Finance Manager - Somalia

Organization: Horn Relief

Position Title: Finance Manager - Somalia

Reporting to: Regional Finance Manager

Duty station: Nairobi, Kenya

Duration: 1 year

Application Deadline: 15th November, 2011

Organizational Background

Horn Relief is an Africa based international development and humanitarian organization.

At Horn Relief, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive.

We believe that environmental protection is the bedrock of a thriving community, so we aim to prevent, manage, and overcome situations that adversely affect communities’ wellbeing by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid and Influencing policy.

For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future.

Currently, Horn Relief has programs in Somalia, Kenya and shortly beginning work in South Sudan. Our current donor portfolio includes European Commission, USAID, SIDA, CIDA, UNICEF, Government of Netherlands and others.

Primary Responsibilities

The Finance Manager- Somalia will be a full-time member of the Horn Relief staff, working with the teams in HQ, country offices and the field.

Financial Management

• Planning and coordinating the activities of the country Finance teams by ensuring that there are adequate resources to effectively undertake the planned activities.
• Providing leadership and supervision to all finance officer in the country offices and ensure that they carry out their daily tasks in an effective and efficient manner as per Horn Relief policies and procedures and donor requirements.
• Assist the programme managers and country directors in the preparation and monitoring of budgets for all country projects/programmes as per Horn Relief and Donor formats, on monthly, quarterly and annual basis.
• Provide timely and sound financial reports to the Management, donor and other stakeholders on monthly, quarterly and annual basis
• In the absence of the regional finance manager, represent Horn Relief in various forums and be able to proficiently report on Horn Relief activities effectively.
• Assist in the institution of organizational financial policies and procedures ensuring compliance to the said policies.
• Responsible for all financial issues and correspondence on financial matters with partners and donors
• Responsible for the disbursement of funds based on approved project budgets to the field on a timely basis
• Approve the monthly payments including payroll for all staff
• Maintains an efficient and transparent financial filing system
• Strengthen financial systems and internal controls and ensure that transactions are adequately captured and recorded accordingly in the system. Ensure all payments are adequately supported by the relevant documents.
• Provides timely and sound financial reports to the Management, donor and other stakeholders on monthly, quarterly and annual basis

Business planning and Donor management

• Prepare annual operations plan for the country office and programmes
• Assist in the review, revision and updating financial operations policies and procedures for the country offices as and when required
• Monitor budgets and programme expenditure of the country offices and teams
• Manage the country cash flow and ensure timely approval and disbursement of all fund requests to the field
• Plan for the growth and expansion of the country finance function
• Oversees and manages country audits both programmes and otherwise and liaises regularly with auditors (internal and external), and government agencies.

Compliance and implementation of policies and procedures

• Undertake regular financial monitoring in the field /country sub-offices and ensure that staff adhere to Horn Relief and donor financial policies and procedures.
• Ensure the organization is in compliance with local statutory laws and legislations
• Ensure proper procurement procedures are adhered to at all times, including maintaining of vendor contracts, lease agreements, and any other service contracts as may be required
• Oversee the performance management of all finance staff and undertake annual performance review of finance officers

Capacity Building

• Provide orientation and training to the country staff on cost-effective management and Horn Relief’s financial policies and procedures
• Identify any capacity gaps and assess any capacity building needs in the country finance departments and propose corrective action
• Plan for and implement capacity building activities for Horn Relief country finance staff and partners on timely and efficient manner
• Manage, develop and mentor country finance staff and ensure staffs develop competencies in the key functional areas.
• Assist in the identification of best practices within and outside of Horn Relief and help in the documentation and implementation of such practices

Qualifications

• Bachelors degree in Accounting, Finance or Business Administration
• Professional qualifications in accounting or CPA (K), ACCA, CIMA, or equivalent;
• A minimum of 6 years experience working in a similar position;
• Experience in managing multiple programmes and operations remotely
• Experience in institutionalizing financial policies and procedures and internal control systems;
• Strong attention to detail and a high level of organization;
• Previous experience in similar position

