Solidarités International - Logistics / Administration Manager Job in South Central Somalia, Adaado District

 Solidarités International is an international humanitarian aid organization which provides assistance to populations who are victims of armed conflict or natural disaster. 

For 26 years, Solidarités has concentrated its action on meeting three vital needs: water, food and shelter. 

By carrying out emergency programmes, Solidarités acquired experience end expertise in the fields of access to drinking water and sanitation.
 

In Horn Africa, Solidarités is currently implementing food security, water and sanitation project in Kenya, South Sudan and Somalia. 

We are seeking a qualified person to fill the following position:

Position: Logistics / Administration Manager
 

Location: South Central Somalia, Adaado District
 

Report to: Field Coordinator
 

Technical links with: Administrative Coordinator and Logistics Coordinator, Kenya/Somalia
 

Supervisor to: Field Staff: Log-Admin finance assistant, 2 cook/cleaner, 10 guards
 

Duration: 6 months with possibility of extension

Position Objective:
 

Manage the field project logistics and admin finances issues. Insure Solidarités’ logistics and administrative procedures are in place and applied properly by persons involved in the projects implementation. 

Insure transparency of the whole process and that support to the program is efficient (Human resources, logistic, supplies, cash flow).

Hierarchy:
 

Under the authority of the Field Coordinator
 

Collaborate with Administrative coordinator and Logistics coordinators (technical referees respectively in Administrative/Finance/HR and Logistics maters)
 

Collaborate with Programme managers and field staff under other departments and, particularly the Field Officer, Food security assistant.
 

Responsible of all locally recruited staff working in the Logistics and Administration Finance department.
 

(Log Admin staffs at the present moment include: Log-Admin finance assistant, 2 cook/cleaner, 10 guards)

Key responsibilities
 

Human Resource

• Ensure the respect of Solidarités rules and regulations for the national staff
• Follow up the data base (Monthly follow up and Homere) and issue monthly salary payslips
• Propose updates concerning HR package according to the needs (salaries per diem, training, break,…)
• Ensure that formats of contract of employment are relevant to the context and to Solidarités’ procedures.
• Ensure that performance evaluations are conducted regularly and job descriptions are relevant and updated.
• Coach and build the capacity of local staff under his/her supervision

Finance

• Responsible of the accountancy for Adaado programs and bases.
• Organize the sending of field accounting files to Nairobi on a regular basis (maximum every two months)
• Ensure that accounting files are properly followed up, identified and voucherized
• Check field invoices to ensure Solidarités’ procedures are followed (BAP, signatures…)
• Responsible of accounting cashbooks follow up
• Supervise the financial follow up (expenses, forecast, variations between lines, amendment needed, cash forecast, ...)
• Responsible to insure that donors rules and regulations are respected
• Responsible to insure that cash flow between Nairobi and Adaado are properly organized, planned and that all payment made by the local transfer companies are duly documented.

Logistics
 

Procurement

• He/She is responsible to manage all the procurement done in the field level and order/follow-up the purchase to be done at Nairobi level.
• He insures that the SOLIDARITES INTERNATIONAL and/or the donor procurement are adequately followed at the base level.
• Carry-out systematically the IOF follow up and report to the coordination about procurement related issues.
• Where needed, performs clearance of goods and equipment sent Adaado

Base management

• He/She will insure the smooth functioning of the office and housing facilities – repairs, maintenances and improvement of the set up (electricity, water, internet, house and office structures...)

Equipment

• Supervision the usage and handling of all SI’s equipment in the base (laptops, printers, photocopiers, Thurayas, Vsat, cameras, and local GSM...)
• Insure that the equipments are working properly and well maintained and where support is needed refer to the coordination.
• Carry out proper follow-up of the handling and usage of Thuraya phones.
• Carry out regular inventory of all equipment and report about the needs and their status.

Transport

• Managing the project vehicles (planning, rental contracts, maintenance, refuelling)
• Responsible for submission to the coordination of all flights booking for cargo and passengers based in Adaado.
• Responsible for staff movements follow up; organise and supervise drivers and vehicle movements.
• Responsible for fuel consumption follow up of vehicles and generators, for the base. Submit the monthly fuel consumption report and other reports about vehicles and transport to the coordination.
• Insure that enough fuel stock is always available for base and project functioning.

