Norbrook Laboratories Ltd - Regulatory Affairs Assistant Job in Kenya

Norbrook Laboratories Limited is one of the world’s leading companies within the Pharmaceutical Industry with a reputation for achieving results within a competitive market place. 

The following vacancy has arisen in our facility in Karuri, Kenya.

Regulatory Affairs Assistant

Reporting to the Director of Regulatory Affairs and Quality Assurance, the successful candidate will be responsible for the assisting in day to day administrative duties in the Regulatory Affairs Department.

The ideal candidate should have the following qualifications and experience:-

• Minimum of 5 years working experience with registration of pharmaceutical products in Africa including knowledge of research methodologies and requirements for compilation of dossiers
• Working knowledge of registration requirements
• Candidates with an educational background and experience in the technical sciences will have a distinct advantage
• Diploma in Secretarial Studies / Business Administration is an added but not essential advantage
• Proficiency in MS - Office application packages is essential
• Ability to work well under pressure with minimal supervision, with strong communication, organisational and planning skills

If you are interested in the above position and feel you have the necessary qualifications and experience, send an up to date Curriculum Vitae to: -

The Human Resource Department,
Norbrook Kenya Limited,
Old Limuru Road, Karuri,
P.O. Box 1287-00606,
Sarit Centre, Nairobi.

Closing date for receipt of Curricula Vitae is 6th June 2012.

IFC - Finance Assistant Job in Kenya

Background General Description

The International Finance Corporation (IFC), the private sector arm of the World Bank Group, promotes sustainable private sector investment in developing countries as a way to reduce poverty and improve people’s lives. 

The IFC Nairobi office is seeking to recruit a Finance Assistant responsible for financial and accounting related functions for

Job Title: Finance Assistant  

Ref: (Job# 121332)
Manager: Jean Philippe Prosper
Department/Division: CAFAF
Grade Range: GC
Appointment: Local Hire
Appointment Type: Term (Duration: 2 yrs)
HR Contact: Amono, Mavis
Location: Nairobi, Kenya
Language Preferences: English [Essential]

Duties and Accountabilities

Reporting to the Regional Financial Controller (RFC) of the Sub-Saharan Africa Department, the Finance Assistant will perform the following key duties:

SAP/Imprest Administration

Processing and payment of the following in SAP:

• local staff salaries and benefits
• consulting contracts, fee invoices 
• purchase orders 
• travel advances and other travel related expenses
• all other payables and miscellaneous payments writing checks and initiating electronic payments

• Monthly reconciliation of bank accounts;
• Ensuring that imprest fund and petty cash are adequately funded at all times through regular monitoring and replenishment;
• Timely recording of office (shared) expenses
• Where applicable, monitoring and processing refund for VAT and other reimbursable taxes;
• Monthly review of expenses for accuracy, and ensuring timely corrections/adjustments of erroneous transactions;

• Consulting and interacting with clients inside and outside IFC to effect timely payments and resolve
• Accounting related issues;
• Monitor office supplies inventory and purchases.

Fixed Assets Administration

• Posting all asset procurements and disposals in conformity with
• WBG policies and procedures;
• Ensuring all assets are properly identified, tagged and recorded in SAP;
• Ensuring all assets are appropriately covered by insurance;
• Ensuring regular physical inventory is conducted and that all missing items are reported and appropriately resolved.

Travel

• Reviewing documentation for travel requests and Statements of Expense;
• Providing guidance to travelers and ensure that World Bank
• Group travel policies and procedures are followed.

Other Responsibilities

• Ensuring that all financial records and files (e.g., supporting documents for expenditures, contracts, purchase orders, fixed asset inventory, etc) in the office are well organized, maintained and updated;
• Acting as the focal person in the office on all World Bank Group policies and procedures relating to SAP, imprest and petty cash;
• Ensuring that office vehicle usage policies and procedures are adhered to, analyzing the trends in maintenance/fuel costs and advising the Unit Manager as appropriate;
• Reconciling vouchers on visitors usage of the office. Ensuring that the office is reimbursed for personal calls, copies, vehicle usage and other personal costs;
• Acts as contact person for internal and external audits of the office on behalf of the RFC
• Ensures that office vehicle usage policies and procedures are adhered to, analyses the trends in maintenance/fuel costs and advices the Unit Manager as appropriate
• Performs other duties as required

Selection Criteria

• Degree in finance, accounting or related field;
• At least two years’ relevant work experience in a busy office environment;
• Proficiency in using advanced functions on standard computer applications (Windows applications: word, excel, Powerpoint etc);
• Knowledge of and ability to execute diverse and intricate work procedures related to the timely processing and production of assigned outputs and supporting administrative activities;
• Ability to retrieve reference materials from various sources (e.g., databases or other filing systems, joint library, internet, etc.);
• Demonstrated use of initiative and ability to make appropriate linkages in work requirements and anticipate next steps;
• Ability to follow through on team priorities in the absence of the team leader and respond to requests for information;
• Ability to pass relevant World Bank Group tests as required;
• Sound organizational skills and ability to prioritize and deliver assignments as required and ability to work under pressure and to meet tight
• Strong written and oral communications skills, fluency in English is essential
• Success factors of the job are: prioritization of work, teamwork, initiative and excellent attitude towards work in a constantly changing environment, demonstration of ability to work under pressure, ability to handle multiple tasks simultaneously and distribute time effectively.

