World Agroforestry Centre Compensation and Benefits HR Officer job in Kenya

About the organization

The World Agroforestry Centre is an independent research institution which generates science-based knowledge about the complex role trees play in agricultural landscapes and rural livelihoods. 

As part of the Centre’s work to bring tree-based solutions to bear on poverty and environmental problems, researchers – working in close collaboration with partners – are developing new technologies, tools and policy recommendations for increased food security and ecosystem health.
 

The Centre’s headquarters are located in Nairobi, Kenya, and research is conducted in 23 countries in Africa, Asia and Latin America. 

We are supported by the Consultative Group on International Agricultural Research (CGIAR) and receive funding from over 50 different donors.

Human Resources Officer - Compensation and Benefits

 
Location: Nairobi
Type: Full time

Job opening ID: 22
Number of positions : 1

Deadline: 21 Jun-2013
Job Category: Nationally Recruited Staff

Department: Human Resources
Designation: Human Resources Officer - Compensation and Benefits

Country : Kenya
Duty station : Nairobi

Job Summary:

Provide support in the delivery of HR Management information system, compensation and benefits, to the ICRAF staff and Hosted Institutions as per HR strategy and policies.

Roles and responsibilities    
Key Responsibilities

Compensation and Benefits

• Prepare survey schedules, list of comparators, call and arrange appointments
• Prepare payroll for NRS and temporary staff based in Kenya
• Coordinate NRS Global Pension related issues
• Give feedback on newly introduced best practice etc.
• Prepare staff files and records for consideration for yearly promotion, performance management and salary review processes
• Update the HR files with the approved salary scales
• Providing information for exiting staff in the clearance process of employees
• Coordinate the AIARC and GENERALI procedures and Group Life insurance cover
• Management of staff leave
• Coordinate Kimisitu staff loan application forms

HR Information Systems

• Generate staff leave and staff list reports and follow up with respective regions on any missing information
• Forward approved communication to the regional offices.
• Generate other staff data information reports as requested
• Generate staff turnover statistics
• Staff records Management, update and maintain both electronic and physical files, ensuring that the files are well labelled and all leaver’s files are archived.
• File all HR related documents

HR Indicators

• Coordinate and monitor HR indicator log and follow up as appropriate

Corporate Social Responsibility (CSR)

• Assist on activities under Corporate Social Responsibility (CSR

HR Projects

• Participate in the various HR projects as assigned.

Skill set    
Qualifications and experience

• Relevant degree
• 5 years’ work experience in a busy office providing administrative support to more than one person at a time.
• Knowledge of an organizations’ HRM systems and policies
• Ability to demonstrate strong administrative skills
• Ability to demonstrate strong written and oral skills
• IT competent particularly in MS office and fast keyboard skills
• A professional and flexible approach to work, with the ability to prioritize.
• Experience in delivering strong customer service
• Attention to detail
• Adherence to high quality of work

Personal Attributes

• Good written and oral communication skills
• Good listening skills
• Good interpersonal skills
• Ability to take initiative and think outside the box

Work experience: 5 years

Click to apply:

IOM/TIS Civil Registration Expert Job in Somaliland

Vacancy Notice No: SCO/037/2013

Position Title: Civil Registration Expert (International) (2 Positions)

Department: Field Coordination Unit

Duty Station: Hargeisa, Somaliland

Classification: Consultant with Ministry of Interior of Somaliland

Type of Appointment: 6 months with possibility of extension

Closing date: 28th June 2013

The core component of the International Organization for Migration’s Transition Initiative for Stabilization (IOM/TIS) program for Somaliland is building technical capacity support to the central and regional government entities to enhance their ability to provide adequate services.

To sustain stability and build on the continuous efforts of the Somaliland administration to improve its accountability and performance, the establishment of the first ever civil registration systems in the history of Somaliland is critical. 

The well-planned and institutionalized civil registration will allow for access to statistics which can enhance service delivery and development plans of Somaliland. 

It will jumpstart issuing of identification cards, and provide sufficient data for improved development planning in the areas of education, health, social benefits, security, and employment. 

It will also help uphold greater transparency and fairness of the presidential and parliamentary elections currently slated for 2015.

The Ministry of Interior (MOI) for Somaliland in Hargeisa, a key partner on the project, is mandated
and best positioned to implement a comprehensive civil registration initiative given its network of
about 23 District Councils.

