FAO Procurement Assistant Job in Nairobi, Kenya

Food and Agriculture Organization of the United Nations

Vacancy Announcement No: FAO/107/2013
Deadline for Application: 28th June 2013   

Position Title: Procurement Assistant (1 Position)   
Grade Level: SC-5

Contract Type:    Service Contract   
Duty Station: Nairobi

Organizational Unit: FAO-Somalia
Duration: 3 Months with possible extension 

Eligible Candidates: Somali & Kenyan Nationals   
Anticipated Start Date: Immediately

Under the overall supervision of the Officer in Charge (O.I.C.) FAO Somalia and the direct supervision of the Procurement Officer and/or the NPO, the incumbent provides procurement services ensuring high quality and accuracy of work. 

The Procurement Assistant promotes a client, quality and results-oriented approach in the Unit, and ensure consistent service delivery. In particular, he/she will:

• Assist in the local procurement process of goods from local suppliers;
• Assist in the international procurement process of goods from abroad;
• Assist in the identification of new local and international sources of supplies / services;
• Assist in maintaining the filling system for the procurement function;
• Assist in preparing Invitations to Bid / Requests for Quotations / Requests for Proposals;
• Minute Tender Opening and Local Procurement Committee proceedings, prepare Purchase Orders and all documents relevant to procurement;
• Undertake commercial evaluation of offers and prepare commercial evaluation summaries/tables;
• Flow up on all correspondence;
• Assist in sorting out any deliveries by land, sea and air;
• Assist in the prompt and timely clearance of goods and shipments for any FAO-Somalia projects and ensure safe arrival of these consignments to their final destinations;
• Perform any other related assignment.

Minimum requirements:

Knowledge and skills:   

• Completion of diploma education, including or supplemented by procurement or supply management/logistics or business administration courses. University Degree is an advantage.

Experience:   

• Four years work experience in purchasing, logistics, supply management and/or procurement, or administration/operations including at least one year related to procurement/operations for large programmes or projects.

Languages:   

• Good working knowledge (level C) of English.

Selection Criteria

• Qualifications and experience, results, systems and service orientated
• Strong inter-cultural skills
• Responsible and solution based, creativity and thinks critically
• Accepts supervision but is self-motivated

Other:

• Initiative, good judgment and ability to maintain records and databases, organize office work and draft correspondence. 
• Ability to use PC Computer skills including MS Office Suite and other office technology equipment. 
• Ability and willingness to travel in Somalia.

To Apply:

Send your application to:
   
Candidates are requested to submit a covering letter quoting the Position Title and Vacancy Announcement No. FAO/107/2013 along with their current/detailed Curriculum Vitae and FAO Personal Profile Form (PPF) available at  http://www.fao.org/employment/en/  

E-mail is the preferred means of receipt and the application should be sent to HR-Somalia@fao.org.  

The subject line of the e-mail message should read CONFIDENTIAL – FAO/107/2013.

If making a hard copy submission, the envelope should be clearly marked CONFIDENTIAL – FAO/107/2013 and sent to the following address:

FAO-Somalia
UN-Somalia Ngecha Road Complex
Corner Lower Kabete Road/Ngecha Road
P.O. Box 30470-00100
Nairobi, Kenya.

Applications may also be faxed, again clearly indicating CONFIDENTIAL – FAO/107/2013 in the subject line, to +254-20-4000333.

Applications must be received by the deadline.  Late applications will not be considered.

Only short listed candidates meeting all essential qualifications will be contacted.

Consultancy TOR for Monitoring and Evalaution Framework on Older Persons by Help Age International, Kenya

Terms Of Reference For The Monitoring And Evalaution Framework On Older Persons

Background
In Africa, older people have always played an important role in the community through their contribution to among others caring for orphaned grand children and providing much needed house hold income- “Increasingly, older generations are becoming active in political processes, forming their own organizations and campaigning for change.

Older persons in rural areas often have expert knowledge of farming practices, including ways of coping with environmental shocks and food shortages, which may be crucial for the survival of rural communities in times of crisis.” (UNFPA Report: Ageing in the Twenty-First Century A Celebration and A Challenge)

In spite of the important position that older people continue to have in society, they are often excluded from development programmes and since most live in rural areas, they have limited access to hospitals, clinics and other health services.

