VSF Belgium - Terms of Reference for a Project Audit Consultancy

Terms of Reference for a Consultancy

“Project Audit”

Improved Community Response to Drought (ICRD) – Phase III

Background

Vétérinaires Sans Frontières (VSF) Belgium is an international non governmental organization whose mission is to improve the welfare of vulnerable populations in developing countries, through improving animal health and production.

ICRD III is a project funded under ECHO’s Regional Drought Decision that commenced on 1st July 2010 and concluded on 31st December 2011. The contract value was €471,963.

The period under review will be 1st July 2010 to 31st December 2011. ICRD III’s overall objective is to “Contribute to further improvement of the coping strategies of communities vulnerable to recurrent drought hazards”.

This project is a follow up project built on the achievements of the 2 previous phases implemented 2.5 years earlier. It seeks to replicate outcomes of the results. These can be then used to influence the development of future drought preparedness.

Objective of the consultancy

The work to be done is:

• Review of supporting documents for the grant expenditure i.e. invoice, bank statement, proof of tendering, personnel contracts, inventory lists, contracts with suppliers and sub contactors etc, to establish eligibility of expenditure
• Establish if reporting guidelines and management of grant was as per donor regulations;
• Report on exceptions observed

Location: The consultancy work will be conducted in the Regional Office located in Nairobi.

Timeframe: The whole consultancy is expected to be completed by February 29th 2012.

Expected Outputs

• Audit review will be undertaken in line with relevant donor regulations and International Standards of Auditing
• Final audit report to be presented by 29th February 2012 to VSF Belgium after adequate resolution of matters arising from the audit (this is a tentative date since VSF Belgium is cognizant that the audit cycle may take time. It can be negotiated)

Responsibilities

The VSF B Country Program Manager for Uganda, based in Nairobi, will ensure the overall coordination of the mission in conjunction with any needed regional office staff.

Qualifications

The consultant is expected to have the following minimum attributes:

• Be a registered a member of a recognized professional accounting body.
• Have minimum 5 years experience in donor audits particularly ECHO funded projects.

Contact Information

Interested expert(s) should submit proposals, indicating also the quotation for the service. The execution plan will be discussed after selection of the Auditor.

This information should be sent electronically to recruitment@vsfb.or.ke

Ref: ICRD III Final Audit 01/12 should be indicated as the email subject.

Closing date: 24th January 2012

One Acre Fund - Business Development Manager and Grants Administrator - Nairobi Kenya

One Acre Fund is a start-up NGO in Kenya, Rwanda, and Burundi that is innovating a new way of helping farm families to achieve their full potential. Instead of giving handouts, we invest in farmers to generate a permanent gain in farm income.

We provide farmers with a “market bundle” that includes education, finance, seed and fertilizer, and market access.

Business Development Manager – Nairobi

This position will help design and carry out a strategy to engage bilateral and multilateral organizations in country mission offices to support our work.

The Business Development Manager will serve as a spokesperson for the organization in African capitals while simultaneously shepherding complex, large-scale funding proposals from identification to development to fruition.

Through strategic communications and expert relationship management, the Business Development Manager will secure major, multi-year commitments from multilaterals, bilaterals, and governments.

Grants Administrator – Nairobi

To help our development department operate smoothly and effectively, we need a grants administrator to manage the financial and administrative aspects of reporting and compliance with USAID and other grants.

The position will work alongside our program and operations staff to ensure award compliance.

Please see www.oneacrefund.org/get_involved/careers

for more information on these positions and how to apply.

Kindly include where you saw the advertisement in your application

GOAL Kenya - Health Coordinator

Background:

GOAL has been implementing health and HIV activities in Nairobi for over 10 years however in recent years the programme approach has changed from direct service delivery to working through local partners. GOAL works in a variety of informal settlements in Nairobi and targets its health activities toward those living with HIV and vulnerable youth.

GOAL’s current strategic plan is coming to an end at the end of this year and GOAL needs to develop its health strategic plan for the next 5 years (2012-2015) which is based on lessons learnt over the past few years and clearly identified current priority health needs in these communities.

To date much of the focus has been on support to those affected by HIV and working with vulnerable youth. GOAL implements its work via local partners and with the MoH in selected health facilities in informal settlements across the city.

The population of Nairobi is increasing dramatically primarily in the informal settlements as people leave the rural areas in increasing numbers due to the increasing drought of recent years and rising food prices.

In the informal settlements, urban food insecurity, high levels of child mortality (particularly in children < 2 years), chronic child under nutrition, early onset of first pregnancy in young women/girls as well as the risk of STIs and HIV are just some of the complex challenges

General Description of the role:

The Health Coordinator will provide technical leadership and line management for GOAL Kenya’s (GK) current health programme (HIV and youth friendly services) and support the growth of the health programme in new issue areas (e.g. adolescent health, nutrition and others).

S/he will also support the programme team to develop the health strategic plan for the next 5 years which is due to begin in January 2012.

The Health Coordinator will report directly to the Assistant Country Director – Programmes (ACD-P) and will also liaise with GOAL Dublin’s Global Health Advisor to support the development of the health programme in Kenya.  

