The African Wildlife Foundation (AWF) is the leading international conservation organization focused solely on the African continent. AWF’s mission is, together with the people of Africa, to ensure that the wildlife and wild lands of Africa will endure forever.
AWF currently seeks to hire a Procurement Assistant to be based in its Headquarter Offices in Nairobi.
Reporting to the Senior Procurement Officer, this position will assist the Procurement team in meeting the organizations objectives by ensuring timely, efficient and transparent procurement and timely delivery of high quality goods and services.
This position is a one year fixed term position with possibility for renewal.
Key Responsibilities
AWF currently seeks to hire a Procurement Assistant to be based in its Headquarter Offices in Nairobi.
Reporting to the Senior Procurement Officer, this position will assist the Procurement team in meeting the organizations objectives by ensuring timely, efficient and transparent procurement and timely delivery of high quality goods and services.
This position is a one year fixed term position with possibility for renewal.
Key Responsibilities
- Processing purchase requisitions in the e-procurement system
- Preparation and issue of Request for Quotations
- Evaluating quotations/bids by preparation of bids analyses
- Negotiating with vendors on the best terms of service including price, delivery, payments and after sales service.
- Preparation of contracts in line with approved templates
- Issuing contracts and purchase orders in line with award decisions
- Expediting deliveries and ensuring receipt of goods or performance of services
- Receiving and submission of invoices to accounts payable
- Maintaining and keeping files for contracts and tenders
- Maintaining vendor database in the e-procurement system
The successful candidate;
- Will be a degree holder or Advanced Diploma in Purchasing & Supplies Management from recognized institution
- Will have a minimum of 2 years working experience in a procurement role for an international organization preferably an NGO
- Will be familiar with rules, regulations, and laws pertaining to contracting material.
- Will have basic knowledge of the principle practices and methods of sourcing supplies, materials and services both locally and internationally.
- Will have very good interpersonal skills and ability to establish and maintain effective working relations with people in a multi cultural, multi-ethnic environment with sensitivity and respect for diversity essential for maintaining working relationships with institutional officials and vendors.
- Will have knowledge of the application of bookkeeping principles and methods to the keeping of procurement records.
- Will be selfdriven with a proactive approach to problem solving.
If your background, experience and competencies match the above specifications please send a cover letter, your detailed CV indicating daytime telephone numbers, address and names of three referees to Human Resources Manager at Humanresources@awfke.org.
Only shortlisted candidates shall be contacted.
Closing Date: September 30, 2011
For further information on the position and AWF, please visit www.awf.org
Only shortlisted candidates shall be contacted.
Closing Date: September 30, 2011
For further information on the position and AWF, please visit www.awf.org
