Solidarites International - Logistics Officer Job in North Horr, Kenya

 Solidarites International (SI) is an international humanitarian aid organisation which provides assistance to populations who are victims of armed conflict or natural disaster. 

For 30 years, SI has concentrated its action on meeting three vital needs: water, food and shelter. 

By carrying out emergency programmes, SI has acquired an extensive experiences and expertise in the fields of promoting access to clean drinking water and sanitation. 

In the Horn of Africa, SI is currently implementing food security, water and sanitation projects in Kenya and Somalia. 

We are seeking qualified persons to fill the following positions:

Position: Logistics Officer
 

Location: North Horr, Kenya

Report to: Field Coordinator

Technical links with: Logistics Coordinator, Kenya/Somalia

Supervisor for: Security guards, Drivers and other daily workers

Relations with: Program Managers, Admin Officer and field staff

Duration: 1 year (with possibility of extension)

Position Objectives:

The Logistics Officer will manage the field project logistics issues. 

Ensure SOLIDARITES INTERNATIONAL’s logistics procedures are in place and applied properly by persons involved in the projects implementation. 

Ensure transparency of the whole process and that support to the program is efficient (Logistic, Supplies…).

Keys responsibilities:

The Logistics Officer will be in charge of the management of logistics related issues in the base and he is responsible to ensure that donor’s rules and regulations are respected.  

The essential of his/her responsibilities will be:

Procurement

• He/She is responsible to manage all the procurement done in the field level and order/follow-up the purchase to be done at Nairobi level.
• He insures that the SOLIDARITES INTERNATIONAL and/or the donor procurement are adequately followed at the base level.
• Carry-out systematically the IOF follow up and report to the coordination about procurement related issues.

Base management

• He/She will insure the smooth functioning of the office and housing facilities – repairs, maintenances and improvement of the set up (electricity, water, internet, house and office structures...)

Equipment

• Supervision of the usage and handling of all SI’s equipment in the base (laptops, printers, photocopiers, Thurayas, Vsat, cameras...)
• Insure that the equipments are working properly and well maintained and where support is needed refer to the coordination.
• Carry out proper follow-up of the handling and usage of Thurayas phones.
• Carry out regular inventory of all equipment and report about the needs and their status.

Transport

• Managing the project vehicles (planning, rental contracts, maintenance, refuelling)
• Responsible for submission to the coordination of all flights booking for cargo and passengers based in North Horr.
• Responsible for staff movements follow up; organise and supervise drivers and vehicle movements.
• Responsible for fuel consumption follow up of vehicles and generators, for the base. Submit the monthly fuel consumption report and other reports about vehicles and transport to the coordination.
• Insure that enough fuel stock is always available for base and project functioning.

Stock

• Manage project input and other SOLIDARITES INTERNAL office materials – processing materials order, receiving, dispatching, recording in-and-out of stock, maintaining, inventorying and reporting according to SOLIDARITES INTERNATIONAL’s standard.

Staff management

• He will manage the drivers, security guards, daily workers and any other staff working under logistics section of the base.

Reporting

• Regular reporting on all logistics issues in the base
• Monthly reporting on log pack (Fuel consumption, Asset list-Durable equipment, IOF follow-up, stock inventory)
• Donor reporting on procurement, stock, and asset list.

Qualification

• Diploma in procurement and logistics
• Driving licence required (class B,C,E)
• Excellent Computer skills (Word, Excel, Outlook)

Experience:

• 2 years experience of logistics in NGO required
• Experience of cross cultural environment
• Experience in logistics and transport staff management

Person Specification:

• Calm and diplomatic
• Knowledge of mechanics, Radio Communication, Satellite communication means, Computer (Hardware and software).
• High professional integrity
• Ability to propose and put into action new ideas
• English and Kiswahili oral and written skills.
• Good stress resistance
• Strong working capacity
• Sense of initiative
• Ability to work in a multicultural team

How to apply:

Send a cover letter and CV with 3 referees to the following email address: jobapplication@solidarites-kenya-som.org addressed to the Human Resource Manager.

North Horr applicants may hand deliver their applications to SI North Horr base office addressed to The Field Coordinator, North Horr.

Please indicate the job title and location in the email subject line

Deadline for applications: 15th June 2012. 

Please note that only shortlisted applicants will be contacted for interview.

SOLIDARITES INTERNATIONAL is an equal opportunities employer

Supply Officer, Telecom Engineer and Web Designer Jobs in Kenya

Purchase and Supply Officer
 

Must have degree/diploma in purchase and supplies.
 

