective, whenever necessary;
- Proposing and discussing changes and improvements to the organizations current accounting set up and control systems;
- Implement recommendations and lessons learned for financial matters from assessments and audits 2012, eg update financial manual, set up procurement procedure and maintain fixed assets register.
The Financial Officer
will work according to Pamoja Child Foundations’ Operational and
Financial Manuals, update them where necessary and carry out the
organisation’s mission, vision and organisation’s philosophy as
described in the Human Resource Manual.
Qualifications, experience and personal skills
The ideal candidate must meet the following qualifications:
- A bachelor degree with a major in accounting, finance or another related field from a recognized university;
- At least one year, hands on, all round experience working in an accounts office;
- Recently ACCA,CPA, CIMA (or similar) graduated, or qualified by experience, in this case work experience longer than one year will be required;
- At least one year working experience with local NGO's and communities;
- Familiar with developing project proposals from a financial point of view and the preparation and monitoring of budgets;
- Knowledge of relevant financial and administrative policies, procedures and systems;
- A team player, analytically strong with a focus on clear results;
- Excellent communication skills;
- A good command of Excel, Word and other Office tools and preferably a bookkeeping system;
- Critical reflection and learning;
- Patient and demonstrably well versed in knowledge/skill transfer;
- Integer, honest, trust worthy, high moral principles and self-driven.
How to apply:
If you are qualified and
looking for a chance to make a difference in the lives of vulnerable
children while gaining experience and knowledge in a small, positive
learning environment, you are invited to apply.
Qualified candidates should send a motivation letter with CV and the application form, including three professional referees to the email address below.
Please quote the job title in your application and send by email to: pcfkenya@hotmail.com no later than May 29, 2013.
Only short-listed applicants will be contacted.
Interviews will be held in the last week of May/ first week of June 2013.
