RATN Database Development TOR

Regional Aids Training Network: Database Development

Introduction

The Regional AIDS Training Network (RATN) is an international non-profit organization with operations in Eastern & Southern Africa (ESA) region.

RATN is a consortium of training and capacity building institutions collaborating on a mission to strengthen the capacity of relevant individuals, organizations and other stakeholders to effectively respond to STIs/HIV/AIDS. Currently RATN has 30 institutions that are full members spread across 11 countries in ESA region.

The initiative for strengthening HIV and AIDS Training and Networking (INSTANT) programme is a new RATN initiative involving MIs submitting proposals on small innovative projects related to HIV training and capacity building as part on implementation of the RATN Strategic Plan (2009-2014).

The projects are aligned to the four RATN Strategic Plan programme areas namely: Training & Capacity Building, Knowledge & Information Management, Advocacy, Partnerships & networking and Research and Monitoring & Evaluation.

Since inception in September 2009, three rounds of application have been received.

RATN is now seeking a company/consultant to develop a web-based database system that will help manage these projects efficiently and effectively whilst at the same time act as a monitoring and evaluation system.

Terms of Reference for Development of Web-based Database Application for INSTANT Projects 

Objectives

• Design, develop, adequately test and ultimately actualize a web-based database application that will assist its users (RATN and MIs) to access, analyze, process, and convert data into useful information using various search, sort, filter, and rank queries.
• Since it will have different users of the system with different privileges, this database is required to have multiple views depending upon the needs of users.
• It should serve the basic needs such as data entry and report generation for all users at all levels
• The database should have an installable off-line version that can be updated/ synchronized with the online version.
• The database will also serve as a planning, monitoring, and evaluation system other than just being an information source
• The database will have various views: Some information on the database will be displayed for public viewing on the website. This link gives an idea of what is expected.
• The database should provide administrative logs tracking the various activities done from specific accounts. The public profile/display should also provide adequate statistics on views and hits.
• User involvement throughout the project to ensure that it meets the needs of the users.

Key data elements (INSTANT Database)

RFP profile: 

• Name of MI, location, and contact information
• Project name
• Strategic objective (s) RFP is responding to (e.g. Kim, RM&E, training, etc)
• RFP contact at MI
• RFP contact at RATN

Project dates

• Award date
• Award amount
• RFP start & end dates
• Contract modification (s)

Deliverables

• Expected deliverables
• Actual deliverables

Reporting

• Reports by months
• Expected reporting date-programmatic
• Actual reporting dates-programmatic
• Expected report date-financial
• Actual report date-Financial

Other

• Support supervision: date, key issues raised
• Documents generated by project: research, baseline reports, media articles etc
• Stories of Change/best practice reports
• Challenges

Qualitative data

• Create fields for uploads of financial and programmatic reports narratives

Deliverables:

Deliverables for this project include:

1. Functional Specification Document
2. Technical specification document: (Preferred database software is Mysql as this should easily integrate with existing joomla website).
3. Work break down structure with deliverables details
4. Initial working prototype with complete features demo
5. A complete and successfully running web-based database application, free of any hick-ups and bugs
6. All data and reports generated during software development
7. User and administrative manuals
8. A report detailing all data and procedures described in this document and performed in each phase of application development.
9. Support for 6 months after completion and successful commissioning of the database.

Experience: The consultant/company will be expected to undertake a comprehensive user requirements analysis in order to ensure the system is responsive to user’s needs.

The consultant must also demonstrate proven past work experience of a similar nature.

How to Apply:

Eligible and interested consultants should send their applications including references on related previous work by email to vacancies@ratn.org.

The application should also be accompanied with a quotation for the work including expected costs and duration for the project.

Deadlines:

The closing date for receipt of applications is Monday 3rd October 2011 at noon.

Only successful applicants will be contacted and will then be expected to make presentations on how they would undertake the project.

These presentations must be made by 5th October 2011.

The selected company/consultant will be expected to embark on the project immediately

Website: www.ratn.org

UNDP Kenya, Peace Building Conflict Prevention Unit Programme Officer Job Vacancy

United Nations Development Programme (UNDP) is UN’s global development organization. UNDP has a normative global mission as a pro-poor development agency to promote human rights, gender and the Millennium Development Goals.

Organizational Unit / Agency: UNDP Kenya, Peace Building Conflict Prevention Unit

Application deadline: 11 October 2011

Type of contract: Service Contract

Post Level: SB-4

Languages required: English

Starting date: November 1, 2011

Duration of initial contract: 1 year renewable

Background

UNDP Kenya and the Embassy of Sweden are supporting the National Cohesion and Integration Commission (NCIC) in implementing a three-year programme focusing on Community Ownership of Peace: Instilling Cohesion and Integration Values to Promote Peaceful Co-Existence and Reconciliation in Kenya.

The NCIC is a statutory body established under the National Cohesion and Integration Act 2008, No. 12 of 2008, enacted after the 2007 post-election crisis and the subsequent political negotiations.

The NCIC is one of the Agenda Four reform Commissions, borne out of the realization that long lasting peace, sustainable development and harmonious co-existence among Kenyans, requires deliberate normative, institutional and attitudinal processes of constructing nationhood, national cohesion and integration.

