The Kenya Medical Supplies Agency (KEMSA)
Employment Opportunities in the Medical Supply Chain
The Kenya Medical Supplies Agency (KEMSA) is a State Corporation established in 2000 with the mandate to Procure, Warehouse and Distribute medical commodities to over 6,000 public health facilities countrywide.
The Agency wishes to recruit competent staff to fill existing vacancies in various departments as outlined below:
1. Customer Service Manager
Grade SA3
Ref. No. CSM/HR/01/2012
Purpose Statement
Reporting to the Operations Director, the job holder will be responsible for ensuring continuous, timely and efficient supply of essential medical commodities to public health facilities in the country.
Responsible for sales and marketing of the KEMSA SSD commodities, training the health facilities
in rational drug use. He/she will also ensure that customers’ needs and expectations are fully met.
Principal Accountabilities
To manage customer Service function;
To develop and implement customer service strategies;
To obtain and respond to feedback from Health Care personnel involved in drug management at Provincial, District and Rural Health Facilities on product requirements/performances and service levels;
Ensure service teams are properly trained in Policy and Procedures, customer service techniques; Product Knowledge and training on Rational drug use;
To relay relevant quality related information to Quality Assurance Manager;
To obtain monthly receipts, usage and stock holding for national health facilities;
Analyze and evaluate results on a monthly and quarterly basis, and take the necessary corrective action in order to achieve desired customer satisfaction levels;
Provide the relevant accurate input into the customer requirements forecasting process to ensure optimal inventory availability at all times including at customer facilities;
To establish and maintain good relationships with entire customer base.
Develop business plans for Customer Service department
Suggest product innovations as per customer requests and involve relevant sections of the Agency;
Preparing and implementation of performance management systems and achievement of set targets in the Agency.
Perform any other responsibilities as may be necessary to achieve the Agency’s objectives or as may be assigned by the management.
Qualification, knowledge, skills and experience required
The ideal candidate should have relevant University Degree in pharmacy, medicine or relevant medical/pharmaceutical sciences
Should possess a Postgraduate Diploma/Degree in Business Administration, sales and Marketing, Supplies Management or Strategic Management
Have a sound understanding of the public health sector
Be a person of high integrity, have good negotiating and problem solving skills and demonstrate ability to plan, coordinate and organize manpower and resources.
Personal attributes:
Ability to communicate effectively both orally and verbally with external parties and senior managers.
Have good analytical and problem solving skills.
A self-starter with excellent organisational, planning, controlling and interpersonal skills.
Must be a person of high integrity.
Must be a team player.
2. Management Accountant
Grade SA4
Ref. No. MA/HR/01/2012
Purpose Statement
Reporting to the Finance Manager, this position will be charged with the following responsibilities:
Preparation of timely annual and quarterly management Accounts for presentation to management and the Board.
Ensure observance of financial/budgetary discipline and controls.
Organization and management of the Management accounting function.
Maintain and develop product costing systems.
Principal Accountabilities
Staff development and supervision.
Plan and control the day-to-day activities of the section to ensure that the information provided is accurate and timely.
Provide accurate and up-to-date product cost information so that product prices can be maintained at levels which will ensure that KEMSA profit targets are attained.
Prepare accurate, timely and cost effective management accounts and highlight variances from budget so that management and the Board can take effective action to improve operating performance.
Evaluate stock holdings and determine valuations which reflect accurate costs and conform to both the KEMSA and International Accounting guidelines and standards.
Liaise with Directors and senior managers regarding the establishment of effective information systems, recommending changes and developments to the Finance Manager and ICT Manager.
Ensure submission of depot financial returns.
Preparation of budgets and ensuring budgetary control.
Reviewing existing rates and tariffs to reflect competitive pricing of KEMSA products and services.
Ensuring that income tax and other relevant returns are accurately and promptly submitted as per KRA deadlines.
Supervise the stock control function, plan and implement cycle, annual and semi annual stock takes.
Undertake any other duty assigned by the Manager – Finance.
Knowledge, Skills and Experience
The applicant must:
Have at least a first degree in Accounting, Business Administration or Economics from a recognised institution.
