Field Accounts Assistant

Organization: Adeso - African Development Solutions

Position Title: Field Accounts Assistant
 

Reporting to: Senior Project Officer – REGAL IR
 

Working with: All staff, REGAL IR
 

Program / Duty Station: Garissa Office
 

Duration: 1 year, renewable
 

Salary Grade: National Scale, Grade F
 

Organizational Context: Adeso is an expanding and vibrant African based international development and humanitarian organization. 

At Adeso, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive.

Our belief that economic, social and environmental security is the bedrock of a healthy community drives the nature and intent of our programming. 

 

We work to prevent and overcome situations that adversely affect community well-being by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid, and influencing policy.
 

For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future. At present, Adeso has programs in Somalia, Kenya and South Sudan.
 

Adeso is an exciting and dynamic organization experiencing managed rapid growth. It offers sound employment conditions with opportunities for personal growth and development.

Project Summary: Resilience and Economic Growth in Arid Lands-Improving Resilience (REGAL-IR) is a 5-year project sponsored by USAID/Kenya and Feed the Future (FtF) to reduce hunger and poverty, increase social stability and build strong foundations for economic growth amongst pastoralists and transitioning pastoralists in Kenya’s arid and semi-arid lands (ASALs). 

The program is designed to empower communities to take charge of their development and to strengthen their capacity to select, design, implement and monitor activities toward increasing their social, economic, and environmental resilience to environmental shocks. 

Adeso is the Prime for REGAL-IR and manages implementation by a consortium of partners.

Specific Roles and Responsibilities
 

The Field Accounts assistant position will be a full-time member of the Adeso staff, working with the teams in county offices.

• Ensure proper management of petty cash,
• Process and make payments as provided in the approved budgets
• Record transactions in the system including coding of payment vouchers before making payment,
• Carry out reconciliations of cash and bank balances on regularly basis,
• Prepare schedule of payments of utilities, statutory deduction and ensure timely payment of the same,
• Ensure timely preparation of all advances including travel and other advances and provide monthly update of any outstanding advances.
• Ensure timely liquidation of any outstanding advances
• Ensuring maintenance of an efficient, proper and transparent financial filing system for the department and the organization in accordance with the organizational guidelines.
• Assist in the preparation for audits (both projects and institutional audits)
• Perform any other duty as may be assigned.

Skills and Qualifications
 

Essential

• Professional accounting qualification (CPA-K, ACCA) or related Bachelor degree
• At least one year working experience with NGO

Others

• Ability to work to tight deadlines and handle multiple concurrent activities
• Excellent in written and spoken English.
• Ability to work well in a team
• A pro-active approach to work
• Ability to handle pressures and meet deadlines and willingness to learn

Application Process
 

This is a challenging opportunity for a dedicated and highly motivated professional.

If you would like to join this dynamic team, please submit your application to jobs@adesoafrica.org, quoting the position in the email subject matter, by Friday 19th June 2015.

Each application should be addressed to HR Director and include the following:

• An updated CV with updated contact details: Phone No., Email Address and Skype ID; and
• An application letter which should include cover letter, remuneration requirements and contact information for three work-related referees.

Applications not including all of the above information will not be reviewed. 

Only short-listed candidates will be contacted.

Adeso is an equal opportunity employer and does not discriminate based on one's background, beliefs, gender or sexual orientation.

Logistics & Procurement Intern

Logistics & Procurement Intern
 

Regional Office Nairobi
 

Background: DRC is an international non-governmental organisation, which promotes and supports durable solutions to the problems faced by refugees and internally displaced people all over the world.

DRC has been providing relief and development services in the Horn of Africa since 1997. 

Using a human rights framework, the DRC Horn and Africa and Yemen (HOAY) operation focuses mainly on populations affected by displacement in Kenya, Uganda, Somalia, Ethiopia, Djibouti and Yemen and regional mixed migration flows. 

DRC aims to create a synergy between the different humanitarian aid and development projects in the HOAY – both in terms of geographical coverage and types of activities implemented in support of refugees and populations displaced or otherwise affected by conflict, consequences of climate change and natural hazards in the region.
 

DRC’s mandate is driven by three global strategic objectives within the DRC Assistance Framework: Saving lives and alleviation of immediate suffering among people affected by conflict, Safeguarding, restoration and development of livelihoods, and, Institutional and organisational change that contributes to protection of people’s rights and peaceful handling of conflict.
 

DRCs current regional objective is to support and strengthen a regional protection framework for displacement affected communities throughout the Horn of Africa and Yemen. 

The region has developed a programme framework specific for the current context in which all projects and programmes contribute.
 

Purpose: The Logistics and Procurement Intern’s main objective will be to provide administrative support to the Procurement, assets, fleet and warehousing teams at the Regional office.
 

Key Responsibilities:

• Updating the procurement tracker based on activity
• Processing payment requests
• Filing of all procurement closed documents in accordance to DRC archiving procedures
• Reconciling vehicle fuel statements and processing payments
• Reconciling taxi statements and processing payments
• Updating asset central register and filing of all related documents for assets tracking.
• Consolidating monthly country Logistics and procurement reports.
• Processing purchases related to Regional office departments below the ITB procurement thresholds.

Reporting Arrangements: Reporting to Regional Procurement Officer
 

Personal Specifications

• University degree in logistics or business related field.
• Good interpersonal working relationships
• Strong planning skills with ability to prioritize tasks and meet deadlines
• Excellent computer skills in Excel, Power point, word and outlook
• Flexible and able to adapt quickly to new environment

Duration: The internship is for a period of 6 months
 

General Commitments: DRC has a Humanitarian Accountability Framework, outlining its global accountability committments. All staff are required to contribute to the achievement of this framework. Learn more on www.drc.dk

Application and CV
 

Interested candidates who meet the required qualifications are invited to submit updated CV and cover letter marked in the subject line “Procurement & Logistics Intern” to drcjobs@drchoa.org no later than 14 June, 2015.

