Finance Manager

Our client, is a leading ICT Solutions provider in East Africa region. 

They are seeking to recruit a highly talented professional to fill in the following position in their Nairobi office:
 

Finance Manager

Reporting to the Managing Director, this position will responsible for designing & implementing the key financial policies, procedures and systems required to help the company manage its financial operations.

 

Principal Accountabilities:

1. Financial Management:

• Ensure sound financial management for the company in compliance with IFRS and Kenyan statutory requirements
• Manage monthly financial reporting, bank reconciliation, cash flow analysis and management, accounts/banking management, processing expense vouchers
• Ensure adherence to the financial policies, procedures and practices; ensure compliance with governmental contracts, supplier and other agreements;
• Work closely with the External auditors to facilitate annual audits; identify and coordinate audit process with the finance team.

2. Tax Management:

• Compliance with tax, legislative and statutory requirements for both the company and the employees.
• Prepare and submit tax returns (Income Tax, VAT and Withholding Tax)
• Monthly PAYE submissions, PAYE reconciliation (mid-year and annual).
• Ensure taxes are paid on time and go through ledgers to ensure tax is withheld where applicable.

3. Fixed Assets Management:

• Develop and maintain the property management database/inventory spreadsheet; update the database for each new purchase of equipment;
• Supervise quarterly inventories to reconcile database entries with physical counts of property within the office;
• Ensure fixed assets records and database are maintained in both hard and electronic copy
• Ensure all fixed assets are comprehensively insured at all times

4. Working Capital Management (Payables, Receivables, Stocks, Cash and Bank Balances)

• Ensure collection of 80% of debts from the allocated debtors on time
• Ensure timely submission of all monthly bills payments.
• Update receipt payments made by clients into the system on timely basis
• Ensure cash flow management practices by regulating debt, collecting debt and controlling credit.
• Ensure 100% compliance to company internal control procedures and follow the company credit policy in all financial transactions
• Safeguard company stocks and maintain necessary ledgers.

5. Procurement and Logistics:

• Supervise and ensure the consistency of procurement records management; create and comply with standard records file list for all procurement activities – Purchase Order Forms, receipt of goods and services (GRN forms)
• Manage supplies management process that ensures adequate stock of supplies to prevent stock-outs
• Oversee and guide the logistics team as per work plan.

Qualifications:

• Degree in Finance or related course
• MBA in Finance, Accounting or Strategic Management is added advantage
• CPA (K)
• Over 5-7 years in a comparable role (preferably in the IT Industry)
• Experience in a retail environment
• Knowledge of International Accounting Standards
• Familiarity with Kenyan regulations and practices especially in finance & human resources

How to Apply

Interested candidates are requested to forward their updated CVs to recruit@virtualhr.co.ke with the subject Finance Manager by 26th October 2017, stating their current and expected remuneration, daytime telephone contacts and addresses of three referees. 

Only shortlisted candidates will be contacted.

EADD II-Monitoring, Learning and Evaluation Manager

Heifer International's mission is to work with communities to end world hunger and poverty and to care for the Earth.

We empower families to turn hunger and poverty into hope and prosperity – but our approach is more than just giving them a handout. 

Heifer links communities and helps bring sustainable agriculture and commerce to areas with a long history of poverty. 

Our animals provide partners with both food and reliable income, as agricultural products such as milk, eggs and honey can be traded or sold at market.

 

When many families gain this new sustainable income, it brings new opportunities for building schools, creating agricultural cooperatives, forming community savings and funding small businesses.
 

Job Vacancy: EADD II-Monitoring, Learning and Evaluation Manager

Tracking Code: 427-752 

Job Location: Nairobi, , Kenya
 

Position Type: Full-Time/Regular
 

Job Description

Function: EADD II is an ambitious five-year program designed to transform the lives of resource poor farming families through a competitive and inclusive dairy value chain in Kenya, Uganda and Tanzania.  

Under the EADD Regional Operations Director, the Manager for Monitoring, Learning and Evaluation (MLE) will provide the overall leadership of the MLE function across all the project’s sites and, as such, work in close collaboration with respective country MLE leads and East Africa Dairy Development (EADD) consortium partners to strengthen the capacity of country offices on MLE function. 

To this end, he/she will provide technical assistance, advice and training on key aspects of MLE to shape the overall EADD’s regional framework and ensure that key outcomes are achieved.

Essential Character Traits: Enthusiasm, orderliness, compliance, creativity, determination, diligence, self-starter, critical thinker, curious.

Responsibilities and Deliverables

Strategic MLE Implementation (50%)
 

Provide technical guidance and support in the implementation of the overall monitoring, learning, and evaluation framework in line with EADD’s regional framework and ensure that key outcomes are achieved.

