Deputy Country Director

Solidarites International (SI) is an international humanitarian aid organisation which provides assistance to populations who are victims of armed conflict or natural disaster. For 30 years, SI has concentrated its action on meeting three vital needs: water, food and shelter. 

By carrying out emergency programmes, SI has acquired an extensive experiences and expertise in the fields of promoting access to clean drinking water and sanitation. 

In the Horn of Africa, SI is currently implementing food security, water and sanitation projects in Kenya and Somalia. We are seeking qualified persons to fill the following positions:

Deputy Country Director, Kenya  

(1 position)

Position Objective The DCD Kenya is directly in charge of all operational aspects of the Kenyan Mission, and provides direction, development and leadership for the Kenyan mission. The SI Kenya-Somalia mission is a joint mission with a coordination office in Nairobi. 

The DCD-Kenya has direct responsibility for the SI Kenya mission, but does not have any management or security responsibility for the Kenya-Somalia Coordination team based in Nairobi (this falls under the direct responsibility of the Head of Mission).

Location: Kenya/Somalia (based in Nairobi)
Duration: 12 months

Hierarchy
Report to: Head of Mission
Relations with: Various Kenya-Somalia Coordinators who have functional relationships with Kenya field teams (HR/Finance Coordinator, Logistics Coordinator, Food Security Coordinator, WASH Coordinator and M&E Coordinator)

Keys responsibilities:

Operational Management of the Kenyan Mission 

• Provide leadership to the Kenyan Country Mission, including field teams 
• Responsible for operational management and follow up of the Kenyan mission (project cycle management, budget follow-up, procurement/logistics) • Support to the Field coordinators for the HR management of the Kenyan field teams (recruitment, EAP, disciplinary action etc.), in collaboration with the Admin coordinator for the processes. 
• Direct line management of the field coordinators in Kenya (currently North Horr / Marsabit and Mandera) Strategy Development
• Lead the annual review of the country strategy for Kenya in link with the Country Director for Kenya/Somalia. 
• Define an action plan with the Country Director for the implementation of the strategy 
• Prepare the annual country strategy review document in link with the Country Director for Kenya/Somalia. 
• Ensure the implementation of the country strategy for Kenya, including the development of new project, the research for new donors in coordination with the Country Director, the preparation of all necessary support documents. 

Humanitarian Context Analysis and Program development 

• Monitor the humanitarian context in Kenya and present updates on the humanitarian context at the Country Team Meeting (CTM) 
• Organize and lead needs assessments according to the country strategy or in response to new emergencies 
• Responsible for the production of concept papers and proposals for all new projects according to the strategy or in response to new emergencies: organize the tasks sharing for the writing of the document, revise it and send a “ready to be sent” document to the Country Director and/or the HQ for final validation.  

Responsible for Quality and Relevance of SI’s Humanitarian Action 

• Take the lead in organizing a project launch workshop for each new SI project in Kenya and the production/dissemination of a project implementation plan for each new project. 
• Ensure that SI’s interventions are in line with the country strategy and remain relevant throughout the project cycle 
• Ensure the technical quality of SI WASH and Food Security interventions in Kenya, in cooperation with the Food Security and WASH coordinators 
• Ensure proper monitoring and evaluation all the Kenyan projects, in cooperation with the M&E coordinator Security 
• Responsible for day to day the security management for Kenya program bases; second only to the Country Director in terms of overall responsibility for security in Kenya. 
• Organize regular security awareness raising sessions for all Kenya based staff, in coordination with the logistic coordinator 
• To coordinate effectively with the Logistics coordinator, who plays a key role in security management by providing technical advice and supporting the implementation and monitoring of agreed security actions and procedures.
• Active monitoring of the security context via “security tree” and other modes of monitoring 
• To update and disseminate base security plans every 2 months, in coordination with the Field Coordinator and Logistics coordinator
•  Provide detailed security briefings to new staff or visitors at base level (Field Co, PM, Log/Admin manager) 
• On a daily basis, to monitor and document information on the security environment at the Kenya mission level (+ Nairobi) and to share updates at the CTM 
• To ensure that means and protocols of field security communications are in place and that all field staff follow the protocol (regular security calls etc.) 
• To ensure all Kenya mission drivers (and passengers) are aware of and follow the basic SI driving rules (speed limits, seatbelt fastened).
• To ensure the presence of emergency first aid kits and fire extinguishers in all Kenya field offices, and that all field staff have been provided with basic fire safety and first aid training 
• The DCD-K must validate his/her field movements/travel with the Country Director