And furthermore they experience economic exclusion and have no opportunity for gainful employment and no access to insurance or credit schemes.
Both older men and older women may face age discrimination, with the latter being at the greater disadvantage when it comes to gender discrimination.

For the past decade, the AU Commission specifically the Department of Social Affairs has been making concerted efforts to address the multifarious challenges older persons face by promoting the rights and welfare of older persons through the AU Policy Framework and Plan of Action on Ageing which was adopted by the AU policy organs in 2002, the AU Social Policy Framework adopted in 2008 and most recently  Africa’s Common Position On Human Rights of Older Persons In Africa adopted at the 3rd AU Session of the Conference of Ministers of Social Development 26-30 November 2012 in Addis Ababa, Ethiopia.

The AU Commission recognises that ageing is a pertinent and cross-cutting development issue in Africa and that the demographic of older persons is expanding, in addition to changing family structures and reduced family support but yet older persons, and even worse, older persons with disabilities, are still not given priority at the national level in terms of solid policies and resources to implement these policies.

The main purpose of the Monitoring and Evaluation Framework is to provide common sets of indicators for tracking progress made by Member States towards putting in place and implementing policies and programmes for older persons in their respective countries based on the agreed priority areas of the AU Framework and Plan of Action on Ageing.

The key objectives of this Monitoring and Evaluation Framework are to:

• Set benchmarks, evaluate progress, identify obstacles, share good practices and generate inputs to further enhance implementation and achieve the goals of the AU Framework and  Plan of Action on Ageing;
• Serve as a guideline to enhance national monitoring and evaluation efforts and expedite coordination and implementation of issues of older persons;
• To facilitate reporting to relevant African Union organs such as the African Commission on Human and People’s Rights;

Tasks to be performed

The Consultant will work under the guidance and supervision of the Director of Social Affairs and closely with the Head of Social Welfare Division and HelpAge Regional Director in the preparation of the framework. The key tasks of the Consultant will be to:

• Fully review and familiarize himself/herself with all literature/background documents  related to issues of older persons in Africa, the Plan of Action on Ageing and its Strategies;
• Prepare the structure of the Framework (to include but not least)-:

1. Definition of the approach (types of data and information)
2. Indicator definition  template (should include the data disaggregation levels, anticipated data quality considerations)
3. Monitoring and Evaluation Matrix (should include; frequency of data collection,  organization body responsible for data collection and compilation, milestones, desired results e.t.c)
4. Clear linkage between the proposed results, outcome/output indicators and activities.
5. Key  monitoring and evaluation activities and timelines
6. A Structured questionnaire  consisting of a set of qualitative and quantitative indicators, covering outcomes and outputs resulting from the implementation of programmes and member States’ interventions targeting at achieving the goals of the Plan of Action

• Review all replies and assess the extent to which the Member State has complied with the questionnaire;
• Submit  the first and final drafts of the framework to the AU Department of Social Affairs for approval;

Outputs and Timeframe

The following are the main deliverables/outputs:

Deliverable/Output:  Prepare outline/structure of Framework and submit to DSA    

Timeframe: Within 15 days of commencement of assignment (1 July 2013-Tentative)

Deliverable/Output: First Draft Framework      

Timeframe: 10 July 2013

Deliverable/Output: Revised Framework (Final)     

Timeframe: 14 August 2013    

The Consultant will work with the Department of Social Affairs starting 1 July 2013.  He/She is expected to work on a full time basis for the duration of the contract.

Required Qualifications and Experience

• Advanced University degree in Sociology, Economics, Social Science or other discipline;
• Demonstrated experience in designing high level Monitoring Evidence and Learning frameworks
• At least 5 –10 years  working  experience on social development related issues in Africa including on older persons;
• Research, policy analysis and policy development;
• Good analytical skills using both qualitative and quantitative methods;
• Excellent and proven report writing skills;
• Excellent knowledge of English and good working knowledge of French would be an asset;
• Good knowledge of Word, Excel, and PowerPoint (to create and format documents, spreadsheets, and presentations);
• Ability to deliver quality product to deadlines

Supervision and Reporting Lines

The Consultant will work under the direct supervision and guidance of the Director and in collaboration and frequent contact with the Head of Social Welfare Division and Regional Director Help Age and under the overall supervision of the Commissioner for Social Affairs. 

