UNEP Programme Assistant Job in Nairobi Kenya

Vacancy Notice No.: GS-13-09
 

Organization: UNEP / DELC
 

Duty Station: Nairobi
 

Functional Title: Programme Assistant
 

Grade: G-7
 

Duration: 11 Months (April 2013 to March 2014)
 

Imis No. 600312
 

Closing Date: 04/04/13

Background:
 

The United Nations Environment Programme (UNEP) is the United Nations system's designated entity for addressing environmental issues at the global and regional level. Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action. 

UNEP’s Division of Environmental Law and Conventions (DELC) identifies synergies and promote the substantive collaboration among Multilateral Environmental Agreements (MEAs). DELC also encourages interlinkages between UNEP's programme and those of MEAs. 

This position is located in the United Nations Environment Programme, Division of Environmental Law and Conventions at the Nairobi Duty Station.  

Under the overall guidance of the Director, Division of Environmental Law and Conventions (DELC) and direct supervision of the Programme/MEA Liaison Officer, the Programme Assistant will be responsible for:

• Independently provide full range of programme/project management and implementation assistance at all phases of the programme/project cycle for the ACP MEAs programme/project initiatives, seeking guidance only in exceptional circumstances.
• Researches, compiles, analyses, summarize and presents basic information/data on wide range of programmes/projects and related topics, highlighting noteworthy issues/trends for consideration by appropriate parties.
• Reviews, appraises and revises as necessary all submissions for substantive programmes/projects ensuring compliance with guidelines and programme/project objectives, identifies problems/issues, seeks clarification from departments, assess replies and prepares a summary for the Programme Manager with suggestions for further action.
• Supports the Programme Officer in Charge of the Project in the establishment of proper monitoring systems to meet reporting schedules.
• Prepares newsletters on programme/project related activities, drafts inputs for a wide range of documents/reports, briefings/debriefings, correspondence etc.
• Serves as focal point for coordination, monitoring and expedition of implementation activities and participates in programme/project evaluation, monitor implementation at all stages to ensure work is proceeding according to established plans. Provides secretariat services to committees, ad hoc task forces etc drafts and circulates agenda notes to members/participants, assembles background documentation, drafts minutes of the meeting, monitors follow-up actions etc.
• Establishes internal databases, sets up files, stores and manages data and information relevant to the scope of programme/project activities.
• Perform other duties as may be required.

Competencies:   
 

Professionalism: Knowledge in the use and application of the Organization’s financial regulations and rules as well as accounting policies and practices. Ability to extract, interpret, and analyses a wide variety of data and to resolve data discrepancies and other problems. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Commitment to implementing the goal of gender equality by ensuring the equal participation and full involvement of women and men in all aspects of work.
 

Teamwork:  Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
 

Planning and Organizing:  Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.
 

Communication: Speaks and writes clearly and effectively, listens to others, correctly interprets messages from others and responds appropriately, asks questions to clarify and exhibits interest in having two way communication, tailors language, tone, style and format to match audience, demonstrates openness in sharing information and keeping people informed.

Qualifications:

Education: Completion of secondary school is required. Supplementary training relating to business administration, finance, accounting and project management is an asset.

Experience: Ten years of progressively responsible experience in programme or project administration, technical cooperation or related areas.

Languages: English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in English is required. 
 
Depending on professional background, experience and family situation, a competitive compensation and benefits package is offered. See UN website: http://www.un.org/Depts/OHRM/salaries_allowance/index.html

Preference will be given to equally qualified women candidates.

Staff members are subject to the authority of the Secretary-General and to assignment by him or her.  In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.  This is a temporary vacancy.  Appointment against this post is for a limited duration and does not carry any expectancy, legal or otherwise for renewal.

All applications to be sent to the following address on or before the deadline of 04/04/2013. Applicants should send a completed United Nations P.11 or Galaxy Personal History Form together with a covering letter of one to two pages summarizing how they meet the requirements of the job to:

Email: recruitment@unon.org

UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the email address above.

Please Quote Vacancy Announcement No.:    GS-13-09

UNEP does not charge a fee at any stage of the recruitment process. If you have any questions concerning persons or companies claiming to be recruiting on behalf of these offices and requesting the payment of a fee please contact: recruitment@unon.org.