Reporting 

• Responsible for the external reporting of all the Kenyan projects (to Donors, partners and authorities if required) 
• Responsible for the internal reporting of all the Kenyan projects 
• Preparation of the Kenya mission weekly sitrep and monthly reports Internal Coordination 
• Participate in the bi-weekly Coordination Team Meeting (CTM) Representation 
• Participate in Kenya Humanitarian coordination meetings (NGOs, Kenya Humanitarian Forum, Cluster meetings, OCHA, District/County level meetings) and produce minutes of meetings 
• Maintain and develop coordination linkages with local and international NGOs, UN agencies and local authorities. 
• Participate on request from the RD to Donors meetings, Media representation, Link with national authorities 
• Participate in meetings with donors when requested by the Country Director

Qualifications and experience:

Education:  

• Master’s Degree (or equivalent) in a technical discipline relevant to WASH programming in developing countries. (A degree in another discipline would be acceptable if the candidate has extensive field experience in WASH programing) 

Experience: 

• Excellent knowledge of WASH programming, with good working knowledge of Food Security Programs (the current program has a strong WASH component)
• At least 2 years of field experience with NGOs at a senior management position (Country Director, Field Coordinator or Programs Coordinator). 
• At least 4 years of senior experience with NGOs working in 3 or more international contexts 
• Proven experience in project cycle and security management. 
• Proven experience and ability to professionally and appropriately represent the organization and negotiate and defend Solidarites International’s interests and neutrality with a diverse range of stakeholders.  

Transferable skills: 

• Good knowledge of guidelines of the major institutional donors(EC, ECHO, DFID, OFDA, UN) 
• Capacity to propose new ideas and put them into action 
• Excellent writing/reporting capacity 
• Good communication and training skills
•  Ability to motivate others to adopt new ideas and bring about change 
• Natural ability to connect with other stakeholders and team members 
• Strong capacity to work independently and with initiative 
• Good multi-tasking skills 
• Ability to manage a heavy workload, to delegate tasks/responsibilities and to constantly reassess priorities 
• Ability to work effectively in a multicultural team 
• Ability to meet deadlines 
• Proficient in use of MS office and other common software 
• GIS proficiency is an added advantage 

Languages: 

• A good level of written and spoken English is mandatory (French language skills would be an advantage for interaction with SI HQ but this is not a deciding factor for selection)

Other desirable qualities: 

• Patience 
• Sense of humour 
• Diplomatic 
• Attention to detail 
• Ability to work independently, take initiative and live in a sometimes difficult environments with restrictions on personal movement. 
• Reactivity and adaptation to a very moving context
• Diplomatic 
• Resistant to high stress

Package 

Salaried post: Accompanied position - from 1900 euros gross per month, according to experience. Solidarités International will cover accommodation and travel expenses from the expatriate’s home country to the site of the assignment. A monthly Per Diem of 600 USD will be provided to cover food and other living expenses. 

Social and medical cover: 

Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded. 

Vacation: 

During the assignment, a system of alternation between work and time off is implemented at the rate of one break every three months. 

For a one-year assignment, the expatriate will have a break during the 3rd and the 9th month (with 500 dollars allocated by Solidarités). 

He or she will also be entitled to go back to his or her home country for a 15-day period after six months spent on the mission (Solidarités will cover travel costs).
 
How to apply:

Send a cover letter and CV with 3 referees to the following email address: jobapplication@solidarites-kenya-som.org

Please indicate the job title and location in the email subject line

Deadline for applications: 22nd August 2012.

Please note that only shortlisted applicants will be contacted for interview.

Solidarites International is an equal opportunities employer

Finance & HR Coordinator

Solidarites International (SI) is an international humanitarian aid organisation which provides assistance to populations who are victims of armed conflict or natural disaster. For 30 years, SI has concentrated its action on meeting three vital needs: water, food and shelter. 

By carrying out emergency programmes, SI has acquired an extensive experiences and expertise in the fields of promoting access to clean drinking water and sanitation. 

In the Horn of Africa, SI is currently implementing food security, water and sanitation projects in Kenya and Somalia. We are seeking qualified persons to fill the following positions:

Finance & HR Coordinator 

(1 position)

Position objectives;

• The administrative coordinator will direct and coordinate all administrative, accounting and financial services associated with the mission.
• He/she will take part in defining Solidarités International’s human resources policy, and ensure that it is followed. 
• As coordinator, he is responsible for the mission’s financial balance.
  He/she will monitor adherence to Solidarités administrative procedures and donor procedures as well as to the laws of the country in which intervention is taking place. 
• He/she is the point of reference for the mission, and the link between headquarters and the mission for all administrative matters.