The Ministry of Interior has in the past made efforts to undertake civil registration exercise that will collect and record demographic information, the initiative was however constrained by lack of both technical and financial capacity. 

This activity seeks to provide the Ministry of Interior with two consultants who will bring the necessary expertize and support for the Ministry at a critical juncture when strategic and clear milestones have to be established to achieve first tangible results. 

This activity will be the starting point in assisting the Ministry of Interior to identify capacity issues and interventions that need to be implemented to ensure that the Ministry is better equipped to launch a transparent and efficient civil registry exercise in Somaliland.

Technical Direction and Management

The consultant will report to the Minister of Interior and the TIS/IOM Program Manager. 

The consultant will provide guidance and manage locally hired consultant and advise the team of MOI appointees engaged in setting up civil registration in Somaliland.

Specific Duties and Responsibilities:

• Provide technical coordination, support, and advice to MOI and facilitate discussions to identify the most appropriate model of civil registration in Somaliland considering its context, capacity, infrastructure, human resources, and funding;
• Encourage MOI to reach out to local stakeholders and promote information exchange;
• Work with MOI and local expert to identify a core group of civil servants who will be working for civil registry;
• Advise and guide MOI to develop a civil registration strategy outlining the model, approach, and implementation;
• Advise and guide MOI to develop a detailed 1-year plan and a budget;
• Provide guidance to MOI on assessment initiative of District Councils in Somaliland, bearing in mind infrastructure, human and funding resources;
• Carry out desk review of documents, laws, and reports of relevance for civil registration in Somaliland;
• Work closely with MOI and the key stakeholders to ensure coordination and support for the civil registration;
• Manage local expert when necessary;
• Upon completion of assignment in Hargeisa provide daily support to either MOI or local consultant over phone or e-mail for a period of 3 months.

Desirable Qualifications and skills:

Education and Experience

• Minimum of 8 years’ experience working in civil registration;
• Interdisciplinary university degree relevant to civil registration;
• Experience in supporting governments establish or advance civil registration systems and processes, also electronic;
• Familiarity with the civil registration approaches and methodologies in African countries;
• Familiarity with UNECA civil registration and vital statistics strategy in Africa;
• Experience working with government administration in politically unstable environments, and with a sound understanding of the sensitivity and confidentiality issues involved Civil Registration;
• Experience in facilitation and coordination, report writing, and presentation of findings.

Deliverables

• Bi-weekly meeting schedule and progress report (2 page);
• Ensure that the strategy and 1-year work plan are drafted by MOI;
• Presentation of findings and achievements in Hargeisa for MOI, key stakeholders, and IOM/TIS, and the same presentation in Nairobi for USAID and IOM/TIS;
• Final report one week after departure from Hargeisa;

Method of Application:

Interested candidates should submit CV and a cover letter indicating the Vacancy Notice Number and position title in the subject line, with three professional references and contacts (email or telephone) to the:

International Organization for Migration (IOM),
Human Resources Department,
Gitanga Groove, off Gitanga Road
P.O. Box 1810 - 00606
Nairobi

Or send by email to: hrsomalia@iom.int

USAID Contractor Operations and Finance Manager Job in Nairobi Kenya

A USAID contractor is recruiting for an Operations and Finance Manager for a fast-paced program based in Nairobi for a duration of 8 months. 

The candidate must be fluent in written and spoken English and must be willing and able to travel frequently.

Operations and Finance Manager (OFM)

The operations and finance manager (OFM) will oversee day-to-day operations including finance, administration, logistics, office and operations procurement, budgeting, and property/asset oversight. 

The OFM will assure fair and transparent procurement processes, including ensuring that all procurement processes are communicated to, and perceived as, transparent by beneficiary communities. 

S/he will assure reasonable, fair, expeditious, and appropriate procurement decisions. 

The OFM, in coordination with the DCOP, will manage the contractor’s day-to-day field operations (including the project's facilities such as office space, equipment, and project vehicles), administration, logistics, and operational budgeting. 

S/he will also oversee the daily financial operations of the contract, including cash flow management, timesheet recording, reporting to USAID/OTI on the financial aspects of the project, and daily monitoring of obligations, budgets, expenditures, and overseeing finance team performance and coordination. 

The OFM will ensure that all program financial activity is done in accordance with USAID regulations and procedures in addition to the specifications determined in the Task Order. 

