Internal Controls Officer

Pact 

Position Title: Internal Controls Officer (Africa)
 

Requisition Number: 15-0185
City: Nairobi (Note: can be based anywhere in Africa)

Pact Overview: At the heart of Pact is the promise of a better tomorrow. The promise of a healthy life. Of dignified living. Of sustainable natural resources that benefit communities. 

Now more than ever in its 42-year history, Pact is helping millions of people who are poor and marginalized discover and build their own solutions and take ownership over their future.

 

Pact enables systemic solutions that allow those who are poor and marginalized to earn a dignified living, be healthy, and take part in the benefits that nature provides. 

Pact accomplishes this by strengthening local capacity, forging effective governance systems, and transforming markets into a force for development.

Department Overview: Pact envisions a world where those who poor and marginalized exercise their voice, build their own solutions, and take ownership of their future.

The Pact Finance Department supports this mission by creating a work environment that celebrates diversity, fosters professional growth and development, ensures partnerships with international departments to: develop budgets, implement and manage financial control measures, establish policies and procedures and ensure compliance with generally accepted accounting principles and government and non-government requirements, and provides exceptional service to management and staff. 

Pact Finance is dedicated to providing practical, consistent, and proactive support, direction and advice to management and employees in the areas of financial procedure, policy, best practice, budgeting, accounting, audit and planning to facilitate achieving the objectives and targets of our organization.

Position Purpose: Reporting to the Senior Risk Management Officer, the Internal Control Officer (anywhere in Africa) is responsible for managing and monitoring a risk-based internal compliance program to ensure effective utilization of resources. 

The position will work to foster standardization and consistency across field offices in regard to quality, business processes, and internal controls.

Key Responsibilities

• Reviews Country Office operations for internal controls and compliance with terms and conditions of donor requirements (including US Government awards) accounting standards and Pact policy
• Ensures internal control activities are in compliance with guidance provided by the Country Office and Headquarters
• Reviews and tests procedures and systems of internal controls at Pact and sub recipient organizations to ensure they are functioning as planned and in accordance with sound managerial principles
• Prepares written reports of review findings, including specific recommendations for corrective action, where appropriate
• Facilitates and monitors the implementation of corrective plans to aid country offices in improving compliance with procedures and processes
• Provides guidance to internal stakeholders regarding best internal control practices that minimize risk to the organization; works cooperatively with staff at HQ and in the Country Office to explain and improve processes and enhance internal controls and compliance
• Participates in formulating policies and procedures to improve internal controls, compliance and corporate efficiency
• Maintains and monitors Pact’s internal audit database
• Assists in the development and implementation of Pact’s Enterprise Risk Management program
• Creates audit updates, reports, and executive summaries to be presented to the audit committee and executive management
• Performs other duties as assigned.

Basic Requirements

• Degree in Finance, Accounting, or related field. Higher Degree a plus.
• Minimum of 5-8 years of audit experience
• Previous international experience, preferably with an international NGO
• Experience in financial management of US Government cooperative agreements, contracts and/or sub contracts desired, preferably USAID.
• Knowledge of OMB circulars and Federal Acquisition Regulations
• Experience developing working papers to perform tests of accounting records, internal controls, and accounting systems to ensure compliance with regulations, accounting principles, cost accounting standards, and contract/agreement provisions
• Willingness to travel 50-60% of the time
• Excellent written and oral communication skills
• Proficiency in Microsoft Word, Excel, and Outlook
• Fluency in English

Preferred Qualifications

• Experience in federal government audit or corporate internal audit
• CPA/CIA certification
• Accreditation or certification in project management
• Experience with Serenic Navigator and Microsoft Dynamics CRM
• Knowledge of additional regional languages
• Knowledge of non-US donor requirements (DFID, Global Fund, SIDA, DANIDA) is a plus

How to apply:

CLICK HERE to apply online

Director of Wellbeing & Psychosocial Care

InterHealth
We are recruiting for a Director of Wellbeing & Psychosocial Care

This is an exciting time for the successful candidate to join our management team, working alongside our Regional Director and Clinical Director to underpin the growth and success of the Kenya Centre, founded in January 2014.

Overall purpose of job: Responsible for the management and development of InterHealth’s psychological health services & training at InterHealth Kenya Centre, ensuring delivery of high-quality psychological health care.

 

The Director of Wellbeing & Psychosocial Care will work side by side with the InterHealth East Africa Management team and have an important role in safeguarding the ethos and values of InterHealth as an organisation ensuring that the delivery of clinical services is carried out in a manner which is consistent with these values and ethos.

The Director of Wellbeing & Psychosocial Care is responsible for leading on good practice for national staff and expatriate care which needs further exploration and development. In addition, the Director of Wellbeing & Psychosocial Care would be responsible for developing an organisational framework to staff care assisting our clients in embedding effective staff care.

Finally the Director of Wellbeing & Psychosocial Care will be expected to represent InterHealth by building our external profile in Africa by speaking at external & InterHealth events, taking part in regular client review meetings & business development meetings and dealing with issues & concerns related to the delivery of the clinical services as they arise.

