Job Description for Executive Secretary
Will often be privy to very confidential information and therefore must be able to work with sensitive information in a professional and confidential manner.
He or she will be required to relay information accurate through phone conversations, messages, emails and other forms of communication.
The executive secretary should possess excellent communication skills both verbally and in written form, should be very organized and logical, and should be able to multi-task and work on several big and small projects at one time.
The executive secretary is responsible for processing all correspondence from the CEO as well as opening and prioritizing all incoming information.
She or he will also maintain records of all documentation, file materials, manage data entry and even set up databases and other relevant data information.
Word processing skills, spreadsheet and database experience is also essential.
Common work activities include: - Opening, sorting and categorizing all incoming information to the department and getting it to the appropriate people in a timely fashion.
- Processing all outgoing communication in the form of emails, letters, voice messages or other forms of communication.
- Scheduling appointments, meetings and personal appearances by the CEO
- Duplicating, filing, recording and logging of data shared between companies.
- Answering phones, providing information and processing messages for the CEO.
- Supervising any support staff and ensuring all office policies and procedures are being implemented.
Skills & competencies - Excellent oral and written communication skills
- Detail oriented and works with a high degree of accuracy
- Highly organized and flexible
- Ability to multitask and meet changing deadlines
- Must be self directed and able to complete projects with limited supervision
- Maintains staff confidentiality
- Working knowledge of email, scheduling, spreadsheets and presentation software
Educational and Professional Requirements - 4 Years or more related experience serving as an executive secretary
- Minimum: Diploma in Business related course OR a Degree in Business Administration
If you meet the above qualifications and are ready to work in a dynamic organization,send your CV to bmideva@fep-group.com on or before 5th September.
Note: The above position is quite urgent and needs to be filled immediately.
Our client, through its subsidiaries is a fast growing player in the Construction and Engineering sector and is exploring opportunities in the Real Estate and Telecommunication sectors.
They are passionate about service value-addition to their clients, focused on delivering high quality, innovative solutions and committed to DOING BUSINESS GOD’S WAY.
They seek to fill the position of Head of Strategy and Business Development.
Overall purpose of the role
Reporting to the Group CEO, the incumbent will be responsible for formulating and implementing the strategic plan aimed at growing the business to achieve set objectives and drive the business growth and expansion strategy.
He/ she will also be responsible for the business development arm including delivering business sales targets.
Key Responsibilities - Developing and implementing the business development and marketing strategies
- Support and facilitate development and implementation of annual budgets for the department.
- Provide statistical information and market intelligence reports on trends relevant to the group
- Work with the Business Development teams to identify and segment the target markets for the group and ensure that appropriate products/services are developed for each of these segments.
- Creating and maintaining critical data on customer profiles, target markets and allocating appropriate resources accordingly.
- Maintain existing business relationships through continuous client follow up
- Providing monthly and quarterly reports on sales and marketing performance against budgets, competition and market conditions
- Design and coordinate an integrated marketing & communications strategy to sustain the company brand.
- Identify business opportunities within the East African market and develop plans for translating these opportunities into business results
- Set performance standards, manage, and motivate the sales team to achieve high productivity.
- To be involved in any new sales pitches and proposals
- Oversee companies’ electronic marketing efforts including supervision of Web site design and maintenance
- Any other role as maybe assigned
Qualifications, Competencies and Experience - A Bachelors degree in Marketing or any other business related degree.
- Masters Degree in Commerce or Strategic Management
- Be registered with the professional bodies such Marketing Society of Kenya (MSK) or Chartered Institutes of Marketers (CIM) or any other recognized bodies.
- Not less than 33 years of age.
- Minimum of 12 years relevant experience in marketing, strategic management, entrepreneurship and business development with at least 7 years in managerial position.
- Knowledge and experience in performance management systems e.g. Balanced Score Card will be an added advantage.
- Demonstrated ability to work against a sales plan and meet sales targets.
- Excellent communication and presentation skills with the ability to deal effectively at all levels
- Proficiency in Microsoft Office
- Have well-developed interpersonal skills.
- Ability to learn quickly and develop products
- Creative, with the ability to think ‘outside the box’.
- Must be enthusiastic and results orientated with high energy and drive.
- An outgoing, confident individual with initiative.
How to apply:
If you are interested in the position and have the skills and talents our client is looking for, we would like to hear from you.
Please forward a copy of your updated resume, and your current salary and benefits package to info@dorbe-leit.co.ke before close of business 5th September 2011.
Born again Christians are strongly encouraged to apply.
Only successful candidates will be contacted.
Farm Manager
A medium size coffee farm is urgently looking for suitable personnel to fill the position of a Farm Manager.
Qualifications: - Diploma or certificate in an agricultural related field
- At least 5 years experience in a busy coffee farm in a similar position
- Certificate in farm management from CRF will be an added advantage
- Certificate of good conduct
- Excellent interpersonal skills
- Proficiency in computer use and a valid driving license all classes.
Caretaker
Urgently Wanted to take care of a block of flats - Must have an O’Level (fourth form) Certificate
- Good command of English and Kiswahili
- Certificate of good conduct.
- Ability to act as a jack of all trades will be an added advantage.
Send CV with telephone contacts to:
The Managing Director
P.O. Box 3006 - 00200 Nairobi Kenya
by 5th September 2011
Nation Media Group, the leading Multi Media house in East and Central Africa is searching for a suitably qualified candidate for the position of Pre-press Technician in the IT department.
We invite candidates who are innovative, performance driven and possess excellent transferrable skills with good track record of achievement in past roles.
The Pre-press Technician will work with a team of Pre-press technicians to provide first level support services to our internal customers.
He/ She will report to the Business Systems Supervisor.
Key result areas will include:
- Create and configure Production Plans;
- Administer page pairing and colour separation processes;
- Transmit publications to printing press;
- Provide support to Editorial, Advertising and Production staff;
- Prepare and distribute daily Prepress Reports;
- Administer, configure and support existing Publishing and Prepress systems;
- Maintain systems backup, security and contingency plans to ensure continuity and high availability of publishing and prepress systems;
- Liaise with external service providers to ensure maximum systems availability;
- Meet or exceed the set Service Level Agreement KPIs; and
- Play an active role in the planning and implementation of IT related projects.
Skills, knowledge and experience requirement:
- Higher Diploma or Diploma in Printing Technology or equivalent;
- Proficient in Adobe InDesign;
- Minimum experience of one year; and
- Knowledge of Agfa or Kodak Prepress systems will be an added advantage.
This position offers an excellent career growth opportunity and a competitive remuneration package.
If you meet the above criteria, apply online at http://careers.nationmedia.com before 31 August 2011.
We regret that only shortlisted applicants shall be contacted.