The Commission therefore, is a key step towards overcoming challenges to building nationhood.

The NCIC object and purpose, as provided for in section 25 of the Act is to facilitate and promote equality of opportunity, good relations, harmony and peaceful co-existence between persons of different ethnic, colour, religious and racial backgrounds in Kenya, and to advise the Government on all aspects thereof

Position Information

Under the direct supervision of the Team Leader, Peace Building and Conflict Prevention Unit, UNDP-Kenya, the duties and responsibilities of the Programme Officer will be as follows:

• The Programme Officer will work in collaboration with the NCIC Project Coordinator in the day-to-day implementation of the project activities, as per the Project Work Plan.
• Planning, monitoring, reporting, financial management and evaluating the progress of the project as per the Project Work Plan and ensuring compliance with UNDP and/or Implementing Partners rules and regulations.
• Ensure coordination of the project implementation process with relevant stakeholders to ensure coherence, including their involvement in monitoring and evaluating project activities, joint field visits to enhance appreciation of the project’s work.
• Provide technical expertise into strategic planning of the project implementation process.
• In collaboration with the NCIC Project Coordinator, ensure preparation of project reviews and final evaluations, as well as audits, including action plans to implement audit recommendations.
• Engagement with key partners to influence policies and issues as relates to national cohesion, integration, reconciliation, peace building and conflict prevention, among other related issues.
• In collaboration with the NCIC Project Coordinator ensure project documentation and publicity.
• Ensure mainstreaming of relevant issues such as Gender, Human Rights Based Approach, etc in the implementation of the project.
• Undertake any other responsibilities as may be assigned in relation to this position, as well as perform other tasks as assigned by the Unit Team Leader or by Senior Management.

The full post description detailing the scope of work required academic qualifications and years of relevant work experience can be accessed on The UNDP Kenya website.

Application Procedure:

Interested and qualified persons should apply on the UNDP Kenya e-Recruitment portal located at www.ke.undp.org/erecruit.

Applicants are required to fill and sign a Personal History Form (P11 Form) and submit it together with their online application.

Applications received via other means will not be accepted.

Additional considerations

1. Applications received after the deadline will not be considered.

2. UNDP will only be able to respond to those applications in which there is further interest.

3. Preference will be given to equally qualified women.

4. UNDP as a matter of practice does not charge any application, processing or training fee at any stage of the recruitment. If you have any questions as to vacancy announcements you have received, please refer to the UNDP Kenya website.

“UNDP is an equal opportunity employer which strives to achieve overall balance in its staffing patterns”

Africa Nazarene University Law Lecturesr, Admin Assistants, Executive Secretary, Database Admin, Graphics Designer and Estate Supervisor Job Vacancies

Africa Nazarene University is a Chartered Christian University that integrates faith with learning to produce well rounded individuals who are able to meet challenges of their times.

It is sponsored by the Church of Nazarene, an international Protestant denomination grounded in the Wesleyan holiness tradition.

Applications are invited for the following positions:

Senior Lecturer - Law Department

• Applicants must have completed a Ph.D degree or its equivalent in the field of Law.
• Have a minimum of three years teaching experience at lecturer level or demonstrate comparable professional experience.
• Demonstrate classroom skills as evidenced by student evaluations and peer reviews.
• Demonstrate the ability to be published in one’s field (minimum of 3 published articles in a refereed journal or a book in the field of Law.
• Present evidence of success in some major non-teaching responsibility at University or other reputable organizations and demonstrate ability to supervise postgraduate students.

Lecturer - Law Department

• Applicants must have completed a Ph.D degree in the field of Law.
• Masters degree holders should have at least two years of University teaching or demonstrate comparable professional experience.
• Demonstrate classroom skills as evidenced by student evaluation and peer reviews.
• Published at least two articles in refereed journal.
• Present evidence of success in some major non teaching responsibility at the University or other reputable organizations.
• Demonstrate ability to supervise postgraduate students.

Administrative Assistants - Admissions Office

• Applicants must have a Bachelor’s Degree from a recognized University, proficient in computer applications, excellent communication and organizational skills.
• Work experience in an admission’s Office at an institution of higher learning will be an added advantage.

Executive Secretary - Administration Department

Applicants must have a Bachelor’s degree in BA Secretarial Studies or other related discipline with at least five years secretarial work experience with top management in an institution of higher learning.

Database Administrator

Applicants must have a Bachelor degree in Computer Science or related field, a professional qualification in one of the following CISA, CISM, and Oracle is an added advantage with a minimum of 4 years experience in managing MS SQL databases, Windows Server and working knowledge of MS Navision.

Graphics Designer

Applicant must have a Diploma in Graphics Design from a recognized institution of higher learning. In addition, the applicant must have practical experience with software such as; Adobe After Effects, 3D Studio Max, Adobe Illustrator, Adobe Photoshop, Macromedia Director, Macromedia Flash, Dream Weaver, Adobe Premiere, Sound Forge, Microsoft package Corel Draw and photography skills.