Key Responsibilities:

• Building on the health baseline research report; the selected candidate will lead the development of core programme outcomes, outputs and indicators for the 2012-2016 GOAL Kenya Country Strategic Plan
• Supervise and support the GK health team and support the integration of health programming across GK’s programme sectors (Livelihoods, Child Empowerment and Protection and Emergency Programming)
• Identify funding opportunities with institutional donors (DFID, USAID, Irish Aid and others) for new programmes and help secure funds to support new initiatives.
• Maintain knowledge of current research, trends and good practices in health programming, including donor trends and key actors in Kenya’s health sector; and disseminate relevant information to the GK programme team
• Participate in key coordination meetings at the national and international levels, including but not limited to the UN Health Cluster, Nutrition Cluster, Sector Working Groups and others as necessary
• Oversee the monitoring, evaluation and reporting on all GK health activities
• Compile weekly, monthly and quarterly reports for submission to the ACD-P and the Country Director
• Support training and performance assessment of all GK health staff
• Assist with collection and analysis of data for KAPB, MICS, internal evaluations and other surveys

Qualifications, knowledge, skills and experience:

• A Master’s degree in Public Health or related discipline.
• 3-5 years’ experience managing health programmes (preferably in Kenya)
• Excellent knowledge of principles in project planning and management
• Self-motivated team player team player with a proven ability to think creatively, work independently and support the growth and development of a strong team
• Outstanding communication skills (oral and written) in English and Swahili
• Strong organizational skills and ability to work under pressure and meet deadlines
• Strong knowledge of and familiarity with subjects related to reproductive health, family planning, HIV/AIDS and other and other areas related to health
• Knowledge of good practices in monitoring and evaluation, research and learning

To apply for the above position, please send your CV by email, listing three reference including your last direct supervisor and salary expectation to keapplications@ke.goal.ie.

Please put the job title, “HEALTH COORDINATOR” in the subject line of the email.

The closing date for all applications is Friday 20th January 2012. Only shortlisted applicants will be contacted and responded to after interviews. No phone calls accepted.

GOAL is an equal opportunity employer, qualified male and female applicants are encouraged to apply

Bridge International Academies - Project Managers

Brief Description

The Project Manager is responsible for planning, executing and evaluating projects within the department.

At times the Project Manager will contribute to setting timelines and budgets for said projects, at other times the Project Manager will work according to predetermined timelines and budgets.

Building and managing project teams and ensuring quality control throughout project life cycles are central to this position.

Project Manager (several positions)

About Bridge International Academies

Bridge International Academies is a for-profit startup company revolutionizing education across Africa with a unique business model. The company runs a large-scale network of low-cost primary schools in Kenya that significantly outperforms other primary schools in the same areas because of our “school in a box” systems.

Our schools profitably deliver this high-quality education for less than $4 per child per month, which enable the schools to cover all their costs and create a profitable central organization at scale. We have launched 37 schools in Kenya, we will double in size in the next 6 months, and plan to rapidly scale the company to serve more than 1 million students across the continent.

About the Position

The Project Manager is responsible for planning, executing and evaluating projects within the department. At times the Project Manager will contribute to setting timelines and budgets for said projects, at other times the Project Manager will work according to predetermined timelines and budgets.

Building and managing project teams and ensuring quality control throughout project life cycles are central to this position. This is an excellent opportunity for a highly motivated professional with experience as a project manager, who is able to move quickly, change focus often while still paying attention to detail.

Responsibilities

• Creates and executes project work plans and revises as appropriate to meet changing needs and requirements.
• Identifies resources needed and assigns individual responsibilities.
• Manages day-to-day operational aspects of a project and scope.
• Reviews deliverables prepared by team before passing to supervisor.
• Effectively applies our methodology and enforces project standards.
• Minimizes exposure and risk on project.
• Ensures project documents are complete, current, and stored appropriately.
• Planning, implementation, monitoring and evaluation of the project to ensure the project is delivered according to plan;
• Manage the project taking into account integration across all areas.
• Engage with stakeholders.
• Develop Project Plan.
• Direct project resources.
• Monitor and manage the project schedule and project risk.
• Report to the steering committee, raising strategic issues.
• Prepare Project Status Reports and Project Change Requests for the steering committee.
• Negotiate and resolve issues as they arise across areas of the project and where they impact on other activities, systems and projects.
• Look after the interests of the project team.
• Communicate project status to all team members, and other relevant departments and involved parties.
• Maintain project documentation.
• Conduct project meetings, bi-weekly or monthly as needed.
• Supervise projects to successful completion / implementation
• Establish work plan and staffing for each phase of project
• Adaptability to work on several projects with quick time lines
• Support work intake and prioritize projects

About You

• Bachelor Degree in Business studies/ Social Sciences or other related field
• Minimum 5 years of experience managing projects through all phases of the Project Life Cycle
• Experience in managing complex projects
• Ability to relate technical skills to sound business processes
• Excellent verbal, written, presentation, and interpersonal communications skills
• Demonstrate ability to work with and support cross-functional project teams
• Strong analytical and problem solving skills
• Strong organizational skills, attention to detail and focus on task completion
• Ability to work independently and with minimal supervision
• Ability to work effectively in a team setting
• Strong computer skills, proficient with MS office applications
• Highly skilled in Project Management software
• Self-motivated and result driven
• Ability to work under pressure and thrive in challenge

You can apply and view detailed job requisitions on the Careers page at www.bridgeinternationalacademies.com