UNEP Administrative Assistant Job in Nairobi Kenya

Temporary Vacancy Announcement

Posting Date:  21/03/2013
 

Note:
 

Appointment against this post is on a local basis. External candidates will be considered only when no suitable internal candidate from the duty station is identified. 

The candidate is responsible for any travel expenses incurred in order to take the examination at the duty station and to take up the assignment. Staff Members are subject to the authority of the Secretary-General and to assignment by him or her. In this context, all staff are expected to move periodically to new functions in their careers in accordance with established rules and procedures.  

This is a temporary vacancy.  Appointment against this post is for a limited duration and does not carry any expectancy, legal or otherwise for renewal.
                                      
Vacancy Notice No.: GS-13-11
 

Organization: UNEP/Executive Office (EO)
 

Duty Station: Nairobi
 

Functional Title: Administrative Assistant
 

Grade: G6
 

IMIS Number: 606666
 

Duration: 364 days
 

Closing Date: 28/03/2013

Background:

The United Nations Environment Programme (UNEP) is the United Nations systems designated entity for addressing environmental issues at the global and regional level. 

Its mandate is to coordinate the development of environmental policy consensus by keeping the global environment under review and bringing emerging issues to the attention of governments and the international community for action.  

This post is located in the Executive Office of the United Nations Environment Programme (UNEP/EO) at the Nairobi duty station.  

Under the overall supervision of the Chief, Executive Office and general guidance by the Coordinator, Corporate Coordination Team and working closely with the Special Assistant to the Chief, Executive Office, the incumbent will perform the following functions:

Responsibilities:

• Assists in the overall administration of the department/division, i.e. provides substantive and administrative support in managing priorities and work flow of the manager and of the work unit; coordinates and monitors multiple and diverse activities and work processes to ensure that management directives and decisions are properly carried out and products delivered in a timely manner.
• Compiles and analyzes basic data from a variety of sources (including IMIS), summarizing and presenting conclusions for review by manager.
• Serves as a communications link between supervisor and senior staff; on behalf of supervisor, keeps others informed by conveying directives, reports, status updates and other relevant information; brings sensitive and urgent matters to the attention of the manager.
• Takes full responsibility for time management and scheduling on behalf of manager with appropriate consultation as required; effectively prioritizes and resolves related conflicts and competing demands.
• Undertakes representational duties on behalf of the manager, to include serving as first point of contact and liaison with senior officials internally and externally.
• Screens and prioritizes all incoming correspondence; compiles relevant background documents and references; identifies issues requiring the manager’s attention and refers others to relevant officer for appropriate disposition; monitors and follows-up on actions to be taken.
• Researches, compiles and summarizes background materials for use in preparation of reports, briefs, speeches, etc; scan reports from specialized agencies, as well as newspapers, magazine, periodicals and other information sources to identify articles of interest to the manager.
• Independently handles a wide range of complex information requests and inquiries; responds, or drafts responses, to a diverse range of correspondence and other communications.
• Supports the manager in presentations to intergovernmental bodies and other meetings, researching issues, preparing briefing notes, slides and subject files, gathering relevant documentation, etc.
• Establishes/improves administrative procedures and systems to ensure smooth functioning of the department, including filing (paper and electronic) systems.
• Oversees work of office support staff; establishes priorities and deadlines, assigns work and reviews outputs upon completion; trains office support staff in administrative, protocol and other relevant procedures
• Organizes official receptions, meetings, etc., handling all necessary arrangements
• Prepares, processes and classifies confidential information.
• Handles a wide range of administrative duties/processes.
• Exercises quality control function for all outgoing documents; proofreads and edits texts for adherence for format, grammar, punctuation and style.
• Uses standard word processing package to produce a wide variety of large, complex documents and reports.
• Manages, updates and further develops internal databases; updates website; generates a variety of standard and non-standard statistical and other reports from various databases.
• Performs other related duties as assigned.

Competencies:

Professionalism: Knowledge of general office and administrative support including administrative policies, processes and procedures. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations.
 

Communication:  Speaks and writes clearly and effectively; listens to others, correctly interprets messages from others and responds appropriately; asks questions to clarify, and exhibits interest in having two-way communication; tailors language, tone, style and format to match audience; demonstrates openness in sharing information and keeping people informed.
 