Duty Station and Working Environment

• The Consultant will work at his/her duty station. 
• E-mail communication will constitute a vital part of the work and will be considered as official communication.  
• Transmission of document and draft to the AU as well as progress report will be done via E-mail.  
• However, if during the course of his/her work there is a need for the Consultant to liaise and consult with the Department, then a visit to the AU Commission in Addis Ababa will be arranged accordingly. 
• The draft report and final report will be submitted to the AU under cover of a signed letter in hard copy.  
• Accordingly, the AU will reply in writing with a signed letter in hard copy, its acceptance of the Report and the approval of the final payment. 
• If the final report is not satisfactory to the DSA and HelpAge, then they will withhold any further payment to the Consultant.

Expression of Interest

All interested consultants/firms are requested to write an expression of interest by:

• Explaining their competences to meet the requirements of the assignment
• Explain in details the methodology to be used in carrying out the assignment
• Provide a detailed professional budget in USD(Indicate daily professional rates)
• Provide duration of the assignment and when ready to undertake the assignment.
• Provide evidence of similar work undertaken in the recent past (Not more than 3 years)

Tax Liability

Settlement of any tax liability arising from this agreement will remain the responsibility of the consultant.

Deadline for application: 25th June 2013

Please send your application by email to: hr@helpage.co.ke and copy in HelpAge@HelpAge.co.ke

African Development Bank Senior Program Assistant Job in Nairobi Kenya

Vacancy Announcement N° ADB/13/088
 

Position: Senior Program Assistant  

Grade: GS 8  

Closing Date: 30th June 2013
 

Department / Division: East Africa Regional Centre (EARC)- Nairobi
 

Supervisor’s Title: Regional Director, EARC
 

Objectives:
 

The African Development Bank’s East Africa Regional Center in Nairobi, Kenya (EARC) has been established to strengthen dialogue between the Bank and regional Governments, development partners, the private sector, and the civil society, in the design of its development policy and programs, as well as on implementation, monitoring and evaluation of the poverty reduction strategy.
 

The office also seeks to assist the operational functions of the Bank Group in launching and follow up of projects and programs in Kenya. 

The major functions of the office fall under the major areas of: country programming, project administration, promoting participation, regional integration, and aid co-ordination, in line with the partnership principles and with a view to increasing development effectiveness and impact. 

The Bank invites applications from suitably qualified candidates to fill the following vacant position.

This is a local position, and posting will be in the Regional Resource Centre-Nairobi of the African Development Bank Group.
 

ONLY APPLICANTS WHO ALREADY HAVE THE RIGHT TO LIVE AND WORK IN KENYA WILL BE CONSIDERED FOR THIS POSITION. 

THE BANK DOES NOT SUPPORT APPLICATIONS FOR WORK PERMITS AND RELOCATION.
 

Duties and Responsibilities
 

Under the overall direction of the Director, EARC and the direct supervision of the Regional Program
Officer or any other officer designated by the Director EARC, the Senior Program Assistant (SPA)
will contribute to the operational effectiveness and efficiency of the EARC through support to the
professional staff. 

He/She will contribute to the establishment of good working relations between the Bank, its staff and the host country authorities as well as provide general administrative support to EARC in designing and preparing various administrative documents in keeping with the Bank’s policies and guidelines. 

