Procurement Manager - Kisumu, Kenya

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Job title: Procurement Manager

Department: Procurement and logistics

Reports to: Procurement and Logistics Director

Location: Kisumu, Kenya

Job Purpose: To plan, organize, direct, controls and evaluates the activities of a purchasing department and develops and implements the purchasing policies of the company.

Responsibilities (Functions and duties): Describe the main roles and responsibilities of this position

• Analyzes market and delivery systems in order to assess present and future material availability.
• Controls purchasing department budgets.
• Develops and implements purchasing and contract management instructions, policies, and procedures.
• Directs and coordinates activities of personnel engaged in buying and storing materials, equipment, machinery, and supplies.
• Participates in the development of specifications for equipment, products or substitute materials.
• Prepares reports regarding market conditions and merchandise costs.
• Resolves vendor or contractor grievances, and claims against suppliers.
• Reviews purchase order claims and contracts for conformance to company policy.
• Reviews, evaluates, and approves specifications for issuing and awarding bids.
• Administers on-line purchasing systems.
• Arranges for disposal of surplus materials.
• Locates vendors of materials, equipment or supplies, and interview them in order to determine product availability and terms of sales.
• Maintains records of goods ordered and received.
• Prepares and processes requisitions and purchase orders for supplies and equipment.
• Prepares bid awards requiring board approval.
• Represents companies in negotiating contracts and formulating policies with suppliers.

Experience: Minimum of 5 years working experience in a busy Manufacturing environment

Qualifications:

Academic: Bachelor’s degree in Procurement Management

Professional: KISM

Specialist knowledge required:

• Knowledge of business and management principles
• ICT skills, ACCPAC

Behavioural Competencies:

• Communication skills
• Negotiation skills
• Strategic Thinking
• Initiators
• Proactive
• Integrity

Email: recruit@odumont.com

Personal Assistant (KShs 30,000 - 35,000 p.m)

Specific responsibilities include:

Maintaining and managing efficient and effective communications channels between the office of the Managing Director; the Board Chairperson; other departments and external customers;

Provide support in the organization and management of internal/external events by providing public relations support and related communication.

Draft, in English, routine correspondence and reports; proofread a wide variety of general and financial reports, letters, memos, specifications, and statistical charts, independently compose correspondence on routine administrative matters.

Receive and screen incoming calls, visitors, correspondence and reports; handles routine matters personally and determines and forwards priority matters to the Managing Director or appropriate officers accordingly. In addition, oversee the prompt collection and delivery of incoming and outgoing mail to correct addresses.

Maintain the Managing Director’s calendar and schedule of appointments. Liaise with the admin office on the preparation of both local and international travel logistics for the Managing Director.

The candidate must be male, has an LLB and has finished law school.

Contact email is francis.osiemo@gmail.com.

The interviews are tomorrow, 21st Dec 2011

HIGHNET Technologies - Sales and Marketing Executive Job Vacancy

HIGHNET is an IT company that provides IT Solutions, Consultancy and Training.

We are looking for an ambitious, self-motivated professional of good conduct to fill the position of Sales and Marketing Executive.


The job requires ability to;

• Formulate effective marketing plans
• Execute the marketing strategies, campaigns and promotions
• Assess viability of potential new products and to measure success of recent campaigns
• Contribute to Corporate Website Content with relevant information
• Develop new ideas for reaching end user markets

Requirements

• At least two years working experience involved in marketing IT Services, Training and/or Hardware.
• The ideal candidate will be a person who can encourage an atmosphere of trust, openness in communication with clients.
• Good verbal and written communication skills
• Knowledge of the IT and/or education environment

Education

• Diploma/Degree in Business or related studies

Salary: To be discussed

To Apply

email to careers@highnet.co.ke by 30 Dec 2011

Send CV, and cover letter indicating current/last salary

The HR Manager,
HIGHNET Technologies Ltd
P.O Box 23547-00100,
Nairobi, Kenya 

Ministry of Health National AIDS & STI Control Programme - Laboratory Supplies Officer

Republic of Kenya

Ministry of Health National AIDS & STI Control Programme

The National AIDS and STI Control Programme (NASCOP), seeks to recruit the following position funded by USAID/ Kenya, through Capacity Kenya Project.

The position will be based at the Kenya Medical Supplies Agency (KEMSA) offices in Nairobi.