The application should be sent to
http://www.ifc.org/ifcext/careers.nsf/Content/CurrentOpportunities.

Shortlisted candidates will be contacted by email.

IRC - Medical Officer Job in Dadaab, Kenya

Medical Officer

Sector:     Health          
Location:     Hagadera, Kenya          
Employee Type:     Regular          
Employee Category:     Full Time

Working under the guidance and supervision of the Clinical Services Manager, the Medical Doctor is directly responsible for the provision of curative services to the beneficiaries in Dadaab Refugee Camps. 

He or she will specifically be responsible for:

Key Responsibilities

Optimal quality of patient care

• In collaboration with ward nurses, ensure that patients in designated wards receive optimal care through appropriate investigations, management and follow up;
• Perform emergency and elective surgeries in the hospital theatre
• Run special clinics as per agreed duty rosters with other medical officers
• Develop or update relevant clinical protocols for use by nurses and refugee staff in the wards and clinics
• Ensure implementation of universal precautions and infection prevention techniques in the wards and clinics.
• Assist in conducting the quality of care assessments

Staff capacity building

• Assist in the training and mentoring of refugee clinical staff
• Participate in continuous medical education (CME) sessions to build capacity of all staff and improve quality of healthcare services in the camp

Key Result Areas

• Improvement in overall patient quality of care
• Universal precautions and infection prevention techniques are enforced

Required Qualifications:

• Degree in Medicine and Surgery from a recognized institution
• Licensed with the Kenya Medical Practitioners and Dentists board
• Previous experience working in a refugee camp is an added advantage.
• At least 2 years work experience in a busy set up
• Ability to work well under minimum supervision
• Good clinical and surgical skills.
• Ready to work in hardship areas with basic services available.
• Team player, hard worker.

Kenyan nationals are encouraged to apply.  

International allowances are not available for this position. 

Salary and employee benefits are compliant to the Kenyan NGO Sector.

IRC leading the way from harm to home.

IRC is an Equal Opportunity Employer.

IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status or disability.

Solidarites International - Admin / Finance Officer Job in North Horr, Kenya

 Solidarites International (SI) is an international humanitarian aid organisation which provides assistance to populations who are victims of armed conflict or natural disaster. 

For 30 years, SI has concentrated its action on meeting three vital needs: water, food and shelter. 

By carrying out emergency programmes, SI has acquired an extensive experiences and expertise in the fields of promoting access to clean drinking water and sanitation. 

In the Horn of Africa, SI is currently implementing food security, water and sanitation projects in Kenya and Somalia. 

We are seeking qualified persons to fill the following positions:

Position: Admin / Finance Officer
 

Location: North Horr, Kenya
 

Report to: Field Coordinator
 

Technical links with: Administrative Coordinator, Kenya/Somalia
 

Relations with: Program Managers and field staff
 

Duration: 1 year (with possibility of extension)

Position Objectives:
 

The Administrative/Finance Officer will manage the field project administrative issues. 

Ensure, along with the Field Coordinator, Solidarités International’s financial and administrative procedures are in place and applied properly by persons involved in the projects implementation.

Keys responsibilities:
 

Human Resources

• Ensure the respect of SIrules and regulations for the national staff, being helped on that task by the Human Resources Officer in Coordination Level
• Manage local recruitments with his/her Field Coordinator
• Follow up the data base and issue monthly salary payslips to the Coordination for validation
• Ensure that performance evaluations are conducted regularly and job descriptions are relevant and updated.

Finance

• Responsible of the accountancy for North Horr program.
• Organize the sending of field accounting files to Nairobi on a regular basis (maximum every two months).
• Ensure that accounting files are properly followed up and identified.
• Check field invoices to ensure Solidarités International’s procedures are followed (BAP, signatures …).
• Responsible of accounting cashbooks follow up.
• Along with his/her Field Coordinator, Supervise the financial follow up (expenses, forecast, cash forecast ...).
• Responsible to ensure that donor’s rules and regulations are respected.
• Responsible to ensure that cash flow between Nairobi and North Horr, is properly organized, planned and that all payment made by the local transfer companies are duly documented.

Reporting

• Send on monthly basis and to Nairobi: accountancy, budget follow up and Homere

Management

• The Administrative/Finance Officer will directly manage domestic staffs. This management will include recruitment, training, regular evaluation, planning and supervision of the work.

Communication

• Share with the Field coordinator every information about administrative/HR/Financial needs
• Participate in the monthly general planning of the program

Qualifications

• A Diploma in Business Administration or other related field
• Knowledge in MS-Office packages usage

Experience

• At least 2 year’s experience working in a HR/ Finance section

Person Specifications:

• Ability to maintain confidentiality of all Human Resource information
• Good communication/reporting skills
• Mature and diplomatic with respect for local cultures
• Sense of humour and ability to work in remote areas
• Fluency in English and Kiswahili languages
• Good stress resistance
• Strong working capacity
• Sense of initiative
• Ability to work in a multicultural team

How to apply:
 

Send a cover letter and CV with 3 referees to the following email address: jobapplication@solidarites-kenya-som.org addressed to the Human Resource Manager.

North Horr applicants may hand deliver their applications to SI North Horr base office addressed to The Field Coordinator, North Horr.

Please indicate the job title and location in the email subject line
 

Deadline for applications: 15th June 2012. 

Please note that only shortlisted applicants will be contacted for interview.

SOLIDARITES INTERNATIONAL is an equal opportunities employer