WFP Senior Information Technology Assistant (Software Engineering) Job in Nairobi Kenya

Vacancy Announcement: WFP/16/13
 

Job Title: Senior Information Technology Assistant (Software Engineering)
 

Post Grade: Service Contract, SC-6 

Duty Station: Nairobi
 

Deadline for application: 31st May 2013
 

Background
 

WFP Kenya is seeking an experienced and dynamic Information Technology Assistant (Software Engineer) to join the Innovations team. As part of the Innovation unit, the incumbent will be involved in on-going development, implementation and maintenance of software solutions as well as with consulting software development projects with various WFP Kenya units. 

He/she will be involved in all phases of the development cycle from design, through implementation, debugging, testing and maintenance of the software. Under the direct supervision of the programme officer – innovations unit, the incumbent will be responsible for the following duties:-

Major Duties and Responsibilities:

• Support the unit’s work in development and implementation of ICT systems by:

1. Writing and testing code;
2. Observing, testing, diagnosing and fixing faults in software:
3. Participating in the planning, installation and implementation of equipment interfaces and peripheral devices;
4. Analysing software specifications for completeness and compatibility with system capabilities;

• Translate business requirements in functional requirements for development
• Supervise development and testing of software by external suppliers against development schedules.
• Participate in functionality upgrades and maintenance of systems.
• Perform other related duties as required.

Qualifications, Experience, Critical Success Factors and Language:

• Minimum of 5 years of relevant professional experience in of ICT. With at least two years in experience in programming languages and platforms including Python, Django JavaScript, C or C++, SQL server, MySQL, Pascal, HTML, CSS, php, Java , J2ME, , Oracle
• Experience in developing software applications to support the running of unique non-governmental organisations projects.
• Experience in agile software development methodologies in a cross-border (international) software development context.
• Experience in development of online and offline data capture solutions with centralised repository synchronization
• Experience in development of cash and voucher systems at the World Food Programme would be an added advantage.
• Strong analytical skills, attention to detail, organisational and planning skills
• Demonstrated capacity to coordinate system development that relies on inputs from a variety of stakeholders, demonstrated experience introducing improvements into processes, experience in developing/delivering training and providing user-support.
• Experience working in an international organisation or multicultural environment will be an added advantage
• Good written and spoken English and fluent in Kiswahili.

Interested candidates meeting the above qualifications are required to submit a covering letter quoting Vacancy Announcement No. WFP/16/13 with their updated Curriculum Vitae, copies of certificates and name, title and e-mail address of three referees. 

Candidates should also complete a Personal History form (P.11) available on the following link – http://www.unon.org/docs/P11.doc. 

All documents should be sent in an envelope which must be marked: CONFIDENTIAL WFP/16/13 and sent to:-
 

Human Resources Officer
World Food Programme
P.O. Box 44482
Nairobi 00100 

OR deliver to Office B-120, UN Complex, Gigiri.
 

WFP is an equal opportunity employer and does not charge a fee at any stage of the recruitment process.

Rosslyn Academy Procurement Coordinator Job in Kenya

Job Title:  Procurement Coordinator
 

Supervisor’s Title: Finance Manager/Operations Director
 

Business / Group / Division / Department: Rosslyn Academy Business Office & Operations Department

Job Purpose:
 

A financial and operations position responsible to assist Rosslyn Academy by searching for the highest quality merchandise at the lowest possible cost, as well as managing inventory processes in relation to financial reporting. 
 

Scope:
 

This is a full time position with job duties including evaluating suppliers based on cost, quality, service, availability, reliability, and selection variety.  

This position also assists the Business Office in the implementation and execution of procedures necessary to maintain and develop accounting data and internal controls in the Purchasing Department.   

