Human Resources Manager - Action Africa Help - International (AAH-I) - Nairobi, Kenya

Action Africa Help - International (AAH-I) is a non-governmental organization with over 20 years experience of working with livelihood challenged communities in Africa.

AAH-I facilitates programmes in primary health care, education, food and income security, civil society and peace building in South Sudan, Uganda, Zambia, Somalia, and Kenya.

We are seeking an experienced Human Resources Manager to join our Programme Management Team in Kenya (Nairobi).

The main purpose of the job is to plan, direct and advise the human resource, organizational development and administration functions in line with AAH-I’s strategic framework and labour Laws in countries of operation.

As part of the senior management team, the position holder will be responsible for compliance and adherence to local legal requirements and will advise the Finance and Administration Director and Country Directors on all areas of recruitment, retention, training and discipline of staff.

The post requires periodic travel to Country sites in Kenya, South Sudan, and Uganda. Applicants should be educated to degree level with proven professional work practice and have an understanding of relief and development environments.

We are looking for an excellent developer of people with strong organizational, negotiation and representation skills. Excellent written and spoken English is essential.

The successful candidate will be competent at working independently and to tight and changing deadlines, under pressure and in difficult circumstances.

Applicants must be committed to AAH I's Vision and Mission.

Reports to: Finance and Administration Director

Staff reporting to this post: None

Liaises with: Executive Director, Technical Director, Country Finance Managers, Regional Procurement Manager, and Country Directors.

Duty Station: Nairobi

Job Summary:

To plan, direct and advise the Human Resource, organizational development and Administration functions in line with AAH I strategic framework and Labour Laws in countries of operation.

Duties & Responsibilities

• Provide technical advice and support on Human Resources and administration to AAH-I leadership team.
• Support country teams to put in place appropriate employment policies and procedures to recruit staff and ensure that new employees receive proper instructions regarding their duties and terms of employment.
• Train and support country HR managers to co-ordinate the performance management process and all related functions including staff appraisal, training planning and implementation and incentive schemes.
• Design and initiate succession plans that ensure the continuous availability of internal candidates, to fill vacancies within the supervisory and management grades.
• In liaison with the Country Directors and Country HR & Administration Managers, identify and implement staff development programs, promotions and career progression.
• Manage industrial and employment relation matters and offer training, advice and general guidance to managers and supervisors on labour laws and related market practices so as to ensure a harmonious work environment.
• Oversee and coordinate all HR and Admin activities including the welfare and disciplinary matters across the countries.
• Design mechanisms for handling staff grievances in a prompt, conscientious manner while paying heed to the country programme needs and policies.
• Continually review pay and reward systems that are in place within the project budget lines so as to ensure that the employee’s are retained and motivated.
• Provide direction, leadership, capacity building and coaching interventions to members of the headquarters and Country Program management teams.
• Design and conduct organizational development studies that support change management in line with AAH -I strategic guidelines
• Identify cost effective areas and drive process changes through effective communication and enforcement of new ways of working
• Prepare and submit periodic HR and Admin reports; selected documentation and other briefs to the Finance and Administration Director that will support development of the function.

Expected Results

• HR and Administration management policies and procedures developed and implemented
• All new employees have contracts, job descriptions and are properly oriented in to the new roles.
• Performance management is built into the culture of the organization and run according to the timelines
• Key staff/positions identified and succession plans developed and maintained for supervisor and management positions
• Workforce plans for existing and new projects developed and gaps addressed
• Managers and supervisors are made aware of the legal provisions guiding employment relations, disciplinary issues closed first time right with minimal or no risk.
• Periodic reviews on terms and conditions of employment and administrative issues are conducted, outcomes clearly communicated and an implementation plan put in place
• HR and Admin team is strengthened through coaching and planned capacity building interventions
• Offices run with minimal or no interruptions of the essential services
• HR and Admin reports delivered within agreed times and corrective actions implemented.

Required Qualifications

• Postgraduate degree in Human Resource Management, Industrial/Organizational Psychology, Business Administration with a major in Human Resource management or a related discipline, preferably within an NGO setting.
• Must be computer literate, with proficiency in MS Word, MS Excel, Power-point and other programs.
• Experience in statistical packages like SPSS, EPI Info, STATA, etc is added advantage.
• Demonstrated Performance Management and monitoring skills
• Knowledge of labour laws and employment legislations
• Strong communication and listening skills
• Strong interpersonal and relationship building skills
• Flexible and adaptable with the ability to produce creative solutions to HR problems
• Strong industrial and employee relations skills
• Training planning/ management skills
• Strong leadership skills with ability to provide innovative solutions to problems
• Proven ability to plan, organize and prioritize work, together with the ability to remain calm under pressure often in difficult circumstances and not lose sight of strategic priorities.
• Ability to meet targets within specified timeframes.
• Willingness to travel within the country programme areas.
• Requires cross-cultural experience, understanding and sensitivity.
• At least 5 years’ experience in Human Resource Management, one of which must be at leadership level.