Required Competencies

• Excellent communication skills both oral and written and the ability to work independently and as part of team;
• Diplomacy, tact and negotiation skills;
• Willingness to travel regularly to and within remote areas ( In Kenya, South Sudan and Somalia);
• Ability to function effectively in a complex work environment, set appropriate priorities and deal effectively with numerous simultaneous requirements.
• Strong management skills and strong competencies in people management, capacity building and coaching;
• Proficiency in all Microsoft Office programs, particularly Microsoft Word, Excel, and financial applications such as sun systems is strongly preferred.
• Strong hand on experience and knowledge of institutional donor funding requirements and regulations particularly European commission, UN agencies, DFID and USAID to be able to advise programme staff accordingly.
• Strong analytical and numeracy skills as well as be ability to demonstrate experience of working with computerized accounting packages and spreadsheets with ability to transfer these skills to other users.
• Good knowledge of local and regional laws and statutory requirements
• Highly developed interpersonal skills and a proactive approach to issues

Application Process

Applications should be submitted by 15th November, 2011.

All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered. Horn Relief is an equal opportunity employer.

Each application package should include the following:

• Cover letter with the applicant’s current contact information
• Resume (including detailed work experience, education/degrees)
• Professional References (minimum of three, with complete contact information)

All applications should be sent to Horn Relief at vacancies@hornrelief.org and hornreliefjobs@gmail.com with the subject line: Finance Manager- Somalia

Applications not including all of the above information will not be reviewed.

Only short listed candidates will be contacted

Horn Relief Regional Program Director - Nairobi, Kenya

Organization: Horn Relief

Position Title: Regional Program Director

Reporting to: Executive Director

Working with: Program Team, Senior Management Team and all staff both in Nairobi, Sudan and Somalia. Line management of Country Directors

Programme / Duty station: Nairobi, Kenya with frequent travel into the field

Duration: 2 years (Renewable)

Starting date: Immediate

Organizational Background

Horn Relief is an Africa based international development and humanitarian organization.

At Horn Relief, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive.

We believe that environmental protection is the bedrock of a thriving community, so we aim to prevent, manage, and overcome situations that adversely affect communities’ wellbeing by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid and Influencing policy.

For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future. Currently, Horn Relief has programs in Somalia, Kenya and South Sudan.

Our current present donor portfolio includes European Commission, USAID, SIDA, CIDA, UNICEF, Government of Netherlands and others.

Position Summary

The Program Director will have overall leadership responsibility for Horn Relief’s programs. The program Director will play a critical role in the development and implementation of strategies necessary to further develop Horn Relief’s portfolio in the countries as the implementer of choice for the donors and government.

The program Director will be a Senior Member of Horn Relief’s structure, with overall responsibility for the program and capabilities with significant expected growth. This position requires the demonstrated ability to develop long term vision and strategic planning, provide leadership for the organization’s programming, and a high level of financial and operation planning including programme quality and learning.

The position is based in Nairobi, and reports directly to the Executive Director at Horn Relief’s headquarters in Nairobi, Kenya.

Position purpose

1. To manage, deliver and report on Horn Reliefs current operations in the region, being responsible for the implementation and delivery of successful programs and partnerships and the resulting development outcomes
2. To establish, build and lead the development of a cohesive appropriate and transformative regional program
3. To work as part of Horn Relief’s Senior management Team (SMT), refining, developing and improving program approaches and systems supporting the Executive Director to build and deliver the most effective and sustainable development interventions

Specific Roles and Responsibilities

Leadership and strategy development

• Responsible for the strategic development, management and implementation of all country programs consistent with Horn Reliefs Vision, mission and policies
• Provide vision and strategic development for Horn relief programs including leading on programme quality, monitoring and evaluation and learning
• Lead and work with the multidisciplinary team (in-house and in-country) to ensure strategies, business plans, and timelines are embraced and implemented.
• Provide economic and political analysis as needed to ensure Horn reliefs strategic positioning.
• Contribute to the overall management of Horn relief, deputizing as Executive Director as requested