Location: Kenya/Somalia (based in Nairobi)
Duration: 12 months

Hierarchy;
Report to: Head of Mission
Technical links with: Field Teams and Head Quarters
Supervisor to: Administrative/HR and Financial staff in Nairobi base

Key responsibilities:

• Analysis of the socio-economic context
• Defining of HR policy for the mission (cost of living, salary grid, benefits package, medical coverage, HR manual, career plans, trainings, monitoring staff development, hiring procedures, administrative management of expatriates, etc.) and the smooth day-to-day running in HR department (payrolls- Homere - relationships with relevant organizations, statutory ,etc.);
• Control procurement cycle, define authorization thresholds;
• Consolidate the mission closing accounts (SAGA) and ensure that the mission is financially stable and the yearly audit for the NGO Board;
• Prepare, monitor and revise the mission’s financial programming;
• Analyze and connect budgetary consumption with activity progress; monitor the mission’s operating costs
• Prepare and lead all potential audits or inspections;
• Prepare and consolidate financial and HR sections of proposals; integrate the new donor contracts into the financial management of a mission’s project;
• Cash flow management (link with HQ, with donors and with the fields, security aspect);
• Lead the partnerships and be focal point for consortium project;
• Lead the internal control process;
• Identify administrative partners
• Follow the development of exchange rates, prices and salary levels HR management of expatriates and nationals
• Participate in welcoming and administrative briefing of expatriate personnel
• Ensure that recruitment and hiring procedures are respected: verify mission recruitment needs, post profiles and contracts
• Supervise the archiving, handling and security of Solidarités International personnel files
• Inform the members of the various coordination teams regarding the methodology, objective and purpose of performance reviews and ensure that they are set up 
• Drive the implementation and improvement of Solidarités International’s training policy and monitor staff development 
• Ensure that disciplinary procedures are respected and confirm eventual sanctions 
• Confirm salaries before payment 
• Ensure that statements and payments are issued to the relevant organizations In conjunction with headquarters and HoM, take part in defining Solidarités International salary and social policies and ensure they are implemented. 
• Evaluate risks linked to changes in compensation and social policies 
• Drive the implementation of legal systems for representing and consulting in-country personnel and support the management and settlement of conflicts

• Conduct meetings and communication with personnel
• Consolidate and update the mission organization chart
• Update the rules of procedure and the HR manual to follow the developing legal framework or any changes in the understanding of this framework
• Participate in abuse and risk prevention
• Ensure that any litigation is administratively monitored and represent Solidarités International before administrative and legal authorities if required
• Supervise the administrative management of expatriate human resources Team management
• Work with administrators to define administrative personnel needs for the mission and recruit according to allocated resources and to Solidarités International’s operational strategy
• Coordinate, plan and supervise the activities of the administrative team
• Train and appraise the administrative team
• Lead administrative team meetings Financial, accounting and budgetary management
• Define expenditure cycle and authorization thresholds and ensure compliance with the purchase validation cycle
• Consolidate the mission’s monthly closing accounts
• Verify the accounts before they are sent to headquarters
• Consolidate and check the Allocation boards
• Prepare, monitor and revise the mission’s financial programming
• Complete the consolidation of monthly budget follow up and ensure that the mission remains financially stable
• Connect budgetary consumption with activity progress. Propose changes if necessary
• Monitor the mission’s operating costs
• Train the mission’s senior staff in how to use the budget follow up tools
• Prepare and assist with possible audits or inspections
• Prepare and consolidate the financial sections of proposals
• Integrate the new donor contracts into the financial management of a mission’s projects, adhering to Solidarités procedures Cash management
• Manage the cash flow between headquarters and the mission, and ensure that bases receive supplies
• Ensure that the cash box and coffers are well kept and that funds are secure at all bases
• Compile and monitor cash flow forecasts and forward them to headquarters Administrative management of the mission
• Negotiate and draw up partnership contracts with local partners and ensure that they are followed and respected
• Supervise paper and digital filing, as well as ensuring the security of administrative documents
• Supervise the quarterly mailing of administrative archives to headquarters after internal inspection
• Select and contract a lawyer who will examine legal issues and limit any legal risks 

Reporting/communication

• Ensure regular financial and administrative reporting to headquarters, on a schedule defined in the administrative calendar
• Consolidate and publish financial reports, following financial donors’ administrative procedures
• Establish and maintain relationships with the administrative authorities at a national level. Carry out constant judicial monitoring, keep up-to-date with local employment laws, check information collected with law firms and insert it into Solidarités International’s documentation
• Organize and run information and coordination meetings
• Ensure that Solidarités International’s in-country registration is followed up
• Take part in meetings relating to administrative aspects, represent Solidarités International when asked/delegated to do so
• Act as a link between headquarters and the field for all matters relating to administration

Education Qualifications and experience:

• Master Degree Level with Finance & Accounting/ HR/ project management background.

