About Us
Futures Group develops and delivers innovative, locally relevant, evidence-based solutions to improve the health and well being of people around the world.
Since 1971, we have assisted governmental and non-governmental agencies, foundations, and the private sector by designing, implementing and evaluating programs in HIV/AIDS, sexual and reproductive health, population and family planning, maternal and child health, infectious diseases, and gender.
Futures Group has deep expertise in policy and advocacy, research and strategic information, health markets and private sector engagement, modeling and economic analysis, patient monitoring and management/HMIS, strategic consulting, and program management.
Finance & Administrative Officer
Location: Kenya
Req # CPA042712
Key Responsibilities
- Maintain financial and accounting systems and procedures in accordance with Futures Group corporate requirements and USAID/CDC regulations
- Preparation of semimonthly financial reports and submission to HQ within stipulated date in the calendar
- File all travel vouchers, expense reports, and financial reports
- Prepare timely and accurate monthly, quarterly, annual inventory, and other financial reports as needed
- Take responsible for receiving, documenting and managing all stock and commodities of the project, including forecasting and requisitions to guarantee optimal stock levels at all times
- Maintain accurate and up-to-date financial records
- Process supplier’s payments and hotel accommodations
- Preparation of monthly bank reconciliation statements
- Cash flow management; preparation of cash forecasts
- Management, disbursement and reconciliation of the office petty cash/ field imprest
- Review and prepare budgets for related project activities
- Carry out banking duties as required
- Make payments to participants at workshops
- Prepare paperwork for submission to the accounting staff
- Write checks
- Performing any other responsibilities as may be directed
Qualifications
- A degree in Finance/Accounting and/or CPA II or equivalent
- At least 3 years’ experience in Finance/Accounts
- Statutory audit experience would be an added advantage
- Microsoft office proficiency including the ability to operate computerized accounting, spreadsheet and
- Word processing programs at a highly proficient level
- Strong financial, analytical and/or evaluative skills
- Problem-solving, decision-making and good judgment skills
- Ability to take initiative and/or independently respond to situations
- Attention to detail and ability to effectively and efficiently perform multiple tasks and balance competing priorities often within a required timeframe
- Strong written and oral communication skills
- Ability to communicate effectively with managers, colleagues, and clients
- Ability to respond and adapt quickly to changing requirements and competing demands
- Professional and mature demeanor and conduct, especially during interactions with the client and its constituents
- Confidentiality and team spirit
- Kenyan nationals only
- Experience with an organization receiving US Government funding is preferred
Procurement Officer
Location: Kenya
Req # CPA042712
Key Responsibilities
- Negotiate, administer, and assure compliance with agreements to include but not limited to: Contracts, Grants, Cooperative Agreements, and Task Orders.
- Support generally covers the full agreement life-cycle, from program award through close-out
- Maintain productive relationships with client/partner contracting officers, agreement officers, and contract administrators
- Ensure that the USG procurement procedures are adhered to and colleagues are familiar with the process
- Conduct due diligence review of grant recipient invoices and provide training to grant recipients in financial accounting and reporting in accordance with USAID and collaborate with the technical staff to monitor grantee technical and financial performance
- Ensure that before any purchase takes place relevant authorization has been obtained
- Develop, negotiate, and administer partner agreements to include but not limited to: subcontracts, subgrants, letter agreements, consulting agreements
- Maintain systems for tracking contractual documents, correspondence and reporting; applying records management policy
- Initiate through effective correspondence requests for contract modifications and approvals such as: scope adjustments, personnel changes, budget realignments, performance period changes, implementing partner changes, consultant approval, etc.
- Coordinate and consolidate responses to contractual requests from clients
- Monitor and ensure compliance with Federal Acquisitions Regulations (FAR), AIDAR, and other government regulations; update/train project team with changes or modifications accordingly
- Initiate monthly meetings with Program Director and/or Chief of Party for each support contract; addressing outstanding contractual mailers, status of compliance and reporting, and partner agreements
- Provide supervision for the Grant Officer and report to the Deputy Chief of Party
Other Potential Responsibilities:
- Contract budget modification development including the application of appropriate cost structures
- Development and delivery of training materials to build broader capacity in partner agreement development and administration
- Training in contract terms and related compliance areas
- Support to proposal development including business/pricing volume support such as representation and certifications, small business plans, past performance documentation and cost sharing plans
- Support to business development such as preparation and review of teaming agreements and memorandums of understanding as well as small business partner coordination
- Refinement of policy and business process related to contracts and agreements, as well as the administration of contractual document templates
- Executing audits of internal contract operations and of partner operations
Qualifications
- Bachelors Degree required . 3 or more years procurement experience
- Knowledge of the Federal Acquisition Regulations (FAR)
- Former experience with USAID required
- Proficient oral and written English
- Swahili desired
- Microsoft office proficiency
- Attention to detail and ability to effectively and efficiently perform multiple tasks and balance competing priorities often within a required timeframe
- Ability to communicate effectively with managers, colleagues, and clients
- Ability to respond and adapt quickly to changing requirements and competing demands
- Professional and mature demeanor and conduct, especially during interactions with the client and its constituents
- Confidentiality and team spirit
- Kenyan nationals only
Physical Demands
- Regularly required to stand or sit, and move about the facility
Work Environment
- Usual office working conditions free of disagreeable elements.
All applications for these position should be submitted online at www.futuresgroup.com via the Careers page.
Futures Group provides equal employment to all participants and employees without regard to race, color, religion, gender, age, disability, sexual orientation, veteran or marital status.
Closing Date: 15th May 2012
