Finance and Administration Officer

Finance and Administration Officer 

Job Grade: Senior Management
 

Location Duty station: Nairobi
 

Organization: The Youth Agenda
 

Accountable to: Chief Executive Officer
 

Status: External
 

Job Summary: Youth Agenda is looking for a Finance and Administration Officer  to provide  strategic leadership and management of a department responsible for  administrative and financial functions.

 

Overall, the Finance and Administration Duties and Responsibilities will include:

• Mobilisation and Management of Youth Agenda Financial Resources including the process  of  budgeting,  fundraising,  monitoring/  tracking,  managing  non  profit business model and reporting.
• Provide sound advice on the financial operation and necessary intervention to ensure the successful management of the institutional resources
• To be the custodian of the organization assets and to ensure proper employment of these resource for the intended purpose
• Follow up donor and   investors commitments to ensure timely disbursement of funding and reports
• Ensure that operational procedures and policies are followed and where necessary update the systems, policies and procedures.
• Designing  and  ensuring  implementation  and  compliance  with  internal  control systems
• Coordinate,  prepare  and  implement  monthly,  quarterly,  bi-  annual  and  annual financial reports
• Be  responsible for development and budget section of YAA Strategic and operational plans
• Responsible for managing YAA non profit business model
• Build the capacity of non financial staff in basic financial management skills
• Identify and recommend to the Management through the Chief Executive   new opportunities, systems, procedures and processes for Organisation Development
• Ensure compliance with Laws of Kenya and statutory requirements.
• Leading the process of preparation for and coordination of the organisations audit and implementing the recommendations
• Procurement of supplies and services required in the organisation
• Preparation and processing of payment vouchers, cheques, payroll and statutory returns
• Maintenance of all financial records and registers
• Performing any other duties as assigned by the Chief Executive Officer so as to effectively and efficiently manage the organization.

Critical Technical Skills and competencies

• Experience in management of funds from multiples of donors, preparation of balance sheets and budgets, also experience in the preparation and accomplishing financial annual audits;
• Experience in resource mobilisation and organisation development;
• Good understanding of fundamental financial, Human Resources and administrative policies and procedures and/or proven record of effective management of people and resources, including planning and organizational skills;
• Ability to interpret financial procedures and standards and their application;
• Proven  knowledge  of  computerized  systems  and  demonstrated  experience  of working with computerized accounting packages and spreadsheets;
• Ability to work independently and leverage limited resources and staff for maximum impact and;
• Business and Entrepreneurial skills
• Good personal organization skills, accuracy and attention to detail required.

Qualifications

• Candidates must have in their possession a University degree in any of the following disciplines: Accounting, Public Administration, Business Administration, Economics, Management, Finance or related field;
• Postgraduate qualifications is an added advantage;
• Experience  in  implementing  financial  control  systems  in  a  busy  non-profit organization is desirable;
• Candidates must have at least 3 years of relevant working experience in financial resources and fund management;
• Candidates must have an excellent command and use of computer software.

Terms of Employment

This is a senior management position and competitive remuneration will be provided commensurate to the qualifications of the successful candidate.

This position will evolve. Responsibilities and job description may be reviewed and refined with changing needs.

Applications

Applicants should send a cover letter expressing their interest and expectations from the position and curriculum vitae with contact details of three professional referees by 31st January 2016 to: E-mail: ceo@youthagenda.org

Client Operator

Client Operator 
 

Based in Nairobi and reporting to the Client Operations Manager, the successful candidate will be responsible for:

• Provide quality customer service and facilitate import of client cargo
• Receive client documentation and ensure it is correct and complete
• Follow up with clients for missing or required documentation
• Follow up on the status of consignments and keep clients updated
• Record client complains and initiate corrective actions to ensure their needs are met
• Obtain the required authority from credit control department to pay disbursements
• Follow up with the clients to ensure settlement of amounts as per the invoice
• Notify the legal department of damages and potential claims
• Inform clients when there are additional charges incurred during clearance, ensure the same and the correspondence maintained on file for our records
• Ensure all collections are made from cash clients before delivery is made

Qualifications

• Diploma in clearing and forwarding
• Knowledge of KENTRADE single window system
• 2 years’ in a similar role

Qualified candidates should forward their CVs to cvs@careerdirections.co.ke indicating the position applying for by 27th January 2015

Category Manager

Category Manager

Duties of a Category Manager include:

• Providing clients with customer focused insights regarding the product and category.
• Creating and developing a long term plan and strategy for development of the category.
• Overseeing a team of analysts and other support staff.
• Driving category relationships with the large retailers.
• A leader in category ranging, pricing and promotions across customer channels.
• Leading category management projects to optimize ranges and related merchandising.
• Working alongside marketing and sales teams to translate customer insights into strategies which drive performance.
• Managing a large portfolio of different retails brands (SKUs) and developing appropriate strategies for each.
• Developing strong working relationships…internal and external.
• Meeting category based projections and activity timelines.

The ideal background of a Category Manager:

• A business related degree from a recognized university; marketing being an added advantage.
• Minimum 3 years’ experience as a category manager or marketing ideally for a similar organization.
• Strong analytical skills.
• A thorough understanding of retail insights is essential.
• Strong people management skills and the ability to manage and persuade at all levels of the company is essential.
• Previous experience and knowledge of a retail environment.
• Computer literate: PowerPoint ,excel skills a requisite.

Qualifying candidates to send their CVs to cvs@careerdirections.co.ke by 27th January 2016

Sales Executive

Job Title: Sales Executive 
 

Our client an FMCG distributor is currently in the process of launching a new product in the hotel, restaurant and catering market. 

They seek to hire a sales executive who will be responsible for the penetration of the portfolio in outlets and developing programs to strengthen and sustain the brand’s competitiveness in the channel.

Duties and Responsibilities

• Identifying market potential in order to establish new account, achieve sales volume, revenue and profitability goals.
• Maximize volume and revenue in key assigned accounts by utilizing fact-based selling methods.
• Ensuring availability of the products in the markets.
• Conduct prospects for new clients to identify and develop new accounts.
• Develops and executes effective account-specific marketing & Sales programs.
• Prepare weekly or monthly sales reports.
• Provide market feedback to the management regarding movement of products.
• Participate in sales and marketing activities & meetings.
• Ensure payment of receivables in a timely manner.
• Spot and utilize opportunities in new accounts.
• Build and maintain effective customer relationships in order to build strong loyalty.
• Handle and respond to existing products queries from clients quickly, effectively and accurately.
• Provide customers with the appropriate selection, sampling of products in response of their inquiries.
• Provide solutions and solve problems to customers.
• Conduct market intelligence and monitor competitor activity.
• Timely and frequent visits to the clients.

Qualifications & Skills

• Bachelor’s degree in Business, Sales & Marketing
• Minimum 2- 3 years field sales experience.
• Must have beverages manufacturer/distributor experience.
• Existing and respectable database of the target customers.
• Capable of meeting and or exceeding monthly activity and sales goals
• Smart with good business acumen.
• Excellent communication and customer service skills.
• Team player and able to work with minimal supervision
• Flexible and good planning and organization skills
• Good time management skills
• Honest and a person of integrity.

Qualified candidates to forward their cv to cvs@careerdirections.co.ke by 27 Jan 2016. 

At the subject of the email indicate the title of the role applying for.