Job Description: ESAR Regional Office and Human Resources Manager
Nairobi, Kenya
About EDC
Founded in 1958,
Education Development Center (EDC) is an international nonprofit
organization that works to build bridges between educational research,
policy, and practice. EDC’s headquarters are located in Waltham, MA,
USA.
We also have offices in
New York City, NY, USA; Washington, DC, USA; and numerous project
offices around the world. EDC has over 250 projects in 30 countries with
approximately 1600 employees worldwide.
Countries in EDC’s East
and Southern Africa Regional (ESAR) in which EDC has had projects in
recent years include Botswana, the Democratic Republic of Congo,
Ethiopia, Kenya, Malawi, Rwanda, Somalia, South Sudan, Sudan, and
Zambia.
Title: ESAR Regional Office and Human Resources Manager (OHRM)
Summary:
EDC’s ESAR office is
based on Nairobi, Kenya. The ESAR Regional Office and Human Resources
Manager is responsible for (1) the day-to-day management and
administration of the ESAR office and (2) the provision of human
resources support to projects in the region.
The Regional OHRM’s
direct supervisor is the ESAR Center Director, but concerning HR issues,
he/she does so in close consultation and under the direction of the HR
office in EDC’s headquarters in Waltham, MA.
Office administration
tasks include coordination, support or oversight of regional office
tasks (e.g., legal, human resources, financial, or security) that span
more than one project (e.g., all projects with some functions based in
Kenya), liaison with the Regional Finance Manager and projects in the
region, and administrative, human resources, legal, security, and office
and new business development support to the ESAR Director, selected
projects, and the home office.
The Regional OHRM will report to
the Associate Director of HR for HR-related duties and be supervised
administratively by the ESAR Center Director in Nairobi, Kenya.
Essential functions:
Human Resources
- Provide advice and
support to supervisors and staff on various HR elements: recruitment and
selection; performance management; personnel administration; rewards;
HR procedures; grievance management; and separation. Refer questions
about compensation, benefits and ending employment to Home Office and HR
and work together to develop solutions.
- Ensure that new, key and temporary personnel in the region are oriented in terms of policy and procedures and security matters.
- Serve as the link between home office HR and projects in the ESAR region on matters relating to HR.
- Coordinate
development, adherence and standardization of HR processes, policy and
procedures across EDC projects. Ensure that policies and procedures are
consistent across projects where EDC has more than one project in a
country.
- Work with EDC’s Home
Office to ensure that new local regulations are absorbed into the
project systems and procedures, and advise EDC’s Home Office when EDC’s
Policies and Procedures manual needs revision to incorporate new
regulations/laws.
- Research HR practices
in the region upon request of Home Office HR. Take part in HR special
projects or tasks (salary surveys, job evaluation etc.) in the region as
well as represent EDC in various forums.
- Build the capacity of
project HR managers by providing training and occasional on-site
support. Act as the backup HR manager for projects to cover unexpected
absences.
- Support project close-outs and start-ups in the region.
Office Management
1.
Assist the ESAR Director with routine administrative tasks including
routine office logistics, communication, and clerical support,
maintaining/managing ESAR office inventory, tracking staff travel and
leave plans, assisting with logistics related to Director or other ESAR
office-related travel, organizing training and other events, dealing
with office space management and liaising with the landlord, and
routinely soliciting updates regarding country plans from projects in
the region. Report on a regular basis to the ESAR Center Director and
other EDC staff designated by him on the status of all of the above.
2. Assist the ESAR director with new business development activities such as:
a. Developing/maintaining
list of potential personnel, organizations, and stakeholders with whom
EDC may wish to work, especially those within Kenya
b. Conducting market research as assigned by Director
c. Help in the preparation of proposal budgets
3.
Support the ESAR Center Director in tracking activities and
achievements against work plans, contributing to ESAR annual budget
preparation and tracking, and preparing payments and tracking expenses
against budgets, relating to the regional office and other projects that
draw upon regional office services but without staff presence in
Nairobi, Kenya.
4. Ensure the efficient running of the ESAR
Regional Office, including liaising with the International Finance
Manager and administrative, human resources, and financial staff of
projects that are co-located and provide support to the regional office.
5.
Follow up with project administrators on behalf of the ESAR Director on
cross-project tasks that have a bearing on EDC’s good standing in Kenya
(e.g., project staff work permits, donor relations etc.)
6.
Serve as the ESAR security focal person ensuring that security plans
(e.g., staff contact tree) are consistent and are routinely reviewed and
updated to reflect current practices; liaising with the director of
security on urgent security information.
7. Arrange and facilitate cross-project meetings.
8.
Organize special events (e.g., ESAR events or meetings and provision of
logistical support for EDC home office staff/dignitaries visiting the
area or regional meetings of EDC staff).
9. Ensure that interns are developed and managed as appropriate. Other duties as may be assigned.
Qualifications and Requirements:
- Bachelor's Degree in Human Resources, or general administration or business administration. Master’s degree an added advantage.
- Minimum 5 years’ experience as a HR generalist with technical skills in most HRM elements.
- Minimum of 5 years experience in general office management or administration,
- At least 5 years of experience working in an international organization or agency;
- Proven ability
working with wide range of colleagues including local project staff,
international staff, consultants, and government officials;
- Ability to manage multiple tasks while attending to details, follow through and efficiency;
- Strong interpersonal skills and ability to work under pressure;
- Experience working with USAID funded project is a plus;
- Excellent writing and verbal communication skills in English.
Application and contact details:
Interested qualified candidates are requested to submit their resume on email to endungu@edc.org by Friday 8th March 2013.
To ensure the timely review of your credentials, please insert the title of the position in the subject line of the email.
EDC is committed to diversity in the workplace.
EDC offers a supportive work environment, competitive salary, and excellent benefits.