FilmAid International - Administration Officer Job in Kakuma Refugee Camp Kenya

About FilmAid: 

Since 1999, FilmAid has used the unique power of film to reach large numbers of vulnerable communities with critical information in a compelling visual format, overcoming language and literacy barriers. 

FilmAid uses films that are both educational and entertaining to draw audiences’ attention to subjects of vital concern to their health and well-being.

FilmAid International has operational presence in Dadaab and Kakuma refugee camp and is one of UNHCR’s Implementing partners. 

Currently FilmAid is implementing a variety of projects with funding support from UNHCR and the US government through Bureau of Population and Migration (BPRM). 

These projects generally correspond to FilmAid’s core response areas of Health, Protection and Community services and involve production and dissemination of various videos.

Kakuma Administration Officer
 

Duty Station: Kakuma
 

Reporting To: Program Manager 

Responsibilities: 

Finance Support:

• Management & maintenance of Kakuma petty cash in the office. 
• Continually maintaining proper systems of storing cash, making payments and keeping cash books and other financial records. 
• Responsible for the integrity of the petty cash system in Kakuma.
• Receiving invoices and raising payment requests 
• Processing and submitting the cash books to Nairobi office within the stipulated timeline.
• Coordinate with Finance Officer on monthly basis to review budget to actual reports to ensure propriety of information 
• Ensure that financial procedures are followed by all program and administration staff based in Kakuma.
• Preparing monthly cash forecasts for Kakuma office. 
• Participating in budget preparation for Kakuma office and budget revision.
• Regular update and review of Kakuma programmes cash flow requirements and ensuring timely information to the Finance Officer and coordinate petty cash transfers to the field.
• Prepare for internal and external audits and donor financial review as may be required.

Office Administration: 

• Develop and maintain an accurate and efficient filling system
• Represent FilmAid in all administrative related task forces in Kakuma and the organization when required. 
• Ensuring proper working of office utilities; internet, telephone etc. 
• Maintaining a communication list of all focal persons of agencies operating in Kakuma. 
• Arranging flights, transport and accommodation for staff and visitors on travel to Kakuma field office. 
• Arranging all travel documents for staff and visitors and advising them on all issues that relate to traveling including liaising with the relevant government offices. 
• Ensure all staff are abiding by organization’s travel and safety regulations.

HR administration Support: 

• Maintain the Kakuma staff leave schedule for national and refugee staff with records of all leave benefits. 
• Maintaining an up to date emergency contact list of all Kakuma based staff. 
• Maintain incentive staff files with proper records of dates of hire, staff contracts and staff leave and any staff disciplinary issues. 
• Providing all basic information to new staff. In charge of orientation of new staff in Kakuma office, which will include the code of conduct. 
• Represent FilmAid in all administrative related task forces in Kakuma. 
• Coordinate staff performance evaluations for staff they supervise and 
• Work with the HR Administrator to coordinate the Kakuma staff appraisal process. 
• Maintain absolute confidentiality of all information that he/she may have access to in the execution of his duties. 
• Guide staff as necessary and report to management any breaches of the Code of conduct if the situation arises.

Procurement &Logistics Support: 

• Co-ordinate Kakuma’s process of procurement, goods reception and arrange for transportation of items received from Nairobi to Kakuma field program. 
• In-charge of storage & stores management for assets and consumables.
• Maintenance of Kakuma fixed asset register and carrying out stock takes 
• Asset management; ensure proper care and use of vehicles, generators, audio equipment and other FilmAid assets 
• Reporting regularly on logistics status of the program to the Kakuma Finance Officer.

Requirements: 

• Must be of Kenyan nationality OR Must be eligible to work in Kenya. 
• Certified Public Account (CPA) part II. 
• Higher Diploma in Business Administration, Human Resources or logistics from a recognized institution. 
• At least 3 years experience in Accounting and or logistics department preferably with a humanitarian aid organization. 
• Proficiency in MS Word, Excel and at least one computerized accounting system. 
• Knowledge in Quick Books will be an added advantage. 
• Flexibility
• Quick decision making.
• Ready to work with minimal supervision with ability to work both independently and as part of a team. 
• Ready to work for long hours in a hardship area. 
• Team player, excellent interpersonal, organizational, multitasking and communication skills. 
• Commitment to humanitarian principles and action. 
• Female candidates are encouraged to apply.