If you feel that you meet the above criteria, send your applications to recruitke@actionafricahelp.org by 11/11/2011.

We regret that only shortlisted candidates will be contacted

Transport & Logistics Officer - Solidarités International - Nairobi, Kenya

Position: Transport & Logistics Officer

Line Manager: Logistic Coordinator

Location: Nairobi, Kenya

Duration: 1 year with possibility of extension

Solidarités International is an international humanitarian aid organization which provides assistance to populations who are victims of armed conflict or natural disasters. For 30 years, Solidarités International has concentrated its action on meeting three vital needs: water, food and shelter.

By carrying out emergency programs, Solidarités International has acquired experience end expertise in the fields of access to drinking water and sanitation.

In the Horn of Africa, Solidarités International is currently implementing food security, water and sanitation projects in Kenya and Somalia.

1/ Objective of the position

The transport & Logistics Officer will be in charged of managing the personnel and cargo movements from the coordination office to the bases and back.

She/he will be responsible for the maintenance of the coordination vehicles and their movement including fuel consumption follow-up of all the bases.

She/he will insure that inventories of all assets/equipment and stock are properly done in every month and will be assigned specific procurement tasks in support of programs.

2/ Hierarchy

The Transport & Logistics Officer is under the line management of the Logistic Coordinator.

He/She is responsible of drivers and guards. He/She will work in close collaboration with the Purchase team on the coordination office and the Log/Admin Managers on the bases.

3/ Keys responsibilities

Nota: this list gives the framework of the position activities but it is not exhaustive. You may be asked to complete other duties.

Transport

Supporting the following activities:

• Being the interface with the field bases for transport issues
• Select appropriate supplier for transport (air, road, and rail) in line with user request, quality, reliability and price factors.
• Work in close liaison with the purchase unit in obtaining the up dated status of procurement transaction in order to facilitate timely movement/shipment of personnel and commodities from one source to the required destinations.
• Supervision of cargo loading activities, completion of relevant transport documentation and ensuring that they are properly filed for easier retrieval of information as and when required.
• Ensure that dispatch is conducted in a smooth manner from the source of commodities and that proper safety standard and regulations for both staff and goods are maintained until the final delivery point and also that this is achieved within the required/ set time frame. Facilitate relevant offices with reports on the position of the deliveries made to the various field bases in and out of the country.
• Maintain an up to date follow up records and report on movement and storage of all materials, machines and equipment in line with the organization’s procedures. Provide an update of stocks, after sale service, maintenance schedule as and when required.
• Managing the road transportation in Nairobi and out of the city (planning vehicle movement, maintain vehicle rental contracts, maintenance, refuelling records)
• Responsible for humanitarian and commercial flights booking and ticketing for cargo and passengers, with the validation of the administrative coordinator and the logistic coordinator.
• Responsible for staff movements follow up, sending weekly update of the table.
• Responsible for fuel consumption follow up of vehicles and generators, for all bases and the coordination office. Provide feedback to Log/Admin Managers and submit the final monthly follow-up to the logistics coordinator.
• Managing the taxi movements as well as maintain accurate records and reports of the financial cost incurred for reconciliation with invoices submitted.
• Source for quotations from reliable transport companies and preparation of relevant transport contracts to ensure that they meet the organization’s objectives.
• Ensure that customs procedures are adhered to and that all required documentations (imports and export) are submitted to the relevant offices in a timely manner. Maintain a proper imports and exports filing system.

General Logistics

Supporting the following activities:

• Is responsible to ensure the respecting of logistic procedures related to transport, booking, equipment and stock management.
• Is responsible for the infrastructures and of their maintenance (office and guest house)
• Issuing the logistic IOFs for the daily functioning of the coordination office (supplies, products, fuel, repairs, etc)
• Managing a team including 3 drivers, guards. He will be planning of the work, supervision, management of their leaves.
• Managing casual workers according to the needs, with the validation of the logistics coordinator.
• While cross check and giving feedback to the Log/Admin Managers he will be submitting monthly to the Logistics Coordinator the inventories of the stocks and assets given by the manager of stocks.
• Managing petty cash such as advances (including clearance of no longer than one week’s delay maximum).
• Carry out monthly inventory of equipment in Nairobi office and Insure that all office equipment/assets are well maintained.
• Filling and classification of Solidarités International documents.
• Managing staff movements in Nairobi guest house.