Experience

• 2 to 5 years of experience within an International NGO;
• Minimum 2 years of experience in a similar position, at the country Head office (coordination) in an international context (i.e. as an expatriate from your country of origin);
• Minimum 2 years of experience in managing institutional donors contracts and budgets (budget construction rules, reporting , administrative/financial negotiations, etc.) especially the French cooperation (CIAA, CDC), the UN agencies (UNICEF, UNHCR, CHF) and the European Commission’s institutions (ECHO and Europe Aid);
• Experience in managing Audits;
• Experience in team management, trainings, and planning;
• Previous experience of remote management contexts is an advantage; Transferable skills
• Good knowledge of financial guidelines of the major institutional donors (EU, ECHO, DFID, OFDA, CIAA, CDC, French institutions, UNHCR,UNICEF);
• Good knowledge of financial and HR reporting to the major institutional donors (EU, ECHO, DFID, OFDA, CIAA, CDC, French institutions, UNHCR,UNICEF);
• Perfect knowledge of SAGA and Homere;
• Perfect knowledge of Excel (PTT, formulas, macro, etc.);
• Excellent knowledge of French chart of accounts;
• Good knowledge when dealing with auditor firms such as UNs’;

Skills required

• Capacity to propose new ideas and put them into action;
• Good communication and training skills;
• Natural ability to connect with other stakeholders and team members;
• Strong capacity to work independently and with initiative ;
• Good multi-tasking skills;
• Ability to manage a heavy workload, to delegate tasks/responsibilities and to constantly reassess priorities;
• Ability to work effectively in a multicultural team;
• Ability to meet deadlines;
• Patience
• Rigorous
• Diplomatic

Languages

• A good level of written and spoken English is mandatory
• Speaking French is a strong advantage for interaction with SI HQ and French donors Other desirable qualities

Package

Salaried post: from 1700 Euros gross per month, according to experience, plus 10% annual leave allowance paid monthly, and a monthly Per Diem of 600 dollars.

Social and medical cover:  

Expatriates benefit from an insurance package which reimburses all healthcare expenses (including medical and surgical expenses, dental care and ophthalmological expenses, repatriation) and a welfare system including war risks. Essential vaccination and antimalarial treatment costs are refunded. 

Vacation: 

During the assignment, a system of alternation between work and time off is implemented at the rate of one break every three months. 

For a one-year assignment, the expatriate will have a break during the 3rd and the 9th month (with 500 dollars allocated by Solidarités). 

He or she will also be entitled to go back to his or her home country for a 15-day period after six months spent on the mission (Solidarités will cover travel costs).

How to apply:

Send a cover letter and CV with 3 referees to the following email address: jobapplication@solidarites-kenya-som.org

Please indicate the job title and location in the email subject line

Deadline for applications: 22nd August 2012. Please note that only shortlisted applicants will be contacted for interview.

Solidarites International is an equal opportunities employer

Safaricom - Senior Finance Analyst

We are pleased to announce the following vacancy within the Finance Division.  

In keeping with our current business needs, we are looking for a person who meets the criteria indicated below:

Senior Finance Analyst 

Ref: FIN-SFA-August-2012

Reporting to the Senior Manager – Financial Reporting, the job holder will be responsible for 

• Ensuring completeness and integrity of numbers reported in both statutory and management financial reports
• Manage the monthly, interim & annual calendars both internal and external;
• Ensure competes of monthly financial information reported from various sources and systems;
• Preparation of monthly financial statements  (P&L, Balance sheet and Cash flow)based on the completed information  including notes/schedules to the accounts in the approved format;
• Analysis of financial information ensuring integrity and completeness for use in statutory and management reporting;
• Preparation of monthly insight commentary for results explaining the trend reasons for variances  against forecasts/budgets for revenue, costs and outlook;
• Participate in teleconference with the Group reporting team to explain monthly results;
• Providing the relevant input into the month accounts reviewed by the Executive Committee as per agreed timeliness;
• Preparation of the Interim and full year statutory accounts and ensure they are filed with CMA as per the guidelines;
• Provide guidance on IFRS  and group policies in particular revenue recognition across the business;
• Provided leadership on statutory audits and internal audits;
• Organize and follow up monthly balance sheet review actions and provide guidance;
• Provide assistance to Investor relations on a continuous basis.

