Western Kenya Community Driven Development and Flood Mitigation Project
Western
Kenya Community Driven Development and Flood Mitigation Project
(WKCDD&FMP) is a World Bank/ GOK funded initiative implemented
through the Ministry of State for Special Programmes in the Office of
the President.
The Project Development Objective (PDO) is to
empower local communities to engage in sustainable wealth creating
activities, lower incidences of poverty and reduce the vulnerability of
the poor to adverse outcomes associated with recurrent flooding and
build institutional capacity to manage Natural Resources.
The
Project has its core operation areas in the 5 counties of Bungoma,
Busia, Kakamega, Vihiga and Siaya with 10 Sub-County Units (SCU) in
Busia, Bungoma, Teso, Bondo, Mount Elgon, Vihiga, Lugari, Butere/Mumias,
Siaya and Kakamega.
The WKCDD&FM Project invites applications for the following positions:
Job Descriptions
Job Title : Sub-County Project Coordinator
Reporting to : County Project Coordinator
WK/SCPC/2013/021 Sub-County Project Coordinator
(1 Vacancy) Busia
Reporting
to the County Project Coordinator (CPC), the Sub-County Project
Coordinator (SCPC) will be in charge of planning and coordination of
community driven development activities in the project at the Sub-
County level.
The ideal candidate should have a Degree in Social
Sciences from an accredited university in a relevant field; strong
analytical, participatory methodologies and administrative skills, with
effective communication skills coupled with at least 5 years experience
in community driven development and must be computer literate.
A Masters degree in a relevant field will be an added advantage.
Duties and responsibilities
- Coordinate all CDD
activities within the respective sub-counties which include Community
micro-projects, Community Malaria Micro projects, Youth Micro projects
and Community Foundation Seed Grant etc.
- Coordinate all
training activities at Sub-County and Community levels integrating the
participatory leadership, management and technical skills in
consultation with CPC.
- Supervise and coordinate the activities of the Mobile Advisory Teams (MATs) in implementing project activities.
- Assist in the
development of CDD Project Manual and Memorandum of Understanding
between communities, the Project and Partners (NGOs/CBOs).
- Provide technical backstopping to the Mobile Advisory Teams and Community Development Committees.
- Oversee Participatory Monitoring & Evaluation activities for CDD component.
- Assist in the
development of guidelines for environmental screening process of all
micro-projects in accordance with the Environmental Management
Framework.
- Support the Sub-County Coordination Unit (SCCU) in the preparation of Work Plans, Budgets and Project Progress Reports.
- Ensure proper
community financial and procurement procedures are carried out in
accordance with the standard project guidelines/requirements.
- Work with the
Sub-County-based institutions to foster community development through
designing and implementing appropriate strategies on community
development issues emanating from beneficiary communities.
- Spearhead gender
mainstreaming at the Sub-County and at community level and liaise with
the Community Driven Development Coordinator at the Project Headquarters
on the same.
- To ensure that social
accountability mechanisms at all levels including community are put in
place for funds released and utilized.
- Branding of all project assets.
- In charge of vehicle
management including issuing of fuel to Sub-County project vehicles and
monitoring and reporting of fuel consumption and repair trend.
- Ensure that all data is entered in the MIS and updated regularly, an annual evaluation and two year independent review.
- Regularly compile and
disclose the information on community and Youth micro-Projects
selection, funding and implementation at the County and community
levels.
- Ensure the value for
money of community and youth micro –project investments and assist
Community Driven Development Coordinators in undertaking remedial
actions based on the recommendations by microprojects performance
assessment consultancy.
- Perform any other tasks assigned by the County Project Coordinator.
Job Specifications:
The job holder must have:-
- University Degree preferably in Social Sciences from an accredited university.
- At least 5 years
experience in operational leadership in development work, particularly
for Community-Based Development in rural areas.
- Should have strong analytical and administrative skills as well as solid writing and communication abilities.
- Relevant skills in participatory methodologies.
- Understanding of the local language, culture and Socio-economic dynamics is essential.
- High level reliability and integrity qualities.
- Relevant computer skills.
Job Title : Sub-County Supplies and Procurement Assistant
Reporting to : Sub-County Project Coordinator
WK/SCSPA/B-M/2013/022 Sub -County Supplies and Procurement Assistant
(1 Vacancy) Butere/Mumias
Reporting
to the Sub-County Project Coordinator, the Supplies and Procurement
Assistant will assist in the management of Supplies and Procurement at
Sub County level, prepare supplies estimates for expenditure, prepare
tenders and quotations, process and manage implementation contracts for
goods and services, verify documents, prepare and update monthly
procurement plans and vehicle usage returns, create a databank on unit
prices of items commonly used in community micro projects and manage
records.