Essential Job Responsibilities:  

This position is responsible for:
 

Purchasing Department Operations:

• Ensure competent quality execution of all regular purchasing and administrative duties.
• In conjunction with the Business Office, maintain complete updated purchasing records/data and pricing in the system.
• Prepare reports and summarize data including sales report and book value.
• Schedule store visits and conduct competitor survey.
• Coordinate with school departments and vendor suppliers in the purchasing scope for projects assigned.
• Handling and monitoring of claims to factories and vendors for defectives, shortages or missing parts.
• Support relevant departments with quotations for the purpose of tenders.
• Coordinate with suppliers to ensure on-time delivery.
• Responsible for the preparation and processing of local purchase orders and documents in accordance with institution policies and procedures.
• Monitor and coordinate deliveries of items between suppliers to ensure that all items are delivered to site/store on time.
• Source, select and negotiate for the best purchase package in terms of quality, price, terms, deliveries and services with suppliers.
• Purchase and issue order in accordance to specification.
• Plan and manage inventory levels of materials or products.
• Supervise period end inventory process to ensure accurate count and proper transaction cutoff.
• Responsible for training and cross training of Stores Assistant to ensure uninterrupted performance of routine tasks.
• Assist with the container unload process.
• Supervising, managing, and assisting stores staff, scheduling vacations and preparing performance evaluations.

Secondary Responsibilities:

• Performs other duties and prepares special reports as requested.

Safety Responsibilities:  Support and provide leadership for Rosslyn Academy’s accident prevention program by ensuring employees follow departmental safe work practices. 

Competencies for Achieving Essential Job Responsibilities  

• Business Acumen
• Financial Acumen
• Technology
• Innovation/Creativity
• Analytical Thinking
• Implement Units Work
• Develop Self & Others
• Interpersonal Skills
• Team Player
• Act with Integrity
• Self Management
• Foster Open Communication
• Share Information & Ideas
• Manage Performance

Qualifications: 
 

Education:

• Two year degree with emphasis in Purchasing and Supplies, or Business related program, preferred.

Experience In:   

• Stores/Schools or related enterprise.  Two years of both, purchasing/stores management and supervisory experience preferred.
• Knowledge of supply chain management. 
• Background of accounting/purchasing business systems.

Knowledge

• Ability to create, compose and edit written materials.
• Knowledge and appreciation of business concepts and requirements as applied to an educational enterprise.  
• Skill in the use of computerized spreadsheet and word processing software.
• Strong analytical, decision-making and problem solving skills and abilities.
• Ability to establish and maintain effective working relationships with managers and employees.
• Ability to organize and maintain own workflow and meet deadlines.
• Strong written and verbal communication, negotiation and interpersonal skills.
• Ability to understand and follow verbal and written instructions.

Technical Skills

• Must be able to operate standard office equipment including but not limited to computer terminal, computer printer, copy machine, fax, multi line telephone, and calculator.  
• Individual must have computer skills and a working knowledge of the Internet
• Advanced level with business-oriented software, i.e. Microsoft Office.
• Familiarity with report writing software.
• Familiarity with business computer systems or similar: Quickbooks

Culture and Motivational Fit

• Must be flexible regarding work hours; evening/night hours, weekend/holiday hours may be required.
• Ability to handle multiple tasks at one time.
• Positive can-do approach to daily tasks and projects. 
• Assure safety by complying with regulatory training and abiding by safety policies and procedures. Participates and successfully completes training programs provided by Rosslyn Academy or as recommended.
• People in this culture work in an environment with frequent interruptions. 
• The culture embraces change.  Motivation towards change and rapidly developing business environments.
• A self-starter is important for a person in this position.
• Ability to work harmoniously and effectively as part of a work team.

Physical Requirements:

• Ability to operate needed equipment.  
• Comfortable working in busy, high noise level environment.
• Should be able to work in high traffic areas, sit or stand at a terminal or work station most of the day, with frequent interruptions. 
• Must be able to handle work related stress associated with busy school environment.

Complexity: This position requires some business analysis and interpretation.
 

Independent Thinking: This position will be accountable for providing leadership and independent initiatives in facilitating purchasing and inventory information gathering, structured documentation and presentation of findings to the Business Office and Operations department.

Interested applicants should send their applications and CVs to hr@rosslynacademy.com

Customer Relations Management Administrator Job in Kenya

Job Title: Customer Relations Management Administrator
 

Reporting: Chief Executive Officer
 

Supervises: Marketing Manager and Product Managers

(Minimum of seven (7) years experience with proven track record)

Position Overview
 

Our client is an ICT company that prides itself in delivery of cost-effective future proof solutions, backed by exemplary customer service. 

The responsibility of this position is the management, implementation and support of the Customer Relationship Management system. 

