Human Resource Assistant

Job Title: Human Resource Assistant

Reporting To: Managing Director

Qualification: Higher diploma / degree in human resource / BCom or BA (HR option) 
 

Experience: 1 year and above in manufacturing industry
 

Age: 27 years and above 
 

Location: Nairobi, Kenya 

Responsibilities: 

• Administer performance management systems, safety and recreation programs.
• Provide current and prospective employees with information about policies, job duties, working conditions, wages, and opportunities for promotion and employee benefits.
• Advise managers on organizational policy matters such as equal employment opportunity and sexual harassment, and recommend needed changes.
• Analyze and modify compensation and benefits policies to establish competitive programs and ensure compliance with legal requirements.
• Plan new employee orientation programme to foster positive attitude toward organizational objectives.
• Serve as a link between management and employees by handling questions, interpreting and administering contracts and helping resolve work-related problems.
• Plan, direct, supervise and coordinate work activities of subordinates and staff relating to employment, compensation, labor relations and employee relations.
• Conduct Training Needs Analysis with H.O.D Analyze training needs to design employee development, language training and health and safety programs and co-ordinate training delivery.
• Maintain records and compile statistical reports concerning personnel related data such as hires, transfers, performance appraisals, and absenteeism rates.
• Analyze statistical data and reports to identify and determine causes of personnel problems and develop recommendations for improvement of organization's personnel policies and practices.
• Plan, organize, direct, control or coordinate the personnel, training, or labor relations activities of an organization.
• Represent organization at personnel-related hearings and investigations.
• Prepare personnel forecast to project employment needs.
• Prepare and follow budgets for personnel operations.
• Develop, administer and evaluate applicant tests.
• Oversee the evaluation, classification and rating of occupations and job positions.
• Contract with vendors to provide employee services such as food service.

Note:
 

Salary kshs. 25,000 
 

Females highly preferred

e-mail: hr@ke.safepakgroup.com

ICJ Kenya >> Monitoring and Evaluation Officer

Established in 1959, (ICJ Kenya) is a non–partisan, nongovernmental organization with membership drawn from the Bench and Bar. 

The primary mission of the organization is to promote and protect human rights, democracy and the rule of law nationally and regionally.

ICJ Kenya has a distinguished track record in advocacy, research and legal interventions and is today widely acknowledged as a premier human rights organization in Kenya and around Africa.

ICJ Kenya seeks to fill the following position as detailed below and invites suitably qualified Kenyans to apply.

Monitoring and Evaluation Officer

 

Overall Purpose of the Job: To offer technical support in the monitoring and evaluation of projects and activities within the organization and to ensure that the project activities are conducted in an efficient manner by supervising, monitoring project implementation and reporting, ensuring that timely decisions on corrective actions are made and implemented. 

Primary Duties and Responsibilities:

• To monitor, evaluate and document results in the various programmatic activities for effective implementation, reporting and learning.
• To develop the TORs for specific monitoring and evaluation activities; recruit, guide and supervise consultants or organizations that are contracted to implement special surveys and studies required for evaluating programme effects and impacts as well as follow up evaluation recommendations with Programme Staff.
• To Support and contribute to the development of the Projects Implementation Plan (PIP),  ensuring  alignment with programme /organization strategy, agreement on programme indicators and inclusion of monitoring and evaluation activities in the work plans.
• To guide and coordinate the development of programme log frames.
• Guide and coordinate the review of programme log frames including providing technical advice for the revision of performance indicators; ensuring that realistic intermediate and end - of - programme targets are defined.
• To coordinate all Monitoring & Evaluation activities in the organization.
• To design the framework for the physical and process monitoring of programme activities.
• To promote result based approach to monitor and evaluate impact.
• Coordinate the preparation of all monitoring and evaluation reports; guide staff in preparing their progress reports in accordance with approved reporting formats and ensure their timely submission.
• Undertake regular visits to the fields to support implementation of monitoring and evaluation, check the quality of data produced, and to identify where adaptations might be needed; monitor the follow up of evaluation recommendations with Programme Managers.
• To ensure all contractual obligations with the donors are adhered to in all the projects.
• To ensure easy access to Monitoring & Evaluation reports and data and ensure they are widely distributed to donors and stakeholders.
• Foster participatory planning and monitoring; organize and provide refresher training in monitoring and evaluation for programmes and implementing staff with a view to develop in house monitoring and evaluation capacity.
• Work in collaboration with colleagues inside and outside the ICJ Kenya to allow the achievements of common goals and shared objectives in furtherance of ICJ Kenya’s mandate and to perform any other duty as may be assigned to you by the Executive Director from time to time.
• To develop and to constantly update the Monitoring & Evaluation Plan.
• To monitor new donors and their areas of strategic engagement.

Requirements:

• A Master degree or equivalent experience in Monitoring and Evaluation, Project Management or communication.
• Documented experience in Monitoring of human rights work,
• Knowledge and understanding of programme management cycle
• Knowledge and experience in Research methodologies, baseline surveys and reporting

Skills

• Analytical and problem solving
• Effective written communication
• Time management
• Strong understanding of Programme Management with a focus on Human Rights, Access to Justice and Democratic governance.
• Report writing and presentation skills

How to Apply

Qualified candidates are encouraged to apply.  

Detailed Applications, CV and relevant certificates addressed to the Recruitment Committee 

should be sent through, recruiment@icj-kenya.org 

or P.O. Box 59743-00200 Nairobi 

and should be received not later than 5th January 2016.  

ICJ Kenya is an equal opportunity employer.

Only shortlisted candidate will be communicated to.

ICJ Kenya >> Finance Officer

Established in 1959, (ICJ Kenya) is a non–partisan, nongovernmental organization with membership drawn from the Bench and Bar. 

