Job Title:
1. Purchasing Officer
2. Stores Manager
Reporting To: Group Manager
Job Summary:
Search for the highest quality merchandise at the lowest possible purchase cost.
Secure (3-5) manufacturers for each product at varying costs and qualities,
Obtain best import and agency terms with our manufacturers/suppliers,
Survey competitors prices and products on a quarterly basis,
Produce quick and accurate quotations to clients’ inquiries,
Manage the purchasing and inventory activities of the company, estimate price and product availability, inventory usage, control & develop policies & procedures.
Direct & coordinate the procurement goods, supplies & services essential to the supplies operations.
Support sales team in getting new clients & generate business.
Contribute in identifying trading & sales strategy for supplies products
Duties:
Forecast procurement needs.
Build and develop relationships with key manufacturers/suppliers and customers in the hospitality, healthcare and airline industries.
Obtain best import and agency terms with our manufacturers/suppliers
Obtain best credit facilities, terms of payments and profit margins with our manufacturers/suppliers.
Obtain best credit facilities and terms of payments with our banks.
Closely monitor our competitors’ prices and product list.
Performs a market survey on our competitors’ prices, discount rates and products every quarter.
Review quotations; negotiate prices, delivery terms with our manufacturers and suppliers.
Prepare purchase requisitions, approve and issues purchase orders in accordance with company policy and negotiated terms and conditions.
Maintain procurement files in orderly fashion and updated by the day.
Training purchasing Clerks.
Providing prices lists and product knowledge materials to Sales team.
Supervise clearing of goods from customs
Ensure that the customs clearing agents are clearing our goods at the quickest and shortest time possible at a reasonable and competitive fees.
Supervise inventory taking of goods at our warehouses.
Issue a “Delivery Note” and supervise the delivery of goods to clients location.
Discuss defective or unacceptable delivered goods with clients, manufacturers and transporters to determine cause of problem while taking corrective and preventative action immediately.
Manage vendor relationships and assist in building effective partnerships with manufacturers/suppliers.
Initiate and design department policies & procedures in developing and implementing purchasing strategies for products.
Responsible for planning, developing and buying materials, parts, supplies and equipments in a timely and cost effective way; timely manner while maintaining appropriate quality standards and specifications.
Develop and review purchase requests and ensure authorization as necessary to facilitate the timely purchase of hotel supplies products.
Establishing foreign and domestic vendors for hospitality, healthcare and airline clients.
Structuring product contracts.
Studying sales records and inventory levels.
Placing orders and checking shipment.
Develop strategies to move and sell items in warehouse along with sales department.
Skills/Qualifications:
Evaluation Criteria
Successful track record of delivering results in the areas of cost reduction, service levels, and quality and inventory levels.
Experience effectively working with a diversified supply base
Demonstrated ability to handle multiple tasks simultaneously. Exceptional organizational skills and ability to meet deadlines.
Results-oriented team player with a high level of integrity and customer focus.
Professional Knowledge:
Strong analytical and negotiation skills.
Knowledge of municipal budgeting and accounting principles and practices and required maintenance of records and files.
Knowledge of computerized purchasing and inventory systems.
Special Knowledge:
Excellent command of English language and Excellent Knowledge in MS Office Tools (Word and Excel).
Experience with SUN system, Fidelio and OPRA.
Skills & Abilities:
Teamwork
Strong Follow-up abilities
Excellent Communication skills
Planning, organizing
Coordination
Strong Follow-up abilities
Qualifications
Bachelor's Degree in Business (logistics, accounting, finance)
Finance & auditing background
3 years experience in hotel/hospitality industry
Experience in Opera PMS an added advantage
Experience with SUN system, Fidelio and OPRA.