Teamwork:  Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
 

Planning & Organizing:  Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Qualifications:

Education: Completion of secondary school is required.   Additional technical training in a field related to administration/secretarial is an asset.

Work Experience: A minimum of 7 years of relevant experience in secretarial/administrative services or related area is required.

Languages: English and French are the working languages of the United Nations Secretariat. For the post advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is an advantage. 

Other skills: Excellent computer skills (Microsoft Office, email, internet) are required. Ability to operate modern software packages is an asset.

Preference will be given to equally qualified women candidates.

All applications to be sent to the following address on or before the deadline of 28/03/2013        

Applicants should send a completed United Nations P.11 or Personal History Form together with a covering letter of one to two pages summarizing how they meet the requirements of the job to:       
e-mail: irene.mukuriah@unep.org
                                                                     
UN staff members must submit scanned copies of their two latest Performance Appraisal System (PAS) reports at the time of application to the email address above.

Please Quote Vacancy Announcement No.: GS-13-11
 

(Applications without Correct Vacancy Number will not be Considered)

The United Nations shall place no restrictions on the eligibility of men and women to participate in any capacity and under conditions of equality in its principal and subsidiary organs. (Charter of the United Nations - Chapter 3, article 8). The United Nations Secretariat is a non-smoking environment.

The United Nations does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees). The United Nations does not concern itself with information on bank accounts.

BAT Jobs in Kenya - Marketing Skills Development Manager, Regional Sales Manager, Marketing Information Executive, Group Brand Manager, Business Security Manager and Logistics Manager

1. Marketing Skills Development Manager 

Ref. No: 391BR

Job purpose: Identify learning needs, implement and facilitate learning solutions which will enable the marketing team to develop and support continuously improving business performance.   

Key Requirements:

• Bachelor Degree in Marketing or equivalent.
• Five (5) years’ Marketing experience (preference for both Trade and Brand Marketing experience). 
• Experience in designing and executing learning strategies
• Proven  influencing, coaching , facilitation and resource management skills.
• Demonstrated capacity and interest to integrate the need for business results with a people oriented approach.
• Competency in spoken and written French is a distinct advantage

2. Regional Sales Manager 

Ref. No: 1093BR

Job purpose: To achieve commercial objectives through Trade Marketing and Distribution (TM&D) excellence by establishing clear goals for the distributor and TM&D team in line with the overall TM&D strategy, ensure excellence in execution of the strategy and drive enthusiasm, change, passion, development and coaching for the  team.

Key Requirements:

• Business degree in Business Administration or Marketing. An MBA will be an added advantage.
• At least six (6) years’ experience in tobacco or a similar FMCG category. Should have held position of Area Sales Manager or similar.
• Ability to engage with high level internal & external partners/stakeholders  (Customers, Agencies, Government officials, Suppliers)
• Proven people leadership skills with ability to motivate and energize field force team
• Channel management experience is an added advantage

3. Marketing Information and Reporting Executive 

Ref. No: 663BR

Job purpose:  To gather, analyze and consolidate information to generate insights on market trends and business opportunities including competition activities and volumes trends in order to provide tactical and strategic guidance to the Management Team on market dynamics to support decision making. 

Key Requirements:

• Bachelor Degree in Marketing or equivalent.
• Minimum 1 year experience in Marketing information & reporting  or  Research and Insights.
• Strong analytical skills and proficient in quantitative and qualitative analysis.
• Thorough knowledge of Oracle methodologies and forecasting techniques.

4. Group Brand Manager 

Ref. No: 365BR

Job purpose: Manage the development and implementation of the Local Brands Strategy by end markets in order to maximize Local brands potential through developing, communicating, implementing and evaluating brand strategies,  operational execution and guidelines covering packaging, product, consumer engagement and pricing in line with brand objectives.

Key Requirements:

• Eight (8) years' experience in tobacco or a similar FMCG category, including cross-functional experience in Trade and Brand Marketing
• Thorough knowledge of brand strategy development, brand planning, programme development, product development, consumer and customer engagement
• Proven people leadership skills
• Multi market experience will be added advantage

5. Business Security Manager – Marketing 

Ref. No: 787BR

Job purpose:  Provide a continuous, coordinated and comprehensive security service, ensuring threats to company personnel, assets and marketing activities in Kenya and East African Markets (EAM) are properly identified, evaluated and countered in a timely and cost effective manner, with risk indicators highlighted to management.