Summary of main responsibilities

• Development of psychological health services & training in Africa
• Delivery of clinical services and training as a member of the Psychological Health Team
• Business development activities as agreed with the Regional Director to grow the client base in Kenya and across the region.

How to Apply:

To find out more please download our Job Description & Person Specification. 

To apply please download and complete our Application Form. 

Please return completed Application Forms to jobs.kenya@interhealthworldwide.org 

If you have any queries regarding this role or would like an informal chat to discuss your suitability for the role, please contact Leanne Kennedy (Regional Director) on 020 386 1023 or leanne.kennedy@interhealthworldwide.org. 

Closing date: Friday 1st January 2016
Interviews: Monday 11th January 2016
Start date: Monday 1st February 2016

Only applicants who are short-listed for interview will be contacted and invited for interview, therefore, if you do not hear from us, please assume that your application has not been successful.

HelpAge International <> Management Information Systems (MIS) Officer

HelpAge International

Job Title: Management Information Systems (MIS) Officer

Department: Programmes – Social Protection Team
 

Location: Nairobi, Kenya
 

Responsible To: Programme Manager - HSNP
 

Responsible For: N/A

National Position

HelpAge International is a global network of not-for-profit organisations with a vision of a world where older people fulfill their potential to lead active, dignified, healthy and secure lives.  

With more than 70 affiliates and 300 partners across more than 50 countries the HelpAge International network brings together hundreds of organisations worldwide.  

This position supports, advises and maintains various Complaints & Grievances (C&G)  software operations including technical support and network administration of HelpAge International led online software for collecting, recording and resolving HSNP II and Wider rights related issues in Mandera, Turkana, Marsabit and Wajir Counties.

Relations with Others: Country Director, Complaints and Grievance Officer, Learning and Information Officer, Social Protection and Rights Programme Staff and Data Management Officers in Wajir, Marsabit, Mandera and Turkana Counties
 

Overall Job Purpose: This position supports, advises and maintains various C&G software operations including technical support and network administration of HelpAge International led Complaints and Grievance online software for collecting, recording and resolving HSNP II and Wider rights related issues in Mandera, Turkana, Marsabit and Wajir Counties

Primary Duties and Responsibilities

• The MIS Officer is responsible for the Development and Implementation of HelpAge International led Complaints and Grievance online software for collecting, recording and resolving HSNP II and Wider rights related issues in the four counties
• Maintaining and supporting the MIS systems including assisting users with system and software functionality and technical issues.
•  Perform necessary research on specifications and orders hardware and software inventory required for the MIS to be fully functional and in compliance with HelpAge International’s IT policies and standards.
• Maintain security administration of the MIS system and assign local domain log-in profile and passwords for HSNP and partner staff as necessary; ensures that users have access to appropriate applications and files that will allow them to perform their assigned duties.
• Collaborate with the software developers and the HSNP team to develop and conduct system training to SPR and other relevant HSNP Implementing partner staff on a regular basis
• Create, maintain, modify and produce accurate and timely reports using in-built systems and exporting them to Excel for ease of analysis
• Provide technical support for system functional, operational and technical issues to all HSNP SPR and implementing partners to ensure that hardware and software systems are fully functional.
• Generate reports and summaries requiring technical expertise on utilization, projected needs and other areas as requested by management and other SPR Implementing partners, in a timely and accurate manner
• Maintain security, operation and maintenance of MIS system and support including maintaining daily backups on HelpAge’s Server; restoring when required.
• Ensure strict adherence to software licensing rules and maintains records for compliance purposes.
• Ensure the integrity of the stored programme and beneficiary information by implementing security measures to be adhered to by all users within the organization
• Coordinate with cross-functional teams to resolve complex hardware and software problems/issues related to HSNP II C&G component
• Develop MIS process improvements for increased efficiency
• Track complaints logged and their inventory with programme implementing partners
• Gather and analyse information regarding opportunities and risk and communicate systematically to the programme manager for development of appropriate strategies
• Contribute to the creation of a positive image and overall credibility of the organisation, notably through the application of HelpAge International in Kenya’s mandate, ethics, values and stand-point with regard to other actors.
• Undertake any other duties as and when necessary to fulfil the objectives of the SPR C&G component.

Person Specification

Minimum Requirements

• Bachelor's degree in Computer Science or related field with a minimum of five (5) years of work experience in a related role with experience in hardware and software operations. 
• Educational and progressive work experience may be substituted for a bachelor’s degree at management’s discretion.
• Ability to identify and solve computer problems and act independently with a wide variety of employees and suppliers/vendors as required.
• Good troubleshooting skills and the ability to understand and resolve technical problems independently.
• At least 3-5 years previous work experience in a relevant position
• Strong negotiation and interpersonal skills, and flexibility in cultural and organizational terms
• Ability to work well and punctually under pressure
• Excellent skills in written and spoken English

How to Apply 

To apply, please send your CV and cover letter detailing how you meet the criteria for this role to jobs.ewca@helpage.org by 23rd December, 2015.

Applications will be reviewed on a rolling basis.