The position involves dealing with internal and external customers to improve business profitability. 

The position is responsible for managing departmental budget. 

We endeavor to build and maintain a motivated, capable workforce who are proud to work for our clients and able to deliver our commercial strategy. 

Job Responsibilities

• Implement a CRM System for SDS including:

1. Coordination of software implementation
2. Checking, testing and implementing changes to software for relevant users and third parties
3. Handling all aspects associated with CRM Application

• Customize, edit and interpret the system on the CRM as per the company requirements.
• Develop information and reporting solutions using Crystal Reports. Train the users how to run these reports.
• System Administration for the security of users.
• Monitor data entered onto the CRM system to check for anomalies, correcting as necessary.
• Provide efficient and prompt IT Support, providing solutions, advice and guidance for all users.
• Refer faults which cannot be rectified to the relevant internal/external support arrangements.
• Assist in the development/preparation of statistical information on a scheduled basis or through individual requests for the CRM.
• Provide troubleshooting and support on the CRM system for improving the overall function.
• Give proper and useful information regarding the proposed changes to the system.
• Provide training and assistance to new employees on the CRM
• Attend regular meetings with users and managers of the CRM.
• Any other duties commensurate with the grade and responsibility level of this post.
• Exercise the responsibilities as defined in the company Safety Policy in respect of Health and Safety.

Knowledge, Experience and Qualifications

Qualifications Required

• Degree level education or equivalent with experience of people management.
• Technical certifications: CISCO, CITRIX, SIEMON would have added advantage.
• CIM or equivalent qualification at an advanced level

Essential Skills and Experience

• Previous experience within the IT and / or Construction industries is beneficial.
• Extensive experience in client management.
• Well developed understanding of marketing and business development strategy and implementation.
• Customer Relations Management Administrator Proven strategic aptitude and ability.
• Experience of brand building and brand development
• Demonstration of delivering ROI and strong leadership skills are a prerequisite.
• Ability to evaluate and drive change across the business to translate business requirements into actionable plans and strategies

Work Conditions

• The holder may be required to work extra hours to meet project deadlines.
• Sitting for extended periods of time.
• Dexterity of hands and fingers to operate a computer keyboard, mouse, and other devices and objects.
• Physically able to participate in training sessions, presentations, and meetings.
• Some travel may be required for the purpose of meeting with clients, stakeholders, or off-site personnel/management.

Disclaimer
 

Candidates who do not meet the minimum requirements stated above need not apply.

ONLY candidates fulfilling the requirements of the positions should email their application together with a detailed and updated CV, indicating your availability, expected and current salary via email to: philip@dafinaconsultants.com
 

On the Subject line clearly indicate “Customer Relations Management Administrator”. 

Deadline for application is 24th May 2013.

Personal Assistant / Project Assistant Job in Kenya (KShs 25K - 40K)

Our Client is a company that designs, produces and markets high end gift items mainly out of stone, fiber and wood. 

They are currently looking for a personal assistant who would be reporting to the company´s managing director.

Job Description

• Devising and maintaining office systems, including data management and filling
• Arranging travel, visas and accommodation and, occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations
• Screening phone calls, enquiries and requests, and handling them when appropriate;
• Organizing and maintaining diaries and making appointments; dealing with incoming email, faxes and post, often corresponding on behalf of the manage
• Carrying out background research and presenting findings and producing documents, briefing papers, reports and presentation
• Organizing and attending meetings and taking minutes and ensuring the manager is well prepared for meetings
• Liaising with clients, suppliers and other staff and regularly visiting productions sites in and outside Nairobi.
• Coordinating projects and research and taking responsibility for accounts and budgets
• Being involved in the decision making process, taking on some of the manager's responsibilities and working more closely with management and deputizing for the manager,
• Making decisions and delegating work to others in the manager's absence;

Key Skills needed are as follows:

• Bachelors degree and experience in similar employment
• Very good spoken and written English
• Very good communication skills
• Very good negotiating skills when dealing with suppliers
• Internet research skills
• Microsoft office: Excel, Word, Outlook & PowerPoint.
• Very good spoken and written English
• Photoshop, Illustrator, accounting skills and a driving license would be an added advantage

Salary: 25,000- 40,000

Email: alternatedoors@gmail.com