Must have worked in a similar position in a reputable institution.
 

Must have 2-3 years experience in the same position.

Telecom Engineer 

2 Posts

Must be graduate in electro-mechanical engineering and related discipline 

Telecommunications experience and MBA added advantage 

Knowledge of working experience in telecommunication technologies e.g GSM, GPRS,WIMAX, UNITS, MSC,HLR,VLR,BTS,BSC...

Web Designer 

Urgent vacancy to be filled!!

Bsc. Computer science/degree in computer science/related field. 

Must have training in computer graphic packages e.g. Dreamweaver Photoshop, adobe illustrator and paint shop. 

Must have vast experience of at least 3-4 year
 

Send CV to jobs@abela47.co.ke

Interafrican Bureau for Animal Resources (AU-IBAR) - Monitoring and Evaluation Consultant Job in Nairobi Kenya

Terms of reference for consultancy: Monitoring and Evaluation

Position: Monitoring and Evaluation Consultant
 

Type of Contract: Short term consultancy
 

Location: Nairobi, Kenya
 

Application Deadline: June 8th , 2012
 

Post Level: P3 Step 5
 

Duration of Consultancy: 90 Working Days

Background

The Interafrican Bureau for Animal Resources (AU-IBAR) is the specialized technical office of the Department of Rural Economy and Agriculture (DREA) of the African Union Commission (AUC). AU-IBAR is currently implementing the Strategic Plan 2010-2014, under which a result-based management approach has been adopted and a monitoring and evaluation framework for AU-IBAR was also developed.

It is against this background that AU-IBAR wishes to engage a reputable and qualified Monitoring & Evaluation (M&E) consultant, with an expanded role of project design and quality management.

Duties and Responsibilities

Objectives and scope of consultancy is to support the M&E team in developing and finalising key monitoring and evaluation tools. 

The specific tasks will include:

i) Developing M&E plans for AU-IBAR projects in accordance to the M&E framework;

ii) Review status of AU-IBAR's 2010-2014 Strategic Plan implementations;

iii) Support in the finalization of AU-IBAR's M&E framework;

iv) Develop protocols for a Base-Line Study.

Methodology

The consultant shall familiarise him/herself with the following documents:

i) AU-IBAR Strategic Plan 2010 – 2014;

ii) Project documents;

iii) Draft M&E framework;

iv) Other relevant documentation as provided by the M&E team.

All applications for this consultancy should provide a detailed methodology and work plan.

Required Qualification, Skills & Experience of the consultant

An advanced University degree in a relevant discipline, with extensive career development in Programmes Management, Monitoring and Evaluation.

The consultant should demonstrate expertise in Strategic Planning and Programme development, with strong Analytical, Communication and Presentation skills. 

Expertise in Agricultural Sciences and Livestock Development is desirable.

Skills/Experience:

• Monitoring and Evaluation including Results-Based Management principles.
• In-depth experience in designing and M&E system.
• International experience in Strategic Planning and Programme Management in developing countries.
• Excellent oral and written communication and presentation skills.
• Strong IT skills.
• Knowledge of AU-IBAR programme management procedures is highly desirable.

Language Requirements: Fluency in English. Knowledge of French / Portuguese / Arabic is an added advantage.

Interested and qualified candidates should submit application to :

The Director AU-IBAR
Kenindia Business Park Building, Museum Hill, Westlands Road
P.O Box 30786-00100, Nairobi Kenya

Please note that only applicants who are short-listed will be contacted.

For more detailed information about AU-IBAR please visit our website at www.au-ibar.org

Document download:

Terms of reference for consultancy : Monitoring and Evaluation

ActionAid International - Project Accountant Job in Nairobi Kenya

Project Accountant: Women’s Rights and Sustainable Livelihoods Project and Public Financing for Agriculture Project
 

Salary: Basic Salary GBP27,503
 

Closing date for applications: Friday, 8 June 2012 - 11:59pm

Location: Nairobi, Kenya

Duration: Fixed Term to December 2014 – Local Terms and Conditions of Employment

The purpose of this role is to ensure the financial integrity of the specific externally funded Women’s Rights and Sustainable Livelihoods (Dutch) and Public Financing for Agriculture (PFA) (Gates Foundation) projects and to provide consolidated financial plans and reports for the projects as needed within the requirements of the different donors and Project Management/Accountability teams. 

The role is primarily aimed at supporting the International Project Managers of the two projects through Project Start-up, Overall Project Financial Management and Specific Support to Country Programme Teams/Partners.