• Drive the monitoring and evaluation of the MLE framework and specific initiatives across the East Africa countries.
• Provide overall leadership in documenting key outcomes, lessons learned and impact on key innovations embedded within the project on a continuous basis.
• Provide technical leadership on strategies to improve efficiency and effectiveness of the project by identifying bottlenecks and develop action plans to minimize project holdups.
• Develop knowledge management; identify lessons learned, successful innovations, and other information valuable to share with partners and key stakeholders.
• Design and put into use MLE tools
• Recommend steps for strategic adjustments and provide follow up on implementation.
• Supervise and manage all evaluations and operational research for the project including baseline, midterm and end-line assessments.
• Analyze and discuss emerging issues identified from progress and evaluation reports and coordinate the development and  monitoring of action plans recommended to the relevant program manager and partners for timely corrective measures.

Capacity Development (35%)

Lead and collaborate in the development of people and management strategies to strengthen MLE effectiveness across the EADD program to meet the requirements of an increasingly competitive environment.

• Supervision of the Monitoring, Learning & Evaluation Officer, providing mentoring and coaching on approaches and technical methodologies
• Promote a results-based approach to Monitoring, Learning and Evaluation emphasizing on data quality, results, and impacts.
• Contribute in the recruitment, training and supervision of external parties that are contracted to implement special surveys and studies required for evaluating project effects and impacts.
• Build staff and partners’ capacities on MLE through facilitation of trainings, collaboration, and development of MLE tools.
• Foster quality participatory monitoring by training and involving primary stakeholder groups in the M&E of activities.
• Continuously seek to  expand knowledge, skills and competencies.

Reports and Database management (15%)

• Provide overall leadership in developing and maintaining a project management information system/platform that captures real-time data.
• Preparation and consolidation of mid-term, annual and end-term reports.
• Coordinate annual project reviews and planning workshops and assist the Regional Operations Director in preparing relevant reports.
• Provide country based MLE personnel with key tools and support them in their use.

May Perform other job-related duties as assigned
 

Required Skills

Most Critical Proficiencies:

• Demonstrated experience in data analysis, ability to prepare and systemically disseminate high-level quality reports for a variety of audiences.
• Skilled with incorporating innovative solutions in complex MLE systems with focus on agriculture/dairy value chains.
• Excellent management, communication and interpersonal skills.
• Strong staff training skills.
• Demonstrated capacity to create and/or maintain systems and procedures for managing complex programs with many implementation sites, partners, and beneficiaries.
• A good understanding and sensitivity to issues associated with poverty, hunger and environment, and knowledge of the context to which non-profit organizations operate.
• Ability to promote the vision and strategic goals of EADD.
• Computer proficient in word processing, spreadsheets, presentation tools, electronic mail and Internet software (Microsoft Office preferred), including Excel, Access and SPSS.
• Skilled with managing complex IT based data collection systems.
• Strong organizational skills.
• Skilled at strategic thinking and anticipating future developments and trends to incorporate them into organizational plans.
• Demonstrated proficiency in English, oral and written, with knowledge of Kiswahili.

Essential Job Functions and Physical Demands:

• Preparing and presenting documents in a well-designed and attractive format with superior attention to detail.
• Ability to lead teams effectively and exhibit strong conflict resolution skills.
• Proven team and customer care skills with the ability to train and work cooperatively with a diverse staff, including field staff in several locations.
• Excellent time management skills, high self- motivation and ability to work under pressure on multiple tasks, demands and deadlines with a positive and constructive attitude.
• Constant face-to-face, telephone and electronic communication with colleagues both within and outside of Kenya.
• May require constant sitting and moving; working at a computer for extended periods.
• Working with sensitive information and maintaining confidentiality.
• Performing multiple tasks with minimal supervision.
• Willingness to work with a flexible schedule.
• Willingness to travel both locally and internationally  

Minimum Requirements:

• Master’s degree or equivalent in international development, quantitative economics, business and or statistics or an equivalent with an academic focus on monitoring and evaluation, plus seven (7) years of direct relevant experience in MLE.
• A solid background in MLE experience, ideally gained in working in the development context.

Preferred Requirements:

• Demonstrated experience in coordinating and working with international donors and grantees on MLE systems.
• Experience in supporting and monitoring field based programs in the region.
• Experience in managing databases and coordinating evaluations, surveys and impact monitoring at a senior level.

How to Apply

CLICK HERE to apply online

Closing Date: October 27, 2017

Heifer International is an equal opportunity employer.  

All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, gender, gender identify, sexual orientation, age, status as a protected veteran, among other things, or status as a qualified individual with disability.

Internal Auditor

Our client, a well-known company in the logistics industry in Kenya is looking for an experienced, results-oriented and energetic individual for the following position:
 

Job Title: Internal Auditor
 

Job Summary: The job holder shall play a central role of performing internal audits with a view to identify underlying business risks, examining and evaluating the adequacy, effectiveness and efficiency of the Company’s internal control systems and procedures and recommend corrective actions to improve operations and enhance internal controls, developing and promoting an internal controls culture and reducing costs.

