MEPS - Finance & Administration Manager (DCoP)

MEPS Finance & Administration Manager (DCoP)

Terms of Reference / Scope of Work

IBTCI (International Business & Technical Consultants, Inc.) is seeking a Somali-speaking Deputy Chief of Party (DCoP) of our five-year USAID Monitoring & Evaluation Program for Somalia (MEPS).

This position is based in Nairobi; however, intermittent travel to Somalia (primarily to Hargeisa) is required. The DCoP's primary responsibilities involve the direct supervision of all Finance, Administration, Security and Human Resources related issues.

Our project has three major goals:

• To support the development of Performance and Monitoring Plans , qualitative data-collection by implementing partners (IPs) and the maintenance of an electronic clearinghouse to help manage and plan activities more effectively;
• To help provide USAID/Somalia with field-based information and verifications on the status and progress of activities being undertaken by USAID's IPs;
• To conduct nation-wide evaluations and assessments of the progress toward stabilization in Somalia.

The DCoP will be responsible for all MEPS operations including, among other responsibilities, the project's finances and administration, human resources, logistics, procurement, property management and security.

This entails the ability to manage the project's finances and operations in compliance with USAID regulations, including the tracking and projecting expenses, semi-monthly analyses of cash needs, payment of expenses (including payroll), bank relations, and overall compliance with all IBTCI and USAID requirements.

The DCoP will also be in charge of ensuring the smooth deployment of field-based MEPS activities, including the oversight of all security-related issues.

Responsibilities will also include the management of an ongoing contract-based work-relationship (budget negotiations, tracking and payment of deliverables, etc.) with Third Party Monitors (organizations contracted to carry out the monitoring and verification of USAID's activities in different parts of Somalia).

Reporting to the DCoP are the Finance and Administration Manager and the Project Assistant plus the driver and cleaner.

The position requires:

• Minimum of five years of experience working in a management position on donor-funded projects (USAID-assisted strongly preferred) in a role related to finance and administration.
• Experience in management and implementation of a project in Somalia or other security-challenged environments.
• Strong "hands-on" knowledge of USAID policies, procedures, and regulations, particularly those related to the finance and administration of projects. Knowledge of USAID contracts also highly desirable.
• Familiarity with personnel management practices, and grants management
• Fluency in written and spoken Somali and English.
• Availability within 30 days.

Highly desirable:

• Local knowledge of Somalia security-related conditions on the ground
• Experience in managing of USAID-assisted projects, preferably in Eastern Africa
• An advanced degree in a relevant field.
• Familiarity with issues of stability and stabilization and/or Monitoring & Evaluation.

Applications (cover letter with CVs) should be sent via e-mail to mepsrecruiting@ibtci.com.

Only candidates being actively considered for employment will be contacted.

There is an immediate vacancy, so interested individuals are encouraged to apply promptly

Personal Assistant

A petroleum company in Kenya with affiliates in Southern Sudan, Congo, Tanzania and Zambia wishes to recruit a highly experienced & self driven individual to fill the position of Personal Assistant

Job Summary

Reporting to the Director, the Personal Assistant will have his/her key performance indicators as follows:

• Coordinate and schedule all travel arrangements by ensuring timely and correct travel itineraries and accommodation arrangements for Directors and managers as required.
• Ensure timely acquisition and safe custody of travel documents i.e. visas and tickets for Directors and managers as required.
• Maintaining and organizing diaries and planning and scheduling appointments and meetings.
• Screening telephone calls, handling requests and enquiries when appropriate and handle day to day secretarial support to the director.

Person Specifications:

• Degree in Secretarial or Social Sciences and proficient in the use of computers
• Must have at least three (3) years experience in a busy environment where managing travel itineraries and ticketing is a key function.
• Excellent communication skills, both oral and written.
• Ability to work independently and with minimum supervision.
• A team player with strong interpersonal skills.
• IATA certificate in ticketing would be an added advantage.

Age guide: 30– 35 years

Qualified and interested applicants may send their applications and CV’s to the following address so as to be received latest by 28th December 2011:

The Human Resources Manager
firmrecruits@gmail.com

Finance Admin Manager Assistant - Nairobi, Kenya - Terre des hommes Foundation (Tdh)

Terre des hommes Foundation (Tdh) is an international NGO focussed on Child Rights.

To support the development of its programmes in Nairobi and Garissa County, Tdh is encouraging applications from Kenyan nationals for the role of:

Finance Admin Manager Assistant

Ref: Tdh/LPO/2011/06

Reporting to: Finance Admin Manager (FAM)

Duty station: Nairobi

Contract duration: 12 months starting from February 2012 (with 3-month probation period)

Main responsibilities:

• Daily updating the accountancy according to the project activities and FAM’s needs
• Collaboration for preparing documents for financial/annual audits
• The cash box of the office, under the supervision of the FAM
• cash and bank monthly reconciliation
• Keeping the count of paid leave/holiday and R&R for the staff based in Nairobi and in the field
• Translating contracts into Kiswahili if requested
• Prepare the payroll and making payment of salaries to employees and unskilled workers
• Making calculation and payments of the local taxes and contribution by the proper deadline (NSSF, NHIF, etc.)
• Keeping him/herself updated about the local Labour Law Act and local taxes and contributions
• Support the Logistics Manager in filling the yearly office assets inventory
• Payments to suppliers under Project Managers or FAM request
• Payment of vehicles insurance, licence renewal and maintenance (under logistician’ suggestion) for Tdh’s vehicles
• Regularly check the correct filling of the Log Book vehicle in Nairobi
• Preparing the documentation for VAT and import and excise duty exemption and follow up the process
• Preparing the proper documentation in order to request Visa and Working permit/Special pass and follow up
• Archive all the relevant administrative and accountancy documentation in the proper way according to Tdh procedures.

Requirements:

• Minimum diploma-level education in economic field
• Minimum 3 years’ experience in a similar position
• Fluency in English and Kiswahili.
• Willingness to travel.
• Ability to work in autonomy and under pressure

Application modalities:

Qualified and interested candidates should submit a cover letter and CV (with at least three referees) indicating the vacancy announcement reference (FAM Assistant – Ref: Tdh/LPO/2011/06) to the address:

Terre des hommes, 14 Gem Lane, Kileleshwa, 0100 Nairobi

or can also be emailed to: am.ke@tdh.ch

Closing date for this positions is 31st December 2011.

Only shortlisted candidates will be contacted for interview.

Tdh’s recruitment and selection procedures reflect our commitment to protect children’s rights, which includes the prevention of all forms of child abuse.

Tdh is an equal opportunity employer. Female candidates are encouraged to apply

Bakery Production Manager - Kisumu, Kenya

Job Title: Bakery Production Manager

Location: Kisumu

Company Profile: Our client is a Modern industrial bakery.

Main Purpose of the Job

• To oversee the production process of bread/pastries in a modern industrial bakery

Main Responsibilities

• Supervise the production team.
• Manage daily product output
• Monitoring product quality
• Managing bakery’s budget
• Managing employee hours in production.

Required Qualifications, Skills and Experience

• Diploma – Food science and technology or relevant qualification in industrial bread baking.
• 4 years experience in the field.
• Comprehensive bakery product knowledge.
• Possess leadership skills
• Possess communication skills

To apply for this position send your CV to mycv@myjobseye.com quoting the position in the subject line.

Kindly also mention your current/ last salary and benefits.

Only shortlisted candidates will be contacted