Programme and technical management

• Implement and manage timelines and workflow processes that ensure deliverables are completed on time and within budget.
• Design organizational structures (in-house and in-country) that ensure clear lines of responsibility and provides effective communication.
• Responsible with Country Directors for programme quality including monitoring evaluation and learning, accountability, partnerships, alliances, communications and programme cycle management
• Ensure appropriate programme development, technical, communication and advisory support is available to country and regional programs, in line with organizational priorities
• Lead on the development of mechanisms to support across team working and coordination
• Provide leadership for humanitarian response programs as and when necessary

Budget and resource planning

• Ensure good planning and budgeting at regional and country levels and compliance to Horn relief and Donor standards and procedures
• Oversee timely and accurate monthly reporting and effective financial management of all resources allocated to the country programs
• Ensure compliance of the country programs, with all Horn relief and donors policies and procedures for financial and asset management
• Prepare with country teams, annual country budgets for the country program, assessing costs and budget/expenditures from projects and asset inventory.

External relations and new business development

• Develop current and future growth plans for Horn Relief’s program, ensuring that those plans conform to the overall strategic plan of the organization.
• Support new business development opportunities in preparing and delivering proposals and partnerships.
• Ensure staff with the relevant authority, are properly trained in proposal development and presentation.
• Develop and maintain close working relationships with donors, government and other stakeholders as may be appropriate.
• Represent the organization in all high level meetings as well as relevant policy and strategy exchanges.

Human Resource management

• Line-manage and support Horn Reliefs Country Directors and ensure appropriate and effective performance management systems are in place in each country team.
• Work with country Directors and HR department to develop succession planning and staff development in each country team.

Skills and Qualifications

• Post graduate degree, in Social Sciences, International development, Project Management, and/or Public Administration or other relevant field.
• Minimum 10-years’ experience in team leadership/project management roles with at least 5 years of experience in the field, a Country Director position or equivalent would be an advantage.
• Strong operational management experience and capability (finance, people, fundraising), including geographically remote management
• Proven financial management, information management, and systems management experience essential
• Proven strategic design and management skills. Including good programme and human resource development ability
• Understanding of the countries in which Horn Relief operates and sensitive to the socio cultural context
• Demonstrable strategic thinking and leadership ability
• Excellent analytical and critical thinking ability
• Excellent communication, interpersonal and influencing skills. Well-developed ability to motivate and persuade at high levels
• Proven ability to lead and work effectively with others to achieve results
• Wide range of programme development and implementation experience at a senior level (e.g. at Country Director Level) – including humanitarian, Campaign and policy experience desirable. Good knowledge and experience of strategic planning.
• Understanding and experience of institutional fundraising
• Strong mentoring, capacity building, coaching and facilitation skills
• Good self awareness
• Proven decision making capability working with significant levels of autonomy
• Understanding of, and strong track record of, implementing Monitoring, Evaluation and Learning and Project Cycle Management
• External representation experience and ability to represent in high profile environments (e.g. media, advocacy at national level)
• Fluent written and spoken English
• Ability to undertake significant unaccompanied travel away from Home base, particularly in support of Country Programs

Application Process

Applications should be submitted by 15th November, 2011.

All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered.

Horn Relief is an equal opportunity employer.

Applications should include the following:

• Cover letter with the applicant’s current contact information
• Resume (including detailed work experience, education/degrees)
• Professional References (minimum of three, with complete contact information)

All applications should be sent to Horn Relief at vacancies@hornrelief.org AND hornreliefjobs@gmail.com with the subject line: Regional Program Director

Applications not including all of the above information will not be reviewed.