How to apply:

Please email applications with only cover letter, CV and 3 references by 23rd May 2012 to: jobskenya@filmaid.org.

Note that applicants who send letters of references, testimonials or any other documents apart from those requested will be automatically disqualified.

Only short-listed candidates will be notified.

AMREF - Country Director South Sudan

Position: Country Director South Sudan

Reference Number: CHR/12/02-02

Duty Station: South Sudan

Closing Date: Open Until Position is filled

Job Objective
 

To provide leadership and strategic direction to AMREF ’s Programme and staff in South Sudan
 

Management Responsibility

1. Provide leadership for country programme and staff
 

2. In charge of country performance and programme growth
 

3. Participating and member of AMREF’s senior management team (SMT) with responsibility for representing the country programme on the SMT and for supporting collective SMT decisions back into the country programme.

Description of Duties:

1. Providing leadership for the dissemination of AMREF Africa values, vision and mission at the country level;
2. Directing and managing South Sudan programme to deliver the AMREF’s and country specific strategic objectives in line with overall mission and strategy;
3. Promoting AMREF's organizational identity to all national stakeholders and partners in South Sudan and ensuring AMREF remains relevant to the changing needs of disadvantaged people in the country;
4. Developing networks, partnerships and liaisons with national/regional/international institutions working in South Sudan and spearhead donor collaboration and programme/project development at country level.
5. Spearheading project fund raising from traditional and non-traditional donors and for local fund raising campaigns; leveraging the resources of national government and partners;
6. Together with the Finance/Administration, HR, IT and Communications and Fund Raising functions at Headquarters, ensuring that the country programme implements appropriate policies, procedures, operational guidelines and standards within the AMREF Africa framework;
7. Ensuring that the country SMT functions as a strong and mutually supporting leadership team;
8. Leading, supporting, developing and mentoring AMREF South Sudan staff to deliver high quality programmes and projects;
9. Mentoring and developing the senior manager designated by the Director General as the deputy;
10. Encouraging interactions and collaboration with other AMREF Country Programmes and with AMREF Programme Leaders, and supporting participation of country programme project staff in AMREF regional projects where appropriate;
11. Together with the monitoring and evaluation function at Headquarters, is responsible for ensuring that adequate monitoring, evaluation and accountability mechanisms are in place and are used effectively within AMREF country office.
12. Ensuring that reports from South Sudan programme are generated and disseminated.
13. Ensuring that the knowledge gained from AMREF South Sudan is documented and shared with the other AMREF Country Programmes and Headquarters, and with external partners and users, and that Country Programme staff participate in AMREF Africa activities.
14. Facilitating and supporting development of the AMREF Country Advisory Committee; providing relevant levels of information to enable this committee to optimize their support to the country programme
15. Working with AMREF Headquarters, liaise with AMREF National Offices to build awareness of the country programme needs, of country programme priorities and for project funding.
16. Participating fully as a member of the AMREF Africa SMT.
17. Leading the process of organizational strengthening within AMREF South Sudan;
18. Representing AMREF at country level and is responsible for the management of host country relations. Ensuring that AMREF South Sudan adheres to national laws and regulations governing the functions carried out by AMREF in South Sudan.

Professional / Qualifications

• Post-graduate qualification, preferably in Public Health or related field.

Relevant Experience

• Progressive experience at district or national level particularly in fieldworks in conflict/post conflict situations in Africa;
• A strong understanding of managing operations in the developing world, preferably within the health development sector
• Developing country experience and experience of developing and managing a diversified country programme.
• Extensive hands-on experience in implementing primary health care in
• Familiarity with the health development needs of disadvantaged people.
• Demonstrable network of contacts and high standing in his/her profession.
• Proven track-record of managing staff and building effective partnerships and strategic alliances.
• Proven tract-record of managing staff and building
• Proven experience in managing a major programme and/or institutional group.