The primary mission of the organization is to promote and protect human rights, democracy and the rule of law nationally and regionally.

ICJ Kenya has a distinguished track record in advocacy, research and legal interventions and is today widely acknowledged as a premier human rights organization in Kenya and around Africa.

ICJ Kenya seeks to fill the following position as detailed below and invites suitably qualified Kenyans to apply.

Finance Officer

 

Overall Purpose of the Job: To assist the Finance Manager in the management of the Finance Department and to work closely with the Executive Director and the Programme  Management Teams and Administrative Team to create synergy in the achievement of the organisation’s strategic objectives.

Key Roles

• To efficiently maintain the books of accounts and records.
• To maintain the fixed assets registers in order to ensure that all fixed assets are recorded, accounted for and depreciated accordingly.
• To prepare financial progress reports for donors.
• To prepare internal financial management reports.
• To liaise with the programme management teams in the preparation budgets for the various projects and to ensure budgetary controls are in place including report procedures, adherence to specific reporting framework and deadlines.
• To communicate programme burning rates to the various teams
• To assist in annual audits
• To ensure allocation of joint costs to individual projects.
• To ensure that all insurance and medical policies are renewed and up to date.
• To represent the organisation in meetings when called upon to do so.
• To deal with office procurement
• And any other duty that may be assigned from time to time by the Finance Manager and the Executive Director.

Requirements

• Degree in Business, Economics or relevant field.
• Professional qualifications in CPA or ACCA
• Experience in project budgeting, reporting and accounting for donor funded projects
• Documented experience working in an NGO
• Experience in Navision accounting software

Skills

• Analytical and problem solving
• Effective written communication
• Time management

Personal Attributes

The Finance Officer must be able to maintain confidentiality and exhibit high levels of professionalism.  

He or she must be;

• Honest
• Trustworthy
• Flexible
• Organized

How to Apply

Qualified candidates are encouraged to apply.  

Detailed Applications, CV and relevant certificates addressed to the Recruitment Committee 

should be sent through, recruiment@icj-kenya.org 

or P.O. Box 59743-00200 Nairobi 

and should be received not later than 5th January 2016.  

ICJ Kenya is an equal opportunity employer.

Only shortlisted candidate will be communicated to.

Democracy International <> Kenya Deputy Chief of Party

Democracy International
 

Kenya Deputy Chief of Party

Democracy International, Inc. (DI) seeks a Deputy Chief of Party (DCOP) for a USAID-funded Kenya Electoral Assistance Program (KEAP). 

Through KEAP, DI will work to promote credible political processes in Kenya through the following four components: 

1) support of key institutions, voter registration and education, and election coordination; 

2) promotion of women and youth participation and inclusion; 

 

3) domestic and international observation; and 

4) dialogue, consensus building, and conflict early-warning/early response. 

The DCOP is to provide top-level oversight of all program support functions including, but not limited to, administration, procurement, human resources, financial management, and regulatory compliance.
 

The position is based in Nairobi, Kenya.

Responsibilities:

The Deputy Chief of Party’s major responsibilities are as follows:

• Provide guidance and coordinate support to the civic engagement programmatic team, and sub-awardees, including identifying and promoting clear communications on issues of programmatic and budget management activities, compliance, monitoring and evaluation, and documentation;
• As necessary, oversee the administration of grants made under the civic engagement component of KEAP;
• Supervise technical staff to ensure effective implementation of administrative and financial procedures compliant with DI and USAID policies;
• In coordination with the COP and Operations and Finance & Administration teams, oversee the development and implementation of financial tracking systems and coordinate and monitor project budgets to ensure all expenditures are in compliance with DI and donor regulations and within the scope of the program’s long-term budget;
• Ensure that timely cash flow analyses and projections are provided and accurate for internal management purposes and to the donor, as needed;
• Review and oversee administrative, procurement, and financial management procedures and recommend improvements as needed;
• Directly supervise the civic engagement team, administrative, operations, procurement, human resources, and financial staff, both expatriate and Kenyan;
• Oversee staff capacity-building across the program and provide evaluation and workforce management to ensure their continued growth;
• Represent DI externally at meetings, workshops, and other events;
• Develop regular reports and ongoing activity monitoring consistent with the requirements of DI’s cooperative agreement with USAID and with internal reporting requirements; and
• Act as a key consortium liaison with the Government of the Republic of Kenya (GoK) and USAID offices in Kenya and Washington, DC in the areas of oversight, reporting, and compliance.

Qualifications:

Candidates should possess the following qualifications:

• Advanced University degree in international development, political science, management or other relevant field;
• Minimum eight (8) years of experience implementing democracy and governance programming, with significant experience in elections and political processes, civic engagement/civil society, governance, or institutional development, in a developing country context, of which two (2) years must be experience in a management role;
• Experience in fragile or post-conflict states, preferably in Kenya/East Africa;
• Demonstrated capacity to develop solid working relationships with senior government officials, local governments, non-governmental institutions, and coordination with other donors;
• Strong communication and interpersonal skills are required;
• Demonstrated record of success in politically sensitive environments; and
• Fluency in written and spoken English.

About DI: Democracy International, Inc. (DI) provides technical assistance, analytical services and project implementation for democracy, human rights, governance and conflict mitigation programs worldwide for the U.S. Agency for International Development (USAID), the U.S. State Department and other development partners. 

Since its founding in 2003, Democracy International has worked with civil society organizations, political parties, election-management bodies, government agencies, legislatures, justice-sector institutions, and others in 70 countries. 

DI is an equal opportunity employer.

How to Apply:

CLICK HERE to apply online
 

We will only contact those candidates who best meet our needs. 

No phone calls or additional emails please.

Please note that DI’s recruitment for this position is contingent upon award.

Closing date: 10 Jan 2016