Only short listed candidates will be contacted

Regional Program Quality Manager

Position Title: Regional Program Quality Manager

Program / Duty station: Nairobi, Kenya

Reporting to: Regional Program Director

Working with: Country Directors, Program Managers, and Program Coordinators

Proposed Start date: 1st December 2011

Programme / Duty station: Nairobi, Kenya with frequent travel into the field

Duration: 2 years (Renewable)

Salary Grade: International Grade B

Organizational Background

Horn Relief is an Africa based international development and humanitarian organization.

At Horn Relief, we work with African communities who are yet to realize their full potential; working inside these communities to create environments in which Africans can thrive. We believe that environmental protection is the bedrock of a thriving community, so we aim to prevent, manage, and overcome situations that adversely affect communities’ wellbeing by: reinvigorating the economy, developing skills for life and work, providing humanitarian aid and Influencing policy.

For the past 20 years we have strengthened rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future. Currently, Horn Relief has programs in Somalia, Kenya and shortly beginning work in South Sudan. Our current donor portfolio includes European Commission, USAID, SIDA, CIDA, UNICEF, Government of Netherlands and others.

Position Summary

The Regional Program Quality Manager will provide the technical support to all Horn Relief projects, ensuring that their design, development, implementation and review processes meet the required quality standards.

The position holder will be responsible for coordinating the technical formulation, planning, and implementation of activities into the integrated monitoring, evaluation and learning plan. S/he will support the Country programs.

The position holder will also be responsible for capacity development for staff in program results and quality management. This position will be key in promoting improved program results and cross-learning within Horn Relief’s thematic areas.

The role will support the emergence of promising/best practices and ensure that these are replicated across the organization. The position holder will participate actively in fulfilling the organization’s overall program quality and reporting for results

Position purpose:

1. To support the development of relevant monitoring and evaluation systems and mechanisms for country programs across the region
2. To ensure principles of quality and accountability are integrated into the overall monitoring, evaluation and the management of our country programs;
3. To support the building of local capacity on critical M&E, quality and accountability skills, to ensure sustainability of the systems put in place.
4. To monitor, support and disseminate program evaluations across the country programs
5. To ensure learning is embedded throughout the project management cycle.

Key Responsibilities

Monitoring and Evaluation

Develop and ensure application of proper monitoring, tracking and reporting systems, tools and templates that

(a) enable and enhance regular monitoring of outputs and program quality across Horn Relief’s country programs,

(b) generate quality evidence in various program levels (monitoring of inputs, outputs, outcomes, etc.) by tracking outputs and progress towards program quality,

(c) promote and ensure use of data for decision making processes, etc.

• Work with Country Programs to design and support M&E processes and procedures that ensure integrated approach to program implementation in multi-sector programs.
• Provide the technical support for conducting assessments through developing designs, data collection methodologies and research protocol.
• Set up coordination systems, as well as coordinate sufficient sharing of available information coming from various assessments, monitoring of different projects, donor visits and evaluations within and between country programs.
• Contribute to proposal development.
• Champion knowledge management through the sharing of evaluations and lessons learned from country programs and ensuring documentation and dissemination of the lessons to be learnt as well as case studies, and other forms of qualitative data.
• Support the commissioning of internal and external reviews, evaluations, real time evaluations and lessons learned exercises by supporting the development of ToR’s, participating in evaluations, building local participatory evaluation capacity, etc.
• Contribute to the development of an effective M&E structure with clear roles and responsibilities amongst implementing staff.
• Contribute to agency-wide initiatives on designing standards and frameworks for better M&E, program quality and accountability.

Quality and Accountability

Support the operationalization of systems to promote accountability to beneficiaries by ensuring that

(a) beneficiaries widely participate in initial assessments and program design

(b) beneficiaries affected by our programs are informed about who we are, what we do,

(c) beneficiaries affected by our programs are aware of their entitlements, selection criteria

(d) regular feedback from beneficiaries systematically informs and affects the design of programs.