Main Duties

 

 

The following duties and responsibilities are attributed to this position:

• Continuously evaluating the Company’s internal controls, processes, policies and procedures to ensure that they are adequate, effective and in compliance with regulatory principles, industry standards and corporate guidelines; give recommendations on improvement and monitor implementation
• Setting up internal audit systems and developing manuals and SOPs for the internal audit function
• Carrying out risk-based audit reviews to assess the effectiveness of risk management and the adequacy of internal controls
• Ascertaining the effectiveness with which the company’s assets are accounted for and safeguarded from all kinds of losses
• Carrying out periodic spot checks on processes and records for selected high risk operating functions
• Coordinating the documentation and revision of standard operating procedures with key emphasis on the adequacy of controls
• Documenting results of audit fieldwork and drafting of internal audit reports
• Carrying out special audits or investigations as may be required from time to time
• Following up reviews and assessing implementation of management action plans to address internal control deficiencies
• Auditing and verifying financial statement items and analytics
• Systems and compliance testing
• Checking compliance with process manuals, relevant legislation and other regulations
• Investigation of incidences
• Planning and executing audit assignments as and when they fall due
• Preparing and presenting audit plans, management reports, monthly/quarterly audit reports, monthly/quarterly updates
• Demonstrating successful implementation of audit recommendations
• Timely planning and execution of internal / external audit activities
• Assisting the development of an internal control culture, including training to staff
• Monitoring the trends, best practice and developments in the internal audit arena
• Spearheading the quarterly review of the audit plan
• Liaising with the external auditor on internal control issues
• Maintenance and archiving of audit reports and audit working papers for internal and external audit assignments
• Conducting investigations to identify any lapses or fraudulent transactions as when required with a view to recommending further controls to avoid future losses
• Initiating and organizing peer reviews of the audit reports to ensure these capture all the relevant value adding issues and are understood by the teams
• Updating the audit programs to ensure all processes and operations of the business functions are audited comprehensively
• Any other duties as may be allocated from time to time

Academic & Professional Qualifications 

• Bachelor’s degree in Accounting/Finance/Business or equivalent
• Full ACCA/CIMA/CPA (K) qualification
• Member of the Institute of Auditors / CIS

Skills & Work Experience 

• At least 7 years of experience with at least 3 years’ experience in internal audit, internal controls, compliance and risk management, and audit techniques (work programs, tests, sampling, documentation, reports etc.)
• Proficiency in the Microsoft Office Suite of Packages (Word, Excel, PowerPoint etc.)
• Experience in Internal Audit practice
• Experience of working with Directors, the C-Suite and Senior Management level executives
• Knowledge of internal audit principles
• Expertise in internal audit, risk and control functions
• Experience in Financial administration and expenses management

Personal Qualities & Behavioral Traits 

• Integrity
• Strong ethical values
• High initiative
• Excellent communication skills (written and spoken English)
• Attentive to detail
• Informed
• Proactive
• Trustworthy
• Flexible
• Resilient
• Fluent written and spoken English and Kiswahili
• Strong interpersonal, problem-solving, negotiation, planning and administration skills
• No-nonsense approach to work, common sense and logical thinking
• Excellent presentation, organizational and multi-tasking skills
• Committed to the job and mature with the ability to persuade and influence
• Ability to prioritize work and to thrive under pressure

How to Apply

 
Interested qualified candidates are encouraged to send their updated CVs to the following email address:

opsrecruiter@yahoo.com 

Please note that CVs shall be shortlisted on a first-come-first-served basis. 

While we appreciate all applications we regret that only shortlisted candidates will be contacted. 

Please note that CVs shall be shortlisted on a first-come-first-served basis.

“We are an equal opportunity employer”

Finance and Administration Officer

Finance and Administration Officer
 

Introduction: Our Client is a medium sized company running a number of outpatient health centers in Nairobi seeks to fill the above vacancy arising from business growth and expansion. 

The major responsibility is to help the Company set up clear systems, structure and procedure for revenue management, internal controls, financial reporting, procurement and people management.
 

Job Brief: Reporting to the MD, the jobholder will head the Finance, Administration and Procurement functions. 

The job holder will supervise a team of assistants in each functional area and spend the first few months setting up systems, structures and procedures to assure efficiency, smooth flow of processes, accountability, compliance with the relevant laws and proper reporting. 

 

Major duties include;

• Ensure books of accounts are properly maintained.
• Ensure all bills and invoices to corporate clients comply with MOU with clients.
• Ensure collection of all revenue due to the Company
• Develop systems for tracking all inventory and ensuring all consumables in the health care process are charged for