Applications Accepted By E-mail Addressed to: recruit@odumont.com
Monday, 12 March 2012
Internal Auditor Job in Kenya
Job Title: Internal Auditor
Reporting To: Group Audit Manager
Duties:
Check on outstanding arrivals in the system. Charge no-shows or release rooms if necessary with proper documented explanations
Ensure departures expected for the following day are completed by the night cashier in readiness for check-out
Physically check rooms shown as unoccupied or OOO/OOS in Opera and confirm status as indicated (on a surprise basis, day and night)
Check housekeeping discrepancy report for the shift (day or night)
Check all bills transferred to PM rooms and query length of stay in system, reason for them being outstanding, mode of transfer/approval to PM
Get reasons for rooms being checked-in while the previous guest has not been checked-out (double room occupancy) if any
Confirm signatures on paid-out receipts, bills paid by credit cards or charged to room of in-house guest (e.g. AI bills) with specimen signature on registration card
Check the day’s credit card transactions against Opera and PDQ postings, ensuring banking has been done for the day on a shift basis
Check mode of settlement/payment of bills and confirm authenticity
Check rate variance report against rates schedules (contracts) and obtain reasons for variances
Check all discounts given to room charges and obtain authentication on approval at the right level as per discount policy
Check for reasons for postings to lost interface and check that they have been re-posted to the correct rooms subsequently
Print out and obtain approval documentation for the day’s adjustments/allowances (all revenue reductions) and check authenticity
Check that cashier log-ins to Opera/Micros agrees with the time table and obtain reasons from FOM/Outlet Manager respectively where different (on a test basis)
Check all guests in-house on complimentary for proper written approval
Check day rooms occupied in the day and trace for revenue collection. If no revenue, check for notes and approval in writing by FOM/GM or designate on the guest relations’ diary
Check pre-billings, deposits received and deposits applied reports and ensure correct tagging
Review all posting splits/corrections, transfer postings and cancelled payments
Run the night audit and end-of-day procedure
Compile the night audit pack (Open balances-both PM and guest rooms, credit limit, complimentary rooms, paid-outs/refunds, rooms discrepancy, guests in house, modes of payment, manager report, rate variance adjustments, room moves, transfer postings, routing and cashiers’ user log reports among others) and place in docket/file for review by FOM/GM in the morning
Ensure Opera PMS end of day reports have been circulated timely
Write down anything that needs follow up after each end of day procedure and notify reporting to supervisor.
Handle any other audit work
Maintains operations by initiating, coordinating, and enforcing program, operational, and personnel policies and procedures.
Contributes to team effort by accomplishing related results as needed.
Skills/Qualifications:
Finance & auditing background
3 years experience in hotel/hospitality industry
Experience in Opera PMS an added advantage
Experience with SUN system, Fidelio and OPRA.
Applications Accepted By E-mail Addressed to: recruit@odumont.com
Reporting To: Group Audit Manager
Duties:
Check on outstanding arrivals in the system. Charge no-shows or release rooms if necessary with proper documented explanations
Ensure departures expected for the following day are completed by the night cashier in readiness for check-out
Physically check rooms shown as unoccupied or OOO/OOS in Opera and confirm status as indicated (on a surprise basis, day and night)
Check housekeeping discrepancy report for the shift (day or night)
Check all bills transferred to PM rooms and query length of stay in system, reason for them being outstanding, mode of transfer/approval to PM
Get reasons for rooms being checked-in while the previous guest has not been checked-out (double room occupancy) if any
Confirm signatures on paid-out receipts, bills paid by credit cards or charged to room of in-house guest (e.g. AI bills) with specimen signature on registration card
Check the day’s credit card transactions against Opera and PDQ postings, ensuring banking has been done for the day on a shift basis
Check mode of settlement/payment of bills and confirm authenticity
Check rate variance report against rates schedules (contracts) and obtain reasons for variances
Check all discounts given to room charges and obtain authentication on approval at the right level as per discount policy
Check for reasons for postings to lost interface and check that they have been re-posted to the correct rooms subsequently
Print out and obtain approval documentation for the day’s adjustments/allowances (all revenue reductions) and check authenticity
Check that cashier log-ins to Opera/Micros agrees with the time table and obtain reasons from FOM/Outlet Manager respectively where different (on a test basis)
Check all guests in-house on complimentary for proper written approval
Check day rooms occupied in the day and trace for revenue collection. If no revenue, check for notes and approval in writing by FOM/GM or designate on the guest relations’ diary
Check pre-billings, deposits received and deposits applied reports and ensure correct tagging
Review all posting splits/corrections, transfer postings and cancelled payments
Run the night audit and end-of-day procedure
Compile the night audit pack (Open balances-both PM and guest rooms, credit limit, complimentary rooms, paid-outs/refunds, rooms discrepancy, guests in house, modes of payment, manager report, rate variance adjustments, room moves, transfer postings, routing and cashiers’ user log reports among others) and place in docket/file for review by FOM/GM in the morning
Ensure Opera PMS end of day reports have been circulated timely
Write down anything that needs follow up after each end of day procedure and notify reporting to supervisor.
Handle any other audit work
Maintains operations by initiating, coordinating, and enforcing program, operational, and personnel policies and procedures.
Contributes to team effort by accomplishing related results as needed.
Skills/Qualifications:
Finance & auditing background
3 years experience in hotel/hospitality industry
Experience in Opera PMS an added advantage
Experience with SUN system, Fidelio and OPRA.