The ideal candidate will have a minimum of C or
Division III in O- level examinations, Diploma in Purchasing and
Supplies Management from a recognized Institution or a Graduate Diploma
in Purchasing and Supplies (Foundation Stage) of the Chartered Institute
of Purchasing and Supplies or equivalent coupled with 3 years relevant
work experience in a Government Department, large Organization or Donor
funded Project.
Duties and responsibilities
- Ensuring that the
approved Supplies and Procurement procedures are followed and to inform
the Assistant Supplies & Procurement Officer on any deviations in a
timely manner.
- Setting up warehouse and inventory systems when need arises.
- Ensuring proper timing and preparation of procurement documents and expenditure estimates in the Sub-County.
- Processing contracts and payment documents in a timely manner.
- Preparing Tender Documents and following up the whole process until the necessary documents for procurement are approved.
- Ensuring that all data is entered in the MIS and updated regularly.
- Performing any other duties as maybe assigned by the Sub-County Project Coordinator
Job Specifications:
The job holder must have:-
- Minimum of C Plain or
Division III in the O-level examinations and a diploma in Purchasing
and Supplies from a recognized institution or a Graduate Diploma in
Purchasing and Supplies (Foundation Stage) of the Chartered Institute
of Purchasing and Supplies or its equivalent.
- At least 3 years experience in a similar capacity gained within a Donor-funded Project.
- Knowledge about the
current legislation governing procurement and disposal of assets.
Knowledge of preparation of Project Procurement Plans and ability to
analyze procurement data in a way that there is no potential for
disputes from bidders is critical.
- Good demonstrable interpersonal skills and ability to work in a team environment.
- Previous working experience in a World Bank or any bilateral Aid funded Project
- Computer skills.
- High level reliability and integrity qualities.
Job Title : Secretary
Reporting To : National Project Coordinator
WK/Sec/NBI/2013/023 Secretary
(1 Vacancy) Nairobi
Reporting
to the National Project Coordinator, the Secretary will handle
classified/confidential documents, Provide administrative support,
Supervise Office Assistants, Receive and dispatch mail, Organize and
coordinate conference activities, oversee storage and retrieval of
information and facilitate travel documents access and advice.
The
ideal candidate will have a minimum of C+ or Division III in O- level
examinations, Diploma in Secretarial Management or equivalent, effective
communication skills, high level integrity skills coupled with 3 years
relevant work experience in a Government Department, large busy
Organization or Donor funded Project.
Those with higher qualifications shall have an added advantage.
Duties and Responsibilities
- Provide general administrative duties
- Direct supervision of Office Assistants.
- Receiving, sorting and routing mail to appropriate offices
- Coordinating correspondence and dispatch deliveries
- Handling classified/Confidential documents
- Processing data and management of e-Office, ensuring security of Office records, documents and equipment
- Providing feedback to internal and external customers, management of Office Protocol and Media issues
- Proof reading reports, typing and drafting routine responses
- Booking Conference facilities
- Organizing conference activities and Arranging Project Meetings
- Organizing and coordinating travel arrangements for the Project Staff
- Storage and retrieval of information
- Overseeing the central registry
- Handle all secretarial tasks and front Office Management
- Handling routine office duties and updating the diary
- Receiving, screening of phone calls
- Handling office imprest/petty cash
- Facilitate travel Visa and advice on vaccination
- Performing any other administrative tasks as assigned
Job Specifications:
The job holder must have:-
- C+ in Kenya
certificate of Secondary education or Division 3 of Ordinary level,
Diploma in Secretarial Management Studies /Higher Diploma in Secretarial
Service from the Kenya National Examination Council or equivalent
qualifications from a recognized institution
- Supervisory skills course
- Certificate in Computer applications (Windows, Ms-word, Ms-Excel, Ms-Access and Internet)
- At least 3 years proven experience in Secretarial duties and administration.
- Qualities of high level reliability and integrity.
Those with higher qualifications will have an added advantage.
Interested
and qualified computer literate candidates are requested to make hard
copy applications quoting the job reference, enclosing detailed
Curriculum Vitae, certified copies of academic certificates,
testimonials, and relevant documents to:
Permanent Secretary
Ministry of State for Special Programmes
Western Kenya Community Driven Development & Flood Mitigation Project
Kenyatta University Plaza- 4th Floor Room 422
Haile Sellasie Avenue
P.O. Box 40213-00100, Nairobi
so as to reach on or before May 31, 2013.
Canvassing will lead to automatic disqualification.
