Monday, 12 March 2012

Ministry of Public Health and Sanitation CDC Project - Data Officer, ICT Manager, Accountant, Supply Officer and Operations Officer Jobs in Kenya

The Centre for Disease Control (CDC) Project through the Ministry of Public Health and Sanitation invites applications from qualified candidates for the positions below


Data Officer


The officer will work under minimal supervision of the Head, National HIV Reference Lab.


Duties and responsibilities


    The key role will be to collate, manage, analyze, and maintain databases for the program.
    Develop data-capture tools and assist in training on tools of data collection.
    Ensuring timely reporting, data analysis and report writing.


Requirement for Appointment


    Bachelors degree in statistics, Mathematics, or related field(s).


Experience/Skills:


Minimum 3 years data management experience required including:


    Design/development of computer databases.
    SQL-based programming for data manipulation/report writing.
    Production, processing, and storage of forms, and documentation skills.
    Minimum 2 years supervisory experience required.
    Effective management of data clerks and support personnel.
    Ability to organize accurate and efficient workflow.
    Excellent knowledge of statistical packages (SAS/SPSS/STATA).
    At least one programming language, database management, relational database design, and standard office tools required.
    Ability to communicate verbally and in writing with program managers and staff required.
    Good judgment in problem solving, awareness of own limitations, and strong internal motivation essential. Field experience with data collection and statistical analysis required.


Consolidated Salary: 68,750 per month


ICT Manager / Webmaster Administrator


The officer will work under minimal supervision of the Head Nascop.


He /She will be based at NASCOP Office.


Responsibilities


    Ensure monitoring of NASCOP (National Aids & STI Control Program) domain and timely annual renewal.
    Monitor internet and e-mail use to ensure communication is maintained and that there is no downtime.
    Monitor and restrict download of inappropriate content that can compromise the entire NASCOP network.
    Uploading the website regularly and ensure website is up to date with current information. Maintain data base for websites files, monitor online activities including chatting.
    Keep records of expiry dates of software: Mdaemon E-mail server.
    Assist in the procurement of NASCOP Communication equipment to ensure purchase of valid software & equipment
    Audit all NASCOP ICT web Based equipment as required
    Liaise with internet service providers (ISP) in case of downtime on internet or emails
    Ensure daily server maintenance. Maintenance will include the following: service pack update, Antivirus updates, Mdaemon mail server is running (e-mails aregoing in and out normally),back up of data in the server on a daily basis or at least after every two days, ensure software running on server is licensed
    Design and develop applications both web and mobile to support collection, storage and analysis of data.
    Any other duties assigned by the Head DDPC or Head NASCOP


Basic Requirements


    Bachelor's degree in Information Technology / Computer Science
    3 Years experience in Web Development / Maintenance
    Proficient in Web Development Tools e.g. PHP;ASP.NET;VB.NET; XML; MySQL,
    MS SQL server and IIS
    Proficient in the configuration & maintenance of Microsoft Server 2008, Microsoft
    Storage Server & Linux Server Operating Systems
    Proficiency in configuration & management of Networks
    Knowledge of Server Storage Works Systems
    Working Knowledge of Website Content Management Systems (CMS)
    Strong Analytical and Organizational skills


The salary attached to this post is consolidated amount of Kshs 68,750 per month.


Accountant 1


The officer will be dealing with general accounting including:


    Preparing journal entries, maintaining balance sheet schedules and ledgers and account and bank reconciliations.
    Assisting with monthly closings and account analysis and supporting the Senior accountant carrying out the responsibilities of the accounting department.
    Receive and process all invoices, expense forms and requests for payment.
    Compile and analyze financial information to prepare entries to accounts, such as general ledger accounts, and document business transactions.
    Assist in maintaining, and coordinating the implementation of accounting and internal control procedures.
    Verify calculations and input codes in to the Accounts system in an accurate manner.
    Maintain and reconcile the cashbook
    Assist with monthly closings and preparation of monthly financial statements
    Assist with preparation of monthly financial reports
    Deal with daily transactions for the petty cash and ensure that reconciliations are completed on a daily basis.
    Ensure all filing is done in a timely and accurate manner.
    Prepare cheques for payment.
    Assist with preparation and coordination of the audit process
    Any other duties as may be assigned by the Principal Investigator or the Senior Accountant in the Department.


Skills / Attributes Required


    A university degree in accounting or finance from a recognized university.
    CPA Graduate.
    Previous experience in an Accounts office and use of systems e.g. SAGE, SAP- 3years.
    Strong Microsoft and Excel skills.
    Ability to work under pressure and meet strict deadlines.


Key Competencies


    Attention to detail and accuracy.
    Good organization and administrative skills.
    Planning and organizing.
    Communication skills.
    Problem analysis and problem-solving skills.