Applications Accepted By E-mail Addressed to: recruit@odumont.com
Accountant - Accounts Receivable Job in Kenya
Job Title: Accountant - Accounts Receivable
Reporting To: Group Audit Manager
Job Purpose:The person in this position will be responsible for the entire lodge’s Opera Lite software Operations and accounting work.
Duties:
Check on outstanding arrivals in the system. Charge no-shows or release rooms if necessary with proper documented explanations
Ensure departures expected for the following day are completed by the night cashier in readiness for check-out
Physically check rooms shown as unoccupied or OOO/OOS in Opera and confirm status as indicated (on a surprise basis, day and night)
Check housekeeping discrepancy report for the shift (day or night)
Check all bills transferred to PM rooms and query length of stay in system, reason for them being outstanding, mode of transfer/approval to PM
Get reasons for rooms being checked-in while the previous guest has not been checked-out (double room occupancy) if any
Confirm signatures on paid-out receipts, bills paid by credit cards or charged to room of in-house guest (e.g. AI bills) with specimen signature on registration card
Check the day’s credit card transactions against Opera and PDQ postings, ensuring banking has been done for the day on a shift basis
Check mode of settlement/payment of bills and confirm authenticity
Check rate variance report against rates schedules (contracts) and obtain reasons for variances
Check all discounts given to room charges and obtain authentication on approval at the right level as per discount policy
Check for reasons for postings to lost interface and check that they have been re-posted to the correct rooms subsequently
Print out and obtain approval documentation for the day’s adjustments/allowances (all revenue reductions) and check authenticity
Check that cashier log-ins to Opera/Micros agrees with the time table and obtain reasons from FOM/Outlet Manager respectively where different (on a test basis)
Check all guests in-house on complimentary for proper written approval
Check day rooms occupied in the day and trace for revenue collection. If no revenue, check for notes and approval in writing by FOM/GM or designate on the guest relations’ diary
Check pre-billings, deposits received and deposits applied reports and ensure correct tagging
Review all posting splits/corrections, transfer postings and cancelled payments
Run the night audit and end-of-day procedure
Compile the night audit pack (Open balances-both PM and guest rooms, credit limit, complimentary rooms, paid-outs/refunds, rooms discrepancy, guests in house, modes of payment, manager report, rate variance adjustments, room moves, transfer postings, routing and cashiers’ user log reports among others) and place in docket/file for review by FOM/GM in the morning
Ensure Opera PMS end of day reports have been circulated timely
Write down anything that needs follow up after each end of day procedure and notify reporting to supervisor.
Handle any other audit work
Maintains operations by initiating, coordinating, and enforcing program, operational, and personnel policies and procedures.
Contributes to team effort by accomplishing related results as needed.
Skills/Qualifications:
Finance & auditing background
3 years experience in hotel/hospitality industry
Experience in Opera PMS an added advantage
Experience with SUN system, Fidelio and OPRA.
Applications Accepted By E-mail Addressed to: recruit@odumont.com
Reporting To: Group Audit Manager
Job Purpose:The person in this position will be responsible for the entire lodge’s Opera Lite software Operations and accounting work.
Duties:
Check on outstanding arrivals in the system. Charge no-shows or release rooms if necessary with proper documented explanations
Ensure departures expected for the following day are completed by the night cashier in readiness for check-out
Physically check rooms shown as unoccupied or OOO/OOS in Opera and confirm status as indicated (on a surprise basis, day and night)
Check housekeeping discrepancy report for the shift (day or night)
Check all bills transferred to PM rooms and query length of stay in system, reason for them being outstanding, mode of transfer/approval to PM
Get reasons for rooms being checked-in while the previous guest has not been checked-out (double room occupancy) if any
Confirm signatures on paid-out receipts, bills paid by credit cards or charged to room of in-house guest (e.g. AI bills) with specimen signature on registration card
Check the day’s credit card transactions against Opera and PDQ postings, ensuring banking has been done for the day on a shift basis
Check mode of settlement/payment of bills and confirm authenticity
Check rate variance report against rates schedules (contracts) and obtain reasons for variances
Check all discounts given to room charges and obtain authentication on approval at the right level as per discount policy
Check for reasons for postings to lost interface and check that they have been re-posted to the correct rooms subsequently
Print out and obtain approval documentation for the day’s adjustments/allowances (all revenue reductions) and check authenticity
Check that cashier log-ins to Opera/Micros agrees with the time table and obtain reasons from FOM/Outlet Manager respectively where different (on a test basis)
Check all guests in-house on complimentary for proper written approval
Check day rooms occupied in the day and trace for revenue collection. If no revenue, check for notes and approval in writing by FOM/GM or designate on the guest relations’ diary
Check pre-billings, deposits received and deposits applied reports and ensure correct tagging
Review all posting splits/corrections, transfer postings and cancelled payments
Run the night audit and end-of-day procedure
Compile the night audit pack (Open balances-both PM and guest rooms, credit limit, complimentary rooms, paid-outs/refunds, rooms discrepancy, guests in house, modes of payment, manager report, rate variance adjustments, room moves, transfer postings, routing and cashiers’ user log reports among others) and place in docket/file for review by FOM/GM in the morning
Ensure Opera PMS end of day reports have been circulated timely
Write down anything that needs follow up after each end of day procedure and notify reporting to supervisor.