The programme is mandated by the Ministry of Health to lead the health sector response to the H1V/AIDS pandemic and provide the necessary institutional policy framework and technical oversight on all aspects in spearheading the fight against HIV/AIDS and STI.

Laboratory Supplies Officer

Ref LSO/NASCOP/12/2011

Under the overall guidance of the Program Manager Laboratory Support Unit and appropriate technical working groups, the Laboratory Supplies Officer will be responsible for developing a framework to monitor the quality of commodities as well as needs from the field as per USAID requirements aimed at improved essential laboratory commodity supply chain.

S/he will support and strengthen logistics management information systems (LMIS), streamlining the distribution systems, supply chain operation, and enhancing forecasting and procurement planning for lab supplies/commodities as per the demands of the HIV/AIDS program activities, towards enabling NASCOP to discharge its mandate.

Key Responsibilities

1. Provide overall coordination and support of the laboratory supply logistics system to ensure it follows a standard inventory control system for prompt stock reordering.
2. Prepare laboratory commodities stock status report for sharing in order to ensure a continuously full pipeline and support regular re-supply of laboratory commodities to health care facilities.
3. Perform data review (FCDRR) sent to LMU for quality to ensure computerized logistics management information system (LMIS) for laboratory supplies informs appropriate logistics decisions.
4. Conduct follow up of facilities expected to report on utilization of laboratory supplies and provide supervision support to the facilities that are inconsistent in reporting to determine reorder quantity and to provide feedback to all active facilities.
5. Monitor commodities (Lab) pipelines to determine stock levels for shipment, stock levels at central medical store and stock levels at facility.
6. Monitor stock closely, especially at central level to avoid expiries through enforcement of first expiry, first out (FEFO) guidelines.
7. Ensure timely distribution of lab commodities and reporting tools to user facilities and provide supportive supervision to facilities with discrepancies.
8. Manage laboratory supplies inventory in a way that serves the timely needs of facilities and reduces stock out through participation in activities that ensure facilities do not have stock outs or monitor stock-out alert report to avoid stock outs.
9. Assist in ensuring inventory accuracy through improved stock management systems to avoid stock outs
10. Participate in commodity management training for Laboratory staff to facilitate use of the data from the system for logistics decision-making, monitor performance through feedback reports and gather data for forecasting.
11. Strengthen the information sharing between KEMSA, NASCOP and Partners/Programs regarding data or information requests, to continuously improve essential laboratory commodity supplies chain.
12. Ensure scheduled stock take/count is performed on regular basis to inform maintenance of optimal stock levels within the laboratory commodities distribution system and central medical store.
13. Update standard operating procedures to ensure best practices.
14. Perform any other duties as assigned by the supervisor to support laboratory commodities supply chain.

Essential Requirements

• A bachelor's degree in laboratory technology or other related postgraduate diploma/degree.
• Post graduate diploma in supply chain management.
• 5 years progressing working experience, of which 3 years should be in a busy health commodities supply chain environment.
• Experience working with computer logistics management information system (LMIS) or enterprise resource planning (ERP) system in a supply chain environment.
• Proficiency in ICT (e.g. microsoft office, microsoft excel, microsoft project or word perfect etc).

Desired Qualities

• Experience in supply chain management in a pharmaceutical and lab commodity environment.
• Demonstrated competence to assess priorities and manage a variety of activities in a time-sensitive environment and meet deadlines with attention to detail and quality.
• Ability to work as an effective team member in a complex and fast paced environment requiring collaboration with multiple stakeholders and partners.
• Well developed analytical ability.
• Good judgement in trouble shooting, problem solving, awareness of own limitations and internal motivation.
• Ability to coordinate planning of laboratory supply chain through, efficient supplies requisition, optimal stock inventory management, and distribution and reorder levels control.
• Excellent written/oral communication, interpersonal, negotiation and organization skills.
• Fluency in both written and spoken English and Kiswahili.
• Having previously worked in collaboration with GoK - MoH will be an added advantage.

If your background, experience, and competencies match the above specifications, please send your application quoting vacancy number, detailed CV indicating daytime telephone numbers and e-mail address, attach copies of academic and professional certificates, diplomas or transcripts and three letters of reference with contact telephone numbers and e-mail addresses to the address below not later than January 19, 2012.

IntraHealth International Inc
USAID-Capacity Kenya Project
Unga House, Muthithi Road, 7th Floor
P.O. Box 66726 - 00800 Nairobi
Email: jobskenya@intrahealth.org

Only short listed candidates will be contacted