Consolidated Salary: 68,750 per month


Supply Chain Management Officer I


Duties and responsibilities


The officer at this level will work under minimal supervision deployed to help oversee the Supply Chain Management function in the Unit within the Department.


He /She will be assisting the Senior Supply Chain Management officer in the department in Planning and coordination of Supply Chain Management activities in areas such as:


    Procurement, warehousing, distribution, disposal of stores and equipment, Inventory and stock control in accordance with the laid down government regulations and procedures.
    Preparation and Processing of Tender documents/Quotations for the organization as per the laid down procurement processes. Also preparation of agendas for adjudication by the tender committees and assisting in implementation of decisions thereof.
    Preparation of annual Procurement Plans, Market surveys and research.
    Preparation of periodic and annual Supply Chain Management reports/returns.
    Any other duties as may be assigned by the Principal Investigator or head of Supply Chain Management officer in the department.


Requirement for Appointment


    A Bachelors Degree in any of the following:- Commerce, Business Administration, Economics, Procurement and Supplies Management, Marketing, Law or their equivalent qualification from a recognized Institution.
    A Diploma in Supplies Management from a recognized Institution.
    Served in the grade of Supply Chain Management Officer 1 or comparable and relevant position in the Public Service for a minimum of three (3) years.


In addition to the above requirement, an officer must have the following key person attributes and core competences:


(i) Personal Qualities


    Ability to get on well with the diverse workforce
    Good knowledge in the professional field of specialization
    Good communication skills
    Ability to take instructions
    Good organizational and supervisory skills.


(ii) Core Competences


    Accuracy
    Interpersonal skills
    Analytical skills
    Records Management skills
    Care for resources


Consolidated Salary: 68,750 per month.


Operations Officer


Job Description


The overarching objective is to provide operational support to the KMOPHS (Kenya ministry of health public health services), department of disease prevention and control (DDPC) program head and designated as the principal investigator to ensure efficient planning and timely implementation of project activities and meeting project reporting requirements. The incumbent is expected to provide overall management supervision and guidance to the finance, procurement and transport offices.


They should posses the knowledge, skill and ability to assess and evaluate staffing needs and skills.


Additionally, they will be expected to assess current policies, procedures assist in the development of needed system.


The incumbent will be the lead in assuring KMOPHS _ CDC grants and cooperative agreements are financially and programmatically sound.


They will work in a team environment with program managers, program officers and staff at the provincial and district level.


This responsibility requires developing good working relationships with program officers, executive staff and collaborating agencies.


Additionally, the incumbent will work closely with department of global health (DGH) centres for disease control and prevention staff in Nairobi.


Duties and Responsibilities


    Plan, develop and implement strategies to meet organizational performance plan, budgets and timelines.
    Establish and maintain appropriate systems for the fiscal, procurement and transport office, understands the basic operations and how they inter relate.
    Oversees the financial reporting, account management, cash flow system and budget oversight.
    Establish and assures the maintenance of an electronic system for the receipt and location of grant, cooperative agreement documents FOA< applications, technical reviews, etc.)
    Implement the audit recommendation of internal control.
    Asses, monitor, evaluate and report on operational issues, opportunities and development plans.
    Supervise and provide development opportunities for managers.
    Provide mentoring and assistance as needed with managers supervisory duties.
    Establish and maintain a system of accountability for all staff.
    Responsible for assuring all expenditures are within agreed budgets.
    Liaise with other functional departmental managers to ensure they are fully informed of operational, objectives, purposes and achievements.
    Participates on the executive management team, contributing to the evaluation and development of operational strategy and performance goals.
    Ensure activities meet with and will integrate with KMOPHS DDPC quality management, health and safety, legal stipulations, environmental policies and general duty of care.
    Develop and implement departmental budgets, operational goals and objectives for the fiscal, procurement and transport offices.
    Report on progress toward these goals and objectives twice a year at a minimum.
    Evaluate and complete all managers’ performance evaluations, and provide an opportunity to recognise excellent staff performance.


Education


    Bachelor Degree in Public Administration, Business Administration, Management or Finance or related field is required.
    A Master’s degree in the same area is preferred.


Skills and Specifications


    A minimum of three years of progressively responsible grants management experience in a public sector or a health related international development organization.
    Supervisory experience is required.
    Accounting and budgeting experience is preferred.
    Can demonstrate activities related to working as a team leader.


Remuneration: A consolidated salary of Ksh. 160,000 is offered.


How to apply


Applications are to be submitted on or before 21st March, 2012 to the Ministry Headquarters- Afya House HRM Department Room 314.


Applications to be made using PSC2 forms which can be downloaded from the PSC website.


