FIPS Africa Finance and Administration Manager Job in Nairobi, Kenya

Farm Input Promotions Africa (FIPS-Africa)
 

Position Title: Finance and Administration Manager
 

Operation Base: Nairobi, Kenya

FIPS-Africa is a non-profit private company registered in Kenya. 

Its main objective is to improve the livelihoods of small-scale farmers in the region by improving their access to appropriate farm inputs and information on their utilisation.

FIPS-Africa is seeking a qualified and experienced professional for the position of Finance and Administration Manager.
 

Duties and Responsibilities

• This key position is responsible for the management of the financial, procurement and administrative functions of FIPS-Africa.
• The incumbent will lead the budgeting process of FIPS-Africa’s operations, provide leadership to the finance and administration team and lead the development and implementation of policies and procedures including appropriate internal controls.
• The position holder will ensure that the functional, efficient and quality systems for Financial Management and Administration (Procurement, Human Resources and General Office Administration), are adhered to by the team, and that they are regularly reviewed for continuous system improvement that meet the highest standards in accordance with organizational strategy.
• The individual will work closely with donors and partner organizations on financial management issues.
• One of the main tasks is to lead the development, review, and approval of financial, procurement, human resources and general administration policies and procedures manuals. 

The manuals should ensure compliance with organizational policies and that they are in line with best international practices and in conformity with local laws to provide for quality and cost-effective implementation of the work of FIPS-Africa.
 

Required Competencies and Qualifications:

• Applicants must be holders of a Bachelor’s Degree in Accounting, Business Administration/Management (or equivalent) AND a qualified Accountant (CPA or ACCA). A Master in Business Administration (MBA) will be an added advantage.
• At least 7 years professional experience in Financial Management and Administration, the last 3 years working at Senior Management level in a Non-Governmental Organisation (NGO).
• Experience in budgeting, budget monitoring and financial reporting to various stakeholders.
• Experience in management of human resources, procurement and general administrative functions
• Experience in writing policies and procedures as well as process evaluation.
• Excellent interpersonal and communication skills
• Excellent command of written and spoken English and ability to work in a multi-cultural setting
• Working knowledge of accounting packages especially QuickBooks
• Proficiency in Internet and Microsoft applications

Additional requirements include integrity, accountability and professionalism. Self-management, networking, team work, capacity builder, mentor and role model for staff.

Other requirements include the ability to work under demanding deadlines and handle several tasks simultaneously.

Terms of Employment/Appointment:
 

The successful candidate will serve a three-month probation period. 

The appointment will initially be for 2 years, with possible renewal subject to satisfactory performance and availability of funds.
 

Remuneration: A negotiable remuneration, depending on qualifications and experience will be negotiated with the successful candidate.
 

Application procedures:
 

Interested and qualified persons should send their application letters, curriculum vitae, key academic documents by email to: farminputpromotionsafrica@gmail.com
 

Closing date for receiving applications is June 14, 2013.
 

Only short listed candidates will be contacted. 

Those who will not have heard from us within two months of publication of the advertisement should consider their applications unsuccessful.

Reproductive Health Services Project Coordinator Job in Kenya

Reproductive Health Services seeks to contribute to the reduction of the high maternal morbidity and mortality in Kenya through promoting the prevention of unintended pregnancies and by advocating for repeal or reform of laws and policies that restrict access to sexual and reproductive health (SRH).
 

Reporting directly to the Executive Director, the Project Coordinator will work closely with the Finance and Administrative Officer. 

This is a one-year contract with possibility of renewal based on performance and availability of funds. 

The position is available immediately.
 

Scope of Work

• Hold regular meetings with the RHS team who include the board of directors
• Coordinate and monitor implementation of activities
• Provide programmatic and logistical support for project activities including convening meetings, following up attendance by key persons, developing agenda and objectives, draft minutes and reports
• Act as one of the communication liaisons between RHS and external actors
• Identify, initiate, formulate, design relevant projects, in consultation with the RHS team, for improvement of SRHR in Kenya
• Identify funding opportunities through networking, reviews and literature searches for SRHR
• Formulate and develop concepts proposals (literature searches and documentation)
• Provide technical support including advocacy, training, M&E to projects within RHS
• Identify key local, regional and international SRH forums/conferences for the RHS team to attend and participate
• Prepare reports and updates on the implementation status of project activities
• Work closely with the Finance and Administrative Officer to monitor project expenditures ensuring that budget allocations are adhered to and prepare quarterly progress and financial reports as needed.
• Any other duties assigned by the RHS team

Qualifications and Experience

• Bachelor’s degree in sociology, public health or related field is required. 
• At least two years experience in project planning, implementation, monitoring and evaluation, and working with programs to identify and address training and technical assistance needs, preferably with a reproductive health and rights focus.
• Preference will be given to candidates with NGO experience and working in multi-sector programs.

Skills or Related Knowledge: 

• Knowledge of reproductive health issues. 
• Demonstrate analytical, project conceptual and planning skills. 
• Must demonstrate good inter-personal skills in addition to the ability to work independently and as a member of a team. 
• Ability to synthesize information and generate clear verbal and written communications. 
• Strong time management skills with the ability to multi-task and meet deadlines with keen attention to detail.  
• Working knowledge of Microsoft Office and Email.

Salary: A competitive remuneration package commensurate with experience and qualifications will be offered.
 