• Promote and enable participatory monitoring and evaluation within country programs where meaningful.
• Ensure and support integration and implementation of M&E and Accountability systems that are compliant with the Humanitarian Accountability Partnership International (HAP-I) Benchmarks, and other relevant quality standards for emergency programming (e.g. SPHERE). Support the implementation of the DEC Accountability framework.
• Ensure the smooth integration of program quality and accountability standards into the daily work of emergency response and longer term programs.
• Promote a culture of lesson learning between programs, through consistent sharing of M&E processes and reports between different country programs
• Support the development and institutionalization of a data management system that supports specific projects but also is accessible across the organization.

Capacity building

• Build local capacity (of staff, partners, and other local structures we work with) for better program quality, accountability and M&E of national staff and partners.
• Support trainings where and when identified.
• Help Horn Relief learn from existing experiences and programs by extracting learning from innovative programs.

Other responsibilities

The post holder may be asked to manage and recruit staff working on accountability, participation and program quality.

Qualifications and Experience

• Graduate degree in a directly related field, such as operations research, program management, and significant work experience in a directly related field will be considered in lieu of a graduate degree.
• 5 years of progressively responsible and directly relevant professional experience; at least two years of working directly in M&E;
• Demonstrable experience of programming in diverse/multiple contexts.
• Thorough familiarity with principles and current approaches to M&E using both quantitative and qualitative methods;
• Understanding of donor expectations and trends for results and project impact.
• Demonstrated ability to transfer knowledge to diverse audiences through training, mentoring, and other formal and non-formal methods;
• High level of English-language proficiency (speaking, reading, writing) and matched with excellent analytic and computer skills;
• Experience with management information systems;
• Demonstrated strengths in relationship management; able to work with diverse groups of people in multicultural, team oriented environment;
• Self-motivated and able to work without close supervision;
• Strong interpersonal skills and good understanding of working in a partnership framework
• Drive for change and improvements and ability to deliver strategies in a challenging environment.

Application Process

Applications should be submitted by 15th November, 2011.

All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered. Horn Relief is an equal opportunity employer.

Applications should include the following:

• Cover letter with the applicant’s current contact information
• Resume (including detailed work experience, education/degrees)
• Professional References (minimum of three, with complete contact information)

All applications should be sent to Horn Relief at vacancies@hornrelief.org and hornreliefjobs@gmail.com with the subject line: Regional Program Quality Manager

Applications not including all of the above information will not be reviewed.

Only short listed candidates will be contacted

Horn Relief Security Manager - Nairobi, Kenya

Position: Security Manager

Organization: Horn Relief

Position Location: Nairobi, Kenya

Duration: 1 year (renewable)

Starting date: Immediate

Application deadline: 20th November 2011

Overall objectives

Horn Relief is committed to establishing security management policies and procedures which minimises risks to staff working for Horn Relief and other stakeholders associated with Horn Relief’s work. In addition Horn Relief is committed to developing the capacity and confidence required, for programme staff to play a full role in applying and updating the policies and procedures.

The primary purpose of the Security Manager is to enable Horn Relief staff and partners to conduct their jobs in a safe, appropriate and effective manner. A secondary role is to ensure Horn Relief in all countries it works in, develops and follows appropriate security management procedures based on existing global policy and regularly updated regional security assessment.

Organizational Background

Horn Relief is an Africa based international development and humanitarian organization. We aim to improve the conditions of those who are living in marginalized areas in the Horn of Africa.

We strengthen rural livelihoods through environmental awareness, training, technology transfer and innovative humanitarian projects in pursuit of a peaceful, self-reliant, and greener future. Currently, Horn Relief has the head quarter in Nairobi, and operates in Somalia, Kenya and Sudan.

The organization has an annual operating budget of over US$ 8 million per year for its operations. Horn Relief anticipates expansion of programs to other countries in the Horn of Africa region.