HelpAge International is an Equal Opportunity Employer

HelpAge International <> BMZ Project Coordinator

HelpAge International 
 

Job Title: BMZ Project Coordinator

Department: Programmes – Social Protection

Location: Nairobi, Kenya 

Responsible To: HSNP Social Protection Rights Manager     

National Position

Organization Background: 

HelpAge International is a global network of not-for-profit organisations with a vision of a world where older people fulfill their potential to lead active, dignified, healthy and secure lives.  

 

With more than 70 affiliates and 300 partners across more than 50 countries the HelpAge International network brings together hundreds of organisations worldwide.  

HelpAge International has a secretariat with offices in London and Brussels, five regional centres in Africa, Asia/Pacific, Latin America, the Caribbean and Central Asia, seven national programmes and a number of emergencies. 

Position Summary:  

The Social Accountability Specialist will lead technical aspects of the project of building the capacity and provide technical support to communities to effectively monitor and advocate for quality Older Persons Cash Transfers in Kenya. 

The ideal candidate should be a social accountability specialist who will lead technical aspects of the project in capacity building and provide technical support to communities to effectively monitor and advocate for quality Older Persons Cash Transfers in Kenya.

Relations with Others:

• HelpAge International BMZ project team,
• EWCARDC staff,
• Social Protection Rights Coordinators,
• Assistant Social Protection Rights Coordinator in Lodwar,
• Administrative team in Lodwar HSNP Secretariat
• Partners in areas of operation,
• Donors especially BMZ, DFID

Key Responsibilities:

• Lead HelpAge's social protection work in Kenya by staying abreast of recent developments, new thinking and current trends related to social protection, including locating Social Protection within areas such as Health and livelihoods.
• Work closely with the Social Protection Secretariat (SPS) as a Non-State Actor in the delivery of Older Persons Cash Transfers (OP-CT).
• Support the regional social protection team, HSNP with technical assistance in relation to OP-CT.
• Establish and/or strengthen the accountability framework of OP-CT.
• Identify needs and assess capacity of Older Persons Groups (OPMG) in participating in OP-CT service provision oversight.
• Develop training and technical assistance projects to communities to apply social accountability tools to monitor and advocate for quality OP-CT service provision.
• Cooperate closely with the project partners and the SPS in delivering training and technical assistance to OPMGS.
• Closely monitor progress in implementing social accountability tools by the OPMGs.
• Collaborate with regional project personnel in designing sound approaches and monitoring of results.
• Contribute to project planning and reporting and developing other project deliverables including but not limited to assessments, evaluations, lessons learned, success stories, etc.
• Promote, support and help to document innovative and high quality projects or programmes in the areas of accountability in social protection and safety nets, including HelpAge’s work in Health and Livelihoods.
• Design and negotiate multi-country engagements on accountability to social protection and safety net issues which include a research and influencing component and which are premised on answering key questions in these areas.
• Develop social protection or safety net projects including Cash Transfers programmes from inception (including carrying out market analysis) to delivery, particularly in emergency settings.
• Facilitate and negotiate key strategic relationships on social protection with renowned regional leaders in the field.
• Represent HelpAge in key networks and external meetings related to social protection and safety nets and ensure that HelpAge’s programme experience and evidence is brought to these forums.
• Project management of the BMZ project including Contract Management, coordination of field teams and financial management including production of high quality and timely quarterly narrative and financial reports
• Responsibility for management of BMZ project staff
• Coordination of the BMZ project’s M&E exercise and contribution to the OPCT’s and HelpAge’s learning objectives.
• Development of high quality communications materials to support programme implementation. This to include piloting innovative methodologies in partnership with HelpAge’s implementing partners.
• Monitoring of project activities and ensuring contract deliverables are met and donor and management reports are accurate and timely;
• Donor liaison and relationship building with all stakeholders
• Manage project expenditures by ensuring budget is strictly adhered to, financial procedures are observed and all supporting documents are provided
• Participate in annual planning activities and coordinate with other staff on developing internal programme linkages, sharing learning and documentation of good practices.
• Undertake any other duties as and when necessary to fulfil the objectives of the BMZ project according to donor requirements and HelpAge’s internal policies and procedures.

Qualifications:

• Graduate degree in Sociology, economics, law or other relevant field.
• Experience directly managing or supporting a social protection or safety nets programme.
• At least three years’ experience working on issues of social protection or safety nets.
• Knowledge of and experience working with civil society sector in the Kenya.
• Experience developing and delivering training projects and providing assistance/coaching to communities.
• An ability to show a high level of critical thinking.
• Strong understanding of research methodologies and the nature of evidence which will influence key decision makers in the area.
• Ability to communicate very clearly and succinctly (writing & speaking).
• Proven ability to negotiate through strong inter-personal skills and ability to synthesise different perspectives.
• Strong understanding of the relationship between emergency and development contexts and interventions and of chronic poverty.
• Proven ability to provide advice in a constructive manner to a variety of teams.

How to Apply

 To apply, send your cv and cover letter, detailing how your qualifications and experience match the criteria for this role to jobs.ewca@helpage.org by 23rd December, 2015.  

Please put BMZ Project Coordinator as the subject of your email application.

Applications will be reviewed on a rolling basis