Job Title: Administrative Secretary (Insurance Industry)
Reporting To: Group Manager
Job Description
Administrator Officer Duties
Prepare presentations for executive-level and customer meetings, draft responses to various correspondence, process expense reports as well as maintain confidential records and reports
Processes mail, highlights action and attach relevant information or files for review if appropriate
Enter and manipulate data on database, spreadsheet, or file management programs
Communicate sensitive information to external sources and senior management staff
Assist with travel arrangements and accommodation for department staff and incoming visitors
Draft and type non-routine memos, letters, documents and various reports
Assists office staff in maintaining files and databases
Manages staff schedules
Devising and maintaining office systems
using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain presentations, records, spreadsheets and databases;
devising and maintaining office systems;
using content management systems to maintain and update websites and internal databases;
attending meetings, taking minutes and keeping notes;
invoicing;
managing and maintaining budgets;
liaising with staff in other departments and with external contacts;
ordering and maintaining stationery and equipment supplies;
sorting and distributing incoming post and organizing and sending outgoing post
organizing and storing paperwork, documents and computer-based information;
Photocopying and printing various documents, sometimes on behalf of other colleagues.
Other duties may include:
recruiting, training and supervising junior staff and delegating work as required;
manipulating complex statistical data;
Arranging both in-house and external events.
Skills/ Qualifications:
BA Degree in administration/Insurance/BCOM
Secretarial Course
Certificate of Proficiency
2-3 years work experience in insurance industry
Experience with direct sales and handling of claims
Proficient with computers and comfortable with using office equipment like fax machines, copiers, scanners and multi-line phone systems.
possess excellent organizational skills
Good communication skills are a must.
Applications accepted by e-mail addressed to: recruit@odumont.com
Deadline: 05 April 2012