Must be a CPA (K) or related qualification.
Minimum of 5 years relevant experience.
Good knowledge of large Application systems, and proficiency in the use of computer packages.
Must be a member of relevant accounting professional body.
Personal Attributes:
Ability to communicate effectively both orally and verbally with external parties and senior managers.
Have good analytical and problem solving skills.
A self-starter with excellent organisational, planning, controlling and interpersonal skills.
Must be a person of high integrity.
Must be a team player.
3. Financial Accountant
Grade SA4
Ref. No. FA/HR/01/2012
Purpose Statement:
Reporting to the Finance Manager, this position will be charged with the following responsibilities:
Ensure observance of financial discipline and controls.
Organization and management of the Financial accounting function.
Cashflow management.
Implement sound financial management policies and strategies.
Principal Accountabilities
Staff development and supervision.
Approval of payment and other vouchers subject to the set limits.
Updating of computer data posting batches and resolving mis-postings.
Establish and implement procedures and standards for financial reporting so that all KEMSA financial transactions are accurately and promptly recorded (SOPs).
Ensure all the cash sales and other receipts are promptly accounted for and banked in the authorized accounts.
Manage the credit control operation so that KEMSA promptly receives all its dues, and that outstanding credit is kept within targeted limits.
Investigate, monitor and assess the creditworthiness and financial soundness of the current and potential customers, recommending a suitable approach when it appears that problems might occur.
Investigate and recommend improvements to KEMSA’s financial systems, credit and cash flow policies/procedures to contribute to sound management.
Preparation of financial statements and submission in accordance with the State Corporation Act, and International Financial Reporting Standards (IFRS).
General ledger administration as a basis of preparing the financial statements.
Provide the liaison with external auditors in audit of draft accounts.
Oversee agency accounts in support of business.
Effective planning of the Agency cash flow.
Bank reconciliation and banking services coordination
Monitor and control KEMSA cash flow in accordance with established policy.
Managing fixed assets portfolio register.
Ensuring that the general ledger is accurately administered for integrity and accurate financial reports.
Perform any other duties assigned from time to time by manager Finance.
Knowledge, Skills and Experience
The applicant must:
Have at least a first degree in Accounting, Business Administration or Economics from a recognised institution.
Must be a CPA (K) or related qualification.
Minimum of 5 years relevant experience.
Good knowledge of large Application systems, and proficiency in the use of computer packages.
Must be a member of relevant accounting professional body.
Personal attributes:
Ability to communicate effectively both orally and verbally with external parties and senior managers.
Have good analytical and problem solving skills.
A self-starter with excellent organisational, planning, controlling and interpersonal skills.
Must be a person of high integrity.
Must be a team player.
If you believe you are the right candidate and can clearly demonstrate your ability to meet the criteria given above, please submit your application together with copies of your certificates, detailed CV, stating your current position, current remuneration level, email and telephone contacts quoting the respective reference number for the position being applied for so as to reach us on or before 6th April 2012 addressed to:
The Chief Executive Officer,
Kenya Medical Supplies Agency (KEMSA)
13 Commercial Street, Industrial Area,
P.O. Box 47715, 00100 Nairobi, Kenya
Any direct or indirect canvassing for these positions will lead to automatic disqualification of candidates.
‘The Kenya Medical Supplies Agency is an equal opportunity employer
Tuesday, 20 March 2012
Kenya Forest Service - Expression of Interest to Prepare an Annotated Bibliography of Africa PFM Learning
Kenya Forest Service
Tender No.KFS/MMMB/09/2011-2012
Expression of Interest to Prepare an Annotated Bibliography of Africa PFM Learning
The Governments of Finland and Kenya are executing the Miti Mingi Maisha Bora (MMMB) programme of support to forest sector reform.
The objective is to reduce poverty by ensuring that the forest sector contributes to improving the lives of the poor while restoring the environment and aiding the economic recovery growth of Kenya within the context of Vision 2030.
Through MMMB, Kenya Forest Service (KFS) invites expression of interests from qualified NGOs to carry out the work indicated below.