You are advised to attach copies of the following documents:


    National Identity Card.
    Academic Certificates and testimonials.
    Detailed CVs

Merlin Driver Job in Nairobi Kenya

Position: Driver


Department: Logistics


Location: Nairobi, Kenya


Responsible To: Logistician


Staff Directly Supervised: None


Overall Objective of the Position


    To ensure the overall safety of Merlin staff, vehicle and any luggage aboard.
    To carry passengers and cargo as requested for implementation of Merlin project activities.


Responsibilities


    To carry passengers and cargo as requested for Merlin operations.
    To ensure that the assigned vehicle is kept in good condition, ensuring Merlin’s daily check list is maintained.
    To perform weekly and periodic maintenance as outlined in the Merlin Vehicle Log Book assigned to the vehicle.
    To ensure that good driving practice is observed at all times to maintain the condition of the vehicle.
    To report any malfunction or damage to the vehicle to the Line Manager immediately, and to ensure that the vehicle is fully repaired, serviced and otherwise maintained as requested by the Line Manager.
    To ensure the safety of driver and passengers throughout the duration of journeys by driving at all times in a safe and alert manner, conforming to the rules of the road and making sure safety belts are worn and doors are locked.
    To manage time and journeys in conjunction with the Line Manager and as requested on the vehicle board and to. ensure that the field work is not delayed or interrupted by misuse of vehicles and that the teams arrive on time, are collected on time and the vehicle is back in the Merlin compound before 7 pm every evening.
    To notify base by radio or any other mean of communication on departures and arrivals at destinations or of any unforeseen problems.
    To fuel the vehicle(s) and note consumption rates (kilometres and litres) and ensure the log books should be regularly shown to the Line Manager for verification and calculation of the fuel consumption.
    To ensure that the vehicles travel at all times with the equipment and tools necessary (as set out in the ‘inventory of vehicle materials’ in the Merlin Vehicle Log Book) in case of a puncture, breakdown or getting stuck.
    To ensure that the vehicles contain full tanks, spare fuel and spare water at all times and that the same are replaced if used. To ensure that the medical kit is clean and complete and used as advised by medical staff and that the contents are replaced if used.
    To load and offload the vehicles and ensure the correct transporting of goods.
    To be adaptable and involved in the field work as requested by the teams.
    To be flexible and prepared to work the hours required over and above those in the contract. Line Manager
    To carry out any other duties of a similar nature which the Line Manager may require from time to time. 


Person Specification


    Must have valid, clean driving license & certificate of Good Conduct
    Should have a minimum of two years experience driving 4WD vehicles.
    Driving experience with NGO or equivalent
    Flexibility & ability to stand in for others when required to do so is necessary.
    Basic computer skills (Word and Excel) will be an added advantage.
    Good interpersonal, communication (English & Kiswahili written and spoken) a must.
    Possession of Grade test, NYS or AAA, Road Safety certification will be an added advantage.
    Must have good knowledge of Nairobi roads.
    Knowledge of UN & INGO’s offices in Nairobi will be an added advantage.


How to Apply


All applications should be sent to:


HR Department,
Merlin, Nairobi Office
P.O Box 3350 – 00200, Nairobi, Kenya


or


Email to: recruitment@merlin-kenya.org


Application closing date is Wednesday, 14th March 2012 at 5.00pm.


Please note that only short listed candidates will be contacted

IPA - Field Assistant, UCT Project Job in Rarieda Kenya

Position: Field Assistant, UCT Project


Deadline to apply: Accepted on a rolling basis; final deadline is 6 PM, Sunday, March 11 2012.


Start Date: Immediate


Location: Rarieda District


About Innovations for Poverty Action: IPA is a nonprofit organization that creates and evaluates solutions to social and development problems, and works to scale up successful ideas through implementation and dissemination to policymakers, practitioners, investors, and donors.


Job Description: Field Officers will work individually and in a team to administer surveys to adults in villages in Rarieda district, organize data in the field, compile survey information, translate between English and Luo, and complete other tasks required for the project or assigned by a supervisor.


Most of the work will be based in Rarieda. Working outside of standard business hours in either the morning or evening or on weekends will sometimes be necessary.


Work Duration: Successful applicants will initially be hired for one month on a casual basis. Those who demonstrate consistent exceptional performance and ability will be considered for longer -term placement.


Qualifications: It is preferred, but not required, that candidates possess a college diploma, preferably in the social sciences, development studies, education, health, or related fields.


Candidates must have completed their Form 4. Candidates must have excellent interpersonal skills and must be fluent in both English and Luo. They must be team players, possess high attention to detail, and demonstrate punctuality. Previous experience in data collection and survey administration as well as computer skills are a plus.


To Apply: Interested applicants must submit a short cover letter, CV, three references, and a daytime phone number. Your CV should include the languages in which you can communicate fluently, your scores or grades, and details about relevant work experience.