Minimum Requirements

• Qualified Accountant CPA (K)/CIMA/ACCA/ACA or equivalent with Honors degree from a recognized university. An IT qualification will be an added advantage;
• 4-5 years Accounting experience in a Blue Chip Company;
• CFA an added advantage;
• Hands on experience working with a computerized accounting system preferably oracle ERP application;
• Thorough understanding of the International Financial Reporting Standards and experience in application and enforcement of the standards at the workplace;
• Experience in preparation and supervision of basic accounting ledger entries and extraction of the Trial Balance and financial statements;
• Preparation of periodic statutory accounts for over a period of at least 2 years
• Direct involvement in Corporate reporting for financial and management information
• Ability to critically analyze processes and systems for enhancement of efficiencies and performance;
• Demonstrate analytical skills and ability to monitor and explain trends and variances;
• Ability to relate well with both internal and external customers and work in teams;
• Proactive, confident, self- drive for results  with the ability to work under pressure and tight schedules/deadlines and with minimum supervision;
• Leadership skills and ability to train others and enhance their skills and competencies;
• A proven team player with excellent communication and interpersonal skills.
• Ability to train others and enhance their skills and competencies
• Self- Drive for results.

If you are up to the challenge, posses the necessary qualification and experience, please send your resume and application letter indicating why you are the most suitable candidate for the role clearly quoting the job title and Ref No to the address below by Tuesday the 14th August 2012.

Senior Manager – Talent Acquisition
Safaricom Limited

Via email to: hr@safaricom.co.ke

Business Development Manager – Voice & Unified Communication

We are pleased to announce the following vacancy in Enterprise Business Development Department within the Enterprise Business Unit. 

In keeping with our current business needs, we are looking for a person who meets the criteria indicated below:

Business Development Manager – Voice & Unified Communication

Ref: EBU_ BDMVUC__ AUG _2012

Reporting to the Senior Product Manager-Voice & Unified Communications, the position holder will develop and deliver the strategy and roadmap for the Voice & Unified Communications products portfolio; Formulate, direct and coordinate marketing activities and policies to promote products and services as well as coordinate launch of new products and services with the marketing team and ensure successful go-to-market and deployment for each product.

The job holder’s key responsibilities will be to:

• Implement market definition and discovery studies and analysis of the findings;
• Identify, develop, and evaluate Go to market strategy;
• Conduct economic and commercial surveys to identify potential markets for products and services;
• Evaluate the financial aspects of product development, such as budgets, expenditures, research and development    appropriations, and return-on-investment and profit-loss projections;
• Develop and deliver the strategy and roadmap for the Voice & Unified Communications products portfolio;
• Create and manage winning partnerships with key stakeholders and deliver end-to-end innovation value chains for enterprise customers;
• Stays updated on relevant industry, technology and market trends and combine this with a needs analysis at prospective customers and market segments;
• Develop pricing strategies, balancing firm objectives and customer satisfaction as well as Locating proposing potential business deals;
• Perform needs analysis at prospective customers and market segments to identify winning propositions for a products portfolio;
• Select products and accessories to be displayed at trade or special production shows;
• Use sales forecasting and strategic planning to ensure the sale and profitability of products, lines, or services, analyzing business developments and monitoring market trends;
• Negotiate contracts with vendors and distributors to manage product distribution;
• Ensure transfer and sustenance of products knowledge among the Enterprise and Customer support teams.

The ideal candidate should possess the following skills & competencies:

• Bachelor’s Degree from a recognized university preferably in Marketing and Sales;
• Knowledge of principles and methods for showing, promoting, and selling products or services. This includes marketing strategy and tactics, product demonstration, sales techniques, and sales control systems;
• Experience in ICT projects management. Certification by a recognized professional body will be an added advantage;
• Knowledge of media production, communication, and dissemination techniques and methods;
• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction;
• Excellent written and verbal communication skills coupled with good listening and critical reasoning skills.

If you feel that you are up to the challenge and posses the necessary qualification and experience please send your resume and application letter indicating your experience and why you are the most suitable candidate for the role clearly quoting the job title to the address below. 

The deadline for application is Tuesday 14th Aug, 2012.

The Senior Manager – Talent Acquisition
Safaricom Ltd
Nairobi

Via E-mail to; hr@safaricom.co.ke