KFS is therefore inviting eligible and qualified firms to express their interest to prepare an annotated bibliography of PFM learning in Africa.
To be eligible, the firms must meet the following minimum criteria:
1. Provide statutory registration documents i.e Copies of PIN, VAT Reg., Cert. of Incorporation/Reg., Tax clearance certificate, Physical address and telephone contact.
2. Provide detailed organization profile
3. Demonstrate financial and organizational strengths by attaching audited accounts for the last two years.
4. Provide relevant experience in the field of PFM planning and implementation management.
5. Provide names and C.Vs of staff expected to undertake the assignment giving their qualifications.
6. Previous experience in Natural Resources or related field in Kenya is an asset.
N.B Shortlisted firms will be given T.O.Rs for submission of detailed proposals.
With this advertisement, the one that was advertised on 27th February, 2012 as request for proposal (RFP) No. KFS/MMMB/RFP/07/2011-2012 is now cancelled. We apologise for any inconvenience caused to the applicants.
Interested and eligible firms may contact the Head Supply Chain Management, Kenya Forest Service for any clarification on the EOI.
Expression of interest must be delivered to the address below on or before 12.noon on 3rd April 2012 clearly marked, TENDER NO “KFS/MMMB/09/2011-2012; “EXPRESSION OF INTEREST TO PREPARE AN ANNOTATED BIBLIOGRAPHY OF AFRICA PFM LEARNING” Do not open before 12.00 noon on 3rd April 2012.
Completed EOI documents should be addressed to:
Director
Kenya Forest Service
P.O. Box 30513 – 00100
Nairobi
Or be deposited in the tender box located at the ground floor reception area Kenya Forest Service Headquarters, off Kiambu Road on or before 3rd April 2012 at 12.noon. Late bids shall not be accepted. Expression of interest documents shall be opened immediately thereafter in the main boardroom in the presence of bidders who may choose to attend.
Kenya Forest Service reserves the right to accept or reject any or all the EOIs and is not bound to give reasons thereof.
D. K. Mbugua
Director
Tender No.KFS/MMMB/09/2011-2012
Expression of Interest to Prepare an Annotated Bibliography of Africa PFM Learning
The Governments of Finland and Kenya are executing the Miti Mingi Maisha Bora (MMMB) programme of support to forest sector reform.
The objective is to reduce poverty by ensuring that the forest sector contributes to improving the lives of the poor while restoring the environment and aiding the economic recovery growth of Kenya within the context of Vision 2030.
Through MMMB, Kenya Forest Service (KFS) invites expression of interests from qualified NGOs to carry out the work indicated below.
KFS is therefore inviting eligible and qualified firms to express their interest to prepare an annotated bibliography of PFM learning in Africa.
To be eligible, the firms must meet the following minimum criteria:
1. Provide statutory registration documents i.e Copies of PIN, VAT Reg., Cert. of Incorporation/Reg., Tax clearance certificate, Physical address and telephone contact.
2. Provide detailed organization profile
3. Demonstrate financial and organizational strengths by attaching audited accounts for the last two years.
4. Provide relevant experience in the field of PFM planning and implementation management.
5. Provide names and C.Vs of staff expected to undertake the assignment giving their qualifications.
6. Previous experience in Natural Resources or related field in Kenya is an asset.
N.B Shortlisted firms will be given T.O.Rs for submission of detailed proposals.
With this advertisement, the one that was advertised on 27th February, 2012 as request for proposal (RFP) No. KFS/MMMB/RFP/07/2011-2012 is now cancelled. We apologise for any inconvenience caused to the applicants.
Interested and eligible firms may contact the Head Supply Chain Management, Kenya Forest Service for any clarification on the EOI.
Expression of interest must be delivered to the address below on or before 12.noon on 3rd April 2012 clearly marked, TENDER NO “KFS/MMMB/09/2011-2012; “EXPRESSION OF INTEREST TO PREPARE AN ANNOTATED BIBLIOGRAPHY OF AFRICA PFM LEARNING” Do not open before 12.00 noon on 3rd April 2012.