Stock

• Manage project input and other SOLIDARITES’ INTERNAL office materials – processing materials order, receiving, dispatching, recording in-and-out of stock, maintaining, inventorying and reporting according to SOLIDARITES INTERNATIONAL’s standard.

Program

• Ensure that the program received their needed inputs on the basis of timely order, appropriated transport and respect of Solidarités and donors regulations. This activity will be done in close coordination with the Logistic Coordinator based in Nairobi.

Reporting

• Prepare weekly report and submit logistic, administrative and financial inputs to the Program Manager.
• Prepare financial report for donors (interim and final reports).
• Send on monthly basis and to Nairobi: cash flow format, percentage of consumption per line of the budget, accountability on Saga, park statement, Homere payroll
• Send all logistics monthly follow up (Durable equipment(EDP), Stock inventories, fleet management, Fuel consumption follow-up, IOF follow-up …)
• Report any security incident to Nairobi immediately.

Management

• The log admin will directly manage one Log-Admin assistant, 1 cook, 1 cleaner and 10 Guards. This management will include recruitment, training, regular evaluation, planning and supervision of the work.

Monitoring and Assessment

• Responsible to develop lessons learnt on strategic approaches in Adaado (procurement, payment, recruitment, …)

Communication

• Share with the managing team every information about security, activities, logistic or administrative needs
• Participate in the formulation of  weekly situation report
• Write final and intermediary activity reports
• Participate to the monthly general planning of the program
• Participate to the security meetings
• Participate and organize meetings with different humanitarian actors (UN, NGOs and LNGOs etc..) about food security issues seen on the field

Qualifications

• Bachelor Degree in finance/ accounting or Business Management
• Post graduate Diploma in management will be an added advantage

Experience

• Minimum of 2 years professional experience in the field of logistics and/or administration and finance management, in humanitarian action programs
• Minimum 1 year of experience within an NGO or similar agencies
• At least 2 years experience in team management in highly insecure environment(s)

Person Specification:

Skills/Competencies

• Understanding and interest in emergency humanitarian situations
• Knowledge and Understanding of the humanitarian actors
• Good communicator
• Team leader and coordination ability
• Ability to propose and put into action new ideas
• Ability to negotiate
• Excellent writing capacity
• Fluency in English  and Somali languages
• Knowledge of French and/or Kiswahili languages is an added advantage
• Excellent Computer skills (Word, Excel, Outlook)
• Knowledge of SAGA software
• Diplomatic
• Strong working capacity
• Strong taste for very challenging situations
• Ability to work in a multicultural team

How to apply:
 

Send a cover letter and CV to the following email address: jobapplication@solidarites-kenya-som.org. 

Please indicate the job title and location in the email subject line.

Qualified persons with Somali background will have high consideration for an interview opportunity.

Deadline for applications: 15th June 2012. 

Please note that only shortlisted applicants will be contacted for interview.

SOLIDARITES INTERNATIONAL is an equal opportunities employer

Africa International University - Full-time and Part-time Lecturer Jobs in Kenya

Africa International University

Africa International University (formerly Nairobi Evangelical Graduate School of Theology – NEGST) is a private Chartered International Christian University with its main Campus located in Karen, Nairobi. 

We have Cohorts in Eldoret and Nairobi among other partnerships. 

Our mission is to educate Christ centred leaders for the transformation of God’s people and world through innovative programs, research and community engagement. 

We are seeking highly motivated professionals to fill the following positions as we experience tremendous growth:

Full-time Lecturers

Applicants for lecturer positions must have a Masters Degree in relevant fields, with at least between 2-5 years teaching experience at a university level, after attaining the Masters. 

PhD Degree holders and those with evidence of relevant research and publications will have a distinct advantage. 