This will include overseeing local finances, financial policies and program budget in accordance with Chemonics and USAID policies and practices in all of the project field offices. 

The OFM will also have a key role in ensuring fair and transparent financial transactions, and that these practices are communicated to and perceived as transparent by staff, project partners and beneficiary communities. 

S/he will also, in coordination with the DCOP, investigate and identify new ways of achieving project efficiencies.  

The OFM will report to the DCOP, and serve as acting COP if required.

Qualifications:

The Operations and Finance Manager must posses a detailed knowledge of USAID procurement, operations, finance and accounting rules and procedures; strong analytical skills; and a demonstrated ability to write, communicate and present effectively in a fast-paced project implementation environment. 

Experience managing locally-hired personnel, and overseeing USAID funded contract field projects and grants strongly preferred. 

Experience in database management desirable.

At least three years of relevant experience is required
 

Supervisory experience of multiple professional staff is required
 

Experience working in unstable areas, particularly in sub-Saharan Africa, is strongly preferred
 

Knowledge of all aspects of operational management is required
 

Fluency in contractor and USAID policies is required
 

Ability to work in a professional and cordial manner with fellow staff members, visitors, partner institutions including international and local NGOs, governmental entities, support organizations, and the general public
 

Ability to work independently with minimal supervision, to prioritize multiple work assignments in an extremely fast-paced environment, to meet deadlines, and to exercise good, professional judgment that reflects positively on the image and communicates the established program message of the project
 

Ability to effectively use computer software including word processing and advanced spreadsheet applications

Application Eligibility: This position is open to Kenyan nationals and U.S. nationals currently residing in Kenya and able to receive a work permit.

Education Requirements: Bachelor’s degree in a relevant field required, Master’s degree preferred.
 
Language Skills: Fluent written and spoken English required. Swahili preferred but not required.

To Apply

Qualified applicants must include a cover letter highlighting relevant experience, a current Curriculum Vitae (CV), maximum 3 pages, and a list of three (3) references with contact information. 

Applicants are requested NOT to attach additional certificates, diplomas, or other supporting documents to their submissions.

Please include “Operations and Finance Manager” as the subject of the message. 

Applications that do not adhere to the stated instructions above will not be considered. 

All references and educational credentials for short-listed candidates will be thoroughly checked and verified. 

Only finalists will be contacted.

To Apply:  

Applications should be sent via email to HRNairobi@kenyati.com no later than Friday, June 28 , 2013 5:00 p.m.

Ringier Customer Service, Online Content Editor & Social Marketing Job in Kenya

Job Description: Customer Service, Online Content Editor & Social Marketing

Department title: Ringier Customer Service    

Reports to: Customer Service Lead
 

Subordinates: No
 

Work schedule: Full time
 

Work location: Nairobi

Job Details 

Major Purpose    

• Online editing of platforms
• Perform updates and ensure engagement on all social media platforms
• Increase and maintain social media reach on all platforms
• Represent the voice of Rupu, Rupushops, Ruputravel and Pigiame on respective social media platforms
• Interact, respond to and follow up on all queries, comments and issues on all social media platforms
• Ensure the daily tracking of all sales on Rupu
• Ensure tracking of all Rupu stock
• Create customer coupons for all purchases made on Rupushops
• Ensure the collection and delivery of purchases made on Rupushops
• Ensure all enquiries made via phone, email and social media are responded to within 1 hour and resolved within 24 hours
• Take over any duties assigned

Key Responsibilities& Result Areas    

• Polite, honest, fun and engaging communication with customers and on all platforms
• Ensure 50% of all enquiries are responded to within 1 hour (during working hours) and resolved within 24 hours
• Ensure social media growth by 15% each quarter

Working Relationships (Internally & Externally)

• Coordinate deal content and approval with sales representative
• Forward social media info/trends/feedback to rest of team

Qualification and Experience

• Degree in Marketing, Communications or IT
• Excellent verbal and written communication skills
• Team player
• Strong attention to detail
• Previous internet work experience
• Social media affinity, good understanding
• Experience with social media tools

Personal and Managerial Attributes

• Smart, creative and innovative
• Eye for design and advertising communication
• Honest, strong work ethics and integrity
• Self-disciplined, able to work within deadlines
• Well-organized; can multi-task
• Excellent time-management skills

In order to be considered for an interview, email your application to recruit@ringier.co.ke by 21st June 2013.