Estate Supervisor/ Maintenance Officer

Applicant must have a Bachelor’s degree in Civil engineering or Higher National Diploma KNEC in Building & Civil Engineering with five years work experience in a busy organization involving supervision of construction projects including organization and execution of maintenance works.

The Estates supervisor/maintenance officer will be responsible for the day-to-day maintenance of plant and equipment, general management, Health & Safety, energy consumption, environmental management and grounds maintenance.

For details and requirements for the above positions visit our website: www.anu.ac.ke.

Applicants should send an application letter, updated Curriculum Vitae plus copies of certificates and testimonials to:

The Vice Chancellor
Africa Nazarene University
P.O. Box 53067 – 00200
Nairobi

Applications should reach the office not later than 12th Friday, October, 2011.

Applications could also be dropped at our Town Campus located at the Stanbank Building, Moi Avenue. Note that only short listed candidates will be contacted

Program Administrator – SEP CIMMYT Job Vacancy

About our Organization

CIMMYT is committed to improving livelihoods in developing countries.

Through strong science and effective partnerships, we create, share, and use knowledge and agricultural technology to increase food security, improves the productivity and profitability of farming systems, and sustain natural resources in developing countries.

CIMMYT is an international non-profit research and training center with direct links to about 100 developing countries through offices in Asia, Africa, and Latin America.

We participate in an extensive global network of people and organizations who share similar development goals, including the public and private sector, non-governmental and civil society organizations, relief and health agencies, farmers, and the development assistance community.

The Position

The incumbent will work under the supervision of the Director of Socioeconomics Program (SEP) of CIMMYT and will be responsible for:

Program Administration

• Ensure appropriate preparation and upload of project work plans and documents into the CIMMYT’s project management system in interaction with Project Leaders
• Monitor milestones and status of deliverables in work plans
• Prepare Memorandums of Understanding and Letters of Agreement between the SEP and host countries, and partners
• Manage contracts with partner institutions and consultants
• Maintain and update the Program’s databases and contact lists
• Maintain electronic and hard-copy filing and archiving systems for SEP projects.
• Analyze processes within SEP and continue to improve overall work efficiency and systems
• Support to preparation of Annual Donor reports

Finance

• Participate in preparation of the SEP operational and capital budgets in consultation with the Director
• Ensure appropriate upload of project budgets into the CIMMYT’s accounting system in interaction with Project Leaders.
• Monitor appropriate and timely use and reporting of budgets by program staff
• Managing liquidation and flow of funds to partner institutions
• Revise financial reports for submission to donors in interaction with Project Leaders and Accounting.

Communication

• Manage and ensure accuracy, usefulness and attractiveness of information on the program intranet and webpage in collaboration with Corporate Communication staff
• Participate in the compilation and editing of project proposals and reports

HR

• Coordinate the Annual Performance Evaluations for SEP internationally recruited staff and ensure submission of completed forms to Human Resources
• Coordinate recruitment of SEP internationally recruited staff in liaison with HQ

Logistics

• Coordinate the SEP Director’s travel itineraries, tickets, visas and accommodation
• Liaise with organizers for related SEP meetings, conferences and other events
• Any other duties as assigned

Requirements

• At least Bachelors degree from a recognized institution in Business Administration, Economics, Management, Finance or related filed.
• Post Graduate qualification in project management will be an added advantage
• At least 5 years practical hands on work experience in Program\Project administration and budgeting, preferably in International Organization
• Familiarity with monitoring and reporting on grant funded projects
• Excellent computing skills; Excel, Ms Word, PowerPoint, Web Management
• Excellent numeracy, oral and written communication skills in English (knowledge of Spanish would be an added advantage
• Work experience with a project management system

Personal attributes

• Ability to relate positively and to engage with a wide range of people
• Strong self-motivation and flexible team player
• Ability to multi task and prioritize between tasks
• Discretion in the handling of confidential information
• Ability to organize meetings & workshops and produce concise and accurate minutes and reports

Terms of offer

The World Agroforestry Centre is an equal opportunity employer and offers a collegial and gender-sensitive working environment.

We believe that staff diversity promotes excellence and strongly encourage applications from qualified women.

This position is on local terms and will be for an initial period of three (3) years, renewable subject to six (6) months’ probation period, assessment of performance, continued relevance of the position and availability of resources.

How to apply

Applications for the position must include:

• A cover letter illustrating your suitability for the position against the listed requirements and salary expectations
• A detailed curriculum vitae
• The names and addresses of three referees, including telephone, fax numbers and email addresses.

All correspondence should be addressed to the

Human Resources Unit,
World Agroforestry Centre (ICRAF),
P.O Box 30677, Nairobi, Kenya

OR via email: icrafhru@cgiar.org

and should indicate “Program Administrator – SEP CIMMYT” on their application letters and email submissions.

Applications will be considered until 10th October 2011

Please note that only short-listed applicants meeting the above requirements will be contacted.

Only shortlisted applicants meeting the above requirements will be contacted.

We invite you to learn more about ICRAF and CIMMYT by accessing our web sites www.cimmyt.org andwww.worldagroforestry.org