The lecturers will be expected to undertake research, develop and mount short courses as well as teach in regular university programmes.

i. Lecturer in Theology

Applicants must have a PhD Degree in Systematic Theology or Theology and Culture or Theology and Development with teaching experience at a graduate level for at least 3 years. In addition they must subscribe to Evangelical Christian Faith. Those at the rank of Senior lecturer already stand a better chance.

ii. Senior Lecturer in Organizational Leadership & Governance/ Business Management Leadership

Applicant must have a PhD or Masters Degree in Business and Management Leadership or Organizational Leadership and Governance with 5 years teaching experience, evidence of quality research and at least 3 publications/ articles.

iii. Lecturer in Strategic Studies

Applicants must have a PhD Degree with competencies in Strategic Planning, Management, future emerging trends, forecasting. They also must have at least 3 years teaching experience in a university level.

iv. Lecturer in Law, Ethics and Governance

Applicants must have a PhD or Masters Degree in Constitutional Law with competencies in values, ethics and governance with at least 3 years teaching experience in a university level.

v. Lecturer in Computer Science/ Management Information Systems

Applicants must have a PhD or Masters Degree in Computer Science/ Management Information Systems or Information and Communication Technology with at least 3 years teaching experience in a university level.

vi. Lecturer in Political Science

Applicants must have a PhD degree in Political Science with at least 3 years teaching experience in a university level.

vii. Lecturer in Family and child studies (including values inculcation)

Applicants must have a PhD Degree in Sociology/Anthropology or related areas with at least 3 years teaching experience in a university level.

viii. Lecturer in Youth studies, Demography, Population and Life skills

Applicants must have a PhD Degree in Demography / Population studies, Social Work, Sociology or Masters degree in the above backed by a track record of field experience with at least 3 years teaching experience in a university level.

ix. Lecturer in Finance or Accounting

Applicants must have a PhD or Masters Degree with teaching experience in Accounting or Finance of at least 3 years.

x. Lecturer in Human Resource

Applicants must have a PhD or Masters Degree with teaching experience in Human resource of at least 3 years

xi. Lecturer in Entrepreneurship

Applicants must have a PhD or Masters Degree with teaching experience in Entrepreneurship of at least 3 years.

Overall Job Purpose:

Reporting to the Dean of School, this position shall be responsible to design, develop and deliver a range of programmes of teaching to students in order to enable them to complete their studies successfully and to determine, develop and carry out relevant independent research projects to extend knowledge of the appropriate subject area in tandem with the vision and mission of Africa International University.

Main Responsibilities:

• Teach undergraduate and post graduate students (on campus , e-learning and distance/extension) in areas allocated by the Head of Department.
• Supervise or assist with supervision of undergraduate and postgraduate students.
• Assist in the development of learning materials, preparing schemes of work and maintaining records to monitor student progress, achievement and attendance.
• Participate in departmental and faculty meetings and seminars aimed at sharing research outcomes and building interdisciplinary collaboration within and outside the department.
• Write lecture material and handouts and presenting information in lectures, seminars and tutorials and through other methods to facilitate education and learning.
• Set, mark and assess learning tasks and provide timely feedback to students and the department.
• May be member of departmental planning team to determine teaching programme for the academic year.
• Take feedback from students to improve teaching methodologies and content within the department/faculty, for example, changes to make to course material.
• Write papers on topic relevant to specialist subject area such as for journals, books and other material using appropriate media.
• Write dissertation reports and providing references for students.
• Participate as member of departmental/faculty subject group, determining teaching requirements.
• Participate in relevant committees within AIU as requested by management
• Attend conferences in specialist subject area to liaise and network with national/international colleagues the role holder may, on occasion, be invited to give presentations and lectures in his/her specialism and/or organize sessions in conferences or workshops.
• Maintain own continuing professional development.

Qualifications and Experience:

• PhD degree in the area of specialty with one publication OR Masters degree combined with 5 years teaching at University level and at least three publications.
• Professional qualification relevant to area of specialty is a plus.
• Computer proficiency in basic MS Office packages.
• Experience in assessment of student work, course content design and development.

Skills, Abilities and Personal Attributes:

• Ability to teach and to supervise academic work by students at all levels at the University.
• Ability to manage time and work to strict deadlines.
• Ability to conceptualize, design, develop and undertake structured evaluation and review of projects and programme.
• Good report and proposal writing skills.
• Public speaking and excellent presentation skills
• Effective team leadership skills.
• Ability to continuously monitor and acquire new knowledge on relevant University trends and developments.
• Good interpersonal and communication skills.
• Good leadership, planning and organizational skills.
• Proactive, initiative, with good networking, negotiation and collaborative skills.
• A demonstrable ability to integrate faith, life and learning
• Must be a committed evangelical Christian.