The specific duties and responsibilities of the position include the following:

• Collect and analyze as required, data on projects, programmes and studies, concerning the project cycle, loan/grant administration and project management, and prepare preliminary reports thereon as well as provide technical assistance to staff for the entry of such data in the SAP system when required.
• Participate in the analysis and resolution of problems highlighted in the Outliers & Exceptions Reports (or any other portfolio monitoring report) with respect to projects and programmes in the EARC region. Coordinate the preparation of reports thereon for the attention of the Regional Program Officer and the Regional Director EARC.
• Initiate and Follow-up on the processing of Travel Missions and related claims related for all the operational staffs and ensure timely approval.
• Assist in the preparation of the EARC Work Program and Administrative Budget; regularly prepare budget and work programme execution reports highlighting any potential issue for the attention of the Regional Director.
• Contribute as required to the preparation of the EARC annual report;
• Maintain and monitor consultants’ shortlists, letter of invitations, contracts, correspondence letters, performance evaluations, summary data sheets, invoices and payment records and travel missions including SAP processing in line with the existing Bank rules/ procedures.
• Serve as Events Management Officer: Coordinate support staff teams working on such events including workshops, trainings, seminar, etc. organized by or at the EARC. The incumbent will also manage hotel bookings and transfer arrangement for all visiting missions and participate in negotiating with hotels, travel agencies, caterers and similar facilities for annual corporate rates to ensure the Bank is offered competitive rates;
• Occasionally assist the Communications Officer with external and media relations;
• Performs any other duties as may be requested by the EARC.

Selection Criteria (including desirable skills, knowledge and experience):

• A minimum of a Bachelor’s degree or its university equivalent in Business Management, Commerce, Administration, Communication or related discipline, preferably supplemented with courses in business administration, Finance, projects management, office management or secretarial training
• At least six (6) years’ relevant professional experience in administration preferably in a large organization.
• Analytical skills, with strong numerical ability, and attention to detail. Good budgeting and planning skills will be highly desirable.
• Fully proficient computer skills and use of software such as Word, Excel and Power Point.
• Practical knowledge of SAP will be an advantage
• Good communication skills in English or French with a working knowledge of the other language.
• Good understanding of the functions, organization and procedures of the Bank. Ability to demonstrate considerable initiative. Effective research and problem solving skills.
• Excellent organizational skills. Ability to prioritize own work program. Ability to deliver assignments in a timely and efficient manner.
• Very good interpersonal skills. Ability to establish and maintain effective working relations in a multicultural environment.
• Commitment to continuous learning and proactive and mature attitude towards self development.

Only applicants who fully meet the Bank’s requirements and are being considered for interview will be contacted. 

Applicants will only be considered if they fully complete the online Personal History Form (PHF), available from the Bank’s web site, and attach a comprehensive Curriculum Vitae (CV) indicating date of birth and nationality.

The President, AfDB, reserves the right to appoint a candidate  at a lower level. 

The African Development Bank is an equal opportunities employer and female candidates are strongly encouraged to apply. 

How to apply

Click here to apply online

German Agro Action / Welthungerhilfe Deputy Country Representative Job in Nairobi Kenya

German Agro Action / Welthungerhilfe is an International NGO operating in various Counties in Kenya and is currently looking for a qualified candidate to fill the position of Deputy Country Representative for a fixed term.
 

The position is Nairobi based.
 

To qualify as a Deputy Country Representative the candidate must poses the following:-

• Relevant experience in development cooperation and humanitarian aid operations in developing countries,
• Proven over 6 years of experience in management or leadership positions, including financial and HR management in a multi-cultural working environment,
• Advanced University degree (Masters) preferably International Affairs, political or Social Sciences or related fields
• Experience in working with local organizations and authorities, UN agencies and international NGOs,
• Experience in fundraising for international institutional agencies and managing budgets with diverse donor base,
• A clear and sound understanding of international development (policy and programme), especially in the water, sanitation and hygiene (WASH) projects,
• Good command of both German and English as working languages,
• Proficiency with Microsoft Word, Excel, PowerPoint, Access and excellent knowledge of SAP and WINPACCS software is a prerequisite

Qualified applicants are invited to submit a one-page motivation letter, detailed CV highlighting own skills, language skills and contact details of three referees, not later than 20.06.2013 to: 

The HR Manager, 

German Agro Action / Welthungerhilfe, 

P. O. Box 38829-00623, 

Nairobi, Kenya. 

Only shortlisted candidates will be contacted.