Formally you should have a degree level (or higher) accounting or financial management qualification coupled with a proven track record in project accounting for multi-country projects and experience of using SUN Accounts and Vision Executive and Vision Excel.

You need to be able to travel to the project countries and other international destinations as and when determined by the Project Managers/Coordinators and International Project Accountability team.

On a personal level, you will be actively committed to and living the values of ActionAid International.

Key Accountabilities / Responsibilities:
 

Overall Project Financial Management

• To establish international project finance systems for both projects that will enable meeting both donors’ requirements and integrate into existing AA systems.
• Prepare timely and accurate financial reports in line with narrative reports that meet the requirements of the Dutch Government and Gates Foundation
• Prepare quarterly consolidated financial reports, and ad hoc financial reports, as required by the Project Managers and/or International Project Accountability Teams (IPAT)
• Submit quarterly reports to the International Accounts Manager responsible for oversight to ensure adherence to international finance and donor requirements.
• To ensure that project cash flows (income, expenditure and fund transfers) are managed in a timely and accurate manner
• To ensure that any interest accrued by the project is tracked and returned to the donor/s if required
• To provide guidance to the International Project Managers and country programmes implementing the project on how to manage exchange rate fluctuations
• To develop, in conjunction with country project teams, financial performance measures relevant to the objectives, investments and donor requirements of the project
• Provide ongoing financial risk analysis and recommendations of risk management strategies
• Support project managers with project narratives in relation to expenditure and financial risks
• Facilitate internal and external audit processes in relation to the project and ensure audit requirements are monitored throughout the project
• Work with the project manager and IPAT to ensure that audit recommendations are fulfilled
• Support International Project Managers to ensure archiving of the project documentation for audit at all levels of the project
• To support country programmes to fulfil the requirements for internal and external audit
• To support the International Project Managers in the use of the financial analysis for sound project management.
• Work closely with the International Project Managers to monitor the budget utilisation and communicate any issues upwards from partners and country programmes

Project Start Up

• Develop tools for and run financial aspects of inception workshop in co-ordination with international project managers and donor co-ordinators
• Ensure that all participating countries set up project finance systems that are integrated into AA systems and capable of meeting donor requirements
• Ensure any international partners to the project understand the financial requirements of the project and have systems that can meet these

Specific support to country programme teams/partners

• To develop and share with finance staff and International Project Managers in the implementing country programmes a quarterly reporting format and schedule that ensure timely and accurate reporting in the format stipulated in the donor contracts.
• To work with the in-country project managers and finance teams to establish systems that support accurate and timely project financial reporting, facilitate financial management analysis and that are integrated into overall project management.
• To review the information provided by the country programmes for financial integrity and for financial analysis
• Provide information and training to countries so that the financial aspects of the contractual requirements of the project and ActionAid International’s Financial Management Framework are met
• To advise participating countries, and their partners as required, on donor specific financial rules and regulations and support countries to meet these especially in relation to bank account rules; procurement rules; interest rules and any other rules that are not currently specified

Person Specification
 

Education & Certifications
 

Degree level or higher, accounting / financial management qualification
 

Essential Knowledge and Experience

• Experience of leading on financial aspects of multi-country donor contract management and providing advice on complex financial management
• Experience developing financial operational systems and schedules
• Excellent financial management and administration skills
• Excellent interpersonal and communication skills in English
• Proven ability to prioritise in a demanding environment, multiple accountabilities, and to tight deadlines
• Strong analytical, financial reporting, and presentation skills with the ability to present complex issues clearly and concisely
• Proven ability to work in an accountable and flexible way in an international organisation
• Experience of delivering participative training to INGO and local partner staff
• Experience of financial capacity building
• Experienced in using accounting software appropriate for a large international organisation
• Advanced Excel skills
• A strong commitment to ActionAid’s values
• Ability to travel to the project countries and other international destinations as and when determined by the Project Managers/Coordinators and International Project Accountability team.

Job Specific Technical Requirements

• A proven track record in project accounting for multi-country projects
• Experience of using SUN Accounts and Vision Executive and Vision Excel.

Application Procedures:

Further information on this position can be obtained from the attached job description.

Applications should be sent with your CV, motivation cover letter and two names of your nominated referees to: programmes.jhb@actionaid.org by no later than the 8th of June 2012.  

Please clearly indicate which position you are applying for.

While we value all applications, we can only respond to short listed candidates.  

ActionAid International reserves the right to withdraw this vacancy at any time.

ActionAid International warmly welcomes applications from all sections of the community, but we aim to promote diversity by encouraging women and people living with disability to apply.  Preference will be given to candidates who are Kenyan Nationals.