CIAT - Project Accounts Assistant for IITA Job in Kenya

International Centre for Tropical Agriculture (CIAT)

Project Accounts Assistant for IITA

IITA is an international non-profit research-for-development (R4D) organization created in 1967, governed by a Board of Trustees, and supported primarily by the Consultative Group of International Agricultural Research (CGIAR). 

IITA’s R4D is anchored on the development needs of sub-Saharan Africa and develops agricultural solutions with partners to tackle hunger and poverty by reducing producer and consumer risks, enhancing crop quality and productivity, and generating wealth from agriculture.

The Position:

The Project Accounts Assistant has the responsibility of providing timely and efficient accounting and financial support to IITA staff and multiple projects; and is the point person for communication with IITA Headquarters on project accounting matters.

The position is based at IITA office in Nairobi, Kenya.

Key responsibilities will include:

• Assist scientists in the development of project budgets.
• Liaise with HQ for creation of cost centres in Oracle for newly approved projects.
• Ensure control and reconciliation process for sub-regional offices i.e. budget control, funds transfers, reporting system and bank reconciliations for the accounts related to the projects.
• Manage budget commitments (reviewing, committing and cancelling as necessary).
• Prepare monthly Budget Execution Reports for the respective project leaders following a standard format providing analysis of variances against budgets.
• Carry out a verification of funds availability prior to approval of project expenditures
• Review and understand donor agreements and monitor project expenditure to ensure compliance with donor requirements.
• Review partner financial reports ensuring conformity to the reporting format and other requirements.
• Prepare donor financial reports in coordination with HQ; verify and confirm correctness and validity of the expenditure entries in Oracle versus reported expenditure.
• Attend project team meetings and provide graphical representations of project finances advising on action to be taken in reallocating funds within approved donor parameters.
• Enter data, review and vet accuracy of account/budget code before posting in Oracle.
• Ensure data is not over-duly held on the system due to control mechanisms and errors.

Requirements:

• Degree in a relevant subject with proven finance and accounting skills and should have attained full CPA-K qualification.
• At least five (5) years of relevant work experience gained in an international organization
• Prior experience with donor funded projects.
• High level of computer skills, ability to handle complex financial and accounting systems including knowledge of Oracle and ability to learn new applications quickly.
• Possess high level of integrity and respect for confidentiality.

Terms of offer:

CIAT is an equal opportunity employer and offers a collegial and gender-sensitive working environment. 

This is a national position and will be for an initial period of Two (2) Years, renewable subject to Six (6) months’ probation, assessment of performance, and availability of resources.

To apply:

Applicants to send a cover letter illustrating suitability for the above position against the listed qualifications, competencies and skills together with a detailed curriculum vitae, including names and addresses of three referees. 

All correspondence should be addressed to

The Human Resources
Unit, CIAT, P. O. Box 823-00621, 

Nairobi, Kenya 

OR via email: ciatkenyainfo@cgiar.org. 

Email applications and CV’s should be saved as one file using the applicant’s last name and first name and should indicate “Project Accounts Assistant-IITA” on the subject line. 

Applications will be considered until 18th May 2012.

Only short-listed applicants meeting the above requirements will be contacted.

We invite you to learn more about us at:
http://www.iita.org/
http://www.ciat.cgiar.org/

CIAT - Administrative & Procurement Assistant for IITA Job in Kenya

International Centre for Tropical Agriculture (CIAT)

Administrative & Procurement Assistant for IITA

IITA is an international non-profit research-for-development (R4D) organization created in 1967, governed by a Board of Trustees, and supported primarily by the Consultative Group of International Agricultural Research (CGIAR). 

IITA’s R4D is anchored on the development needs of sub-Saharan Africa
and develops agricultural solutions with partners to tackle hunger and poverty by reducing producer and consumer risks, enhancing crop quality and productivity, and generating wealth from agriculture.

The Position

The Administrative & Procurement Assistant has the responsibility of providing timely and efficient administrative support to IITA staff and multiple projects. The position is based at IITA office in Nairobi, Kenya.

Key responsibilities will include:

1. Project Assistance:

• Maintain files of the program research projects and maintain a database of all program activities and calendars and ensure timely reminders to the program staff and scientists
• Organize a publications database of the projects.
• Identify articles and information to inform proposal development.
• Update website under supervision of scientists and in collaboration and interaction with the web master
• Administrative and logistic support to project students – contracts, accommodation, transport, insurance, etc.

2. Procurement and Assets:

• Initiate requisitions for procurement of project supplies.
• Receive supplies and confirm they meet specifications.
• Update register of project assets.

3. Travel, Conferences/Workshops:

• Coordinate travel arrangements for IITA staff, collaborators and visitors (tickets, airport transfers, visas, hotels, etc.)
• Manage travel authorization process for project staff and collaborators.
• Coordinate conferences and workshops both locally and internationally and provide secretarial, logistical and financial administration during the activity.
• Preparation of workshop reports as required.

Requirements:

• Degree or Higher Diploma in Business Administration, Management or other relevant subject with proven office management skills.
• At least three (3) years of relevant work experience in a closely related field gained in an international organization with proven experience in procurement services.
• Possess excellent interpersonal and communication skills, good judgement and a high level of respect for confidentiality.
• Strong ability to co-ordinate, prioritise and organize workload; take initiative and work under pressure.
• Highly effective planning, organizational and multi-tasking skills with a positive attitude and strong administrative service orientation.
• High level of computer skills, ability to handle basic accounting and ability to learn new applications quickly.
• Excellent oral and written communication skills.