Part-time Lecturers

Applicants must have a Masters Degree in relevant fields, with at least 2 years teaching experience at a university level, after attaining the Masters.

PhD holders and those with evidence of relevant research and publications will have a distinct advantage.


How to Apply

Applications should be emailed to job.application@africainternational.edu including only cover letter, detailed resume and duly filled job application form. 

The Application Form is available on our website. 

Those wishing to send their application package by mail can address to:

The Vice Chancellor’s Office,
Africa International University,
P.O. Box 24686 – 00502
Karen, Nairobi.

Only short listed candidates will be contacted. Deadline for application is Monday 18th June 2012 before 5pm. 

All positions will be kept open beyond the application deadline until they are filled.

All academic and non-academic staff are required to be faithful to the evangelical faith and practice and to the Christian ethos and code of conduct of the university.

Note: Student admissions are in September, January and April.

www.africainternational.edu

Africa International University - Medical Doctor Job in Kenya

Africa International University

Africa International University (formerly Nairobi Evangelical Graduate School of Theology – NEGST) is a private Chartered International Christian University with its main Campus located in Karen, Nairobi. 

We have Cohorts in Eldoret and Nairobi among other partnerships. 

Our mission is to educate Christ centred leaders for the transformation of God’s people and world through innovative programs, research and community engagement. 

We are seeking highly motivated professionals to fill the following positions as we experience tremendous growth:

Medical Doctor

Applicants must have a University Degree in Human Medicine from a recognized institution and Postgraduate training and qualifications in the medical field. 

They must be board-certified and registered with the Kenya Medical Practitioners and Dentists board and have at least 6 years working experience in a reputable health centre/ hospital in a similar position. 

The successful candidate will work in the University Clinic on agreed terms and schedule.

Overall Job Purpose:

Reporting ton the DVC – Finance & Admin., this position is charged with the responsibility and oversight for all operations of AIU clinic. 

The position holder develops and implements policies, procedures and best practices and assures that the facility is in compliance with all regulatory requirements.

Main Responsibilities:

• Apply medical knowledge and skills to the diagnosis, prevention, treatment and management of disease and injuries at the AIU clinic.
• Ensures compliance with policies and regulatory requirements, liaising with other department heads to ensure the University’s objectives are met facilitywide.
• Undertaking managerial responsibilities such as planning the workload and staff management at the clinic.
• Maintain accurate medical records on patients, both as a legal record of treatment and for the benefit of other health care professionals.
• Promoting health education and training, as well as auditing and research.
• Follow up on patients and make referrals for further medical care if necessary.
• Ensure safe custody and keep records of drugs and medical equipment.
• Review, evaluate, and interpret medical records, vital statistics, and other data affecting health service in order to assess the AIU community needs and to plan and implement medical programs to meet these needs.
• Manage the clinic budget.

Qualifications and Experience:

• A University degree in Human Medicine from a recognized institution. Postgraduate training and qualifications an added advantage.
• Must be board-certified and registered with the Kenya Medical Practitioners and dentists board.
• At least six (6) years working experience in a reputable health centre/ hospital in a similar position.

Skills and Abilities:

• Possess excellent interpersonal and management skills, as he is responsible for the entire clinical team
• Good communication and reporting skills.
• Exceptional research and writing skills, as he must constantly seek out new procedures to assist AIU clinic in running as efficiently as possible
• Leadership skills.
• Computer literate and proficient in basic MS Office packages.

How to Apply

Applications should be emailed to job.application@africainternational.edu including only cover letter, detailed resume and duly filled job application form. 

The Application Form is available on our website. 

Those wishing to send their application package by mail can address to:

The Vice Chancellor’s Office,
Africa International University,
P.O. Box 24686 – 00502
Karen, Nairobi.

Only short listed candidates will be contacted. Deadline for application is Monday 18th June 2012 before 5pm. 

All positions will be kept open beyond the application deadline until they are filled.

All academic and non-academic staff are required to be faithful to the evangelical faith and practice and to the Christian ethos and code of conduct of the university.