Key Requirements:

• Relevant graduate qualification in political science, risk, security management or related areas.
• Ideally 8 to 10 years working experience in all aspects of business security as well as  the development and deployment of security plans, standards and procedures
• Strong experience in the implementation of security programmes in challenging environments
• Strong analytical skills in conducting threat, risk and vulnerability assessment and business impact analysis
• Individuals with working experience in forensic services in audit firms are highly encouraged to apply

6. Logistics Manager 

Ref. No: 1091BR

Job purpose:  Ensure that all aspects of the Logistics strategy, management processes and Systems in the Eastern and Central Africa (ECA) Area are in tandem and compliant with BAT global strategy and  internal and external control and statutory requirements respectively.

Manage the 3PLs to ensure products are delivered on time and in full, liaising with the Customer Facing Team  and the factory are essential to the success of this role.

Key Requirements:

• Degree in Logistics, Supply Chain or Management.
• Logistics functional knowledge e.g. Network design, Detailed import / export knowledge and experience
• Sound knowledge of warehouse and Inventory management
• High degree of systems, especially SAP, knowledge
• Proven people leadership, influencing and negotiation skills
• Good command of English (written and spoken)

For more details and to submit your application, visit us on www.bat.com by latest 10th April 2013

Caritas Water Engineer Consultant Job in Hargeisa, Somaliland

Organisation

Caritas Switzerland and Caritas Luxembourg are non-governmental aid agencies and members of Caritas Internationalis. 

Caritas works worldwide and adheres to international humanitarian principles (NGO Code of Conduct). Caritas Switzerland and Caritas Luxembourg act in the frame of an MoU as a consortium in the Eastern Africa and the Horn of Africa. 

They operate a joint Office in Nairobi; have Country Offices in Somaliland (Hargeisa) and South Sudan (Torit) and a Representative in Ethiopia (Addis Ababa).

Position: Water Engineer Consultant - Somaliland

Reporting to: Head of Department of Livelihoods and Community Based Infrastructure

Location: Hargeisa, Somaliland

Start: April 2013

Duration: 3 months

Background

Caritas Switzerland and Caritas Luxembourg are non-governmental aid agencies and members of Caritas Internationalis. Caritas works worldwide and adheres to international humanitarian principles (NGO Code of Conduct). Caritas Switzerland and Caritas Luxembourg act in the frame of an MoU as a consortium in the Eastern Africa and the Horn of Africa. 

They operate a joint Office in Nairobi; have Country Offices in Somaliland (Hargeisa) and South Sudan (Torit) and a Representative in Ethiopia (Addis Ababa).

The Somaliland Programme mainly focuses on Water, Hygiene and Sanitation, Schools construction, Non-Formal Education activities and human rights. Currently an EU Water Facility project targeting rural and peri-urban communities is being implemented. 

The project activities are aimed at increasing access to safe water; improving sanitation and hygiene practices, improving infrastructure in schools, building capacities of local partners, LNGO, and beneficiaries to maintain and sustain the developed WASH facilities.

In an effort to improve interventions quality of the WASH Program Caritas is looking for short term Water Engineer Consultant experienced in planning, managing and monitoring of WASH programs and infrastructure construction, boreholes drilling and rehabilitations, skilled in designs and technical interpretations, ensuring quality outputs and standard adherences. 

In Monitoring he/she must have the skill to advice where necessary to ensure the implementation is line with project objectives, with proper exit strategy and geared towards sustained service delivery.

Outputs of the Technical Consultant

Under the overall coordination of the Head of Department of Livelihoods and Community Based Infrastructure (HOD), and the working directly with the WASH and construction team, the Water Engineer Consultant will be responsible for the following:

• Planning and coordinating all WASH technical activities in the program including Boreholes drilling, development and rehabilitations
• Assessment of new WASH facilities sites, recommend on the interventions required supervise technical designs, BOQs, tendering and contracts qualifications
• Ensure quality standards of the outputs particularly in construction, boreholes drillings and rehabilitations
• Take lead in developing sustainable systems at beneficiaries level, build capacities of local people to understand, and support the developed WASH facilities for continued service delivery