Length of Experience

• 8 years progressive experience, 3 of which are at a senior management level

Key Skills

• Demonstrated initiative and creativity; strategic analytical thinker; excellent inter-personal and communication and negotiation skills.
• Team player and team builder/leader.
• Progressive experience of management with a proven track record as a senior manager and leader, including experience in developing and implementing strategic plans.
• Proven results-based programme development and management
• Strong management and organizational skills, including comfort in delegating authority and responsibility
• Demonstrable ability to anticipate emerging needs and integrate them speedily into priority setting.
• Proven people management skills in a multi-cultural environment and strong track record of developing people.
• Is personally comfortable fundraising and has a proven record in raising substantial research/development funds.
• Excellent English language communications skills, both oral and written (e.g., proposal writing), including public speaking; knowledge of Arabic language will be an advantage;
• Basic understanding of electronic communications and standard office computer software.
• Knowledge/familiarity with African and other international development organizations
• Strong communications skills in a multi-cultural and multi-national work environment

Personal Attributes

• Ability to work and to perform under pressure.
• Willingness and ability to travel nationally and internationally.

Environmental Conditions

• Extreme climatic conditions

Please visit the AMREF website at www.amref.org to view the job specifications and application process.

If you are looking for growth and new challenges and have a passion for improving the health of disadvantaged communities in Africa, you are welcome to join us. 

Complete the online application form attaching your CV. 

We encourage interested candidates to submit their applications by Friday 25th May 2012 although the search will remain open until the position is filled.

AMREF is an equal opportunity employer and has a non-smoking environment policy.

AMREF - Country Director Uganda Job

Position: Country Director Uganda

Reference Number: CO 01

Duty Station: Uganda

Closing Date: Open Until the Position is filled

AMREF is the largest indigenous health development nongovernmental organization based in Africa. Working with and through African communities, health systems and governments, AMREF aims to close the gap that prevents people from accessing their basic right to health. 

With headquarters in Kenya, AMREF has programmes in Ethiopia, Uganda, Somalia, South Sudan, Kenya, Tanzania, South Africa and West Africa. 

Employing over 800 staff and with an annual operating budget of approximately $70 million, AMREF is a knowledge resource for donors and partners.  

For more information visit our website www.amref.org.

AMREF is recruiting for Country Director AMREF in Uganda to provide leadership and strategic direction to the respective office.  

The incumbent will be in charge of country performance and programme growth; S/he will ensure that adequate monitoring, evaluation and accountability mechanism are in place.  

The position is key and part of AMREF’s senior management team, reporting to the Director General with a critical role to play in the accomplishment of AMREF’s mission and strategy. 

Please visit the AMREF website at www.amref.org to view the job specifications and application process. 

If you are looking for growth and new challenges and have a passion for improving the health of disadvantaged communities in Africa, you are welcome to join us.  

Complete the online application form attaching your CV.  

We encourage interested candidates to submit their applications by Friday 25th May 2012 although the search will remain open until the position is filled.

AMREF is an equal opportunity employer and has a non-smoking environment policy.

AMREF - Southern Africa Regional Director Job Vacancy

Position: Southern Africa Regional Director

Reference Number: CO 01

Duty Station: Southern Africa

Closing Date: Open Until the Position is filled

AMREF is the largest indigenous health development nongovernmental organization based in Africa.

Working with and through African communities, health systems and governments, AMREF aims to close the gap that prevents people from accessing their basic right to health. 

With headquarters in Kenya, AMREF has programmes in Ethiopia, Uganda, Somalia, South Sudan, Kenya, Tanzania, South Africa and West Africa. Employing over 800 staff and with an annual operating budget of approximately $70 million, AMREF is a knowledge resource for donors and partners.  

For more information visit our website www.amref.org.

AMREF is recruiting for Regional Director, Southern Africa to provide leadership and strategic direction to the respective office.  

The incumbent will be in charge of country performance and programme growth; S/he will ensure that adequate monitoring, evaluation and accountability mechanism are in place.  

The position is key and part of AMREF’s senior management team, reporting to the Director General with a critical role to play in the accomplishment of AMREF’s mission and strategy. 

Please visit the AMREF website at www.amref.org to view the job specifications and application process. 

If you are looking for growth and new challenges and have a passion for improving the health of disadvantaged communities in Africa, you are welcome to join us.  

Complete the online application form attaching your CV.  

We encourage interested candidates to submit their applications by Friday 25th May 2012 although the search will remain open until the position is filled.

AMREF is an equal opportunity employer and has a non-smoking environment policy.