Horn Relief works in the following sectors: food security and livelihoods, in particular cash based responses, natural resource management, education (formal and non-formal), WASH, and humanitarian response. The present donor portfolio includes European Commission, USAID, SIDA, UNICEF, Government of Netherlands, Oxfam Novib and others.

Key Responsibilities

i. Information: to find, collate, analyse and present security related information for Horn Relief on a regular basis (monthly minimum), to enable programme planning and decision making. To maintain Horn Relief database of information of security related issues, and/or to contribute to collective security information databases.

ii. Policy, Systems and Procedures: To develop and keep updated a comprehensive set of procedures and systems which enable programmes to deliver services, safely and effectively. To lead on development and updating of regional security policy, or sign off by Regional Director.

iii. Planning and resourcing: To lead on development of ‘security improvement plans’ and budgets for each programme office, to chart out necessary changes needed to reach level the required standard of security management expected by Horn Relief.

iv. Implementation and quality assurance: To enable all teams to achieve ‘security improvement plans’, and to enable all staff to comply with above policy and procedures, through capacity building, mentoring, advising and monitoring quality of application.

v. Region wide systems: to develop, implement and manage region wide systems and infrastructure for better security management (i.e. communication systems, Critical Incident Teams, Evacuation procedures). To advise Senior Management Team (SMT) on necessary administrative and financial procedures/facilities to maintain high standard of security and safety assurance (e.g. insurance, safety equipment, internet and document security, resource/asset management etc).

vi. Advisory: to be focal point for providing advice to SMT, PMs, and any other staff requiring security related advice and guidance.

vii. External Coordination and Advocacy: to be Horn Relief focal point for security related meetings, relationships with counterparts in other agencies, and to advocate for better security management overall amongst the humanitarian community. To play leading role with RDs/ PMs in enabling humanitarian access negotiations. Maintain very close and enabling relationship with SPAS.

viii. Work Planning/budgeting/ administration: To develop a quarterly work plan and regional security related budget, and then engage with PMs, Grant Manager and Horn Relief Representative to fundraise for that budget.

ix. Accountability: To ensure that Horn Relief commitments to the HAP Standard is considered and incorporated into all security related work, and that the principle of beneficiary participation and dignity is maintained.

Outputs (minimum, over 12 months)

1. Monthly security analyses report.
2. Security Policy and comprehensive procedures.
3. Security Improvement Plans and budgets for each programme office
4. Capacity building (including training) plans and activities completed for all offices
5. Set up of key regional level systems and infrastructure for better security management.
6. Regular advice and support given to all PMs, security focal points and SMT.
7. Horn Relief recognised as a regular and constructive contributor to humanitarian community wide security discussions.
8. Humanitarian access negotiations started in key location.
9. Work Plans and regular reports on progress, including section on compliance verification (against external and internal standards).

Qualifications & Experience

• Experience of managing humanitarian/development programmes in insecure environments, with primary responsibility for security management.
• Significant experience of assessing political and security contexts in countries affected by conflict and facing complex-emergency countries.
• Mature understanding of the dynamics between NGOs and their key stakeholders.
• Able to build staff capacity using various methods.
• Proven ability to communicate clearly in writing and orally.
• Proven commitment to upholding the dignity of staff and beneficiaries.
• Proven experience in writing SOPs and training staff in the SOPs

Application Process

All applications should be sent to Horn Relief at vacancies@hornrelief.org AND hornreliefjobs@gmail.com with the subject line: Security Manager.

Applications should be submitted by 20th November, 2011.

The selection committee will review all applications as they are received. All applicants must meet the minimum requirements described above, and those unable to meet these requirements will not be considered.

Only short listed candidates will be contacted. Horn Relief is an equal opportunity employer.

Each application package should include the following:

• Cover letter with the applicant’s current contact information.
• Resume (including detailed work experience, education/ diplomas/degrees);
• Professional References (minimum of three, with complete contact information)

Applications not including all of the above requirements will not be reviewed