Key Tasks and Responsibilities

• Plan, coordinate and implement the EU Water Facility Project technical activities
• Lead, guide, coach and mentor the Caritas EU Water Facility Project technical staff particularly in Water facilities construction and Borehole drilling
• Provide management and monitoring support to WASH activities, provide advice on quality outputs and recommend changes where necessary.
• Together with the HOD, Ministry of Water Resources and the Drilling specialist provide technical expertise on 2 boreholes drilling in Sool Region taking into considerations of all technical aspects in borehole drilling
• Develop bi weekly comprehensive field trip programme by; coordinating, supervising the field trip plans of different staff members in the department.
• Lead in the development of construction designs using auto CAD programme and ensure that they follow Caritas set guidelines and standards.
• Carry out final check on prepared BOQs from the technical drawings on WASH facilities (Boreholes, Shallow wells concrete and Masonry, balleys, water tanks, rain water harvesting systems, households and institutional latrines) ensure all quantities are included and unit rates are per the market prices .
• In collaboration with other project staff , develop project monitoring tools and annual, quarterly and monthly project work plans in line with project objectives an proposed activities
• Prepare monthly reports of WASH technical unit and submit to HoD.
• Ensure all constructions comply with technical specifications, quality and to the standards, check and certify all stages in constructions before payments preparations.
• Take lead in new project assessments, Identify and recommend suitable sites to support construction, boreholes drilling, rehabilitations and up grading of WASH facilities.
• Support in community mobilization, involvement of the beneficiaries in decision making and sensitization and ownership creation, linking the activities with the line Ministry, local authorities, municipalities, partners and other community based stakeholders.
• Establish and build community based systems for sustainability of established WASH facilities
• Ensure that MOUs are prepared between Caritas and beneficiaries (communities) with clear roles and responsibilities of all parties before the project work commences.
• Provide support in facilitation of various capacity building trainings, provide overall managements support in all training and strengthening community structures for sustained WASH facilities after the project completion and hand over
• Supervise preparations of tender documents, take part in tender evaluation and analysis and provide in depth orientation of contractors on WASH infrastructure development activities, and contractors’ compliance with contractual agreement, including timely completion of contracted activities.
• Ensure close supervision of contracted activities focusing on quality and taking appropriate action when standards of construction set by Caritas are infringed or being compromised.
• Monitor materials used in construction works to ensure that they are of the required standard and quality and used efficiently for the contracted works
• Monitor physical conditions, operations and maintenance of WASH facilities focusing on ensuring sustained service delivery to the required standards.

Qualification and Experience required

• Degree in Civil Engineering and, Water Engineering or Hydrogeology or related field
• At least five years’ experience in Management, planning and designing of Water & Sanitation facilities and construction works including boreholes drilling and development
• Experience in working under humanitarian and development context particularly in post conflict countries
• Previous international NGO experience a requirement.
• Excellent oral and written communication skills in English; knowledge of Somali context will be added advantage
• Must be computer literate, with knowledge of MS Windows, Word and Excel.

Communication:

• Excellent communication skills particularly with partners, stakeholder and beneficiaries
• Ability to present and explain clearly difficult positions to external partners, stakeholders, senior officials, to persuade people with varying points of view, and to present information in a concise and xaccurate manner

Teamwork:

• Excellent interpersonal and proven negotiating skills;
•  Ability to establish and maintain trust and working relations in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity

Leadership:

• Proven ability to provide effective leadership and transfer advice and knowledge to external partners, stakeholders, senior government officials and staff at all levels;
• Proven ability to plan and organise the work in an organisation and provide advice and guidance to others;
• Proven record of building and managing teams and creating an enabling environment, including ability to effectively lead, supervise, mentor, develop and evaluate staff

Contract type

Consultancy: 3 Months with possibility of extension, starting as soon as possible

Application process

If you fit the required profile, send us an updated Curriculum Vitae with details of your qualifications indicating earliest date of availability, telephone contacts and names of three referees-one which shall be of the most recent assignment. 

In a cover letter tell us how your qualifications and experience match the requirements of this consultancy.

Send your application by Wednesday 10th April 2013 to jobs.nairobi@caritas.ch indicating “Water Engineer Consultancy – Somaliland” in the subject line. 

Due to the urgent need of the consultancy, applications will be reviewed on daily basis and recruitment may take place before closing date.

Only shortlisted candidates will be contacted.