Systems Analyst

Vacancy: Systems Analyst
 

​Type: Contract with a possibility of permanent employment upon successful accomplishment of set targets
 

Location: Nairobi, Kenya

Duma Works is recruiting a Systems Analyst for one of our clients

Company Profile: Our client is a growing franchising network operating in Kiambu County and expanding to neighboring counties. 

Currently, the company has 32 franchisees. This number will reach 75 franchisees by the end of 2015. 

In order to support our rapid growth, the company is conducting a complete review of our technology systems and developing an end-to-end strategy for an IT architecture and suite of applications that is scalable, reliable and affordable.

We are seeking an experienced Systems Analyst to support our strategy development, review and selection of solutions and, possibly, system configuration, training and rollout. 

 

The consultant should have demonstrated experience in the following areas

• Conducting systems analyses and strategy development for multi-outlet retail businesses operating in rural areas in developing contexts
• Selecting and leading configuration of ERP, CRM, POS, supply chain management and financial management solutions appropriate for businesses operating in rural areas in developing contexts

In addition, the consultant should meet the following criteria:

• University-level degree or comparable experience in relevant IT field(s)
• At least 5 years of professional, relevant work experience
• Knowledge of common programming languages, database configuration and networking solutions
• Knowledge of and past experience working with relevant software solution providers in Kenya or similar contexts

The consultant will be tasked with:

• Analyzing Farm Shop’s current technology solutions
• Reviewing and helping to refine a list of Farm Shop IT requirements cutting across POS, supply chain, CRM and financial management including generating detailed technology specifications documents
• Developing a phased Farm Shop IT strategy including costing and budget estimates
• Pending success in points 1-3 above, the company may extend the consultant contract to support:
• Our vendor selection and negotiation
• System configuration, testing, training and deployment

The company has already completed a process of defining business requirements and has documentation on the current state of all systems and processes. 

These inputs will be shared with the consultant to facilitate a rapid start up for this engagement. 

Current IT solutions include iProcure POS, Salesforce CRM and Quickbooks financial management tools as well as Google spreadsheets to track various other activities.

Contact: If your qualifications match the above profile, submit your application to apply@dumaworks.com with the subject line "Systems Analyst 1763"

Include your NAME and PHONE NUMBER in your message

Your application should include:

• A cover letter
• In the cover letter, include your salary expectations and earliest possible starting date 
 

• Curriculum vitae 

• Relevant certificates and references 


Technical Training Specialist - Electrical

Vacancy: Technical Training Specialist - Electrical
 

Job Purpose Summary: The Technical Training Specialist contributes to the organizational goals by providing a specialized and effective training and development service to a designated team, focusing on the acquisition of competence and performance. 

The Technical Training Specialist will be responsible for all training of our machinery and soft skills in relation to the specific machines. This includes initial operator, artisan and technician training and continuing support (as needed for both our customer as well as our internal technicians). 

The Technical Training Specialist will also be responsible for the development and maintenance of training and assessment documentation. 

The Technical Training Specialist is the face of the company and responsible for building solid and meaningful relationships with the client.

Reporting Structure: Training Manager

 

Key Responsibilities & Accountabilities

• To deliver standard and customised training courses to External customers and Internal Service Department in a range of machine specific areas.
• To assist Customers and Service with their Training needs by developing training and assessment documentation
• To assist with the development of new training courses in conjunction with internal and external stakeholders.
• To manage and maintain accurate records of all training delivered.
• To give feedback adequate feedback to delegates on all training conducted.
• To organise training in conjunction with Sales, Customers and our German Training Academy.
• To assist with the setup and maintenance of the internal Training facility.
• To assist with the marketing and promotion of training to external customers

Role Specific Skills Attributes

• Knowledge and experience
• Sales, manufacturing and communication systems, processes and knowledge
• Knowledge of Krones technology and its range of equipment.
• 5-10 years field experience, specializing in specific machines in the beverage packaging industry.
• Knowledge on Programming, Automation, Electrical aspects, Siemens S7, B&R, Zenon, Inspection Technology and troubleshooting in an automated beverage packaging environment.
• Knowledge and experience as Technical trainer in a beverage packaging environment.

Qualifications and Education Required

• Diploma in Electrical Engineering
• Train-the-trainer (pref)
• Facilitation skills (pref)
• Personal behaviours and competencies
• Conceptualisation, socialisation, adaptability
• Evaluating, demonstrative, internal actualization
• Self management ability
• Ability to communicate effectively
• Action planning, attention to detail
• Customer focus
• Specific Job Skills
• Learning and development principals and methods
• Strong inter-personal skills – team builder and participant
• Computer Skills
• MS Office – Word, Excel, Powerpoint (pref)
• SAP (pref)
• Literacy and Numeracy
• Basic understanding of financial management and principals
• Good understanding of compiling training material
• Good administration skills

Commercial Skills

• Very good communication skills (written, presentation and facilitation)
• Good command of English
• Build mutually beneficial relationships internally and externally
• Facilitation skills

Management Ability

• Professional liaison with all levels of management and technical clients, both internally and externally
• Project leadership and mentoring skills to colleagues, client and students

Other

• Able to travel both domestic and internationally (extensive travel)
• Possess a valid passport
• Traveling to  customer locations throughout Sub-Saharan Africa

Application to be send to jemima@amsol.co.ke