Programme Officer - Advocacy & Communication

TI-Kenya is a non-profit organization founded in 1999 and works towards a transparent and corruption free Kenya, by promoting good governance and social justice. 

TI-Kenya is part of the Transparency International group that is a non-partisan coalition of individuals with a shared vision of a corruption free world. 

It is an autonomous Chapter in the Transparency International movement, with which we share knowledge and exchange ideas for the greater good of Kenya and the world at large.

TI-Kenya is seeking to recruit a Programme Officer – Advocacy & Communication. 

We invite applications from interested persons. To be considered you must meet the following minimum requirements:

Programme Officer- Advocacy & Communication

Department:   Programmes
Reports to:  Deputy Executive Director/Head of Programmes

Summary

The advocacy and communication team provides support to the core programmes of TI Kenya; Governance & Policy and Citizen Demand. 

The Programme Officer will, under the supervision of the Head of Programmes, be responsible for ensuring well informed advocacy and campaign strategies are conducted to support all TI Kenya work. 

The task includes strategic combination of mass communication with community advocacy and media outlets (television, newspapers, video, web sites among others) to shape public opinion and mobilise the necessary resources to create a context for TI-Kenya’s goals and initiatives. 

Duties And Responsibilities

Under the supervision of the Head of Programmes, the Programme Officer shall;

1.    Programme Management ( A&C Initiative and Activities)

• Design and expand projects, work plans/schedules and ensure their timely, cost effective and successful implementation to achieve overall programme objectives and TI Kenya strategic goals.
• Ensure timely programme reports; monthly, quarterly and annual reports.
• Manage the programme budgets; monitor expenditures, identify budgets gaps and proper accounts to donor funds. The task will include timely reports to donors and other relevant stakeholders.
• Support the identification and recruitment of qualified service providers including procurement of assets/utilities and consultants for tasks specific to the programme. The Programme Officer shall also assist in preparation of the terms of reference, requests for expression of interest and contracts in accordance with TI-Kenya policies and procedures and will facilitate successful delivery of work by such service providers.
• Provide technical support in the development, review and editing of TI Kenya’s documents and reports, including programme reports, publications, media advisories, press/news releases, op–eds and IEC materials. The task will involve overseeing any discussions and appropriate dissemination of the documents.
• Oversee the coordination of programme activities including media mobilization, meetings, forums, workshops, trainings and production of reports/minutes thereto.
• Build capacity of staff and relevant stakeholders on their role in advocating for social change. The task will involve building capacity for participatory approach to advocacy and communication within the organization and communities through trainings or civic education and development of appropriate IEC materials.

2.    Strategic management

• Provide leadership in the thinking and strategy development on advocacy and quality of communication of TI Kenya vision and mission at national, regional and global level.
• Define programmes priorities, objectives and communicate to staff and partners for mutual understanding and ownership. The task involves integration of advocacy and communication approaches in all the organizations programmes.
• Ensure profiling of TI Kenya initiatives by directing development and implementation of the organization’s media relations and policy, communication strategy and visibility campaigns.

3.    Partnerships/ External relationships

• Develop links, represent TI Kenya and share experiences with relevant stakeholders and use the opportunity to advocate, promote, maintain partnerships and mainstream transparency to achieve TI - Kenya vision and mission.
• Provide technical support to programme partners in development of strategies on advocacy, campaign initiatives and communication. This involves identifying relevant partners, areas of synergies and collective efforts for desired impact on the fight against corruption in Kenya.
• Support the maintenance of constructive working relations with media, the government of Kenya, civil society, development partners and coordination with regional/ international TI chapters.

4.    Resource mobilization

• Develop exceptional proposals and/or concepts for financial support and sustainability of the programme. This includes collaboration with all programme officers and maintaining a well managed proposal tracking matrix.
• Support research and securing of donors, donor advocacy, attend meetings and assist to respond to correspondences relating to the programme.

5.    Institutional Learning

• Provide technical support for the development of structured opportunities of institutional learning including project monitoring and evaluation, highlighting success stories and lessons learnt and development of good practices.

6.    Supervision

• Supervise the work, support and mentor staff under his or her supervision, including Deputy Programme Officers, Programme Assistants and interns.

Qualifications And Experience

• Degree in Communications/ Journalism/ Public Relations/Information science
• Minimum work experience of 5 years' with proven skills in;

1. Advocacy and campaigns.
2. Originating and preparing technical written material and layouts for diverse media
3. Editing work of other professionally written communications
4. Producing and operating media events, conference and related logistical tasks.
5. Work with unique goals, features and audience of each news output
6. Project management and administration

• Work experience with an NGO will be an added advantage.

Competencies

• Sound knowledge and understanding of governance related policy issues
• Good understanding of civil society and networks engaged in advocacy; knowledge of international institutions likely to be advocacy targets
• Excellent communication and written skills in English and Kiswahili.
• Public relations skills.
• Good understanding of messaging and public positioning; ability to identify newsworthy issues and stories, media opportunities and outlets
• Creative response to opportunities in projects with integrated media and advocacy plans and actions
• Excellent interpersonal skills, can communicate effectively with a broad range of people
• Capable of leading a team with supervision and training; demonstrated ability to work in partnerships
• Proven ability to meet deadlines with a high level of creativity and flexibility

Interested applicants should send their detailed application letters and CVs highlighting relevant experience, a daytime telephone contact and email address by Close of Business on 4th July 2012 to:

Executive Director
Transparency International – Kenya
P.O. Box 198, Nairobi, City Square 00200
e-mail: transparency@tikenya.org

Website: www.tikenya.org

Please note that we will not accept hard copy applications

Transparency International - Kenya is an equal opportunity employer

Warehouse Assistant

Warehouse Assistant

Department: Procurement
Reports To: Procurement Manager

Job Objective:

Performs various tasks relating to the import, storage, dispatch, and recording of goods and products. 