Completed EOI documents should be addressed to:
Director
Kenya Forest Service
P.O. Box 30513 – 00100
Nairobi
Or be deposited in the tender box located at the ground floor reception area Kenya Forest Service Headquarters, off Kiambu Road on or before 3rd April 2012 at 12.noon. Late bids shall not be accepted. Expression of interest documents shall be opened immediately thereafter in the main boardroom in the presence of bidders who may choose to attend.
Kenya Forest Service reserves the right to accept or reject any or all the EOIs and is not bound to give reasons thereof.
D. K. Mbugua
Director
Teachers Service Commission Request for Proposal to Conduct a Customer / Employee Satisfaction and Work Environment Survey
The Teachers Service Commission (TSC) was established as a constitutional Commission under the constitution of Kenya (2010).
The Commission is mandated to register trained teachers;
to recruit and employ registered teachers; to assign teachers employed by the Commission for service in public schools and tertiary institutions;
to promote and transfer teachers; to exercise disciplinary control over teachers; to terminate the employment of teachers;
to review the standards of education and training for persons entering the teaching service;
to review the demand for and supply of teachers and to advise the national government on matters relating to the teaching profession.
TSC has embraced the Results Based Management approach and the Public Service Performance Contracting System which entail customer focused service delivery, strategic planning and rapid results initiatives.
In an effort to obtain customer feedback on the quality of its services, the TSC intends to conduct a Customer/Employee satisfaction and Work Environment Survey during the period April-June, 2012.
The findings from the Survey will be used to improve our Quality Management System, inform process re-engineering and possibly set new service standards.
Goals and objectives of the assignment:
The overall objective of the assignment is to conduct a Customer and Employee satisfaction and Work Environment survey and obtain feedback in relation to the services provided by the Commission and recommend appropriate interventions and opportunities for improvement.
The TSC now invites proposals from eligible consultants to perform this task.
Terms of Reference and expected duration
The assignment is expected to be undertaken within Six (6) weeks from the date of offer.
Detailed Terms of Reference (TORs), Scope of work, deliverables and delivery deadlines are contained in the Request For Proposal (RFP) documents that will be issued to interested bidders at a cost of Ksh. 3000. only
Interested firms/consultants shall provide information on qualifications, capabilities and details of past experiences in conducting similar work especially in Government Agencies. Potential bidders may obtain further information from the TSC headquarters, TSC House, Kilimanjaro Road, Upper Hill – Policy, Planning & Research Division – 1st floor (Podium) during weekdays from 0800 to 1700 hours local time.
Completed Technical and Financial proposals should be put in two (2) separate envelopes and enclosed in a bigger, plain sealed envelope marked “REQUEST FOR PROPOSAL TO CONDUCT A CUSTOMER/EMPLOYEE SATISFACTION AND WORK ENVIRONMENT SURVEY” and addressed to:
The Secretary
Teachers Service Commission
Private Bag
Nairobi
The same should be deposited in the Tender Box, located on the Ground Floor, Podium Wing, TSC House.
The Request for Proposal Documents will be opened on the 10th of April, 2012 at the TSC Training Room on 3rd Floor (Podium Wing), in the presence of bidders or their representatives who wish to witness the opening
The Commission is mandated to register trained teachers;
to recruit and employ registered teachers; to assign teachers employed by the Commission for service in public schools and tertiary institutions;
to promote and transfer teachers; to exercise disciplinary control over teachers; to terminate the employment of teachers;
to review the standards of education and training for persons entering the teaching service;
to review the demand for and supply of teachers and to advise the national government on matters relating to the teaching profession.
TSC has embraced the Results Based Management approach and the Public Service Performance Contracting System which entail customer focused service delivery, strategic planning and rapid results initiatives.
In an effort to obtain customer feedback on the quality of its services, the TSC intends to conduct a Customer/Employee satisfaction and Work Environment Survey during the period April-June, 2012.
The findings from the Survey will be used to improve our Quality Management System, inform process re-engineering and possibly set new service standards.
Goals and objectives of the assignment:
The overall objective of the assignment is to conduct a Customer and Employee satisfaction and Work Environment survey and obtain feedback in relation to the services provided by the Commission and recommend appropriate interventions and opportunities for improvement.
