Awards Accounting and Reporting Manager
Team / Programme: Finance
Location: Nairobi
Post Type: National
Child Safeguarding: Level
3 - the responsibilities of the post may require the post holder to
have regular contact with or access to children or young people
Role Purpose:
Reporting to the Finance
Director the Awards Accounting and Reporting Manager is responsible
for providing efficient and effective management of the programme’s
overall Awards portfolio and leading Awards reporting team; ensuring the
compliance with donors’ financial reporting requirements at all stages
of the grants management cycle for all approved sources of funding.
The Awards Accounting
and Reporting Manager is responsible for managing the Country Office
Master budget plays a key role in supporting the Director of PDQ and
Director of Operations budgets development and donor financial
reporting and regulations.
Scope of Role:
Reports to: Director of Finance
Dimension: Save
the Children has supported children in Kenya since before its
independence in 1963 and has had a consistent operational presence in
the country since 1984.
We provide support to
children through developmental and humanitarian relief programmes
delivered both directly and through local partners.
Current programming
focuses on child protection, child rights governance, education, Health,
HIV/AIDS, livelihoods, nutrition and WASH. Save the Children has an
operational presence in Dadaab Refugee Camp, Garissa, Mandera, Meru and
Wajir.
Currently, we have a
staff complement of approximately 260 staff and a confirmed budget of
approximately US$18 million this year.
Staff directly reporting to this post: Awards Accounting and Reporting Coordinator and 3 Awards Accounting and reporting Officers.
Key Areas of Accountability:
Awards Management
- Ensures full compliance with SCI reporting requirements on awards and work with implementing partners when required
- Provides technical
support to assess donor eligibility/allow ability of planned
expenditures and identify related compliance requirements
- Attends monthly awards meeting and follows-up on action points relating to reporting of awards
- Liaise with Awards Coordinator to ensure grant files are updates with all donor financial reports)
- Ensures implementation of all donor financial compliance requirements in coordination with other departments
- Coordinate with Logistics manager to ensure that GIK are posted and reported when they are distributed
- Manages grants
accounting and budgetary functions ensuring adherence to field office,
Head Office and Donor reporting requirements
- Ensures that all grants are complete and accurate from a financial perspective in advance of grant closure.
Awards Reporting
- Ensures good quality of financial reports to be submitted to donors;
- Review all fund summaries provided by members before they are signed to ensure budgets are clear and are reportable against
- Maintaining a payroll matrix for all field offices to ensure salaries are accurately charged to awards
- Review payroll for accurate coding before it is uploaded into Agresso
- Sign off on monthly partner reports
- Maintains a donor financial reports tracking system to ensure that responsible staff are aware of upcoming deadlines
- Ensuring the expenses
charged by other countries are properly allocated to the right awards
and clearance of the account at month end
Budgeting and Budget Management
- Maintain the Country Office Master budget while supporting the field offices maintain their own Master budgets
- Ensure Equitable cost recovery and that support costs are well covered in awards
- Maintain budget development tool with ready costs for quick developing of budgets
- Ensure funding gaps identified in the Master Budget are covered in new proposals
- Support the PDQ team in the development of proposal budgets
- Coding of new awards budgets, uploading DEAs and sharing with the respective budget holders
- Uploading new budgets into Agresso
- Leading the Quarterly budget forecasting process
Audit
- Ensures all budgets include the necessary funds for audit and that all grants are audited as per donor rules and regulations
- Assists the Finance Director and other SMT in responding to internal audit requirement
Leadership
- Directly leads,
manage, evaluate and motivate the staff directly line-managed ensuring
they have clear work plan, learning and development plan and objectives,
with regular supervision and performance review. Support and coach
field-based grants officers (when existing), including through frequent
visits to field offices
- Supports the PDQ
director in the development, implementation and review of the
organisational funding strategy for the country programme
- Participate to other meetings as necessary and contribute to the country strategic and operational planning and reporting
Skills and Behaviours (our Values in Practice)
Accountability:
- Holds self
accountable for making decisions, managing resources efficiently,
achieving and role modelling Save the Children values
- Holds the team and
partners accountable to deliver on their responsibilities - giving them
the freedom to deliver in the best way they see fit, providing the
necessary development to improve performance and applying appropriate
consequences when results are not achieved
Ambition:
- Sets ambitious and
challenging goals for themselves (and their team), takes responsibility
for their own personal development and encourages others to do the same
- Widely shares their personal vision for Save the Children, engages and motivates others
- Future orientated, thinks strategically
Collaboration:
- Builds and maintains effective relationships, with their team, colleagues, members and external partners and supporters
- Values diversity, sees it as a source of competitive strength
- Approachable, good listener, easy to talk to
Creativity:
- Develops and encourages new and innovative solutions
- Willing to take disciplined risks
Integrity:
- Honest, encourages openness and transparency
Qualifications and Experience
- Bachelor of Commerce degree in an area Finance, Accounting or equivalent.
- Professional Qualification (CPA II or ACCA II)
- Experience in an emergency response or set highly desirable
- Extensive knowledge of Financial reporting requirements for major donors, EC, ECHO, USAID, OFDA, UN bodies
- Minimum of 5 years management experience in financial and grant management needed
- Highly developed interpersonal and communication skills including influencing, negotiation and coaching
- Strong working computer skills especially in Excel
- Highly developed
cultural awareness and ability to work well in an international
environment with people from diverse backgrounds and cultures
- Strong results orientation, with the ability to challenge existing mindsets
- Experience of solving complex issues through analysis, definition of a clear way forward and ensuring buy in
- Ability to present complex information in a succinct and compelling manner
- Ability and
willingness to dramatically change work practices and hours, and work
with incoming surge teams, in the event of emergencies
- Fluency in English, both verbal and written, preferred
- Commitment to Save the Children values
How to apply
The application period is now open and will close on 26th June 2013 at 5.00pm.
To apply for open
position, please send a short cover letter and CV to
Kenya.jobapplications@savethechildren.org indicating the position
applied for in the subject line.