Duties And Responsibilities:

• Stock: Help to receive goods by checking arrived goods according the delivery note from shipper.
• Stock: Fill in the entry note and put the goods in respective area and in neatly order.
• Stock: Update the arrival goods status sheet in excel file according to the entry note.
• Dispatch: Strictly follow Warehouse Management procedure to pick, pack and dispatch the goods.
• Dispatch: Keep the delivery note and update the arrival goods status sheet file according to delivery note.
• Verification: Make sure the quantity of physical assets in warehouse is equal to balance quantity in goods status sheet.
• Other miscellaneous responsibilities as assigned by management

Skills And Competencies:

• Strong attention to detail
• Has a strong sense of responsibility and commitment to one’s duties
• Familiar with MS Office, such as Word, Excel, and Powerpoint
• Able to follow directions exactly
• Can lift up to 25 kg
• Willing to grow with the company long-term

Education/Experience:

• Bachelors degree in any subject, preferred
• Previous experience in stock management and/or secretary work, preferred

Qualified candidates should send their application letters and CV’s quoting relevant skills and experience to zhangsh@startimes.com.cn and copy to achiero@yahoo.com  

kindly include names of three referees and a daytime telephone contact. 

Interviews will be done on a rolling basis until the position is filled. Only shortlisted candidates will be contacted.

HR Generalist

HR Generalist

Department: HR And Administration
Reports To: HR/Admin Manager

Job Objective:

The HR Generalist will be responsible for overseeing the administration of all human resource areas for the company and its branch offices

Duties And Responsibilities:
HR Duties

• Administers policies and procedures relating to all phases of human resources activity, assists in the ongoing development of the employee handbook, and responds timely to inquires from employees and management
• Advises management in the appropriate resolution of employee relations issues and reviews corrective actions to ensure fair and consistent practices are being applied
• Conducts all recruitment efforts including; placing advertisements, sourcing resumes, pre-screening applicants, interviewing candidates, administering testing, and managing the selection process
• Recommends, develops, and facilitates all training programs including; new hire orientation, safety, competencies, and succession planning
• Participates in the compensation programs, including creating/modifying job descriptions, establishes/adheres to  pay scales, monitoring the performance evaluation and merit program, Worker’s Compensation & unemployment
• Responsible for all aspects of leave administration, including leave tracking and notifications, coordination with paid time off, disability programs, and/or health benefits, as well as return to work protocols

Skills And Competencies:

• Broad knowledge of various employment laws, recruitment, compensation, benefits, employee relations and training and development
• Strong interpersonal, analytical, organizational and communication (verbal and written) skills
• Ability to handle multiple priorities, exercise independent judgment, maintain confidentiality,  work effectively to support various levels of management, and excellent verbal and written communication skills
• Advanced computer skills in MS Office
• Strong personal accountability
• Attention to detail
• Willingness to work extra hours when necessary

Education/Experience:

• A Bachelor’s Degree with emphasis in Human Resources, Business or related field
• A minimum of 5 years experience gained through increasingly responsible HR positions

Qualified candidates should send their application letters and CV’s quoting relevant skills and experience to zhangsh@startimes.com.cn and copy to achiero@yahoo.com  

kindly include names of three referees and a daytime telephone contact. Interviews will be done on a rolling basis until the position is filled. 

Only shortlisted candidates will be contacted.

HR/Admin Assistant

HR/Admin Assistant

Department: HR And Administration

Reports To: HR/ADMIN Manager

Job Objective:

To provide assistance and support to the HR and Administrative departments of the company. To support the working of all department of the company.

Duties And Responsibilities:

HR Duties

• Assist in recruitment coordination, new employee orientation and reviews, and termination paperwork
• Organize and maintain HR department records and employment files
• Liaison with department managers and for staff attendance for payroll administration

Administrative Duties

• Management of administrative staff, office products, and company vehicles
• Coordinate calendar of Managers, set-up appointments, compile files and documents
• Follow-up on all assignments to assure successful completion
• Other miscellaneous responsibilities as assigned

Skills And Competencies:

• Strong personal accountability
• Attention to detail
• Able to complete tasks with a very high quality of performance
• Good oral and written communication skills.
• Good knowledge of office support functions including English, spelling, punctuation, arithmetic, word processing, filing, composing a variety of business documents; reception; and researching, compiling, and summarizing data for reports.
• Willingness to work extra hours when necessary

Education/Experience:

• Bachelor’s degree at accredited University required, any major acceptable
• Previous experience in similar position desirable

Qualified candidates should send their application letters and CV’s quoting relevant skills and experience to zhangsh@startimes.com.cn and copy to achiero@yahoo.com   

kindly include names of three referees and a daytime telephone contact.  

Interviews will be done on a rolling basis until the position is filled. Only shortlisted candidates will be contacted.