Applications can be submitted in person at the IPA Kisumu office (Milimani Estate, Tom Mboya Drive, Kisumu Municipality Block 12/104) from 9 AM to 6 PM any of our branch offices,


or by email to jobs-kenya@poverty-action.org ,


or by post office using P.O Box 2663, Kisumu area code 40100 Kenya.


If you submit by email, please ensure that the subject line reads: “FIELD ASSISTANT.”REF NO: UCT-2012-03-01.


Applications will be accepted on a rolling basis until vacancies are filled. At the latest, they must be received by 6 PM, Sunday, March 11 2012.


Only short-listed candidates will be contacted for an interview.


Disclaimer: The above statements are intended to describe the general nature and level of the work being performed by the Field Assistant. The statements are not intended to be an exhaustive list of all possible duties, tasks, and responsibilities.


Management reserves the right to amend and change responsibilities to meet organizational needs as necessary. Please note that IPA will never request any form of payment from an applicant.


Applicants are encouraged to confirm the information listed above with IPA prior to releasing any extensive personal information to the organization.


Please direct questions to jobs-kenya@poverty-action.org

IPA - Field Assistant, Kenya Life Panel Survey - Tracking Project Job in Busia

Position: Field Assistant, Kenya Life Panel Survey - Tracking Project


Deadline to Apply: 18th March 2012


Start Date: 2nd April 2012


Location: Busia, with flexibility to travel within Western province, and occasionally to other parts of Kenya and some parts of Uganda


About Innovations for Poverty Action: Innovations for Poverty Action (IPA) is a non-profit research organization that creates and evaluates approaches to solving development problems and disseminates information about what works and what does not to policymakers, practitioners, investors and donors around the world.


Description of Work: The Field Assistants will assist the Kenya Life Panel Survey (KLPS) Tracking team. Activities include administering surveys to individuals and households, meeting with teachers, ligurus, and relatives to locate respondents, and traveling to those areas in order to interview individuals. Net books will be used to administer the surveys.


Most of the work in this project will be Busia-based, but some interviews will take place in other locations throughout Kenya and some parts of Uganda. Visiting these respondents can include taking public transport, bodaboda, boats and walking long distances.


Carrying out these interviews can involve staying away from Busia at hotels in distant locations for several weeks at a time. Working outside of standard business hours either in the morning or evening or on weekends is sometimes necessary as well.


Other tasks include taking anthropometric measurements, taking hemoglobin levels, organizing data in the field, office based matching of ID lists, compilation of survey information, photocopying, translation between Kiswahili and English and any other tasks needed to make the project run effectively or assigned by a supervisor.


Work duration: Successful applicants will initially be hired for month on a casual basis. Those who demonstrate consistent exceptional abilities and work performance may be considered for a more long term placement, with the same project.


Qualifications:


Academic Qualifications: It is preferred that candidates have obtained a college diploma or university degree, preferably in sociology, statistics, economics, education, development studies, social sciences, health, or related fields. Candidates must have completed secondary schooling.


Professional/Technical Skills: Skills in data collection and survey administration; ability to work with local administrators; training in taking anthropometric measurements preferred. Computer knowledge and typing skills required.


Other Qualities and Attributes: Most importantly a positive attitude towards the position; able to work in rural settings; comfortable interviewing people in their homes; comfortable taking measurements of children and adults; comfortable traveling for extended periods of time; well-organized; ability to work independently and in a team in the field; promptness; attention to detail; initiative. Candidates must be fluent in Kiswahili and English. Luhya and Luo speakers preferred.


To apply: Please send a cover letter and detailed CV, 3 references, daytime phone number(s), and email address. Your CV should include your scores or grades and other measures of academic achievement, and details about any relevant work experience.


Applications can be submitted to any of our branch offices,


or by email to jobs-kenya@poverty-action.org ,


or by post office using P.O Box 373, Busia area code 50400 Kenya.


If you submit by email, please ensure that the subject line reads: “FIELD ASSISTANT.”REF NO: KPLS-2012-03-01.


Only short-listed candidates will be contacted by email for an interview.


Applicants are encouraged to apply early, as applications will be reviewed on a rolling basis.


Disclaimer: The above statements are intended to describe the general nature and level of the work being performed by the Kenya Life Panel Survey Field Assistant. The statements are not intended to be an exhaustive list of all possible duties, tasks, and responsibilities.


Management reserves the right to amend and change responsibilities to meet organizational needs as necessary.


Please note that IPA will never request any form of payment from an applicant.


Applicants are encouraged to confirm the information listed above with IPA prior to releasing any extensive personal information to the organization.


Please direct questions to jobs-kenya@poverty-action.org

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