Note: Student admissions are in September, January and April.

www.africainternational.edu

Africa International University - Director, Institute for the Study of African Realities (ISAR) Job in Kenya

Africa International University

Africa International University (formerly Nairobi Evangelical Graduate School of Theology – NEGST) is a private Chartered International Christian University with its main Campus located in Karen, Nairobi. 

We have Cohorts in Eldoret and Nairobi among other partnerships. 

Our mission is to educate Christ centred leaders for the transformation of God’s people and world through innovative programs, research and community engagement. 

We are seeking highly motivated professionals to fill the following positions as we experience tremendous growth:

Director, Institute for the Study of African Realities (ISAR)

Applicants must have a PhD Degree in an appropriate academic discipline with a minimum of 5 years experience at the equivalent of associate professor or full professor level in a higher education environment combining academic instruction and administration.

In addition they should have proven exposure in matters of ethics, law and governance at national and or international scope. 

The successful candidate must demonstrate proper understanding of “African Realities” and offer strategic leadership in programme development for the Institute.

Overall Job Purpose:

Reporting to the DVCAA, this position provides strategic vision, leadership and administrative oversight for academic programs in ISAR and gives guidance and direction in the areas of management of human and financial resources. 

The Director is a key member of the Academic Board.

Main Responsibilities:

• Develop, articulate and present the vision for ISAR and translate this vision into strategic goals by developing the unit assessment plan related to AIU mission and strategic planning objectives.
• Provide curricular leadership in relation to University-wide goals by initiating, sustaining, delivering, or eliminating academic programs and school core curricula in accordance with strategic planning goals.
• Ensure that curriculum planning, program development and community engagement activities support excellence in scholarship, research, teaching and learning.
• Develop and review academic policies which may be recommended for the University policies and procedures.
• Oversee all the Academic matters related to ISAR, and serve as chief advisor to the DVCAA on the same.
• Give leadership to articulation of fresh expressions of theology of mission of God and its full expression in African contexts, evaluating the needs and African realities that create opportunities to serve.
• Plan and implement programme of seminars, conferences, courses, consultancies, and research initiatives for centre.
• Continuously study the market to seek additional options to initiate income generating projects.
• Write or assist in drafting grant proposals.
• Take responsibility for human resource management of unit faculty and staff.
• Develop and be responsible for the budget of the School, as cost-centre manager.
• Be available for counseling students on academic related matters as may be referred to him or her by the HODs or Centre Coordinators within ISAR.
• Prepare reports on ISAR as may be requested by the DVCAA from time to time – whether for Vice Chancellor/Senate/Governing Council, Accrediting Bodies, Donors etc.
• Serve as Chair for the ISAR Academic Board.
• Take teaching load as assigned by the DVCAA.
• Do any other duties as may be requested by the DVCAA

Academic Qualifications and Experience:

• PhD degree in the appropriate academic discipline.
• A minimum of five years experience at the equivalent of the associate professor or full professor level in a higher education environment combining academic instruction and administration.
• Conversant in technological innovation in the discipline.

Knowledge, Skills, Abilities and Personal Attributes:

• Must be a committed evangelical Christian
• Excellent leadership, decision-making, management skills.
• Ability to organize, motivate and work effectively with a diverse faculty, staff, and student body.
• Personal qualities of self-confidence, creativity, determination and ambition.
• Ability to be proactive, to work with little supervision and meet deadlines.
• Excellent interpersonal, oral and written communication skills.
• Ability to formulate, interpret, adapt and apply policies and regulations.
• A demonstrable ability to integrate faith, life and learning
• Competency in MS Office Applications

How to Apply

Applications should be emailed to job.application@africainternational.edu including only cover letter, detailed resume and duly filled job application form. 

The Application Form is available on our website. 

Those wishing to send their application package by mail can address to:

The Vice Chancellor’s Office,
Africa International University,
P.O. Box 24686 – 00502
Karen, Nairobi.

Only short listed candidates will be contacted. Deadline for application is Monday 18th June 2012 before 5pm. 

All positions will be kept open beyond the application deadline until they are filled.

All academic and non-academic staff are required to be faithful to the evangelical faith and practice and to the Christian ethos and code of conduct of the university.

Note: Student admissions are in September, January and April.

www.africainternational.edu