Please send your application letter and curriculum vitae that include three references and salary history to recruitRHS@gmail.com no later than COB 14 June 2013, with the email subject: Project Coordinator Application.
 

Please note that only short-listed candidates will be contacted.

Head of HR Job in Kenya

Head of Human Resource and HR Consultancy

Our Client is a training, management consultancy and research firm. The company is currently looking for the Head of  Human Resource and HR Consultancy.

Reporting to the Managing Director, the Head of Human Resources and HR Consultancy will be responsible for managing the HR Consultancy Department and Company HR management activities. 

The position holder will identify and respond to client organisational development and training needs and ensure effective delivery of consultancy services in line with best practices. 

The holder will also be in charge of developing and interpreting internal HR policy, continuous monitoring of staffing needs, recruitment, selection, compensation, separation and compliance to labour statutes.

Specific Duties and Responsibilities:

1.  Learning Organisation

Propagate the learning organisation culture and be alert to changes in HR and Organisation Development business environment.

2.  Consultancy Management and Change Management Innovation

• Solicit for consultancy projects from diverse sources, respond to prospective and current client consultancy and training needs, and manage the client/consultancy interface.
• Be alert to changes in human resources management legislations and business environment and initiate change and innovative management practices in line with modern/evolving practices.

3.  Legal Compliance and Policy Administration:

• Facilitate the efficient and effective management and planning of all HR services and consultancy functions while ensuring legal compliance practices.
• Create and maintain systems, implement adopted policies and educate staff on organisation expectations, their entitlement and the general interpretation and application of adopted HR policies.

4.  Staffing and Records Management Administration:

Coordinate and oversee induction of new staff members, administer transfers, promotions, separation and changes in status.

5.  Compensation and Benefits Administration:

Work in close liaison with the board of directors to manage employee compensation and benefits.

6.  Payroll and Leave Administration:

Ensure all payroll data is timely and accurately updated including statutory and non-statutory remittances and accurate leave tracking for all staff.

7.  Employee Relations and Staff Care:

Manage employee relations by providing counsel to employees guided by corporate policies. Manage grievance and discipline cases by providing HR professional advice and support to staff as required.

8.  Performance Planning and Appraisal:

Coordinate annual performance planning and appraisal process by training and involving employee process. Identify growth and staff development opportunities, provide career development guidance and plans.

Job Skills

• First degree in Social Sciences and a Post Graduate Diploma in Human Resources Management.
• Demonstrable experience and knowledge in HR Management
• Well versed and experienced in implementing HR policies and procedures.
• Excellent knowledge and practical experience in interpreting and applying labour and employment legislations.
• Possess experience in payroll administration
• Possess the ability to manage relationships, build trust and maintain the confidentiality on all HR matters and guiding senior management in resolving employee relations.
• Track record of client handling and responding to customer needs through the development of solution-oriented consultancy.
• Excellent organizational, interpersonal, and communication skills.
• A team builder with excellent people skills, professionalism and sensitivity to diverse culture.
• A working knowledge of computer and social media
• Ability to develop and facilitate training programmes an added advantage

Salary: 50,000 + Commissions

If you feel you fit the above position please send your CV to jobs@alternatedoors.co.ke

Human Resource Officer Job in Kenya

Human Resource Officer

Advert Details

Reference: HRO_2013
Recruiter: Altima Africa Ltd   
Contract: Permanent       
Location: Nairobi   
Available: ASAP
Category: Experienced   
Offer: Neg.
 
Profile Introduction

Our client is a leading insurance company with operations within the region. As a strong and trusted brand leader in the market, the company seeks to recruit a Human Resources Officer for their Nairobi office.
.
The overall purpose of the role is to:

Ensure that all recruitment needs for the business function (s) are met and Assist the HR Manager when needed in HR Operations.

Minimum Requirements

• Bachelor’s Degree in Business or related field
• Higher Diploma in Human Resource Management
• 2 to 4 years’ experience in a busy HR Office with the bulk of experience in Recruitment
• Advanced computer skills-MS Office, Microsoft dynamics -AX, MS Project

Job Specification- Human Resource Officer

• Assist the Human Resource (HR) Manager in preparing and maintaining job descriptions for all staff
• Assist in recruitment initiatives and in development and conduct of staff induction courses
• Ensure smooth placement of new recruits by taking them through the joining procedures
• Jointly with the HR Manager, coordinate organisation wide training activities
• Ensure the smooth running of HR administrative systems including safe custody of up to date staff records, leave balances, learning courses attended, staff appraisal records and staff communications.
• Administer staff benefits
• Advise the Payroll Administrator on HR related matters affecting the payroll in a timely manner
• Clearly understand the Kenya Labour laws and ensure that the organisation is in compliance, and also be on hand to assist staff with matters relating to the labour law.
• Keep track of matters relating to statutory and other deductions to ensure that appropriate deductions from staff salary are made and remitted as required
• Keep track of training activities and initiate timely action with the Department of Industrial Training (DIT) to ensure that the organisation gets necessary reimbursement of staff training costs.
• Respond to all job applications expeditiously

Competencies

• Excellent organization skills
• Good interpersonal skills
• Attention to detail
• Self starter
• Unquestionable integrity

How to Apply

If you are qualified and up to the challenge visit www.altimaafrica.com/careers.php and apply online by 5pm, 3rd June 2013

Please note that only qualified candidates will be contacted.