MSF Holland Transport and Warehouse Officer Job in Nairobi Kenya

Organization: MSF Holland - Nairobi Supply Centre
 

Position: Transport and Warehouse Officer
 

Unit: Logistics
 

Duty Station: Nairobi

Purpose of the position

Processing of transport and warehouse related requests with minimal supervision.

Major Duties and Responsibilities
 

Warehouse

• To manage the NSC warehouse without compromising any quality and make sure the warehouse is in proper function with reception, packing, labeling, and dispatch area.
• Ensure that procedures are followed for loading and actively involved in loading and paperwork   preparation.
• Ensure casuals are in line with their tasks.
• Ensure that all stocks are stored in an organized, safe and clean manner.
• Ensure that the mission receives a stock up-date every second week
• Daily Ready to Ship overview.

Reception

• Liaise with the Medical and Logistical Procurement Officers about the expected deliveries of medical and logistical goods from suppliers (on occasions from the missions) and plan the reception.
• In liaison with customs officer, receive international medical cargo; confirm correct number of packages and conditions of packages.
• Receive and supervise medical (in collaboration with Pharmacist) and logistical goods from suppliers, checking conformity of delivered goods against the delivery note.
• Check conformity of the delivered items with the purchase order ensuring that expiry dates, manufacturers other specifications and brand names are in accordance with the MSF-OCA standards (as determined by the regional pharmacist).
• Plan in conjunction with the Medical and Logistical Procurement Officers the daily prioritization of order checks.
• Report any quality and quantity or administrative anomalies to the Procurement Officer
• Enter reception and control information into the ‘ logistics’ database and dispatch relevant documents to the Medical and Logistical Procurement officer, and compile a reception file as per the standard procedures.

Dispatch

• Re-package goods where necessary and produce a packing list after the control.
• Supervise the labeling and quantities of the delivery orders
• Provide all documentation on order checks to the Medical and Logistical Procurement Officers for approval and release of the order
• Forward all relevant release documentation to the transport officer.
• Ensure non-standard shipments leaving the warehouse have the required documentation (waybill) such as items being borrowed or donated.

Stock Reports

• Plan, initiate and ensure a complete physical stock count and report is done every three months of all materials in the warehouse.
• Responsible for recording all ‘outs’ in the TGD cold chain cargo and updating that record weekly

Transport:

• Receive and process transport requests (quotations/confirmed) from the field giving timely feedback on the status of this request.
• Liaise with the procurement officers with regards transport requests; obtain information on cargo weights/volumes and any special transport considerations that need to be observed (e.g. cold chain/heat sensitive items).
• Enter transport requests into the ‘logistics’ system and prepare the freight manifests.
• Take overall responsibility of the loading and unloading of trucks in the NSC.
• For all shipments involving NSC ensure that all necessary paperwork is present and correct (e.g. freight manifest, packing list, donation/free gift certificate) and sent on a timely basis.
• For onwards transportation arranged by Somalia Office,  organize transport and exportation to Nairobi airports (Wilson & JKIA) and to coordinate with the forwarding agents
• Follow the progress of transports up until the final destination is reached (excluding Somalia arranged Transport) and feedback to the field sites if there any delays that will affect the time of arrival of the transport.
• Receive, check and forward transport related invoices.
• Participate in the review/validation of transporters.

Additional Tasks:

• To prepare monthly transport budget estimate for Finance.
• Ensure proper functioning of warehouse equipment/utilities reporting any problems to the Log/Admin.
• Instruct casual workers and maintain attendance records of casual workers as necessary.
• To be ready to work outside the normal working hours when the need necessitates it.
• Ensure that no unauthorized persons enter the main warehouse.
• Perform any other duties as requested by the General Manager.
• Acts as a receptionist at the Supply Centre and answers the phone

Requirements

• Proven experience in warehouse and transport management, preferably within humanitarian organization.
• Strong negotiation skills
• Accurate
• Clear handwriting
• Knowledge of the MSF OCA supply management software LogistiX7 especially the transport module and cargo shipping option(s) (PA & FM).
• Able to work with and implement Standard Operating Procedures and organization specific standards.
• Able to actively and regularly inform and follow-up cargo status with clients.
• Well organized and able to prioritize workload, using initiative when appropriate.
• Ability to work in a multi-cultural work environment.
• Good command of English, swahili.
• Computer skills (MS Windows and MS Office & LogistiX7).

Applications:
 

Please attach handwritten motivation letter, reference(s), salary expectations and cv
 

E-mail applications to: nsc-capitallog@oca.msf.org

Closing date: May the 19th 2013
 

Only candidates short-listed for an interview will be contacted.

Mines Advisory Group Logistics Officer - Somaliland Job Vacancy

The Mines Advisory Group (MAG) is a non-governmental organization (NGO) undertaking humanitarian mine action across the world. 

MAG is operational in Somalia to contribute to the safe social and economic development at the national, regional and local level by reducing the risk presented by remnants of conflict.
 