Terms of offer:

CIAT is an equal opportunity employer and offers a collegial and gender-sensitive working environment.
This is a national position and will be for an initial period of Two (2) years, renewable subject to six (6)
months’ probation, assessment of performance, and availability of resources.

To apply:

Applicants to send a cover letter illustrating suitability for the above position against the listed qualifications, competencies and skills together with a detailed curriculum vitae, including names and addresses of three referees. 

All correspondence should be addressed to 

The Human Resources Unit, CIAT, 

P.O. Box 823-00621, 

Nairobi, Kenya 

OR via email: ciatkenyainfo@cgiar.org. 

Email applications and CV’s should be saved as one file using the applicant’s last name and first name and should indicate “Administrative & Procurement Assistant - IITA” on the subject line. 

Applications will be considered until 18th May 2012.

Only short-listed applicants meeting the above requirements will be contacted.

We invite you to learn more about us at:
http://www.iita.org/
http://www.ciat.cgiar.org/

Save the Children - School Health and Nutrition Project Officer Job in Nairobi Kenya

Vacancy Announcement: School Health and Nutrition Project Officer
 

Save the Children is the world’s leading independent organization for children working in 120 countries around the world to deliver child rights programs. 

Established in Kenya in 1984 our programs focus on Education, HIV Prevention, Child Protection and Youth Livelihoods.

Job Purpose:
 

Based in Nairobi, the Project Officer will provide oversight to local implementing partners to ensure quality programme delivery and support for the school health and nutrition project in 15 schools within informal settlements in Nairobi. 

Targeting underserved, primary school-aged children, we aim to positively contribute towards their educational performance, healthy growth and personal development. 

The Project Officer will link another 25 school communities to health education and information dissemination to reinforce healthy behaviors at school, home and the broader community.

Key Accountabilities

• Using best practices and a child rights focus guide, support and supervise all aspects of the SHN project in 15 informal schools using sound project management practices to meet project objectives, in collaboration with local implementing partners, district level government entities, school management committees, school communities and children.
• Facilitate training, equipping and mentoring teachers, school support staff and School Management Committees to recognize early signs and symptoms of common illnesses in children.
• Apply community mobilization methods to facilitate training of School Management Committees, head teachers, teachers and school support staff on SHN concepts, cascade information to school communities, students and other stakeholders.
• Assist in organization of external technical assistance, school community participation, application of child participation methods as well as gender focus.
• Support local partners in preparation of beneficiary school selection, detailed implementation plans, project financial and narrative reports. Document case studies and success.

Person Specification

• Bachelor of Science or Bachelor of Arts degree in relevant field with at least five years experience implementing community health projects, preferably school health in urban setting for a NGO. 
• Collaborative team player experienced working with local partners, school communities, community health workers and government officials. 
• Competency in report writing; organizational and interpersonal skills. 
• Comprehension of child rights, child protection, sensitivity to issues affecting children.

Interested candidates meeting specified qualifications should send a cover letter, curriculum vitae, three referees and day time telephone contact to kfo@sc-canada.or.ke 

or Box 27679-00506, Nyayo Stadium, Nairobi 

no later than  18 May, 2012.  

Process Developer; Management Accounting Assistant Job in Kenya

Process Developer; Management Accounting Assistant

Experience:    2-3 Yrs of relevant experience after education

Main Purpose of the Position

The Management Accounting Processor is responsible for processing all Management Accounting tasks on behalf of the client.

Key Outputs & Tasks

• Assist in performing data reconciliation in Business Warehouse
• Assist in BPM reporting
• Assist in the preparation of BW reports
• Perform simple to medium complexity reconciliations
• Perform period closing tasks as per agreed timetable
• Business area clearing and manual correction of journals with blank business areas
• Regrouping of debit and credit balances
• Reconciliation of GL accounts according to GL ownership matrix
• Manage ad-hoc queries from the markets
• Participate in internal and external audits
• Responsible for activities assigned by the Tower Leader
• Accurate, efficient and organized within daily responsibilities.
• Adaptable to learn new processes, concepts, and skills.
• Establishes good relationships with clients and colleagues.
• Escalates production issues to his/her team leader as appropriate.  
• Actively seeks opportunities for Continuous Improvement initiatives in cooperation with Tower leader
• Complies with all client published policies and procedures and any legal and regulatory requirements that the company is obliged to adhere to.

Educational Experience

• Accounting, Finance or Business related degree
• CPA candidate

Essential Work Experience

• Must have experience in an General Accounting
• Must have Operations Experience
• Must have experience in Client Management and interaction

Beneficial Work Experience

• Written and spoken ability to communicate in English
• Previous accounting experience/studies in particular GA/RTR
• Must be a good team player
• Responsibility and accuracy in the completion of received tasks
• Ability to solve urgent matters and work under pressure
• Flexibility, especially in the period of month/quarter/year-end closing
• Reliable, proactive approach to entrusted tasks (thinking outside the box is a plus)
• Experience with accounting systems (SAP)
• Microsoft Office skills
• Client industry experience a plus

Professional Competencies  :

The following are key competencies required of the role. The candidate must exhibit the following professional competencies:

• Strong analytical thinking
• Focus on customer service
• Multi tasking / Time Management
• Decision making
• Teaming / Collaboration
• Focus on Goals / Result orientation

Application Procedure: 

Applicants should email their applications attaching a detailed curriculum vitae and a letter indicating why they are interested in and qualified for the position and the names of three referees who can provide confidential assessment of their capabilities to a Search Committee. 

All communications relating to applications for this position should be addressed to: email address: therecexpert@gmail.com  Candidates who earn KES 35,000 and above need not apply. 

Applications should be received by 18th May 2012. Only shortlisted candidates will be contacted. On the subject matter of the email please indicate the position you are applying for.