Handle any other audit work
Maintains operations by initiating, coordinating, and enforcing program, operational, and personnel policies and procedures.
Contributes to team effort by accomplishing related results as needed.
Skills/Qualifications:
Finance & auditing background
3 years experience in hotel/hospitality industry
Experience in Opera PMS an added advantage
Experience with SUN system, Fidelio and OPRA.
Applications Accepted By E-mail Addressed to: recruit@odumont.com
Elimu Yetu Coalition - Campaigns Officer Vacancy Announcement
Elimu Yetu Coalition the national platform of civil society organizations working towards the achievement of EFA goals in Kenya wishes to recruit a qualified and competent individual to fill in the position of Campaigns Officer (CO) to lead in Promoting Integrity and Strengthening Governance in Education Sector in Kenya project.
This project is funded through Drivers of Accountability Programme (DAP).
The Campaigns Officer will be reporting to the National Coordinator and is expected to provide overall leadership, coordination, and strategic direction in the campaigns department.
The key responsibilities for the position are:
Planning, implementation, Management, Reporting and monitoring and evaluation of EYC Campaign Activities
To promote engagement and develop prospects for new partnership
Support the formation of strong County Education Networks (CENs)
Coordination and capacity building the CSOs through CENS
Identify campaign gaps in the selected counties and propose and develop remedial intervention mechanisms.
Any other duty as detailed or advised by the National Coordinator and /or his/her designate
Basic competencies for this position are:
high level of personal integrity
Practical experience in designing and implementing rights based advocacy strategies;
Knowledge and experience with the EFA and MDG campaign processes;
Thorough understanding of issues and challenges facing education sector in Kenya;
Ability to manage teams from cross-cultural backgrounds in Kenya.
Must have strong quantitative and analytical skills, verbal skills and ability to communicate technical information clearly and effectively to both technical and non-technical colleagues.
Required Qualifications for CO:
Bachelor’s degree in any relevant field of social sciences or development studies. Diploma in project management will be an added advantage
At least 3 years experience in project planning, management and implementation, monitoring and reporting of donor funded education projects in Kenya.
Interested candidates should send short CVs (not more than five pages) and a brief cover letter stating justification for interest by e-mail to jobs@elimuyetu.net by 13th March 2012.
Detailed job profile can be found on EYC Website- www.elimuyetu.net
EYC is an Equal Opportunity Employer
This project is funded through Drivers of Accountability Programme (DAP).
The Campaigns Officer will be reporting to the National Coordinator and is expected to provide overall leadership, coordination, and strategic direction in the campaigns department.
The key responsibilities for the position are:
Planning, implementation, Management, Reporting and monitoring and evaluation of EYC Campaign Activities
To promote engagement and develop prospects for new partnership
Support the formation of strong County Education Networks (CENs)
Coordination and capacity building the CSOs through CENS
Identify campaign gaps in the selected counties and propose and develop remedial intervention mechanisms.
Any other duty as detailed or advised by the National Coordinator and /or his/her designate
Basic competencies for this position are:
high level of personal integrity
Practical experience in designing and implementing rights based advocacy strategies;
Knowledge and experience with the EFA and MDG campaign processes;
Thorough understanding of issues and challenges facing education sector in Kenya;
Ability to manage teams from cross-cultural backgrounds in Kenya.
Must have strong quantitative and analytical skills, verbal skills and ability to communicate technical information clearly and effectively to both technical and non-technical colleagues.
Required Qualifications for CO:
Bachelor’s degree in any relevant field of social sciences or development studies. Diploma in project management will be an added advantage
At least 3 years experience in project planning, management and implementation, monitoring and reporting of donor funded education projects in Kenya.
Interested candidates should send short CVs (not more than five pages) and a brief cover letter stating justification for interest by e-mail to jobs@elimuyetu.net by 13th March 2012.
Detailed job profile can be found on EYC Website- www.elimuyetu.net
EYC is an Equal Opportunity Employer
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