4/ Qualifications and Experience

• Advanced Diploma in a field related to Logistics. A university degree in a related field is an added advantage.
• At least 2 years progressive work experience in INGO preferably in a similar position.
• Experience in transport management (preferably in and around Nairobi), booking of accommodation and meetings venues
• Have basic procurement skills.
• A team player who is well organized and with good planning skills.
• Excellent knowledge of English (both written and spoken) and Kiswahili languages.

5/ How to apply

Kindly send your cover letter, CV and contact details for 3 referees to the following email address: jobapplication@solidarites-kenya-som.org by closing date, 15th November 2011.

Please clearly indicate the position you are applying for in the title of your email.

Only short-listed candidates will be contacted for an interview.

Solidarites International is an equal opportunity employer

Concern Worldwide Finance Manager - Bujumbura, Burundi

Concern Worldwide is a non-governmental, international, humanitarian organization dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.

Concern Worldwide Burundi is seeking to appoint a Burundian Finance Manager who will be based in Bujumbura.

Job Summary

Reporting on a day to day basis to the Country Accountant, the Finance Manager will assist the Country Accountant in managing the accounting, financial planning and budgeting, and treasury operations of Concern Worldwide Burundi (CWB) as detailed below.

In addition, the Finance Manager will be responsible for supporting the Country Accountant in finance systems development.

This entails ensuring review of existing finance systems on an on-going basis in order to develop and improve internal controls, in compliance with Concern Worldwide’s policies and procedures.

Key Competencies and Qualifications:

Interested Candidates must have:

• A Degree in Accounting or Finance
• A very strong academic track record
• At least three years’ experience performing duties at an Accountant/Senior Finance Officer level
• A very strong ability to learn fast and a ‘can do’ attitude.
• Be able to make good presentations and prepare good reports
• Be able to demonstrate a high level of responsibility, integrity and be a good team player
• Excellent oral and written communication skills
• Proficient in computer software, including at least one accounting software, preferably Microsoft Great Plains (MGP)
• Proficiency in Microsoft windows environment, Word and Excel.
• Fluency in French, both read and written, is required
• Good knowledge of English, both read and written, is required.

The detailed ToR may be obtained by sending an email to the following address:
burundi.hr@concern.net

Applications (in the form of a cover letter, CV and copies of certified diplomas and attestations) should be emailed to burundi.hr@concern.net by 17.00 on Monday 21st November 2011.

Only shortlisted applicants selected for the test will be contacted.

Qualified Female candidates are encouraged to apply.

Concern has a Programme Participant Protection Policy.

The policy protects staff and participants to the programme against discrimination, harassment and exploitation.

The successful candidate will be required to sign the policy before he/she starts work.

Note : The position is local.

All received CVs and attachements will not be given back to the applicants

Concern Worldwide Finance Manager - Bujumbura, Burundi

Concern Worldwide is a non-governmental, international, humanitarian organization dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.

Concern Worldwide Burundi is seeking to appoint a Burundian Finance Manager who will be based in Bujumbura.

Job Summary

Reporting on a day to day basis to the Country Accountant, the Finance Manager will assist the Country Accountant in managing the accounting, financial planning and budgeting, and treasury operations of Concern Worldwide Burundi (CWB) as detailed below.

In addition, the Finance Manager will be responsible for supporting the Country Accountant in finance systems development.

This entails ensuring review of existing finance systems on an on-going basis in order to develop and improve internal controls, in compliance with Concern Worldwide’s policies and procedures.

Key Competencies and Qualifications:

Interested Candidates must have:

• A Degree in Accounting or Finance
• A very strong academic track record
• At least three years’ experience performing duties at an Accountant/Senior Finance Officer level
• A very strong ability to learn fast and a ‘can do’ attitude.
• Be able to make good presentations and prepare good reports
• Be able to demonstrate a high level of responsibility, integrity and be a good team player
• Excellent oral and written communication skills
• Proficient in computer software, including at least one accounting software, preferably Microsoft Great Plains (MGP)
• Proficiency in Microsoft windows environment, Word and Excel.
• Fluency in French, both read and written, is required
• Good knowledge of English, both read and written, is required.

The detailed ToR may be obtained by sending an email to the following address:
burundi.hr@concern.net

Applications (in the form of a cover letter, CV and copies of certified diplomas and attestations) should be emailed to burundi.hr@concern.net by 17.00 on Monday 21st November 2011.

Only shortlisted applicants selected for the test will be contacted.

Qualified Female candidates are encouraged to apply.

Concern has a Programme Participant Protection Policy.

The policy protects staff and participants to the programme against discrimination, harassment and exploitation.

The successful candidate will be required to sign the policy before he/she starts work.

Note : The position is local.

All received CVs and attachements will not be given back to the applicants