As part of the expansion in our work, we seek applications for the following new position:
 

Logistics Officer - Somaliland
 

Job Description
 

The Logistics Officer is responsible for procurement, equipment maintenance, storage, fleet management, distribution and premises management.
 

Person Specification

• Proven experience in stocks and equipment management: Provide logistics support to the field locations on regular basis, ensure procedure & proper & effective use of stock management tools, warehouse management, maintenance of equipment
• Ensure a good purchase management: quality of purchase, follow up and delivery deadlines, ensure that the information (supplier data base, price list etc) has been capitalized and available to the mission in future, go to local markets, bargain with local merchants and/or vendors etc.
• Proven experience in vehicle & machineries management and maintenance : setup appropriate maintenance contract with supplier and an appropriate repair process with local technicians ;
• Premises management : Ensure the installation, follow up and security of premises
• University Degree or another specific educational background in Logistics in a recognized institute
• Fluency in English is desirable.
• Competencies in computer skill including MS Office & E-mail

Interested candidate should send a CV and cover letter explaining his/ her experience in relation to the requirements of the role, together with details of two non-related referees to the following address:

Base Manager
MAG, Hargeisa, Somaliland
MAG, Garowe, Somaliland 

or Email: MAGSomalilandRecruitment@gmail.com (include “Post applied for” in the subject line)
 

Deadline: 14 May 2013.
 

We thank all applicants, but only those short listed will be contacted. 

This post is on a renewable contract basis, subject to donor funding. 

MAG is an equal opportunities employer and highly encourages all appropriately qualified persons to apply.

Africa Educational Trust Programme Co-ordinator Job in Nairobi Kenya

Post Title: Programme Co-ordinator
 

Direct Supervisor: Programme Director
 

Duty Station: Nairobi
 

Type of contract: Permanent

Closing Date: 12th May
 

Background information 

The Africa Educational Trust is a successful charity that has been a key player in working to support education in Africa for more than 50 years. 

Current programmes are in Somalia, South Sudan, Kenya and Uganda, focussing on innovative methods by which the excluded and marginalised can receive relevant quality education. 

  

Job Purpose 

To work as part of the Nairobi/UK Programme Co-ordinator team to raise funds for education programmes through building relationships with regional donors, working with national staff on proposal development, writing high-quality funding applications, and managing and reporting on donor grants.

Key Duties and Responsibilities

• To write successful project funding applications
• To manage key donor relationships and seek new funding sources
• To work with national staff teams on strong programme development prior to submission of applications
• To monitor funding pipe line for a specific AET country programme
• To manage grants ensuring donor compliance
• To monitor one AET theme and share learning e.g. peace building, inclusive education

Key skills, knowledge & experience

• Three years work in development sector in an African country
• Three years proven track record in successful programme fund raising
• Excellent writing and analytical skills
• Experience of monitoring and evaluation, and donor requirements
• Financial skills for project budgeting and reporting
• Bachelor’s Degree in education or field related to development

Application Procedure Send your application letter stating how you meet the above criteria, and CV with names of 3 referees to admin.nairobi@africaeducationaltrust.org and see AET website for fuller job profile.

Website: www.africaeducationaltrust.org

Hospitality Products Sales Managers Jobs in Nairobi Kenya

Sales Manager 

(2 Positions)
 

Location: Nairobi
 

Industry: Hospitality
 

Our client, a leading supplier for world class hospitality products including cutlery, branded toiletries and fine bedding is looking for a Sales Manager. 

The ideal candidate should have outstanding Sales experience preferably in a hospitality related industry as well as team management experience.

We are specifically looking for a candidate who has sold either goods or services to the Hospitality Industry.

Key Responsibilities

• Identify new business while continuing to develop greater levels of business with existing clients through consistent client relationship management and customer service
• Motivating/ managing and guiding the sales team to achieve sales and margin targets
• Help strengthen excellent reputation for service and quality within the targeted market sector
• Effective marketing and brand positioning of the company
• Supporting the sales teams by developing required proposals and presenting the same to prospective clients
• Monitor sales and prepare sales reports for presentation and evaluation of the same with the directors
• Setting annual targets, conducting team performance appraisal/ competency assessment and development planning
• Supporting management in the development of long range and annual business plans

Qualifications/ Experience

• Degree/diploma in Sales and Marketing or business related qualification from a reputable institution
• MUST have sold either goods or services in a Hospitality Industry
• Outstanding sales ability
• Over 5 years’ experience in Sales with 2 years’ experience managing a sales team
• Self driven personality with demonstrated ability to work with minimum supervision
• Outstanding verbal and written communication skills
• Outstanding presentation skills
• Clean driving license

To apply, send your CV ONLY to cvs@flexi-personnel.com before 15th May, 2013.

Kindly indicate the position applied for a minimum salary expectation on the subject line.

Only serious candidates who meet above profile need apply.