The TSC now invites proposals from eligible consultants to perform this task.
Terms of Reference and expected duration
The assignment is expected to be undertaken within Six (6) weeks from the date of offer.
Detailed Terms of Reference (TORs), Scope of work, deliverables and delivery deadlines are contained in the Request For Proposal (RFP) documents that will be issued to interested bidders at a cost of Ksh. 3000. only
Interested firms/consultants shall provide information on qualifications, capabilities and details of past experiences in conducting similar work especially in Government Agencies. Potential bidders may obtain further information from the TSC headquarters, TSC House, Kilimanjaro Road, Upper Hill – Policy, Planning & Research Division – 1st floor (Podium) during weekdays from 0800 to 1700 hours local time.
Completed Technical and Financial proposals should be put in two (2) separate envelopes and enclosed in a bigger, plain sealed envelope marked “REQUEST FOR PROPOSAL TO CONDUCT A CUSTOMER/EMPLOYEE SATISFACTION AND WORK ENVIRONMENT SURVEY” and addressed to:
The Secretary
Teachers Service Commission
Private Bag
Nairobi
The same should be deposited in the Tender Box, located on the Ground Floor, Podium Wing, TSC House.
The Request for Proposal Documents will be opened on the 10th of April, 2012 at the TSC Training Room on 3rd Floor (Podium Wing), in the presence of bidders or their representatives who wish to witness the opening
PCEA Nairobi Newton Partnership Board - Program Officer Job in Kenya
PCEA Nairobi Newton Partnership Board
Working with Older People in Kibwezi
Background
The PCEA Nairobi Newton Partnership Board working with Newton Presbytery runs community projects in Water, Health and Education in Thange Location of Kibwezi District.
The board has received a grant from Jersey Overseas Aid to implement a pilot Age friendly program for the Older Persons in the said location in partnership with HelpAge International for 9 months.
The Board invites application for the Post of Program Officer who will be incharge of overall project implementation.
Reporting to the Board and based in Kibwezi, this position will run for 9 months on a fixed term contract.
This duration may be extended subject to availability of funding. .
Requirements
A Bachelors Degree in Social Sciences / Community development
Minimum 3 years experience in project management in an NGO set up
Computer Literacy a must
Experience in budget tracking , Monitoring and Evaluation
Communication and report writing skills
Good command of English and Swahili languages. Kamba language an added advantage
Current Salary history and expected Salary indication
Ability to take up the post immediately
Application Process
Interested candidates are invited to apply to the address below with a cover letter and an updated CV, copies of certificates, 3 referees of whom one must be a religious leader to the following address not later than Tuesday 27th March 2012:-
The Secretary,
PCEA Nairobi Newton Partnership Board
P.O. Box 1081 00515
Nairobi
Or email to: pceannpb@gmail.com
Working with Older People in Kibwezi
Background
The PCEA Nairobi Newton Partnership Board working with Newton Presbytery runs community projects in Water, Health and Education in Thange Location of Kibwezi District.
The board has received a grant from Jersey Overseas Aid to implement a pilot Age friendly program for the Older Persons in the said location in partnership with HelpAge International for 9 months.
The Board invites application for the Post of Program Officer who will be incharge of overall project implementation.
Reporting to the Board and based in Kibwezi, this position will run for 9 months on a fixed term contract.
This duration may be extended subject to availability of funding. .
Requirements
A Bachelors Degree in Social Sciences / Community development
Minimum 3 years experience in project management in an NGO set up
Computer Literacy a must
Experience in budget tracking , Monitoring and Evaluation
Communication and report writing skills
Good command of English and Swahili languages. Kamba language an added advantage
Current Salary history and expected Salary indication
Ability to take up the post immediately
Application Process
Interested candidates are invited to apply to the address below with a cover letter and an updated CV, copies of certificates, 3 referees of whom one must be a religious leader to the following address not later than Tuesday 27th March 2012:-
The Secretary,
PCEA Nairobi Newton Partnership Board
P.O. Box 1081 00515
Nairobi
Or email to: pceannpb@gmail.com
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